Meeting of the
Hawke's Bay Regional Council
Date: 25 September 2024
Time: 1.30pm
|
Venue:
|
Council
Chamber
Hawke's
Bay Regional Council
159
Dalton Street
NAPIER
|
Agenda
Item Title Page
1. Welcome/Karakia/Apologies/Notices
2. Conflict
of interest declarations
3. Confirmation of Minutes of
the Hawke's Bay Regional Council meeting held on 28 August 2024
4. Public
Forum 3
5. Call
for minor items not on the Agenda 5
Decision
Items
6. Climate
Action Joint Committee amended Terms of Reference 7
7. Recommendations
from the Corporate & Strategic Committee 17
8. Recommendation
from the Environment & Integrated Catchments Committee 21
9. Councillors'
2024-2025 remuneration and allowances 23
10. Councillor
appointment to the Hawke’s Bay Future Farming Charitable Trust Board 25
Information
or Performance Monitoring
11. Verbal
update on the 4 September 2024 Māori Committee meeting
12. Discussion
of minor items not on the Agenda
Decision
Items (Public Excluded)
13. Confirmation
of Public Excluded Minutes of the meeting held on 28 August 2024 27
Hawke’s Bay Regional
Council
25 September
2024
Subject: Public Forum
Reason for report
1. This item provides the
means for Council to give members of the public an opportunity to address the
Council on matters of interest relating to the Council’s functions.
Background
2. The Hawke’s Bay
Regional Council’s Standing Orders provide for public forums as follows:
14.
Public
Forums
Public
forums are a defined period of time, usually at the start of a meeting, which,
at the discretion of a meeting, is put aside for the purpose of public input.
Public forums are designed to enable
members of the public to bring matters to the attention of the local authority.
In
the case of a committee or sub-committee, any issue, idea or matter raised in a
public forum must also fall within the terms of reference of that meeting.
Requests
must be made to the HBRC Governance Team (06 835 9200 or governanceteam@hbrc.govt.nz) at least one clear day
before the meeting;
however this requirement may be waived by the Chairperson.
14.1 Time limits
A
period of up to 30 minutes, or such longer time as the meeting may determine,
will be available for the public forum at each scheduled Regional Council,
Corporate & Strategic Committee, Environment & Integrated Catchments
Committee and Regional Transport Committee meeting.
Speakers
can speak for up to 5 minutes. No more than two speakers can speak on
behalf of an organisation during a public forum. Where the number of speakers
presenting in the public forum exceeds 6 in total, the Chairperson has
discretion to restrict the speaking time permitted for all presenters.
14.2 Restrictions
The
Chairperson has the discretion to decline to hear a speaker or to terminate a
presentation at any time where:
§
a
speaker is repeating views presented by an earlier speaker at the same public
forum
§
the
speaker is criticising elected members and/or staff
§
the
speaker is being repetitious, disrespectful or offensive
§
the
speaker has previously spoken on the same issue
§
the
matter is subject to legal proceedings
§
the
matter is subject to a hearing, including the hearing of submissions, where the
local authority or committee sits in a quasi-judicial capacity.
14.3 Questions at public forums
At
the conclusion of the presentation, with the permission of the Chairperson,
elected members may ask questions of speakers. Questions are to be confined to
obtaining information or clarification on matters raised by a speaker.
14.4
No resolutions
Following
the public forum no debate or decisions will be made at the meeting on issues
raised during the forum unless related to items already on the agenda.
Decision-making process
3. Staff have assessed the
requirements of the Local Government Act 2002 in relation to this item and have
concluded that, as this report is for information only, the decision-making
provisions do not apply.
Recommendation
That
Hawke’s Bay Regional Council receives and notes the Public Forum speakers’
verbal presentations.
Authored by:
|
Leeanne Hooper
Team Leader Governance
|
|
Approved by:
|
Desiree Cull
Strategy & Governance Manager
|
|
Attachment/s
There are no attachments for this
report.
Hawke’s
Bay Regional Council
25
September 2024
Subject: Call for minor items not on
the Agenda
Reason
for Report
1. This item provides the
means for councillors to raise minor matters they wish to bring to the
attention of the meeting.
2. Hawke’s Bay Regional
Council standing order 9.13
states:
2.1. “A meeting may discuss an
item that is not on the agenda only if it is a minor matter relating to the
general business of the meeting and the Chairperson explains at the beginning
of the public part of the meeting that the item will be discussed. However, the
meeting may not make a resolution, decision or recommendation about the item,
except to refer it to a subsequent meeting for further discussion.”
Recommendations
That Hawke’s Bay Regional
Council accepts the following minor items not on the agenda for
discussion as item 12.
Hawke’s Bay Regional
Council
25
September 2024
Subject: Climate Action Joint
Committee amended Terms of Reference
Reason for report
1. This report seeks the
Regional Council’s agreement to the amended Terms of Reference for the
Climate Action Joint Committee (CAJC).
Staff
recommendations
2. Staff recommend that the
Council adopts the amended Terms of Reference (attached) for the
remainder of this triennium as recommended by the CAJC.
Executive
summary
3. The previous Terms of
Reference specified that the Chair of the Joint Committee would be the Chair of
the Hawke’s Bay Regional Council (HBRC). To action the
Chair’s wish to become HBRC’s alternate, the Terms of Reference has
been amended to enable another HBRC representative on the CAJC to be the Chair.
4. Several procedural and
minor amendments to bring the ToR up to date to reflect current legislation
have also been made.
5. The CAJC meeting on 26
August 2024 agreed the amendments and that the updated ToR be recommended to
the member councils for adoption.
Background
6. Under s30 of Schedule 7 of the Local Government
Act 2002 (LGA), the Council
may appoint committees, sub-committees and other subordinate decision-making
bodies that it considers appropriate, and joint committees with another local
authority or other public bodies by agreement.
7. A new Climate Action Joint
Committee administered by Hawke’s Bay Regional Council was established
following a proposal from the first meeting of the Mayors and Chair after the
2022 local body elections.
8. The Terms of Reference was
discussed and adopted by the first meeting of the Joint Committee on 22 May
2023, and subsequently adopted by each of the member councils later in 2023.
Discussion
9. Committees can review their
Terms of Reference at any stage to ensure they are appropriate and fit for
purpose for the context in which the committee is operating. Any changes must
then be recommended for adoption by the member councils.
10. Given that there are fewer
than 14 months between now and the election, staff considered that changes to the
CAGC Terms of Reference should be limited, to avoid back and forth between
member councils; more substantive changes can be considered in the new
triennium.
Summary
of changes to TOR
11. Attached to this report is
a tracked-change version of the Terms of Reference. The reasons for the changes
are summarised in the table following.
|
Reference
|
Suggested change
|
Reason for change
|
|
Section
3 – Objectives
|
|
3.5
|
Remove
reference to legislation that has been repealed
|
The
Government repealed the Spatial Planning Act and the Natural and Built
Environments Act in December 2023, making this objective no longer relevant.
|
|
Section
5 – Chairperson and Deputy Chairperson
|
|
5.1
|
Allow
the Chair of HBRC to nominate an HBRC JC member to be Chair
|
To
provide flexibility in the ToR for leadership changes.
|
|
Section
6 – delegated authority
|
|
Section
12 - Technical Advisory Group and reporting
|
|
12.2
|
Remove
references to specific job titles
|
Provides
for changes to role titles and descriptions over time without the ToR
becoming out of date. For example, the Climate Action Ambassador role (HBRC)
has changed. The reference to dedicated climate roles at NCC and HDC has also
been removed as there is currently no provision for a dedicated climate role
at NCC.
|
|
12.3
|
Alternative
wording proposed
|
Streamline
process for providing information to member councils.
|
|
Section
14 – List of member representation
|
|
14.
|
Membership
|
Updated
to reflect current membership
|
|
Appendix
|
Delete
|
Reflects
information at a point in time and no longer relevant.
|
Significance and Engagement
Policy assessment
12. The amendment of a
committee’s Terms of Reference is not considered significant under
HBRC’s Significance and Engagement Policy.
Financial
and resource implications
13. There are no financial or
resourcing implications of the proposed changes to the Terms of Reference.
Consultation
14. The proposed changes to the
Terms of Reference were proposed by the cross-council Technical Advisory Group
and agreed by the CAJC.
Decision-making considerations
15. Councils and committees are
required to make every decision in accordance with the requirements of the
Local Government Act 2002. Staff have assessed the requirements in relation to
this item and have concluded:
15.1. The decision does not
significantly alter the service provision or affect a strategic asset, nor is
it inconsistent with an existing policy or plan.
15.2. The use of the special
consultative procedure is not prescribed by legislation.
15.3. The decision is not
significant under the criteria contained in Hawke’s Bay Regional
Council’s adopted Significance and Engagement Policy.
15.4. There are no persons
directly affected by this decision and the Joint Committee can exercise its
discretion and make a decision without consulting with the community.
Recommendations
That Hawke’s Bay Regional
Council:
1. Receives and considers the Climate
Action Joint Committee amended Terms of Reference staff report.
2. Adopts the amended 2024
Terms of Reference for the Climate Action Joint Committee as proposed.
Authored by:
|
Leeanne Hooper
Team Leader Governance
|
|
Approved by:
|
Desiree Cull
Strategy & Governance Manager
|
|
Attachment/s
|
1⇩
|
Proposed amended 2024 Climate Action
Joint Committee Terms of Reference
|
|
|
|
Proposed amended 2024 Climate Action
Joint Committee Terms of Reference
|
Attachment
1
|
Hawke’s Bay Regional
Council
25 September
2024
Subject: Recommendations from the
Corporate & Strategic Committee
Reason for report
1. The following matters were
considered by the Corporate and Strategic Committee (C&S) meeting on 4
September 2024 and the recommendations agreed are now presented for
Council’s consideration, alongside any additional commentary that the
Committee Chair wishes to offer.
Agenda
items for Council decision
2. The 2023-2024 carry forwards decision item presented
proposed carry forward expenditure budgets from 2023-2024 to 2024-2025
restricted to debt, reserve or externally funded carry forwards, as these are
just a timing difference when funding is drawn or recognised, and have no
immediate impact on Council’s financial position. Discussions
covered:
2.1. A total of $20.086m was
requested to be carried forward into the 2024-25 Annual Plan budget, split as
$17.681m capital expenditure (capex) and $2.404m operating expenditure (opex).
2.2. The following underspent general rate
funded projects with commitments likely to become a cost in the 2024-25
financial year will need to be reprioritised from existing budgets and are not
requesting budgets to be carried forward.
Unfunded
commitments from 2023-24
|
Group
|
Project
|
Opex/Capex
|
Unspent general funds
|
|
Asset Management
|
Flood risk/flood forecasting (including flood
monitoring room)
|
Capex
|
$113,000
|
|
SCADA Project
|
Capex
|
$17,700
|
|
Westshore (coastal)
|
Opex
|
$71,116
|
|
Integrated Catchment Management
|
Ruataniwha model
|
Opex
|
$136,776
|
|
Biodiversity (Tukipo wetlands)
|
Opex
|
$19,648
|
|
Environmental science (land monitoring science and
research)
|
Opex
|
$96,696
|
|
Policy & Regulation
|
Kotahi
|
Opex
|
$874,000
|
|
Total
|
|
|
$1,328,936
|
3. The Corporate and Strategic
Committee resolved the following recommendations that Hawke’s Bay
Regional Council:
3.1. Agrees that the decisions
to be made are not significant under the criteria contained in Council’s
adopted Significance and Engagement Policy, and that Council can exercise its discretion
and make decisions on this issue without conferring directly with the community.
3.2. Approves the carry forward
of all expenditure requests from the 2023-24 budgets to 2024-25 budgets
identified in the tables provided.
4. Discussions on the Annual Compliance,
Monitoring, and Enforcement Report 2022-2023 decision item covered:
4.1. Compliance monitoring is
set by the levels of service in the Long Term Plan, prioritised by the risk
posed to the environment and then any history of non-compliance
4.2. Burning complaints are
dealt with using an education first approach, and most enforcement action is
taken when prohibited items are being burned
4.3. Most forestry
non-compliance is around sediment run-off
4.4. A targeted campaign on
commercial/industrial wastewater prior to Cyclone Gabrielle may account for the
increase in non-compliance and the team is looking to now reinstate the focus
on these in areas such as Awatoto and Whakatu industrial areas.
5. The Corporate and Strategic
Committee resolved the following recommendation that Hawke’s Bay Regional
Council:
5.1. Adopts the Annual
Compliance, Monitoring, and Enforcement Report 2022-2023 for publication.
6. The finalised Annual
Compliance, Monitoring, and Enforcement Report 2022-2023 is attached.
Decision-making process
7. Council and its committees
are required to make every decision in accordance with the requirements of the
Local Government Act 2002 (the Act). Staff have assessed the requirements in
relation to this item and have concluded:
7.1. Given the item was
specifically considered by the Corporate and Strategic Committee on 4 September
2024 the Council can exercise its discretion and make the relevant decisions in accordance with the following
recommendations.
Recommendations
That Hawke’s Bay Regional
Council:
1. Receives and considers the
Recommendations from the Corporate & Strategic Committee staff report.
2. Agrees that the decisions
to be made are not significant under the criteria contained in Council’s
adopted Significance and Engagement Policy, and that Council can exercise its
discretion and make decisions on this issue without conferring directly with
the community or persons likely to have an interest in the decision.
2023-2024 carry forwards
3. Approves the carry forward
of all expenditure requests from the 2023-24 budgets to 2024-25 budgets, being:
Operating expenditure carry forward requests
|
Activity/Project
|
Amount Requested
|
Source of funds
|
|
Debt
|
Reserves
|
External
|
|
Asset Management
|
|
|
|
|
|
1
|
Coastal Hazards
|
$37,500
|
|
$37,500
|
|
|
2
|
NIWE
|
$1,269,200
|
$317,300
|
|
$951,90*
|
|
Integrated Catchment Management
|
|
|
|
|
|
3
|
Biodiversity
|
$52,300
|
$52,300
|
|
|
|
4
|
Ruataniwha Model
|
$64,600
|
$64,600
|
|
|
|
5
|
Environmental Science
|
$332,700
|
|
|
$332,700
|
|
6
|
Land for Life
|
$57,500
|
|
$57,500
|
|
|
Activity/Project
|
Amount Requested
|
Source of funds
|
|
Debt
|
Reserves
|
External
|
|
Governance & Partnerships
|
|
|
|
|
|
7
|
Sustainable Homes
|
$17,800
|
|
$17,800
|
|
|
Corporate services
|
|
|
|
|
|
8
|
ICT Software as a service development (SAAS)
|
$572,600
|
$572,600
|
|
|
|
Total opex
|
$2,404,200
|
$1,006,800
|
$112,800
|
$1,284,600
|
Capital expenditure carry forward requests
|
Activity/Project
|
Amount Requested
|
Source of funds
|
|
Debt
|
Reserves
|
External
|
|
Asset Management
|
|
|
|
|
|
1
|
Cyclone Gabrielle infrastructure repairs
|
$10,000,000
|
|
|
$10,000,000
|
|
2
|
NIWE
|
$1,801,700
|
$331,825
|
|
$1,469,875
|
|
3
|
IRG – HPFCS
|
$2,514,200
|
|
$125,710
|
$2,388,490
|
|
4
|
Flood control
|
$293,400
|
|
$293,400
|
|
|
5
|
Regional Water Security
|
$567,800
|
|
$567,800
|
|
|
6
|
Regional Parks
|
$1,220,000
|
$870,000
|
|
$350,000
|
|
7
|
Forestry
|
$198,000
|
|
$198,000
|
|
|
Integrated Catchment Management
|
|
|
|
|
|
8
|
Whakaki Weir
|
$100,000
|
$100,000
|
|
|
|
9
|
Monitoring drilling
|
$32,900
|
$32,900
|
|
|
|
Governance & Partnerships
|
|
|
|
|
|
10
|
Sustainable Homes
|
$594,000
|
$594,000
|
|
|
|
Corporate services
|
|
|
|
|
|
11
|
ICT
|
$359,500
|
$69,500
|
$290,000
|
|
|
Total capex
|
$17,681,500
|
$1,998,225
|
$1,474,910
|
$14,208,365
|
Annual Compliance, Monitoring, and
Enforcement Report 2022-2023
4. Adopts the Annual
Compliance, Monitoring, and Enforcement Report 2022-2023 for publication.
Authored
by:
|
Leeanne Hooper
Team Leader Governance
|
Chris Comber
Chief Financial Officer
|
Approved by:
|
Katrina Brunton
Group Manager Policy &
Regulation
|
|
Attachment/s
|
1
|
Annual Compliance Monitoring and
Enforcement Report 2022-2023
|
|
Under Separate Cover
online only
|
Hawke’s
Bay Regional Council
25
September 2024
Subject: Recommendation from the
Environment & Integrated Catchments Committee
Reason for report
1. The following matter was
considered by the Environment & Integrated Catchments Committee meeting on
11 September 2024 and the recommendation to Council is now presented for the
Council’s consideration alongside any additional commentary the Committee
Chair wishes to offer.
Council
decisions
2. The Biosecurity Annual
Report for the 2023-2024 year and the Operational Plan for the
2024-2025 year were presented to the Committee, to provide the means for a
recommendation to the Regional Council for adoption of the Operational Plan as
required by the Biosecurity Act 1993. Discussions covered:
2.1. Achievements include
293,056ha of the PCA area monitored, 151 rook nests treated, completed aerial
operation to control Alligator Weed at Lake Whatumā
2.2. Feral cats are
well-established in the region and are managed at sites of high biodiversity
value but not subject to regional-scale control by HBRC.
2.3. To introduce a new pest for
control, a review of the Regional Pest Management Plan (RPMP) is necessary so
that the right control method, supported by adequate funding and resources is
put in place.
2.4. While unwanted organisms
that have recently arrived in the country will not be in the RPMP, they are
typically managed by Biosecurity New Zealand who collaborate with councils on
this.
3. The Environment and
Integrated Catchments Committee resolved the following recommendation, that the
Regional Council:
3.1. Adopts the Biosecurity
Operational Plan for 2024-2025.
Decision-making considerations
4. Council and its committees
are required to make every decision in accordance with the requirements of the
Local Government Act 2002 (the Act). Staff have assessed the requirements in
relation to this item and have concluded:
4.1. The decision does not
significantly alter the service provision or affect a strategic asset, nor is
it inconsistent with an existing policy or plan.
4.2. The use of the special
consultative procedure is prescribed by legislation. The Council must consult directly with
the community or others having an interest in the decision.
4.3. The decision is not
significant under the criteria contained in Council’s adopted
Significance and Engagement Policy.
4.4. The item was specifically
considered by the Environment
and Integrated Catchments Committee on 11 September 2024.
Recommendation
The Hawke’s Bay Regional
Council:
1. Receives and notes the Recommendation
from the Environment & Integrated Catchments Committee.
2. Agrees that the decision to
be made is not significant under the criteria contained in Council’s
adopted Significance and Engagement Policy, and that Council can exercise its
discretion and
make this decision without consulting directly with the community.
3. Adopts the Biosecurity
Operational Plan for 2024-2025.
Authored by:
|
Leeanne Hooper
Team Leader Governance
|
|
Approved by:
|
Iain Maxwell
Group Manager Integrated Catchment
Management
|
|
Attachment/s
|
1
|
2024-2025 Combined Pest Plant and
Pest Animal Operational Plan
|
|
Under Separate Cover
online only
|
Hawke’s
Bay Regional Council
25
September 2024
Subject: Councillors' 2024-2025
remuneration and allowances
Reason for report
1. This item seeks the Council’s
formal receipt of the Local
Government Members (2024-25) Determination from the Remuneration Authority as gazetted, and associated amendments
to the Council’s Elected
Members’ Expenses and Allowances Policy.
Executive
Summary
2. The Remuneration Authority
has completed a review of remuneration for the local government sector and
subsequently released the latest Determination reflecting the findings of that
review.
Remuneration
3. This Council’s remuneration levels for the
2024-2025 financial year, under the Local Government Elected Members’
Determination 2024-25
(attached with TLA pages removed) have increased by 3.64% and are now:
3.1. Chairman’s salary
$148,043 per annum adjusted for vehicle use (not included in the Remuneration
Pool)
3.2. $63,257 per annum as the
base salary for a councillor with no additional responsibilities; currently
councillors Thompson Hokianga, Charles Lambert, Jock Mackintosh, and Di Roadley
3.3. The remainder of the pool
($668,144) distributed evenly between positions of responsibility at $69,186
per annum, now being:
3.3.1. Cr Will Foley – HBRC
Deputy Chair
3.3.2. Cr Sophie Siers –
Chair, Environment and Integrated Catchments Committee (EICC)
3.3.3. Cr Xan Harding –
Chair, Corporate and Strategic Committee (C&S)
3.3.4. Cr Martin Williams –
Chair, Regional Transport Committee (RTC)
3.3.5. Cr Jerf van Beek –
Chair, Clifton to Tangoio Coastal Hazards Strategy Joint Committee (Coastal JC)
3.3.6. Cr Neil Kirton –
appointed director of HBRIC Ltd.
4. Participation on resource
consent hearing panels is remunerated separately and administered by the
Consents Team to enable cost recovery from the consent applicant.
Allowances
and Expenses
5. The 2024-2025 Determination
also includes Elected
Members’ Expenses and Allowances, which are set out in the following table.
|
Allowance
|
1 July
2024 – 30 June 2025
|
|
Mileage Allowance – petrol or
diesel
|
$1.04 per km (was $0. 95)
|
|
Mileage Allowance - Hybrid
|
$1.04 per km (was $0. 95)
|
|
Mileage Allowance – Electric
Vehicle
|
$1.04 per km (was $0. 95)
|
|
Mileage Allowance – E-bike
|
$0.29 per km (was $0.28)
|
|
Mileage Distance on Higher Rate
|
14,000 km per year (no change)
|
|
Mileage Allowance (after Higher Rate distance)
|
$0.35/km petrol/diesel (was $0.34)
$0.21 /km hybrid (was $0.20)
$0.12/km electric including e-bike
(was $0.11)
|
|
Threshold time on daily travel
|
8 hours in a 24 hour period
|
|
Travel Time Allowances
|
$40 per hour (after the first hour of eligible travel)
(no change)
|
|
Communication Allowance
|
$800 Internet Service
$500 Cellphone Service
$200 Cellphone
$50 Printer
Total per annum $1550
|
|
Childcare Allowance
|
Limited to $6,000 per child per year
(no change)
|
Financial
and resource implications
6. The remuneration and
allowances for councillors are accounted for within the Community Partnerships
and Leadership workstream, paid by General Rates and budgeted annually.
Decision-making considerations
7. Council and its committees
are required to make every decision in accordance with the requirements of the
Local Government Act 2002 (the Act). Staff have assessed the requirements in
relation to this item and have concluded that because the payment of councillors’
remuneration and allowances is prescribed by Schedule 7 of the Act the decision-making
provisions do not apply.
Recommendations
That Hawke’s Bay Regional
Council:
1. Receives and considers the Councillors'
2024-2025 remuneration and allowances staff report.
2. Confirms the remuneration
and allowances payable to councillors resulting from the Local Government Members
(2024-25) Determination and updates the Elected Members’ Expenses and
Allowances Policy
accordingly.
Authored by:
|
Leeanne Hooper
Team Leader Governance
|
|
Approved by:
Attachment/s
|
1
|
Local Government Members 2024-25
Determination
|
|
Under Separate Cover
online only
|
Hawke’s
Bay Regional Council
25
September 2024
Subject:
Councillor appointment to the Hawke’s Bay Future Farming Charitable Trust
Board
Reason for Report
1. This item provides the
means for Council to make a new appointment to the Hawke’s Bay Future
Farming Charitable Trust.
2. The role of councillor on
this board is not to direct or lead, but instead it is to inform the group of
Council’s view and to act as a conduit for the group back to Council.
Entity
Representation
Hawke’s
Bay Future Farming Charitable Trust
3. The Future
Farming Trust was established and funded in the
Hawke’s Bay Regional Council’s 2018 Long Term Plan. HBRC's intent
was to establish an independent voice to champion sustainable agriculture in
Hawke's Bay.
The Trust’s vision is to make Hawke’s Bay farming the pride of
our entire community, and its mission is to promote,
inspire and celebrate profitable farming systems that enrich the environment
and the community.
4. The composition of the
Trust Board, as per the HBFFT Trust Deed, is a minimum of three and a maximum
of nine individuals including one Council-appointed trustee. It is recommended
that Councillor Will Foley is re-appointed to the HB Future Farming Charitable
Trust Board in order to provide continuity for both the Trust and the Council.
Decision-making consideration
5. Council and its committees
are required to make every decision in accordance with the requirements of the
Local Government Act 2002 (the Act). Staff have assessed the requirements in
relation to this item and have concluded:
5.1. The decision does not
significantly alter the service provision or affect a strategic asset, nor is
it inconsistent with an existing policy or plan.
5.2. The use of the special
consultative procedure is not prescribed by legislation.
5.3. The decisions are not
significant under the criteria contained in Council’s adopted
Significance and Engagement Policy.
5.4. The persons affected by
this decision are those bodies seeking Council representation.
5.5. Given the nature and significance
of the issues to be considered and decided, and also the persons likely to have
an interest in the decisions made, Council can exercise its discretion and make
these decisions without consulting directly with the community.
Recommendations
That Hawke’s Bay Regional
Council:
1. Receives and considers the Councillor
appointment to the Hawke’s Bay Future Farming Charitable Trust Board staff
report.
2. Appoints Councillor
___________as Council’s representative on the Hawke’s Bay Future Farming
Charitable Trust board.
Authored by:
|
Leeanne Hooper
Team Leader Governance
|
|
Approved by:
|
Desiree Cull
Strategy & Governance Manager
|
|
Attachment/s
There are no attachments for this
report.
Hawke’s Bay Regional
Council
25
September 2024
Subject: Confirmation of Public Excluded Minutes
That
Hawke’s Bay Regional Council excludes the public from this section of the
meeting being Agenda Item 13 Confirmation of Public
Excluded Minutes with the general subject of the item to be considered while the
public is excluded. The reasons for passing the resolution and the specific
grounds under Section 48 (1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution are:
|
General subject of the
item to be considered
|
Reason
for passing this resolution
|
Rationale
|
|
Confirmation of Public
Excluded Minutes
|
s7(2)(a) Excluding the
public is necessary to protect the privacy of natural persons.
s7(2)(f)(ii) Excluding
the public is necessary to maintain the effective conduct of public affairs
by protecting councillors and/or council employees from improper pressure or
harassment.
s7(2)(i) Excluding the
public is necessary to enable the local authority holding the information to
carry out, without prejudice or disadvantage, negotiations.
|
Employee performance
reviews and salary negotiations are private matters between the employer and
employee only.
The public interest is
served by the CE’s salary being declared in the Council’s Annual
Report each year.
|
Authored by:
|
Leeanne Hooper
Team Leader Governance
|
|
Approved by:
|
Desiree Cull
Strategy & Governance Manager
|
|
