Meeting of the
Clifton to Tangoio Coastal Hazards Strategy Joint Committee
Date: 17 February 2023
Time: 10.00am
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Venue:
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Council
Chamber
Hawke's
Bay Regional Council
159
Dalton Street
NAPIER
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Agenda
Item Title Page
1. Welcome/
Karakia/ Apologies
2. Conflict
of interest declarations
Decision
Items
3. Clifton
to Tangoio Coastal Strategy Joint Committee Terms of Reference 3
4. Appointment
of Clifton to Tangoio Coastal Hazards Strategy Joint Committee members 13
5. Election
of Deputy Chair 15
Information
or Performance Monitoring
6. Clifton
to Tangoio Coastal Hazards Strategy 17
7. Communication
and engagement update 27
8. Current
coastal projects update 35
9. Project
Manager's update including 2023 work programme 37
10. Follow-up
actions status update 41
Clifton
to Tangoio Coastal Hazards Strategy Joint Committee
17
February 2023
Subject:
Clifton to Tangoio Coastal Strategy Joint Committee Terms of Reference
Reason for Report
1. This agenda item provides
an opportunity for the Joint Committee to confirm its Terms of Reference and to
consider proposed amendments.
Officers’
Recommendations
2. Council officers consider
that the Terms of Reference (TOR) is largely fit for purpose as adopted by the
partner councils in November and December 2022, however suggests that the Joint
Committee considers the additional amendments proposed by the Technical
Advisory Group (TAG) on the version attached and agrees to recommend the
further amended TOR to the partner councils for adoption.
Background
/Discussion
3. The Joint Committee has
operated under a Terms of Reference that has remained largely unchanged since
the Committee was first established in 2014.
4. Perhaps the most
significant change to the original Terms of Reference was to increase Partner
Council membership (from 2 to 3 members each) while the focus of the Joint
Committee was on funding and Council role and responsibility matters in recent
years.
5. In 2022, following a
funding review process, the signing of a Memorandum of Transition between the
Partner Councils and a public consultation process, Hawke’s Bay Regional
Council (HBRC) has agreed in principle to lead Strategy implementation.
6. This outcome prompted HBRC
to propose a change to the Terms of Reference to seek that the Chair of the
Joint Committee is appointed by HBRC. This change has been discussed and agreed
by all Partner Councils. It is noted that the Joint Committee has been chaired
by an HBRC councillor since its inception.
7. On review by the Technical
Advisory Group (TAG), further changes to the Terms of Reference are proposed to
update the document to better reflect developments in Strategy implementation
arrangements and Strategy content.
8. The Terms of Reference are
attached to this paper, with all proposed changes shown as tracked. The change
at clause 12.1 (red text)
has been adopted by all partner councils (appointment of Chair). All other
changes (blue text) are proposed by
TAG.
9. It is noted that any
changes to the Terms of Reference require agreement by all Joint Committee
members, as set out in clause 15.2.
10. Any further amendments
agreed to by the Joint Committee today will be provided to each Partner Council
for adoption in accordance with the Local Government Act processes that apply
to Joint Committees.
Financial
and Resource Implications
11. There are no financial or
resource implications from the proposed changes to the Terms of Reference.
Decision Making Process
12. Councils and their
committees are required to make every decision in accordance with the
requirements of the Local Government Act 2002 (the Act). Staff have assessed
the requirements in relation to this item and have concluded:
12.1. Councils are required to
(LGA sch.7 cl.19(1)) hold the meetings that are necessary for the good
governance of their district or region
12.2. Councils may appoint (LGA sch.7 cl. 30(1)(a)) the committees,
subcommittees, and other subordinate decision-making bodies that they consider
appropriate, including joint committees
12.3. Given the provisions above,
the Joint Committee can exercise its discretion and make these decisions without
consulting with the community or others having an interest in the decision.
Recommendations
That the Clifton to Tangoio Coastal
Strategy Joint Committee:
1. Receives and considers the Clifton
to Tangoio Coastal Strategy Joint Committee Terms of Reference staff
report.
2. Agrees that the decisions
to be made are not significant under the criteria contained in Hawke’s
Bay Regional Council’s adopted Significance and Engagement Policy, and
that the Joint Committee can exercise its discretion and make decisions on this
issue without conferring with the community, in the form of recommendations to
the partner councils for confirmation.
3. Accepts the Terms of
Reference (attached) including amendments agreed today.
4. Recommends the Terms of
Reference agreed today to each of the Partner Councils for adoption.
Authored by:
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Leeanne Hooper
Team Leader Governance
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Simon Bendall
Coastal Hazards Strategy Project
Manager
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Approved by:
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Chris Dolley
Group Manager Asset Management
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Attachment/s
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1⇩
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2023 proposed Clifton to Tangoio
Coastal Hazards Strategy Joint Committee Terms of Reference
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2023 proposed Clifton to Tangoio Coastal
Hazards Strategy Joint Committee Terms of Reference
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Attachment
1
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Clifton
to Tangoio Coastal Hazards Strategy Joint Committee
17
February 2023
Subject: Appointment of Clifton to
Tangoio Coastal Hazards Strategy Joint Committee members
Reason for Report
1. This item provides the
means for the Joint Committee to confirm its membership as resolved by
participating organisations.
Background
/Discussion
2. Following the 2022 Local
Body Elections, the Clifton to Tangoio Coastal Hazards Strategy Joint Committee
(Joint Committee) was re-established by resolution of each Partner Council.
3. The current Terms of
Reference provides for the appointment of three (3) Tangata Whenua members and
nine (9) Partner Council members with alternates.
4. Tangata Whenua members of
the Joint Committee as advised by the Post Settlement Governance Entities are:
4.1. Maungaharuru-Tangitū
Trust: Tania
Hopmans
4.2. Mana Ahuriri Trust: Evelyn Ratima
4.3. Heretaunga-Tamatea
Settlement Trust:
Gilvrey Mohi
5. Partner Councils members of
the Joint Committee as advised by each Council are:
5.1. Hawke’s Bay Regional
Council:
Councillors Jerf van Beek (Chair), Charles Lambert and Xan Harding, with
Councillor Sophie Siers as alternate.
5.2. Hastings District Council: Councillors Alwyn Corban,
Ann Redstone, and Malcolm Dixon, with Councillor Tania Kerr as alternate.
5.3. Napier City Council: Councillors Nigel
Simpson, Hayley Browne, and Keith Price, with Councillor Annette Brosnan as
alternate.
Financial
and Resource Implications
6. The Joint Committee is
administered by the Hawke’s Bay Regional Council, with operational costs
shared equally between all Partner Councils.
7. Operational costs are
minimal and are provided for within the allocated project budget.
Decision Making Process
8. Councils and their
committees are required to make every decision in accordance with the
requirements of the Local Government Act 2002 (the Act). Staff have assessed
the requirements in relation to this item and have concluded:
8.1. Councils are required to
(LGA sch.7 cl.19(1)) hold the meetings that are necessary for the good
governance of their district or region
8.2. Councils may appoint (LGA sch.7 cl. 30(1)(a)) the committees,
subcommittees, and other subordinate decision-making bodies that they consider
appropriate, including joint committees
8.3. Given the provisions above,
the Joint Committee can exercise its discretion and make these decisions
without consulting with the community or others having an interest in the
decision.
Recommendations
The Clifton to Tangoio Coastal Hazards
Strategy Joint Committee:
1. Receives and considers the Appointment
of Clifton to Tangoio Coastal Hazards Strategy Joint Committee members
staff report.
2. Agrees that the decisions
to be made are not significant under the criteria contained in Hawke’s
Bay Regional Council’s adopted Significance and Engagement Policy, and
that the Joint Committee can exercise its discretion and make decisions on this
issue without conferring with the community or persons likely to have an
interest in the decision.
3. Confirms the appointment of
the following as members of the Clifton to Tangoio Coastal Hazards Strategy
Joint Committee.
3.1. Tania Hopmans representing
Maungaharuru-Tangitū Trust
3.2. Councillors Alwyn Corban,
Ann Redstone, and Malcolm Dixon, with councillor Tania Kerr as alternate
representing Hastings District Council
3.3. Evelyn Ratima representing
Mana Ahuriri Trust
3.4. Councillors Nigel Simpson,
Hayley Browne, and Keith Price, with councillor Annette Brosnan as alternate
representing Napier City Council
3.5. Gilvrey Mohi representing
Heretaunga Tamatea Settlement Trust
3.6. Councillors Jerf van Beek
(Chair), Charles Lambert and Xan Harding, with councillor Sophie Siers as
alternate representing Hawke’s Bay Regional Council.
Authored by:
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Leeanne Hooper
Team Leader Governance
|
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Approved by:
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Chris Dolley
Group Manager Asset Management
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Attachment/s
There are no attachments for this
report.
Clifton
to Tangoio Coastal Hazards Strategy Joint Committee
17
February 2023
Subject:
Election of Deputy Chair
Reason for Report
1. This item provides the
means for the Clifton to Tangoio Coastal Hazards Strategy Joint Committee to
elect up to two Deputy Chairpersons.
Background
/Discussion
2. The Terms of Reference for
the Joint Committee provide that up to two Deputy Chairpersons may be elected. The Deputy
Chairpersons may be any member of the Joint Committee.
3. As a newly re-established
committee following the 2022 Local Elections, the roles of Deputy Chairpersons
are currently vacant.
Process
to be followed
4. The process to be followed
for this election is:
4.1. The Chair of the joint
committee will call for nominations
4.2. When there are no further
nominations made, if there are more than two nominees a ‘vote’ will
be carried out and the two nominees with the most votes will be declared
elected by resolution
4.3. if there are only two
nominees, those two nominees will be declared elected Deputy Chairpersons by
resolution.
Decision Making Process
5. Councils and committees
(including Joint Committees) are required to make every decision in accordance
with the requirements of the Local Government Act 2002 (the Act). Staff have
assessed the requirements in relation to this item and have concluded:
5.1. Councils are required to
(LGA sch.7 cl.19(1)) hold the meetings that are necessary for the good
governance of its region
5.2. Councils may appoint (LGA sch.7 cl. 30(1)(a)) the committees,
subcommittees, and other subordinate decision-making bodies that it considers
appropriate, including joint committees
5.3. Given the provisions above,
the Joint Committee can exercise its discretion and make these decisions
without consulting directly with the community or others having an interest in
the decision.
Recommendations
That the Clifton to Tangoio Coastal
Hazards Strategy Joint Committee:
1. Receives and considers the Election
of Deputy Chair staff report.
2. Agrees that the decisions
to be made are not significant under the criteria contained in Hawke’s
Bay Regional Council’s adopted Significance and Engagement Policy, and
that the Joint Committee can exercise its discretion and make decisions on this
issue without conferring with the community or persons likely to have an
interest in the decision.
3. ______ nominates
___________, seconded by __________
4. ______ nominates
___________, seconded by __________
5. ______ nominates
___________, seconded by __________
Either
6. There being no further
nominations _____ and ___ are declared elected Deputy Chairs of the Clifton to Tangoio Coastal
Hazards Strategy Joint Committee.
Mover/Seconder
CARRIED
Or
7. There being no further
nominations a vote was called, the results of which were
7.1. ___ votes for ___
7.2. ___ votes for ___
7.3. ___ votes for ___
7.4. ___ votes for ___
and
8. As the result of voting
___________ and ___________ are declared elected Deputy Chairs of the Clifton to Tangoio Coastal
Hazards Strategy Joint Committee.
Mover/Seconder
CARRIED
Authored by:
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Leeanne Hooper
Team Leader Governance
|
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Approved by:
|
Chris Dolley
Group Manager Asset Management
|
|
Attachment/s
There are no attachments for this report.
Clifton
to Tangoio Coastal Hazards Strategy Joint Committee
17
February 2023
Subject:
Clifton to Tangoio Coastal Hazards Strategy
Reason for Report
1. This agenda item provides a
summary and update on the Clifton to Tangoio Coastal Hazards Strategy
(Strategy), for the benefit of new and returning members of the Joint
Committee.
Executive Summary
2. The Strategy is now in
Stage 4 of a four-stage development process that began in late 2014.
3. It is a coordinated
approach to identifying and responding to the coastal hazards of erosion and
inundation, and the influence of sea level rise, over the next 100 years.
4. In 2018 a report was
prepared by Community Assessment Panels, recommending adaptive pathways for 9
priority units within the Strategy area.
5. Since then, the Joint
Committee and Partner Councils (Napier City Council, Hastings District Council
and Hawke’s Bay Regional Council) have been working on a response to the
recommendations of the 2018 report, including:
5.1. Developing more detailed
designs and costings for the short term works proposed under each of the
recommended pathways.
5.2. Developing thresholds to
determine when pathways need to be implemented to avoid intolerable coastal
hazards effects.
5.3. Defining what a managed
retreat response might look like in Hawke’s Bay, how it might be done,
and how much it might cost.
5.4. Developing an agreed
position as between the Partner Councils for who will lead Strategy
implementation, including the funding of works under the Strategy.
6. The Strategy development
process is now in the final stages, with the current proposal to notify a
proposed Strategy document for public review and comment in August 2023.
7. Funding for Strategy
implementation would then be confirmed in the Hawke’s Bay Regional
Council’s (HBRC) Long Term plan from 1 July 2024.
Background: Strategy Development
8. The Strategy represents a
coordinated approach to identifying and responding to coastal hazards and the
influence of sea level rise over the next 100 years. It provides a platform for
long-term planning and decision making.
9. The Strategy:
9.1. Covers the coastal area
between Clifton to Tangoio;
9.2. Seeks to develop a planned
response to coastal hazards out to the year 2120;
9.3. Assesses and plans response
to the following coastal hazards;
9.3.1. Coastal erosion (storm cut,
trends, effects of sea level rise)
9.3.2. Coastal inundation (storm
surge, set-up, run-up, overtopping and sea level rise)
9.4. Incorporates climate change
as an overriding influence.
10. The vision of the Strategy
is:
10.1. “That coastal
communities, businesses and critical infrastructure from Tangoio to Clifton are
resilient to the effects of coastal hazards.”
11. The Strategy is being
developed in 4 stages, as outlined in Figure 1 and described in the following
sections.
Figure 1: Strategy Development Stages
Background: Stages 1, 2 and 3
12. Stage 1 (Define the
Problem) commenced in late 2014. Fundamental to Stage 1 was the identification
of the extent of coastal erosion and coastal inundation hazards out to 2120,
and the risks these present. This work resulted in two reports being produced:
Coastal Hazards Assessment[1] and Coastal Risk Assessment[2]. The coastal hazard assessment work
was independently peer reviewed by Professor Paul Kench of Auckland University.
13. A mapping tool was also
developed to show the newly mapped hazard extents. This information is
available online through the Hawke’s Bay Hazard Information Portal at: http://www.hbemergency.govt.nz/hazards/portal.
14. Stage 2 (Framework for
Decisions) began in 2016 and included the development of a decision-making
framework for the 100-year Strategy, based on a community decision-making model
and utilising a range of decision-making tools including Multi-Criteria
Decision Analysis (“MCDA”), Dynamic Adaptive Planning Pathways
(DAPP) and Real Options Analysis (ROA).
15. The decision-making
framework was guided by the Ministry for the Environment (MfE) document “Coastal
hazards and climate change: Guidance for local government” released
in December 2017. The Strategy was the first in New Zealand to implement this
guidance material. Figure 2 represents the process recommended by the
guidance. While the Strategy process is described differently (i.e. 4 stages,
rather than 10 steps, because the guidance was released part way through
Strategy development), the principles outlined in the guidance have been
followed, particularly in the use of DAPP.
Figure 2: Ten Step Decision Cycle, from “Coastal
hazards and climate change: Guidance for local government”, Ministry for
the Environment 2017
16. Also during Stage 2, a
funding model think-piece report was prepared. The preliminary funding model
identified options for how planned responses to coastal hazards risks
identified in the Strategy might be paid for. The report covers public /
private benefits, the sharing of costs between Councils, and mechanisms for
securing funds, including the proposed establishment of a Coastal Contributory
Fund.
17. Stage 3 (Develop Responses)
commenced in 2017 and involved the implementation of the decision-making
framework developed in Stage 2.
18. Two Assessment Panels were
formed to drive the community-led process (Table 1, Table 2).
19. Figure 3 shows the areas each
Assessment Panel considered as part of their process and how the coastline was
broken down into individual units for assessment. Importantly, the area of
interest for each Panel crossed territorial authority boundaries.
20. The Assessment Panels worked
through a structured decision-making assessment process completed through a
series of 11 workshops during 2017 and 2018 (Figure 4).
Table 1: Northern Assessment Cell Evaluation Panel
Structure
|
Panel Members
|
Observer Participants
|
Support Roles
|
|
Tangata Whenua (3)
|
HBRC Councillor (1)
|
Independent Chair (1)
|
|
Whirinaki
Community (3)
|
NCC
Councillor (1)
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Kaitiaki
o te Roopu (1)
|
|
Bayview Community (2)
|
HDC Councillor (1)
|
Facilitator (1)
|
|
Westshore
Community (2)
|
Maungaharuru-Tangitū
Trust (1)
|
Assistant
Facilitator (1)
|
|
Ahuriri / Pandora Community (2)
|
Mana Ahuriri Incorporated (1)
|
Technical Advisory Group (6)
|
|
Recreational
Interests (1)
|
|
Panel
Secretary (1)
|
|
Port of Napier (1)
|
|
Living at the Edge (2)
|
|
Ahuriri
/ Pandora Businesses (1)
|
|
|
|
NZTA / Lifelines (1)
|
|
|
|
Department
of Conservation (1)
|
|
|
|
Regional representative (1)
|
|
|
|
|
Total
Voting (18)
|
|
|
Table 2: Southern Assessment Cell Evaluation Panel
Structure
|
Panel Members
|
Observer Participants
|
Support Roles
|
|
Tangata Whenua (3)
|
HBRC Councillor (1)
|
Independent Chair (1)
|
|
Clifton/Te
Awanga Community (3)
|
NCC
Councillor (1)
|
Kaumatua
(1)
|
|
Haumoana Community (3)
|
HDC Councillor (1)
|
Facilitator (1)
|
|
East
Clive Community (4)
|
Mana
Ahuriri Incorporated (1)
|
Assistant
Facilitator (1)
|
|
Marine Parade Community (1)
|
He Toa Takitini (1)
|
Technical Advisory Group (6)
|
|
Recreational
Interests (1)
|
Port
of Napier (1)
|
Technical
Advisory Group (3)
|
|
Awatoto Businesses (1)
|
|
Panel Secretary (1)
|
|
Napier
CBD Businesses (1)
|
|
Living
at the Edge (2)
|
|
NZTA / Lifelines (1)
|
|
|
|
Department
of Conservation (1)
|
|
|
|
Regional representative (1)
|
|
|
|
Total
Voting (20)
|
|
|
Figure 3: Coastal Units and Assessment Panel Area of
Enquiry
Figure 4: Assessment Panel Process
21. Applying a modified Dynamic
Adaptive Planning Pathways or DAPP process, the panels developed 100-year
pathways for 9 priority units along the coast. Each pathway is built from a
combination of short term (approx. 0 – 20 years), medium term (approx. 20
– 50 years) and long term (approx. 50 – 100 years) hazard response
actions.
22. Six potential pathways were
developed for each priority unit. The pathways were designed to represent the
spectrum of possible responses, from no or low intervention, to soft engineering
(e.g. beach re-nourishment), hard engineering (e.g. sea walls) and retreat
responses. The pathways were then assessed using MCDA to determine an order of
preference in terms of each pathway’s performance against defined
criteria.
23. Capital construction and
maintenance costs for each pathway were then introduced, and by considering
each pathway against is non-cost (i.e. MDCA) and cost assessments, the Panels
confirmed a recommended pathway for each of the 9 priority units.
24. The Panels produced a
report “Clifton to Tangoio Coastal Hazards Strategy 2120 Report of the
Northern and Southern Cell Assessment Panels” dated 14 February 2018
that captured their process and final recommendations.
25. The Joint Committee, and
subsequently each Partner Council, confirmed its receipt of the report and
agreed to proceed to Stage 4 of Strategy development based on its
recommendations.
26. The final recommended
pathways from the Panels are presented in Table 3 and Table 4.
These pathways were later refined through further community engagement in 2021
and 2022 with updates to the pathways shown as blue underline text.
Table 3: Recommend Pathways: Northern Cell Assessment
Panel
|
Unit
|
Preferred Pathway
|
Short Term
(0-20 yrs)
|
→
|
Medium Term
(20 – 50 yrs)
|
→
|
Long Term
(50 – 100 yrs)
|
|
Whirinaki
(B)
|
Pathway 4
|
Status quo/
Renourishment
|
→
|
Renourishment +
Control Structures
|
→
|
Sea wall
|
|
Bayview
(C)
|
Pathway 3
|
Status Quo/
Renourishment
|
→
|
Renourishment +
Control Structures
|
→
|
Renourishment +
Control Structures
|
|
Westshore
(D)
|
Pathway 3
|
Renourishment
|
→
|
Renourishment +
Control Structures
|
→
|
Renourishment +
Control Structures
|
|
Ahuriri
(E1)
|
Pathway 6
|
Status quo
|
→
|
Sea wall
|
→
|
Sea wall
|
|
Pandora
(E2)
|
Pathway 3
|
Status quo
|
→
|
Storm Surge Barrier
|
→
|
Storm Surge Barrier
|
Table 4: Recommend Pathways: Southern Cell Assessment
Panel
|
Unit
|
Preferred Pathway
|
Short Term
(0-20 yrs)
|
→
|
Medium Term
(20 – 50 yrs)
|
→
|
Long Term
(50 – 100 yrs)
|
|
East
Clive (J)
|
Pathway 1
|
Status Quo
|
→
|
Renourishment +
Control Structures
|
→
|
Retreat the Line /
Managed Retreat
|
|
Haumoana
(K1)
|
Pathway 2
|
Renourishment +
Control Structures
|
→
|
Renourishment +
Control Structures
|
→
|
Managed Retreat
|
|
Te
Awanga (K2)
|
Pathway 3
|
Renourishment +
Control Structures
|
→
|
Renourishment +
Control Structures
|
→
|
Renourishment +
Control Structures
|
|
Clifton
(L)
|
Pathway 5
|
Status quo
|
→
|
Sea wall
|
→
|
Managed Retreat
|
27. An important concept is
that each pathway is ‘adaptive’; the timeframe of each action
(short, medium and long) can be brought forward or delayed, depending on the
actual effects of coastal hazards and climate change over time. If sea level rises
more than expected or at a faster rate, actions can be implemented earlier in
response; if less or slower, actions can be delayed. If necessary, the actions
themselves can also be reviewed or changed.
28. The Strategy will also be
reviewed every 10 years, to ensure that the pathways remain fit for purpose as
new information becomes available over time.
29. Note the use of the generic
term, “Control Structures” in the recommended pathways refers to
structures that are designed to hold the beach in situ and/or build up beach
sediment. These structures are usually groynes, but may also include offshore
breakwaters and constructed reefs.
Background: Stages 4
30. The Strategy is now in
Stage 4 (Implementation Planning and Response), which commenced in 2019.
31. Stage 4 is being advanced
through 8 interrelated workstreams, designed to build further detail around the
Assessment Panel recommendations in order to develop a proposed Strategy of
Council for public notification and comment.
Figure 5: Stage 4 Workstreams
32. A significant focus in
Stage 4 has been confirmation of Strategy implementation arrangements between
the Partner Councils (Workstream 1).
33. The challenge was that the
Strategy development process has been jointly and equally funded by Partner
Councils since its inception. However, the Strategy now needs to shift from
development to implementation, and significant capital and operational
expenditure is required to implement the pathways as recommended by the
Community Panels. Work under the Design Workstream to refine concept designs
and costing suggests an approximate capital cost of $15m and annual operating
costs of $3m to implement the first (short term) step of all pathways.
34. The Partner Councils needed
to agree how these funds would be raised, and who would lead the consenting,
construction and maintenance requirements. Uncertainties in current legislation
about the respective roles of each Council (i.e. the role of regional councils
relative to territorial authorities) in the funding and implementation of works
under the Strategy has contributed to the issue.
35. To facilitate an outcome,
the Joint Committee engaged Raynor Asher QC to lead a Funding Review. Mr Asher
was tasked with answering the following question:
35.1. Which Council or Councils should
lead and fund the implementation of coastal hazard mitigation projects
(including design, consenting, construction and maintenance cost) under the
Strategy?
36. In undertaking his review,
Mr Asher engaged with the Joint Committee, staff and councillors from each
Partner Council, considered material developed to date under the Strategy,
reviewed relevant historical information, legislation and case law, and has
been assisted with local legal advice.
37. Mr Asher completed his
review and presents his findings in the report “Review and
Recommendations for the Clifton to Tangoio Coastal Hazards Strategy Joint
Committee” dated 6 May 2021. His primary recommendation was that HBRC
should lead Strategy implementation.
38. The Joint Committee and
Partner Councils accepted his recommendations, and the Partner Councils
subsequently entered into a Memorandum of Transition (MOT) which was signed by
the Chief Executives of all three councils on 23 May 2022.
39. The purpose of the MOT is
to provide a mechanism for the Partner Councils to confirm the agreed
arrangements for implementing the Strategy and the associated transfer of
assets recommended by the Funding Review, and to provide the means for
achieving HBRC’s Long Term Plan process without objection from territorial
authorities under s.16 of the Local Government Act.
40. HBRC subsequently ran a
public consultation process in July 2022 to seek any feedback on its proposal
to lead Strategy implementation as set out in the MOT. Following that process
HBRC resolved that it would lead Strategy implementation, subject to confirming
this change in its Long Term Plan.
Current Work
41. The Strategy is now in a
compilation phase, where work undertaken by the Community Panels, TAG, the
Joint Committee and Partner Councils is being compiled into a proposed
Strategy, currently proposed for notification by HBRC in August 2023.
42. The key remaining task is
the development of a funding model for implementation – that is,
determining the relative contributions to Strategy implementation from rate
payers and any other contributors.
Decision Making Process
43. Staff have assessed the
requirements of the Local Government Act 2002 in relation to this item and have
concluded that, as this report is for information only, the decision-making
provisions do not apply.
Recommendation
That the Clifton to Tangoio Coastal Hazards
Strategy Joint Committee receives and notes the Clifton to Tangoio Coastal
Hazards Strategy staff report.
Authored by:
|
Simon Bendall
Coastal Hazards Strategy Project
Manager
|
|
Approved by:
|
Chris Dolley
Group Manager Asset Management
|
|
Attachment/s
There are no attachments for this
report.
Clifton
to Tangoio Coastal Hazards Strategy Joint Committee
17
February 2023
Subject:
Communication and engagement update
Reason for Report
1. This report provides a
brief overview of communications and engagement that has happened since
September 2022, and planned future communications and engagement.
Discussion
2. In recent years the focus
for the Joint Committee has been largely internal, while matters such as
Strategy implementation arrangements as between the Partner Councils were
resolved. This contrasts with the highly collaborative and community-led phases
through 2017 and 2018 while the Community Assessment Panels developed their
recommendations.
3. While there has been
ongoing engagement through 2020, 2021 and 2022, interaction with the wider
community has generally been limited over this time. Communication and
engagement activities have included:
3.1. A series of workshops was
held with a community reference group formed by former Community Assessment
Panel members and others
3.2. A Mana Whenua Engagement
Strategy was confirmed through the Joint Committee and implemented, although
actual engagement outcomes were limited
3.3. Strategy newsletters were
published (generally quarterly) to provide updates on progress, and
3.4. The project website was
updated.
4. Through 2022, Strategy
implementation arrangements were confirmed, allowing final Strategy development
tasks to progress. It is now planned to release a proposed Strategy for public
comment in August 2023.
5. The Technical Advisory
Group (TAG) under direction from the Joint Committee has sought to reconnect
with the wider community in the lead up to Strategy notification.
Community
Drop-in Sessions
6. Since the last Joint
Committee meeting in September 2022, two community drop-in sessions have been
held.
7. The first drop-in session
had a northern priority unit focus (Pandora, Ahuriri, Westshore, Bay View and
Whirinaki) and was held on 6 December 2022 between 4pm-7pm at the Westshore
Surf Life Saving Club.
8. The second session focused
on southern priority units (East Clive, Haumoana, Te Awanga, and Clifton) and
was held on 7 February 2023 between 4pm-7pm at the Haumoana Hall.
9. The drop-in sessions were
advertised online including through Facebook, and in a letterbox drop of
pamphlets to more than 3,000 properties within the coastal area.
10. At the drop-in sessions, a
series of posters were on display with an overview of the Strategy and the
current situation in each of the relevant areas including thresholds and
preferred pathways.
11. Both sessions were well
attended with good 1:1 discussions between TAG, Joint Committee members and
attendees. As a general comment, the sessions were well attended, and community
attendees were interested, engaged and generally positive.
12. The Westshore session had
67 recorded attendees including panel members, councillors and the
Hawke’s Bay Today, who produced a video and story Local Focus: Effects of
climate change on the Hawke’s Bay coastline in 100 years.
13. The Haumoana session had 50
attendees including panel members and councillors.
14. Feedback was gathered at
each drop-in session, which has been summarised in Attachment 1.
|
Drop-in Session at Haumoana Hall, 7
February 2023
|
|
|
|
Drop-in Session at Westshore Surf Life
Saving Club, 6 December 2022
Communication
and Engagement Plan 2023
15. TAG is developing an
updated communications and engagement plan for this year, ahead of planned
Strategy consultation in August.
16. Key objectives include
effective engagement with tangata whenua, coastal and inland ratepayers,
Councils (senior staff and Councillors) and other key stakeholders. Early work
in the development of the updated communications and engagement plan will
include an updated stakeholder mapping exercise.
Next Steps
17. TAG will present the 2023
communications and engagement plan at the next committee meeting in March to
guide engagement through until Strategy notification.
Decision Making Process
18. Staff have assessed the
requirements of the Local Government Act 2002 in relation to this item and have
concluded that, as this report is for information only, the decision-making
provisions do not apply.
Recommendation
That
the Clifton to
Tangoio Coastal Hazards Strategy Joint Committee receives and notes the Communication
and engagement update.
Authored by:
|
Simon Bendall
Coastal Hazards Strategy Project
Manager
|
Jenny Keown
Communications Advisor
|
Approved by:
|
Chris Dolley
Group Manager Asset Management
|
|
Attachment/s
|
1⇩
|
Feedback from the Northern and
Southern Panel community drop-in sessions
|
|
|
|
Feedback from the Northern and Southern
Panel community drop-in sessions
|
Attachment
1
|
Clifton
to Tangoio Coastal Hazards Strategy Joint Committee
17
February 2023
Subject:
Current coastal projects update
Reason for Report
1. This report provides an
opportunity for the Technical Advisory Group (TAG) to update the Joint
Committee on various coastal projects that members have expressed an interest
in keeping abreast of.
Rangatira Revetment
2. Rangatira Revetment
(previously Whakarire Ave Revetment): construction to begin on 1 March 2023,
fencing in place approximately two weeks out, expected completion by 30
September 2023.
3. Letter sent by NCC CE to
HBRC CE on 9 November 2022 notifying HBRC of the project as per clause 7.5 of
the Coastal Hazards Memorandum of Transition.
Westshore Consent Renewal
4. Staff member leading this
work has been on extended leave. Not progressed in their absence.
5. This work package is to
secure a new consent for the renourishment of Westshore Beach that expires in
2027.
Haumoana 18
6. HDC has continued to engage
with H18 representatives as to possible next steps.
7. HDC is considering the
challenges posed by empty sections and the exposure to Clifton Road and
infrastructure assets from sea events and inundation risks and how this may be
further considered. We have also sought some initial advice as to access to
private property with a desire for a more complete solution to coastal
protection in this area, as opposed to the individual property approach.
Whirinaki
8. HDC Council staff have met
with representative of the North Shore Road area from both the southern and
northern section to further consider interim protection / hold the line
approaches for this area, building on the earlier work and advice provided for
a soft engineering approach.
9. HDC has agreed to engage
Tonkin & Taylor to leverage off the previous work, utilizing recently
completed inundation and wave overtopping modelling work to model different
scale storm events to test the success or otherwise of the proposed bank
reinstatement and planting proposals, before furthermore costly and
time-consuming design or consenting works are undertaken. We are hoping to have
the interim work completed by the end of February.
Coastal Inundation Assessment Project Update
10. The draft Tonkin &
Taylor report is being finalised by the peer reviewer and will undergo a legal
review.
11. The proposal is to bring
the final draft report to the Joint Committee at their March meeting.
Hawke’s Bay Climate Change Engagement
12. Terms of reference for a
Joint Committee on Climate Action have been adopted by HBRC subject to approval
of all five partner councils (HDC, NCC, CHBDC and WDC). Over the following
weeks they will be presented for adoption by each partner Council with the first
Joint Committee planned for April.
13. The Purpose of the Joint
Committee
13.1. Climate mitigation and
adaptation is core business for councils. It spans multiple council
workstreams such as urban planning, land-use and resource management,
transport, flood protection, coastal hazards and emergency management.
13.2. Without duplicating effort,
the purpose of the Joint Committee is to support a coordinated and
collaborative response to address the complex challenge of Climate-Resilient
Development[3]
for the communities of Hawke’s Bay.
13.3. The focus of the Joint
Committee will be promoting action to mitigate climate change (emissions
reductions and offsetting) and adapt to the changing regional climate.
13.4. The Joint Committee aims to
support communities and industries to become resilient to the effects of
climate change and to thrive within boundaries of our natural environment.
Decision Making Process
14. Staff have assessed the
requirements of the Local Government Act 2002 in relation to this item and have
concluded that, as this report is for information only, the decision making
provisions do not apply.
Recommendation
That
the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives the Current
coastal projects update.
Authored by:
|
Simon Bendall
Coastal Hazards Strategy Project
Manager
|
|
Approved by:
|
Chris Dolley
Group Manager Asset Management
|
|
Attachment/s
There are no attachments for this
report.
Clifton
to Tangoio Coastal Hazards Strategy Joint Committee
17
February 2023
Subject:
Project Manager's update including 2023 work programme
Reason for report
1. This report provides an
update on project-related matters including timeframes, budgets and tracking towards
milestones.
Project Dashboard
2. The following project
dashboard (Table 1) is provided to summarise current project status for
budget, timeline and all eight active workstreams (WS). An assessment of each
project element is made on a ‘traffic light’ basis, with a brief
commentary provided to explain the rating given.
3. Where a rating has changed
from the preceding report, the metric is shown in red underline with an arrow
showing the change in status.
Table 1: Project Dashboard Report: February 2023
|
Metric
|
Status
|
Commentary
|
|
Project Budget
|
|
|
|
No known budget issues – budget on track.
|
|
Project Timeline
|
|
|
|
Tight timeframe to August 2023 target for notifying
proposed Strategy.
|
|
WS1: Funding / Governance
|
|
|
|
Development of Asset Transfer Agreement needs to
commence shortly. Funding model is most significant and challenging task to
complete to meet August 2023 target - external expertise engaged to assist
with development process.
|
|
WS2: LGA Consultation
|
|
|
|
July 2022 LGA consultation process successfully
completed. Focus now on August 2023 process.
|
|
WS3: Comms & Engagement
|
|
|
|
Mana Whenua engagement low.
|
|
WS4: Design
|
|
|
|
Substantially complete.
|
|
WS5: Mātauranga Māori
|
|
|
|
Workstream scope confirmed. External contractor engaged
to provide expertise and capacity.
|
|
WS6: Coastal Ecology
|
|
|
|
Monitoring plan in development. Mana Whenua engagement
sought.
|
|
WS7: Regulatory
|
|
|
|
Strategy content in development.
|
|
WS8: Signals and Triggers
|
|
|
|
Thresholds completed. Triggers / signals underway.
|
|
|
|
|
|
|
|
|
|
|
Status:
|
On Track
|
|
Under
Stress
|
|
Key Risk
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4. There are two status
changes to report for this period, both related to the key risk associated with
the development of a funding model (under Workstream 1). This is the topic of a
dedicated workshop with the Joint Committee following this meeting.
Strategy Development Process and Project Timeline
5. TAG has previously
workshopped the key matters that will need to be included in the Strategy
document with the Joint Committee. Table 2 presents these key matters in
a draft Strategy outline, with a status update provided on the content for each
section.
6. Through work already
completed, most Strategy content has been developed and is ready to be written
up. The key remaining element that requires significant focus is the
development of the funding model.
7. It is noted that Table 2
was also workshopped with Hawke’s Bay Regional Council councillors (HBRC)
in January 2023, as part of a discussion on their particular role in confirming
and notifying the proposed Strategy.
8. HBRC requested that
additional sections be added to the Strategy outline; a section assessing the
proposed Strategy against the New Zealand Coastal Policy Statement and
Hawke’s Bay Coastal Environment Plan, and a section specifically in
relation to Tangata Whenua interests and values. These have been added (shown
as blue text) to Table 2.
Table 2: Clifton to Tangoio Coastal Hazards Strategy
– draft document outline
|
Section
|
Content
|
Content Status
|
|
1. Introduction
|
Reason for the Strategy, problem definition
|
Ready for write up
|
|
2. Strategy
Development Process
|
Outline process, Community Panel report, etc.
|
Ready for write up
|
|
3. Tangata Whenua
|
Discuss Tangata Whenua involvement in
Strategy development, Cultural Values Assessment, Mātauranga Māori
workstream, Tangata Whenua aspirations and expectations relevant to coastal
hazards and the responses to those hazards.
|
Previous work (e.g. CVA, Panel outputs)
can be cited. Updating, refinement and development underway through the
Mātauranga Māori workstream, however this work will continue
through and beyond Strategy notification. TAG to seek advice and propose to
JC how this section will be developed and confirmed.
|
|
4. Proposed
Responses (Short Term)
|
For each priority unit, outline the Councils preferred
option and alternative option(s) for the short term / first action of each
pathway
|
Ready for write up (based on Panel recommendations and
Design Workstream outcomes)
|
|
5. Proposed
Medium- and Long-Term Responses
|
For each priority unit, outline the Councils preferred
option and any alternatives for the medium- and long-term actions of each
pathway
|
Ready for write up (based on Panel recommendations)
|
|
6. Adaptation
Thresholds
|
Present proposed adaptation thresholds. Discuss signals
and triggers approach.
|
Thresholds ready for write up
Signals and triggers in development
|
|
7. Funding
Principles
|
Set out proposed funding principles based on LGA
requirements
Set out a proposed Funding Model for Strategy
implementation that gives effect to principles
Define financial impact from Strategy implementation
for short term actions at neighbourhood scale (not individual property scale)
|
Not started (other than very early work undertaken by
TAG in 2017-2018 and high-level modelling earlier this year)
Significant work required
|
|
8. Regulatory
Framework
|
Set out the requirements for the local regulatory
framework that will need to be in place to support and complement physical
works undertaken through the Strategy – e.g., addressing moral hazards,
enabling Strategy implementation, etc
Assess the proposed Strategy against the
provisions of the New Zealand Coastal Policy Statement and Coastal
Environment Plan.
|
Regulatory Workstream outputs being refined to develop
content
|
|
9. Strategy
Implementation
|
Describe implementation model for the Strategy (role of
HBRC, Advisory Committee, etc)
|
Ready for write up
|
|
10. Strategy
Monitoring and Review
|
Describe strategy monitoring and review process
|
Conceptual, but largely defined (e.g. 10 year review
cycle)
Requires workshopping and finalising
|
9. The following process and
timeframe for completing Strategy content and adopting a final Strategy has
been workshopped with the Joint Committee and HBRC, and is reproduced here for
reference.
Proposed Strategy Development Approach and Timeframe
|
Step
|
Process
|
Proposed
Timing
|
|
Content Development
|
|
1
|
Strategy content for each section workshopped with the
Joint Committee in the first instance
|
Feb ->
|
|
2
|
MTT, MAT, HTST, NCC & HDC can request dedicated
workshops on specific content at any stage. Presumption that Joint Committee
participation is otherwise sufficient
|
Feb ->
|
|
3
|
Final workshop on content for each section held with
HBRC
|
Feb ->
|
|
Strategy Adoption
|
|
4
|
Content compiled into final draft Strategy document by
TAG
|
May
|
|
5
|
HBRC hold preliminary workshop on full Strategy
document
|
May
|
|
6
|
Endorsement for Strategy sought from Joint Committee,
then NCC & HDC
|
June/July
|
|
7
|
HBRC adopt final Strategy document for notification
|
August
|
|
8
|
HBRC hold hearings
|
Sept.
|
|
9
|
HBRC adopt final Strategy
|
October
|
Decision Making Process
10. Staff have assessed the
requirements of the Local Government Act 2002 in relation to this item and have
concluded that, as this report is for information only, the decision-making
provisions do not apply.
Recommendation
That
the Clifton to
Tangoio Coastal Hazards Strategy Joint Committee receives and notes the Project
Manager’s update.
Authored by:
|
Simon Bendall
Coastal Hazards Strategy Project
Manager
|
|
Approved by:
|
Chris Dolley
Group Manager Asset Management
|
|
Attachment/s
There are no attachments for this
report.
Clifton
to Tangoio Coastal Hazards Strategy Joint Committee
17
February 2023
Subject:
Follow-up actions status
Reason for Report
1. This item
tracks items raised at previous meetings that require action. A list of
outstanding items is prepared for each meeting, including who is responsible
for each, when it is expected to be completed and a brief status comment.
2. Once the items
have been completed and reported to the Committee they will be removed from the
list.
Decision Making Process
3. Staff have assessed the
requirements of the Local Government Act 2002 in relation to this item and have
concluded that, as this report is for information only, the decision-making
provisions do not apply.
Recommendation
That
the Clifton to
Tangoio Coastal Hazards Strategy Joint Committee receives and notes the Follow-up
actions status staff report.
Authored by:
|
Simon Bendall
Coastal Hazards Strategy Project
Manager
|
|
Approved by:
|
Chris Dolley
Group Manager Asset Management
|
|
Attachment/s
|
1⇩
|
Follow-up actions status update
|
|
|
|
Follow-up actions status update
|
Attachment
1
|
