Date: 29 June 2022
Time: 1.30pm
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Venue:
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Council
Chamber
Hawke's
Bay Regional Council
159
Dalton Street
NAPIER
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Meeting Agenda
Item Title Page
1. Welcome/Karakia/Apologies/Notices
2. Conflict
of Interest Declarations
3. Confirmation of Minutes of
the Regional Council meeting held on 25 May 2022
4. Follow-ups
from previous Regional Council meetings 3
5. Significant
organisational activities looking forward through July 2022 11
6. Call
for minor items not on the Agenda 25
Decision
Items
7. Consultation
on the future of our coastline 27
8. Biosecurity
Working Party partial Regional Pest Management Plan review consultation
recommendations 31
9. Report
and recommendations from the Māori Committee 35
10. Report
and recommendations from the Regional Planning Committee 39
11. Report
and recommendations from the Corporate and Strategic Committee 43
12. Setting
of the Rates for 2022-2023 Financial Year 47
13. Councillors'
2022-2023 remuneration and allowances 57
14. Affixing
of the Common Seal 61
Information
or Performance Monitoring
15. Summary
report from the 3 June 2022 Clifton to Tangoio Coastal Hazards Strategy Joint
Committee meeting 63
16. Report
from the Regional Transport Committee 67
17. Councillors'
Reports from meetings of outside bodies 71
18. Discussion
of minor items not on the Agenda 73
Hawke’s Bay Regional
Council
29 June
2022
Subject: Follow-ups from Previous Regional Council meetings
Reason for Report
1. On the list attached are items
raised at Council meetings that staff have followed up on. All items indicate
who is responsible for follow up, and a brief status comment. Once the items
have been reported to Council they will be removed from the list.
2. Also attached is a list of
LGOIMA requests that have been received since the last Council meeting.
Decision Making Process
3. Staff have assessed the
requirements of the Local Government Act 2002 in relation to this item and have
concluded that, as this report is for information only, the decision-making
provisions do not apply.
Recommendation
That
Hawke’s Bay Regional Council receives and notes the Follow-up Items
from previous Regional Council Meetings.
Authored by:
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Leeanne Hooper
Team Leader Governance
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Approved by:
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Desiree Cull
Strategy & Governance Manager
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Attachment/s
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1⇩
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Follow-ups from previous meetings
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Follow-ups from previous meetings
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Attachment
1
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Hawke’s Bay Regional
Council
29 June
2022
Subject: Significant organisational activities looking forward
through July 2022
Purpose of
agenda item
1. The following commentary is
for Councillors’ information to highlight significant areas of Council
activity. Resources are directed toward various initiatives which reflect the
Council’s evolving agenda, and it is important that Council is
consistently informed of progress in areas that have created or may create a
high external profile.
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Northern Catchment
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Project / Activity Description
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Significant Upcoming Milestone(s)
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Group /Team or Section
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Biodiversity and biosecurity
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1. Jobs for
Nature Private Land Fund deer-fencing projects at Puahanui Bush, Motumokai
Bush and Gillies Bush are almost complete. Collectively this comprises 179ha
of largely old growth forest. A further two sites are underway – for
completion 22-23FY.
2. The Te
Uru Rakau One Billion Trees programme led by staff is in full swing,
supporting 61 groups planting approximately 102ha in native trees.
3. Possum
eradication on the Māhia Peninsula is progressing well. Detector dog
contractors spent 3 weeks over late May/June validating the locations of
remaining possums provided from detection devices. Progress has been made on
the proof of absence network, however, equipment failures have delayed
some parts of the network and the team hopes to have this fully installed by
the end of the month.
4. Team is
working on Woolly nightshade in the Napier, Tamatea, Havelock North, Te
Awanga and Haumoana urban zones. Significantly more was completed this year
owing to extra resourcing which allowed monitoring of new and likely sites.
5. Tidying
up Pinus contorta contract work (MPI funded) before new season begins.
6. Continued
work with gravel extractors on exemption applications.
7. Possum
densities monitoring for 21-22 is on schedule for completion by the end of
June for reporting to EICC in September.
8. Possum
densities monitoring for 22-23 is planned and contracted to begin on 1 July
2022.
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ICM – Catchment Services
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Whakakī Freshwater Improvement Fund
Project
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9. Construction of the weir is underway, however, changes in the
materials required have caused a delay to the completion date - now 19 July.
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ICM – Catchment Delivery
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Wairoa flood event
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10. Wairoa & Gisborne Flood Recovery Assessment Survey: our
staff supported Wairoa and Gisborne District councils by phoning over 40 landowners,
mostly in the evenings, to understand their situations, severity and needs.
The councils will be analysing the data collected to support the development
of a business case to MPI for financial support through their recovery fund
while also identifying what the various stakeholders can do to help –
including HBRC.
11. Catchment Delivery staff are developing content with appropriate
agencies, for woolshed workshops to help flood-affected landowners farm
through winter and beyond.
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ICM – Catchment Delivery
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Wairoa event mapping
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12. High
resolution (0.5m) satellite imagery from the March rainfall event has been collected and is currently being processed.
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ICM – Environmental
Science and ICT - GIS
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Central
Catchments
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Project / Activity Description
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Significant Upcoming
Milestone(s)
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Group /Team or Section
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Flood Control Schemes - Resilience Funded
projects
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13. Taradale stopbank strengthening physical works 70% complete,
with construction to be completed by mid-June. Completion is at risk due to
the inability to dry borrow material at this time of the year. Landscape
planning for enhancement of berm is underway in partnership with Waiohiki
Marae and is progressing well.
14. East Clive optioneering is now completed with preferred option
now going into detailed design.
15. Moteo stopbank detailed design is underway.
16. Omaranui stopbank design is underway, with geotechnical and borrow
investigations now underway.
17. Ngatarawa detailed design completed, and native forest planting
is now being implemented (planting on site).
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Asset Management
Engineering
Regional Projects
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Gravel Management
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18. Hearing was held in December 2021.
19. New set of conditions is now being submitted to the hearing
panel for consideration after three additional full day caucussing sessions
20. A final decision by the Hearing Panel is anticipated by end of
July 2022.
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Asset Management
Consents, Schemes
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Waitangi Regional Park
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21. Delivery of Stage 3 (safe vehicle access to the river and two
ephemeral wetlands on the flat berm area) by the Regional Projects Team and
Works Group is expected in July 2022.
22. Awaiting response to funding application for infrastructure for
cultural events at the marquee site, and to service the proposed toilets,
submitted to the Tourism Infrastructure Fund (MBIE) in late March 2022.
23. With the first official dedicated Matariki Day holiday on 24
June, staff have been preparing the Waitangi Regional Park for the enhanced
week-long celebrations with significant input from Ngati Kahungunu and the
Atea a Rangi Educational Trust.
24. Extensive additional native planting has been done with Forest
and Bird (Napier Branch) in the railway wetland zone between the state
highway and rail corridor.
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Asset
Management
Open Spaces
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Hawea Historical Park / Karamu Stream
Diversion
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25. Stage 3 project delivery includes construction work for widening
of the confluence and enhancement work of the old Karamū Stream (flood
gate) area, as well as pathway formation within the park and native planting
around the carpark. The stream work will be undertaken in July and pathway in
spring/summer of 2022.
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Asset Management
Open Spaces, Regional Assets
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Funding applications for catchment groups
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26. Ahuriri
Lagoon Tributaries Catchment Group Coordinator MPI Funding Application
27. ‘Between
the Rivers’ Taihape Road Catchment Collective MPI Funding Application
28. Wairoa
Catchment Collective MPI Funding Scoping.
29. Outcomes
of Ruakituri & Ahuriri Integrated Farm Planning Accelerator Fund
applications.
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ICM – Catchments
Policy Implementation
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Supporting catchment group development
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30. Karamu
Catchment Collective & Sub-catchments Action Planning series – 29
June to 1 July
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ICM – Catchments
Policy Implementation
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Consenting of all pump stations within
schemes
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31. Consent planner has been engaged to work with us to start
collecting data required for consent applications for all pump stations. The
first stage will be focussed on collecting data on water quality upstream of
pump stations and fish passage investigations.
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Asset Management
Environmental Engineer
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Flood Recovery
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32. Breach stopbank repair work completed.
33. Planning and design work for CHB swing bridge underway.
34. Pathway repair work completed.
35. Still to be completed – flood gates repair work and
culvert repair work in a small schemes. Design work underway.
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Asset Management
Regional Assets
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Southern Catchments
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Project /Activity Description
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Significant
Upcoming Milestone(s)
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Group /Team or Section
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Upper Tukituki Flood Control Scheme
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36. Two contractors have made good progress extracting gravel on the
Tukipo and Makaretu. Extraction in the Makaretu has finished for the session
due to sessional conditions. With river levels elevated and more rain
forecast, extraction in the Tukipo is due to conclude by the end of June.
37. The anticipated release of the next tender has been delayed due
to the rain event and is under internal review – to be released by end
of June 2022.
38. Targeted areas require a new survey due to recent flooding, to
confirm gravel quantities before sending tenders to market - this is now
being progressed by the Engineering Team.
39. Chilean needle grass exemption has been received from the HBRC
Biosecurity team, allowing extraction in previously prohibited areas in
Waipawa (with some restriction on use of material). This will be in the next
tender roundTwo contractors have made good progress extracting gravel on the
Tukipo and Makaretu. Extraction in the Makaretu has finished for the session
due to sessional conditions. With river levels elevated and more rain
forecast, extraction in the Tukipo is due to conclude by the end of June.
40. The anticipated release of the next tender has been delayed due
to the rain event. Is under internal review – to be released by end of
June 2022.
41. Targeted areas require a new survey due to recent flooding, to
confirm gravel quantities before sending tenders to market - this is now
being progressed by engineering team.
42. Chilean needle grass exemption has been received from the HBRC
Biosecurity team, allowing extraction in previously prohibited areas in
Waipawa (with some restriction on use of material). This will be in the next
tender round.
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Asset Management
Regional Projects, Schemes
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Tukituki
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43. Private stopbank protecting CHBDC treatment plant has been
repaired after March flood by the Engineering Team and Works Group.
44. Engineering investigation and options of increasing protection
for the water treatment plant has been prepared and sent to CHBDC for
consideration.
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Asset Management
Regional Asset
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Tukituki catchment group events
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45. Makara
Catchment Group Action Plan workshop – 5 July
46. Mangamahaki
Catchment Group Action Plan workshop – July date to be confirmed
47. Tukituki
Land Care catchment collective – Executive committee workshop –
Monday 4 July
48. Upper
Tukituki Action Plan workshop – July date to be confirmed
49. Porangahau/Maharakeke
- Catchment Community Open Day – July date to be confirmed.
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ICM – Catchments
Policy Implementation
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Whole of Region
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Project /Activity Description
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Significant
Upcoming Milestone(s)
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Group /Team or Section
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Erosion Control Scheme
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50. Poplar and willow poles are being harvested and delivered to
farms across the region.
51. Catchment advisors will start inspections, while signing up
landowners to commit to further erosion mitigation works.
52. Establishing a monitoring framework to understand the
effectiveness of our work. We will be recruiting for a role to
undertake the in-field quality assessments, and developing systems and tools
to allow them to do this effectively.Poplar
and Willow poles are being harvested and delivered to farms across the
region.
53. Catchment advisors will start inspections, while signing up
landowners to commit to further erosion mitigation works.
54. Establishing a monitoring framework to understand the
effectiveness of our work. We will be recruiting a role to undertake
the in-field quality assessments and developing systems and tools to allow
them to do this effectively.
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ICM – Catchment
Delivery
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Rivers and WQ
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55. Updates
to LAWA for annual data refresh for River, Lake, Groundwater & ‘Can
I Swim Here?’ topics, and also providing data and content for the new
Estuary Health module.
56. TANK
dashboard creation in progress.
57. Continued
efforts to contact customers requiring telemetry installation for water take
consents. Telemetry required to be installed by 03/09/2022 for >20l/s
consents.
58. Data
logger upgrades continue as we install latest versions mainly in our
Groundwater network.
59. Trial
camera installed at a critical flood warning site (Marumaru in Wairoa) which
operates both 4G cellular and in HydroTel so images of water level can be
sent back to Napier office. This is proving to be successful so more cameras
will be installed to provide better hourly images.
60. eDNA
samples have been collected from ~100 river and estuarine sites so far this
year
61. The
White Wetland flume and weir were installed in May and NIWA expect to install
monitoring equipment by July. When equipment installation is complete, HBRC
will commence monthly water quality monitoring.
62. The
installation of a sonde site on the Ngaruroro River at Fernhill
will provide real-time water quality measurements. The new site is
currently in the design and fabrication stage and expected to be complete
late-2022.
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ICM –
Environmental Information
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Seminar for Rural professionals
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63. HBRC/Agfirst/MPI
Event. Grazing winter crops topic covering regulations, intensive winter
grazing plan module, cash crops. Date to be confirmed.
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ICM -Catchments
Policy Implementation
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Water quality monitoring for community groups
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64. Excel
tool developed in response to catchment group requests. This will help
community groups who are undertaking water quality monitoring to interpret
and understand their results. Currently in draft form and incorporating
feedback from within council. In July will take it to community groups for
user testing.
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ICM -Catchments
Policy Implementation
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3D Aquifer mapping project (SkyTEM)
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65. A story-map presenting the SkyTEM/3D aquifer modelling data
interpretation is now available: https://storymaps.arcgis.com/stories/ea328f3a17f64daeae58d516d4433511.
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ICM – Environmental
Science
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Biodiversity and biosecurity
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66. The
partial plan review process for making changes to how we manage possums in
Hawke’s Bay is underway. Public consultation through the release of a
proposal is planned for July, pending Council adoption.
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ICM – Catchment Services
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PMO: Strategic
Projects & Key BAU Programme Reporting
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Sixteen key
strategic (or change) projects/ BAU programmes are being tracked by the
Project Management Office (PMO) and shared monthly throughout the lifecycle
of these projects. These projects were selected because of their
significance in terms of investment, risks, benefits, and interdependencies.
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*Risk is inherent vs residual risk (i.e.,
RAG status prior to mitigations and controls implemented).
Performance Indicators (RAG): Green = On Track, Amber
= At Risk, Red = Off Track, Grey = Not started/On hold
Status Change Keys:
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Project/Programme Title
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Schedule
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Risks*
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Budget
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Comment
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Status Change
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1
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Right Tree Right
Place Pilot (RTRP)
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Lead agriculture,
forestry and RA consultants selected following RFI process participated in
workshops for project review, recalibration, and development of the farm
planning framework (including scope, templates, QA and timing). This will be
completed over the coming weeks with catchment advisor input. MPI has come on
as a partner in this process. Following survey responses results have been
validated and farm priority graded before farms are shortlisted to have
farm/forestry planning completed. Tax advice is now supporting legal advice
for development of the commercial discussions with the initial pilot farmer
and banks. Initial seedlings are programmed for planting in July.
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Updated since
25 May
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2
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Regional Water
Security Programme: Project 1: Heretaunga Water Storage
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Further phase of
Geotech investigations based on independent peer review of technical
pre-feasibility commenced. Awaiting Terrestrial and Aquatic Ecological
reports – which will help further inform planning and consenting
requirements. Lowland Stream solutions are investigating streamflow
maintenance trail options and a programme of riparian improvements.
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Updated since
25 May
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Project 2: Managed
Aquifer Recharge
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Technical
workstreams for consenting is completed. Mana whenua engagement process now
extending beyond 18 months. In anticipation of this, the project team has
initiated some pre-construction work to assist the proposed water take and
delivery infrastructure and is continuing to refine procurement of scheme
construction.
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Updated since
25 May
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Project 3:
Regional Water Assessment
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Series of meetings
with TAs and industry commenced to develop recommendations for priority areas
for better water demand use and management. Additional internal resource had
been added to support the completion of the RWA.
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Updated since
25 May
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3
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Water Efficiency
Programme Review (Future Water Use)
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Meetings with
industry and municipal water users underway.
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Updated since
25 May
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4
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Ahuriri Regional
Park
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The project is in
the planning phase to set up the right governance model with NCC, HBRC and
Mana Ahuriri. The Terms of Reference is complete and the Joint Committee
between NCC, HBRC and Mana Ahuriri Trust is currently being assembled with
paper to go to the 6 July EICC.
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Updated since
25 May
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5
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Clifton to Tangoio
Coastal Hazards Strategy Implementation
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The Memorandum of Transition
has been signed. Audit NZ has advised that the proposed S16 consultation
document will receive an adverse audit opinion due to uncertainty about
implementation costs and rating. As such, consultation planned for
July/August will be under s82.
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Updated since
25 May
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6
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On-demand Public
Transport
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MyWay launched on
Tuesday 7 June. Day one numbers matched the previous maximum patronage of the
16a, 16b, and 17 routes, and since then, has seen a daily increase in
ridership of 20%. Wheelchair accessible vehicle is delayed due to supply
chain issues and is currently being replaced by a full-sized bus. Correct
vehicle due to arrive in Hawke’s Bay 20 June and will be sign-written
and fitted with ticketing equipment. Community engagement ongoing. Project
now transitioned to BAU. Work with service partners Via and Go Bus continue
to ensure the service is delivered to the highest standard.
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Updated since
25 May
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7
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Kotahi Plan
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An All Governors
hui on 22 June will introduce takiwā leads to the governors, outline
community engagement collateral as well as next steps. The hui will also be
an opportunity to seek Governors’ buy-in for them to lead Kotahi
conversations in the takiwā.
First round
community engagement dates and places have been locked in, with session plans
being worked through.
Topic-level project
plan drafts have been completed by the Policy team with work about to
commence to review and validate the plans.
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Updated since
25 May
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Kotahi: Mohaka Plan
Change
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The Mohaka team of
staff and technical advisors to NPDT met on 30 March to review progress and
next steps. The Māori-led workstream has been focussing on the
values ‘pou’ desktop assessment and wānanga with mana
whenua. It is intended to report back to RPC at the next meeting following
approval from the Leaders rōpū on the values and visions.
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No change since
25 May
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8
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TANK Plan Change
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Still awaiting
decision from Independent Hearings Panel.
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No change since
27 April
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Tank Plan
Implementation
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Communications plan
and pilot materials for rural sub-catchments to be developed and tested, in
consultation with the Kotahi programme.
TANK Dashboards
build and community testing of communications elements are underway.
Dashboards originally targeted for release in May 22, now expected in August
due to internal resourcing constraints.
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Updated since
25 May
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9
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Farm Environmental
Management Plans (FEMPs)
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Extended deadline
has passed; only 7 properties didn't resubmit their 2021 FEMP by this date.
20 properties with Compliance to update plan. Over 93% of land area in the
Tukituki catchment has been covered through 702 FEMP resubmissions and 356
Low Intensity submissions. There are 25 properties in addition to the
Compliance FEMPs to be received and HBRC has a plan to work with each of
these landowners to ensure a plan is received shortly. Auditor role is being
re-advertised. Development of auditing process and 2024 plan still underway.
Risks reduced due to deadline being reached. Now looking forward to 2024.
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Updated since
25 May
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10
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Erosion Control
Scheme (ECS) Programme (incl. Soil Conservation Nursery & HCEF)
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Budget and schedule
are red due to proposed works to be completed in May & June, due to the
ongoing weather disruptions & illnesses. Local planting and fencing crews
struggle to maintain staff numbers to complete projects on time. This is
extremely difficult for these contractors. This year is worse than the
previous two years. Our pole nursery has a new cutting crew this year, who
are doing a great job this year preparing poles for delivery. We have
submitted our HCEF Application for the next funding round—confirmation
expected in August, along with negotiations. Nursery development is
progressing well.
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Updated since
25 May
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11
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Partial Pest Plan
Review
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PCA review is
awaiting approval to commence a public consultation, as the next phase of the
partial plan review. Biosecurity Working Party to be held on 16 June to
approve consultation documents, which will then be formally approved by
Council on the 28 June to commence public consultation. This has been
scheduled from 1–31 July, with hearings confirmed for 17 August. When
hearings have concluded, a staff report will be written and all documents
will have extensive review before submission to council on 28 September for
final approval.
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Updated since
25 May
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12
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Flood Control &
Drainage Scheme – IRG: Heretaunga Flood Control & Drainage Scheme
Levels of Service
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Physical works are
ongoing at Taradale although delays have occurred due to two significant
weather events. There is some risk that this project will not be completed
until next summer due to wet borrow material and the inability to dry it.
All investigations
are complete for Moteo, East Clive, Ngatarawa and Roy’s Hill.
Geotechnical and borrow investigations underway for Ōmarunui as is
design. Construction for Ngatarawa, Moteo and East Clive is due to commence
in October 2022.
Two additional FTEs
are being recruited to assist in programme delivery.
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Updated since
25 May
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Flood Control &
Drainage Scheme – IRG: Upper Tukituki Flood Control Scheme
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First round
extraction has started with two contractors on the Makaretu and Tukipo.
Some delays in
extraction have occurred due to adverse weather and high river levels.
Spending is
expected to catch up when the next tender rounds are sent to market and
awarded.
Surveying is
underway to confirm availability in each cross section for the next tender
round.
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No change since
25 May
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Flood Control &
Drainage Scheme – IRG: Wairoa River, River Parade Erosion
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The repair of the
minor damage that occurred to the site as a result of two weather events has
been completed. Grassing has also been completed.
Planting will be
scheduled with Project partners for late June/ early July.
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Updated since
25 May
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13
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Revenue &
Financing Policy/ Rates Review (incl. Scheme Rating Reviews)
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Workshops 1 and 2
have now been delivered in this 18 month project. Phase 1 ‘first
principles’ is scheduled to be completed before local government
elections (October) with phase 2 after elections. Following the second
workshop, additional time has been scheduled to allow for detailed
discussions and to ensure adequate time is given to follow up on questions
raised or needing to be readdressed from previous workshops. To
reduce risk and the reliance on external consultancy expertise and mitigate
risk of non-delivery, internal capability is being built and additional
workshop(s) added within existing timeframes.
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Updated since
25 May
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14
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Enterprise Asset
Management
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High level
requirements gathering for EAM P1 – Operational Improvements has
started. Slow due to resourcing constraints. Data accuracy, complexity and
confidence has been identified as a risk and requires more work than
initially assumed (planning, delivery, and mapping of the data (GIS &
system related). Resource capability & availability is still a risk
meaning budget will need to be carried forward into the new year. A new T1
consulting firm has been engaged and trialled to add capacity & expertise
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Updated since
25 May
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15
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Urban Catchment
Plans (Te Karamū Catchment Plan/ Ahuriri Catchment Plan)
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N/A
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Karamū
Catchment Coordinator commenced on 4 April. The Ahuriri Catchment Coordinator
post remains vacant
A high-level
project plan will be presented to EICC on 6 July.
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Updated since
25 May
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16
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Climate Action Plan
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Climate Action
Ambassador has established ongoing collaboration with HDC and NCC, has met
with WDC, and will meet with CHBDC ELT in July.
HB Climate Action
Network for businesses established with an interest in sustainability. Meets
every 6 weeks around a theme (approx. 20 members).
Community Carbon
Footprint work is underway for each TA.
FutureFit tool
being adapted for use in HB. Roll out to the community Sep/Oct. Fortnightly
column in HB Today on Climate by the Climate Action Ambassador and guest writers.
Climate Fresk
workshops and ‘sustainability group’ established for HBRC staff.
Further workshops and actions will be offered.
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Added since
25 May
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Project
Summaries
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1
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Right
Tree Right Place
Pilot
on up to five farms to understand the detail set-up costs, partnership, and
delivery options. Under the trial, we would offer a loan to landowners
to plant trees on their erodible land. Opportunities being explored
with The Nature Conservancy.
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2
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Regional
Water Security Programme
PGF
funding has allowed us to investigate water supply options through two
projects: Heretaunga Water Storage and Managed Aquifer Recharge in Central
Hawke’s Bay. A 50-year Regional Water Assessment will inform the
work, including regional water supply and demand into a future challenged by
climate change.
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3
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Future
Water Use
‘Future
Water Use’ – making better use or the water we must complement
water storage. Work with water users to drive more efficient and
effective use to complement water storage.
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4
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Ahuriri
Regional Park
Working
alongside NCC to redevelop the Lagoon Farm site into a Regional Park will
allow for stormwater detention and wetland treatment for improved
environmental outcomes, as well as providing cultural, educational, and
recreational opportunities.
|
|
5
|
Clifton
to Tangoio Coastal Hazards Strategy Implementation
Working
with HDC and NCC to implement the long-term (100 year) adaptive strategy for
responding to coastal erosion and coastal inundation in priority areas of the
coast between Clifton and Tangoio.
|
|
6
|
On-Demand
Public Transport
A
new form of public transport that replaces fixed routes with an on-demand
service. This will be a trial in Hastings which uses innovation and
technology to lower the region’s transport emissions, provide better transport
choices for the community and will give more equitable access to public
transport.
|
|
7
|
Kotahi
Plan
Is
a combined resource management plan for the Hawke’s Bay region.
The Regional Policy Statement and Regional Plan combined, and the Regional Coastal
Environment Plan are due for review. In addition, the NPSFM 2020
requires us to develop a plan to give effect to Te Mana o Te Wai.
|
|
8
|
TANK
Plan Change (Policy)
Proposed
TANK Plan Change (PPC9) will add
new rules to the Regional Resource Management Plan to manage water quality
and quantity for the Tūtaekurī, Ahuriri, Ngaruroro and Karamū
(TANK) catchments.
TANK
Plan Change (Implementation): TANK sub catchments community engagement
An
external comms project, intended to inform rural landowners about the PC9
framework and to promote catchment group formation. It is a precursor
to the overall PC9 Implementation, the latter contingent on a decision
awaited from Hearings Commissioners and any subsequent appeals.
|
|
9
|
Farm
Environmental Management Plans (FEMPs)
FEMPs
aim to address environmental outcomes and actions to improve environmental
performance on properties over 4ha within the Tukituki region at this stage 3
yearly submission cycle – first resubmission was due 31 May 2021.
|
|
10
|
The
Erosion Control Scheme (ECS)
Provides
access to a grant for Hawke’s Bay landholders to implement soil
conservation measures on highly erodible land, keeping soil on the hills and
out of waterways. It provides significant financial support for erosion
control work such as non-commercial tree planting, protection fencing, land
retirement and assisted reversion.
Hill
Country Erosion Fund (HCEF)
Is
Central Government funding to support ECS activities and events that are
targeted at educating and supporting staff and landowners with the reduction
of hill country erosion.
Soil
Conservation Nursery
The
primary purpose of the nursery is to grow poplar and willow poles for erosion
control and are managed primarily for the ECS and Works Group, river control
plantings.
|
|
11
|
Partial
Pest Plan Review
Investigating
changing the current Possum Control Area Programme from an occupier
responsibility model to a large-scale contract model. A contracting
model will secure the continued success long term of the outcomes delivered
by low possum numbers and increase the biodiversity benefits from
consistently low possum numbers.
|
|
12
|
Flood
Control and Drainage Scheme – IRG
Project
1: Heretaunga Flood Control & Drainage Scheme
Aims
to review and upgrade flood protection assets across the Tūtaekurī,
Ngaruroro, Lower Tukituki and Clive rivers, to increase flood protection
across the scheme to a 1 in 500-year event.
Project
2: Upper Tukituki Flood Control Scheme: Gravel Extraction
Seeks
opportunities to subsidise transportation of gravel from this scheme with a
focus on competitive tendering and supporting the local economy.
Project
3: Wairoa River, River Parade Erosion
Provide
steel sheet piled erosion protection works on left bank of the Wairoa river.
|
|
13
|
Revenue
& Financing Policy/ Rates Review (incl. Scheme Rating Reviews)
First
principles Review of Revenue and Financing policy and full review of rating
system. The aim of the review is to improve transparency and fairness for who
pays what, ensure legal compliance and simplify the policy thereby providing
more flexibility in application.
|
|
14
|
Enterprise
Asset Management
This
project aims to embed a Asset Management Information System which integrates
into and expands on the Enterprise Resource System (ERP) that was introduced
during the Finance Upgrade Systems & Efficiency (FUSE) project. The goal
is to provide a solution that improves HBRC operational efficiency allowing
it to confidently identify assets (both spatially and uniquely within a
register), manage and maintain its current infrastructure through
whole-of-life, assess risk to determine when changes or additions are
required, while aligning with strategic goals through the prioritisation of
capital investment.
|
|
15
|
Urban
Catchment Plans (Te Karamu Catchment Plan/ Ahuriri Catchment Plan)
Will
track the development of the Te
Karamu and Ahuriri catchment plans, following the appointment of the
Catchment Coordinators.
|
|
16
|
Climate
Action Plan
Development
of an inaugural Regional Climate Action Plan by July 2023 with broad
community involvement, support and engagement, which will integrate with the
next long-term plans of the region’s councils. The Action Plan will be
informed by a greenhouse gas emissions inventory to establish the carbon
footprint at the city, district, and regional level - a first for
Hawke’s Bay.
|
|
Key Strategic Projects Pipeline:
|
|
Title:
|
Group
|
Estimated Start
Date
|
|
Tukituki Plan
Change Policy Implementation (Land Use Consents)
|
Policy &
Regulation (Consents)
|
To be decided this
month whether project tracking is to commence next month.
|
|
Clive River
Dredging 2030
|
Asset Management
(Regional Assets)
|
TBC
|
|
On Demand Public
Transport (Napier trial)
|
Policy &
Regulation (Transport)
|
TBC
|
Enforcement
Actions
|
|
|
64. There are 11 active prosecutions
before the court, at various stages therefore not able to comment publicly
on. There are three further investigations in progress likely to lead to prosecution.
|
|
|
Date
|
Type of
Enforcement Action
|
Status
|
|
|
Oct 2021
|
Burning prohibited items
|
Before the court – First appearance
|
|
Sep 2021
|
Burning prohibited items
|
Before the court – First appearance
|
|
Jun 2021
|
Discharge to land/water
|
Before the court – First appearance
|
|
Feb 21
|
Discharge to land that may enter water
|
Before the court – Plea to be entered
|
|
Jan 21
|
Discharge to air - odour
|
Before the court – Plea to be entered
|
|
Nov 20
|
Discharge to land that may enter water
|
Before the court – awaiting sentencing
|
|
Jul 20
|
Discharge to land that may enter water
|
Before the court – awaiting sentencing
|
|
Jun 20
|
Discharge to land that may enter water
|
Before the court – Plea to be entered
|
|
Jun 20
|
Discharge to land that may enter water
|
Before the court – Not Guilty Plea
|
|
Enforcement
Mar 20
|
Discharge to land that may enter water
|
Before the court – awaiting sentencing
|
|
|
|
|
Environment Court
Proceedings
|
|
Date
|
Type of
Proceedings
|
Status
|
|
June 2021
|
Three Environment Court appeals lodged
against Independent Panel decisions made in June 2021 on submissions to
Outstanding Water Bodies Plan Change (PC7).
|
Mediation amongst parties continues. Next mediation
date scheduled with parties for mid July.
|
|
2021
|
Appeals to Environment Court on the Draft
Water Conservation Order application for Ngaruroro River.
|
Before the Environment Court. Hearing held
in 2021. Awaiting Environment Court decision – no update since previous
report.
|
Decision Making Process
67. Staff have assessed the
requirements of the Local Government Act 2002 in relation to this item and have
concluded that, as this report is for information only, the decision-making
provisions do not apply.
Recommendation
That the Hawke’s Bay
Regional Council receives and notes the Significant organisational
activities looking forward through July 2022 staff report.
Authored by:
|
Mell Anderson
Project Manager Hill Country Erosion
Scheme
|
Michael Bassett-Foss
RTRP Project Manager
|
|
Allan Beer
Team Leader Biosecurity - Animal
Pests
|
Sarah Bell
Team Leader Strategy &
Performance
|
|
Desiree Cull
Strategy & Governance Manager
|
Peter Davis
Manager Environmental Information
|
|
Harry Donnelly
Project Engineer
|
Ceri Edmonds
Manager Policy & Planning
|
|
Russell Engelke
Team Leader Open Spaces
|
Craig Goodier
Principal Engineer
|
|
Sandy Haidekker
Team Leader Fresh Water &
Ecology
|
Simon Harper
Team Leader - Hydrology &
Groundwater Science
|
|
Nathan Heath
Area Manager Northern Hawke's Bay
|
Gavin Ide
Principal Advisor Strategic Planning
|
|
Tim Jones
Project Engineer
|
Dr Kathleen Kozyniak
Team Leader Marine Air & Land
Science
|
|
Anna Madarasz-Smith
Manager Science
|
Julie-Anne Mcphee
Senior Project Manager
|
|
Malcolm Miller
Manager Consents
|
Mark Mitchell
Team Leader Principal Advisor
Biosecurity Biodiversity
|
|
Thomas Petrie
Programme Manager Protection &
Enhancement Projects
|
Brendan Powell
Manager Catchments Policy
Implementation
|
|
Becky Shanahan
Senior Scientist Marine & Coasts
|
Mike Signal
Team Leader Pollution Response And
Enforcement
|
|
Richard Wakelin
Senior Catchment Advisor (Policy
Implementation)
|
Jolene Townshend
Acting Manager Catchment Delivery
|
Approved by:
|
Katrina Brunton
Group Manager Policy &
Regulation
|
Chris Dolley
Group Manager Asset Management
|
|
Iain Maxwell
Group Manager Integrated Catchment
Management
|
|
Attachment/s There are no attachments
for this report.
Hawke’s
Bay Regional Council
29 June
2022
Subject: Call for minor items not on the Agenda
Reason for Report
1. This item provides the
means for councillors to raise minor matters relating to the general business of
the meeting
they wish to bring to the attention of the meeting.
2. Hawke’s Bay Regional
Council standing order 9.13
states:
2.1. “A meeting may discuss an
item that is not on the agenda only if it is a minor matter relating to the
general business of the meeting and the Chairperson explains at the beginning
of the public part of the meeting that the item will be discussed. However, the
meeting may not make a resolution, decision or recommendation about the item,
except to refer it to a subsequent meeting for further discussion.”
Recommendations
3. That Council accepts the following
minor items not on the Agenda for discussion as Item 18.
|
Leeanne
Hooper
Governance
Team Leader
|
James
Palmer
Chief
Executive
|
Hawke’s Bay Regional
Council
29 June
2022
Subject: Consultation on the future of our coastline
Reason for Report
1. This item presents the
coastal hazards consultation document entitled The future of our coastline for
Council adoption for consultation.
Officers’
Recommendations
2. Staff recommend that the
Council reviews the consultation document provided and resolves to adopt it
ahead of consultation starting on 1 July 2022.
3. Staff also recommend the
Council agrees that the planned consultation meets the requirements of section
82 of the Local Government Act 2002.
Background
4. HBRC has been working with
the partner councils, mana whenua, coastal communities, and technical experts
for more than eight years to develop the Clifton to Tangoio Coastal Hazards
Strategy 2021 (the Strategy). The process has been nationally recognised
for collaborative coastal adaptation planning.
5. All partner councils
– Napier City Council, Hastings District Council and HBRC - have legal
responsibilities relating to natural hazards and climate adaptation, and these
councils have equally and jointly funded the Strategy’s development up to
this point.
6. In the absence of clear
direction in current legislation, difficult decisions over who should manage
and fund the required works, including the ‘public good’ component
of adaptive action, have stalled the development of the Strategy. Currently no
physical works recommended in the Strategy are budgeted for in any of the
partner councils’ Long Term Plans.
7. An independent funding
review, commissioned by the partner councils and led by Raynor Asher QC, found
that HBRC is best placed to ‘take charge’ of all aspects of
adapting to coastal hazards on the Clifton to Tangoio coast. This includes the
transfer of all existing coastal assets (such as the rock revetments at Ahuriri
and Clifton) to HBRC, to enable coordinated and consistent management along the
coast.
8. The review also recommended
an advisory committee be established to support HBRC as the lead agency, with
the same membership as the existing Coastal Hazards Joint Committee.
9. The partner councils have
signed a Memorandum of Transition which supports the recommendations in
principle.
10. This represents a change in
the status quo and would be a significant new activity for HBRC. Therefore,
HBRC must consult the community and amend its Long Term Plan (LTP) to confirm
this outcome.
11. While it was originally
intended to seek an amendment to HBRC’s LTP now, following input from
Audit NZ, Council decided to defer this process to later in 2023. Instead, the
Council is seeking the community’s view now to test public sentiment
ahead of the formal process, so it can proceed to develop the detail for the
Strategy with knowledge of community views and thereby de-risk the future LTP
consultation process.
Scope of the consultation
12. The scope of this
consultation is whether HBRC should, in principle, take charge of coastal
hazard adaptation between Clifton and Tangoio, subject to formal confirmation
through its LTP.
13. This consultation does not
include the content of the Strategy, funding to implement it, or how the rates
are proposed to be allocated. If HBRC takes charge, it would be responsible for
developing these matters, and would consult on them separately.
14. Submissions that are out of
scope, such as feedback on the content of the Strategy, will not be accepted.
People that make out-of-scope submissions will be informed in a timely matter
that their submission will not be accepted. They will be given the opportunity
to resubmit within the consultation timeframe, if desired and within the scope.
This needs to be in the consultation timeframe. They will also be advised when
consultation will occur on those other matters.
Content
of the consultation
15. The attached consultation
document (CD) incorporates feedback given by Councillors in the council
workshops on 4 May and 8 June.
16. The CD comprises:
16.1. What is the problem?
16.2. Where we’re at
16.3. What is the proposal?
16.4. What are the options?
16.5. What are the coastal
hazards?
16.6. What works might be done
under the Strategy?
16.7. Next steps (including an
indicative timeline)
16.8. A submission form.
Consultation process
17. Consultation will run from
1 -31 July 2022. Submitters who wish to speak to their submission will
have the opportunity to present to Council at a hearing on 22-23 August 2022.
18. To promote the consultation
and encourage people to get involved we are using several platforms. These
include HBRC’s website, a media release, a public notice advert in
Hawke’s Bay Today, an advert in the July/August issue of BayBuzz, digital
adverts, social media, and e-news.
19. We will post regularly on
HBRC’s Facebook page. Comments made on Facebook will also form part of
the decision-making process.
20. Postcards will be
distributed from 4 July to around 3,500 ratepayers in the Clifton to Tangoio
coastal area directing them to HBRC’s website to read the CD and fill in
an online submission form. If people do not have access to a computer, they
will be able to phone HBRC and request a paper submission form be posted.
Printed submission forms will also be available at the Dalton Street office.
Next
steps
21. At its meeting on 31
August, the Regional Council will be asked to decide in principle whether or
not to take charge, subject to confirming the proposal through its Long Term
Plan.
22. This will give the Regional
Council confidence to finalise the Clifton to Tangoio Coastal Hazards Strategy
2120 and develop a proposal on how to fund Strategy implementation. Both
elements will be subject to further consultation.
Strategic Fit
23. This consultation is an
important step in progressing the Clifton to Tangoio Coastal Hazards
Strategy 2120.
24. The Strategy’s
implementation is one of the 24 strategic goals in the Council’s Strategic
Plan 2020-2025, contributing to the focus area of sustainable and climate-resilient
services and infrastructure: By 2025 the Coastal Hazards Joint Committee is
implementing its strategy to manage coastal hazards in Clifton to Tangoio and
by 2040 for the rest of the region to adapt to foreseeable climate change risks
to coastal communities out to 2100.
Significance
and Engagement Policy Assessment
25. Significant involvement and
collaboration with coastal communities has been undertaken to date in the
development process for the Clifton to Tangoio Coastal Hazards Strategy
2120.
26. Staff have assessed this
consultation with HBRC’s Significance and Engagement Policy and are
working to the ‘Consult’ level of engagement.
Climate
Change Considerations
27. The Clifton to Tangoio
Coastal Hazards Strategy 2120 is a key component of HBRC’s climate
change adaptation work. The stretch of coast between Clifton and Tangoio is the
most developed and populated part of the region’s coastline. Important
strategic assets include Napier Port, Hawke’s Bay Airport, the railway,
State Highway 51, industry, popular recreational spaces, and thousands of
homes.
28. The Strategy identifies
nine priority units in the Clifton to Tangoio coastal area for immediate focus
and recommends adaptive pathways or responses for each priority unit.
29. The Strategy is based on
the premise that in many situations any form of coastal defence will only buy
time as sea levels continue to rise.
Financial
and Resource Implications
30. This consultation will
incur external costs of around $5,000. This includes advertising and the
printing and distribution of the promotional postcards.
31. If HBRC does decide to take
charge and lead the Strategy’s implementation, there will be financial
and resource implications for:
31.1. Strategy development
– HBRC will take primary responsibility to finish developing and consult
on the Strategy. However, the partner councils have agreed to continue
contributing equally and jointly until HBRC takes on the new activity, which if
confirmed following consultation is planned to take effect from 1 July 2024.
These costs are within existing budgets, with each council contributing
$100,000 per year.
31.2. The transfer of coastal
hazard assets – an agreement in principle to transfer specified assets
has been established in a Memorandum of Transition. The actual transfer will
occur subject to developing and agreeing further detail in an Asset Transfer
Agreement. If this is confirmed, Hastings District Council and Napier City Council
will transfer the ownership of existing infrastructure assets that manage
coastal hazards to HBRC. HBRC will take over responsibility for the assets,
such as ongoing maintenance, monitoring, any debt, and collecting associated
rates. These costs and funding sources will take effect from the date the
assets are transferred, which is proposed to be 1 July 2024.
31.3. Strategy implementation
– significant capital and operational funding is needed to implement the
proposed works in the Strategy. This includes detailed design, securing and
maintaining compliance with resource consents, construction, and ongoing
maintenance. These costs and funding sources will be proposed and consulted on
as part of the next stage.
Decision Making Process
32. Council and its committees
are required to make every decision in accordance with the requirements of the
Local Government Act 2002. Staff have assessed the requirements in relation to
this item and have concluded:
32.1. This decision to embark on
public consultation does not significantly alter the service provision or
affect a strategic asset, nor is it inconsistent with an existing policy or
plan.
32.2. The use of the special
consultative procedure is not prescribed by legislation for this stage of
consultation.
32.3. The decision to initiate
consultation is not significant under the criteria contained in Council’s
adopted Significance and Engagement Policy.
32.4. The persons affected by
this decision are all people with an interest in the region’s management
of coastal hazards.
Recommendations
That Hawke’s Bay Regional
Council:
1. Receives and considers the Consultation
on the future of our coastline staff report.
2. Agrees to the public
consultation period proposed, being 1-31 July 2022.
3. Agrees that public consultation
will be carried out in accordance with section 82 of the LGA 2002.
4. Adopts the attached
consultation document The future of our coastline for consultation.
5. Delegates to the Group
Manager Asset Management authority to make any required minor amendments or
edits to the consultation document prior to publishing.
Authored by:
|
Simon Bendall
Coastal Hazards Strategy Project
Manager
|
Drew Broadley
Communications & Engagement
Manager
|
|
Desiree Cull
Strategy & Governance Manager
|
Mandy Sharpe
Project Manager
|
Approved by:
|
Chris Dolley
Group Manager Asset Management
|
|
Attachment/s
|
1⇨
|
The future of our coastline
consultation document
|
|
Under Separate Cover
|
Hawke’s
Bay Regional Council
29 June
2022
Subject: Biosecurity Working Party partial Regional Pest Management
Plan Review consultation recommendations
Reason for Report
1. This item
presents the Biosecurity Working Party’s (BWP) recommendations to Council
to adopt the Regional Pest Management Plan (RPMP) proposal for consultation, in
accordance with the BWP Terms of Reference.
Executive Summary
2. Staff are proposing to
transition the Possum Control Area programme (PCA programme) from land occupier
responsibility to Council-managed contractor delivery. To achieve this, a
partial plan review is required to amend the RPMP. A key step in this review
process is to publicly notify a proposal under Sections 70-71 of the
Biosecurity Act 1993. This proposal outlines why the change to possum control
is being proposed, what changes are required to the RPMP and broadly what
benefits and challenges are associated with the proposed change.
Background
3. Arising from a
section 17a efficiency and effectiveness review undertaken in August 2020 of
Council’s Biosecurity activities, Council instructed staff, in May 2021, to undertake a
partial review of the RPMP to enable a change from the current
landowner-responsibility method of possum control delivery to Council-led
control using contractors.
4. To enable the
review, provide for double-debate through the decision making process, and meet
the requirements of the Biosecurity Act (BSA), Council established a
sub-committee to undertake the groundwork for the review process and delegated
the Biosecurity Working Party (BWP), via its Terms of Reference (ToR), to make
the necessary decisions to progress the review. Specifically, the BWP ToR tasks
the sub-committee:
4.1. To determine whether the
Proposal meets the requirements of sections 70 and 71 of the BSA and make
recommendations to the Regional Council on that
4.2. To hear submissions on the
Proposal and receive and consider recommendations reports from staff
4.3. To make a recommendation to
the Regional Council (or a committee of Council) on whether sufficient
consultation has been undertaken on the Proposal under section 72 of the BSA
and that the issues raised in consultation have been considered
4.4. To approve the preparation
of an amendment to the RPMP and which body is to be the management agency
4.5. To consider the amendment
to the RPMP and determine that the requirements of section 73 and 74 of the BSA
have been met
4.6. To prepare a written report
under 75(1) of the BSA and make recommendations to the Regional Council as to
its decision on the amendment to the RPMP
4.7. To discuss
wider matters relating to the proposal including resourcing, timing of
implementation and options for delivery and make recommendations to the
Regional Council (or a committee of Council) on those matters.
5. At a workshop in December
2021, Council provided guidance on both funding and implementation timeframes
for managing contracts at scale. It was recommended that any changes to funding
needed to be considered alongside other rating impacts across the organisation.
This process will be undertaken as part of the upcoming Revenue and Financing
policy review.
6. Council also provided
guidance that there was no additional scope to increase rates over the next two
years to begin the implementation of large-scale contracting for possum
control. This implementation would begin in July 2024 subject to it having been
approved through the 2024-2034 Long Term Plan process.
7. Factoring in
the above funding and implementation timelines, the Proposal for this
consultation outlines why the change to possum control is being proposed, what
changes are required to the RPMP and broadly what the benefits and challenges
associated with the change are – to enable an ‘in principle’
decision on whether the change should be made.
8. With this
approach, further consultation on the proposal, as per BSA section 72 to
determine specific rates levels, etc will be undertaken through the 2024-2034
LTP process, in full knowledge of the Council’s Revenue & Financing
Policy review decisions.
Discussion
9. To arrive at
the recommendations to Council contained within this agenda item, the BWP met
on 16 June 2022 to consider the Proposal and supporting documents for the
Possum Control Area partial RPMP review consultation. Feedback
from the BWP included:
9.1. An executive
summary in the Proposal would be useful, particularly for readers to understand
the context of what is being proposed without the need to read the entire
document. This is being developed by staff.
9.2. More emphasis
on the biodiversity benefits of pest control could be made, particularly for
urban ratepayers who will be paying more for it if this change results in a
different ‘split’ for general/targeted rates. This has been
addressed by staff in the supporting documents.
9.3. Some rating
impact examples could be included in the proposal for differing enterprises and
urban rating units, so that the public could see how this proposal would
potentially impact their rates.
9.3.1. While this is
desirable, the Revenue and Financing policy review that Council is considering
right now provides some complexity and potentially puts processes under the BSA
and Local Government Act at odds. In order for the example table to be
considered a reliable dataset, there would need to be a large cross-section of
comparable properties used as samples so as to avoid bias and ensure the
integrity of the Finance and Revenue policy review process.
9.3.2. Given current
staff capacity, staff are suggesting that the Proposal documents are confirmed
now, without the rating examples, and that this be provided as soon as
possible, as additional information to support the Proposal. Staff also note
that the requested information is not a legal requirement for the Proposal, but
acknowledge it adds value and context for the reader.
10. The
Consultation Document and supporting documents attached have been amended to
reflect the above feedback from the BWP.
11. Discussions at
the 16 June BWP meeting also noted that:
11.1. Feedback from
stakeholders spoken to during pre-engagement on the proposed change has been
positive to date.
11.2. The intention
of the proposal is to reach a decision on whether to change to a Council
managed contractor delivered possum control programme.
Decision Making Process
12. Council and its committees
are required to make every decision in accordance with the requirements of the
Local Government Act 2002 (the Act). Staff have assessed the requirements in
relation to this item and have concluded:
12.1. The decisions associated
with entering into public consultation do not in themselves significantly alter
the service provision or affect a strategic asset, nor are they inconsistent
with an existing policy or plan.
12.2. The public consultation
process for the partial review of the Regional Pest Management Plan is
prescribed by the Biosecurity Act.
12.3. The decisions associated
with entering into public consultation are to be made in accordance with the
criteria contained in Council’s adopted Significance and Engagement
Policy.
12.4. The persons affected by
this decision are members of the public and organisations with an interest in
possum control and biodiversity.
13. The recommendations
to Council have been specifically considered by the Biosecurity Working Party in
accordance with its Terms of Reference, being:
Specific responsibilities of the BWP are
13.1. To determine
whether the Proposal meets the requirements of sections 70 and 71 of the BSA
and make recommendations to the Regional Council on that
13.2. To discuss
wider matters relating to the proposal including resourcing, timing of
implementation and options for delivery and make recommendations to the
Regional Council (or a committee of Council) on those matters.
Delegations
13.3. The BWP is
formed under Schedule 7 of the Local Government Act 2002 (LGA), with
delegated authority to carry out activities within its terms of reference
including the duties, powers and functions of the Hawke’s Bay Regional
Council:
13.3.1. Set out in sections 71 to
74 (excluding sections 72(5) and 100D(6)(b)) of the BSA
13.3.2. Under the LGA to conduct a
hearing of submissions on the Proposal
13.3.3. Set out in sections 75(1)
and (2) of the Biosecurity Act 1991 to prepare a written report on the Proposal
and make recommendations to the Regional Council as to Council’s decision
on the RPMP.
Recommendations
The Biosecurity Working Party
recommends that Hawke’s Bay Regional Council:
1. Receives and notes the Biosecurity
Working Party partial Regional Pest Management Plan review consultation
recommendations staff report.
2. Notes that the use of a public
consultation process is required by the Biosecurity Act for amending the HBRC
Regional Pest Management Plan.
3. Agrees that section 70 of
the Biosecurity Act 1993 has been complied with in relation to the Possum
Control Area partial Regional Pest Management Plan Review Proposal, as
documented by the HBRC s70 and s71 Analysis of RPMP partial plan review.
4. Agrees that the matters in
section 71 of the Biosecurity Act 1993 have been addressed in relation to the
Possum Control Area partial Regional Pest Management Plan Review Proposal as
documented by the HBRC s70 and s71 Analysis of RPMP partial plan review.
5. Agrees that the proposal
for the partial Regional Pest Management Plan review to enable a change to the
delivery of Possum Control will be publicly notified on 1 July 2022 for a
period of submissions until 31 July 2022.
6. Authorises the Chief
Executive to make amendments of minor effect or to correct any minor errors to
the Possum Control Area Partial Regional Pest Management Plan Review Proposal
and supporting documents prior to public notification.
7. Agrees that the Biosecurity
Working Party, as delegated by its Terms of Reference, will hear verbal
submissions if required, and make decisions on the submissions and the Proposal
in the form of recommendations to the Regional Council for final decisions on
whether to proceed with the change to Council-managed delivery of possum
control.
Authored by:
|
Lauren Simmonds
Project Manager - Biosecurity Review
|
Mark Mitchell
Team Leader Principal Advisor
Biosecurity Biodiversity
|
Approved by:
|
Iain Maxwell
Group Manager Integrated Catchment
Management
|
|
Attachment/s
|
1⇨
|
PCA partial RPMP review proposal
|
|
Under Separate Cover
|
|
2⇨
|
Cost Benefit Analysis and Cost
Allocation Report
|
|
Under Separate Cover
|
|
3⇨
|
HBRC s70 and s71 Analysis of RPMP
partial plan review
|
|
Under Separate Cover
|
Hawke’s
Bay Regional Council
29 June
2022
Subject: Report and recommendations from the Māori Committee
Reason for Report
1. This item
provides a brief summary of discussions at the 8 June Māori Committee
meeting along with recommendations for Council’s
consideration, and provides the opportunity
for the Co-chairs to add additional context as they wish.
Agenda Items
2. The regular Take Ripoata
ā Takiwā – Taiwhenua Representatives' updates covered:
2.1. The Te Taiwhenua o
Tamatea report highlighted the two-day wānanga on 9-10 March which
focused on Te Mana o Te Wai, Heretaunga Groundwater and Lower Tukituki.
2.2. The Wairoa
Taiwhenua report highlighted current kōrero at marae regarding the
Kotahi Plan and wānanga on Te Mana o Te Wai, and noted that Restorative
Justice is working with the community to find appropriate restorative measures
to address AFFCO’s continued breaching of discharge consent conditions.
2.3. The Te
Whanganui-ā-Orotu report highlighted challenges with Covid-19 and reduced
income due to cancellation of marae bookings, their submission on the
development of Mission Hills subdivision and raised concerns about recent
tuna/eel deaths in the Ruahapia stream.
3. The HBRC
Chair and Chief Executive's verbal updates covered, amongst other things,
the current pressures on the organisation with flu and Covid-19, Quarter 3
financial reports, upcoming consultation on HBRC taking the lead on Coastal
Hazards activities, the MyWay launch, a proposed change to the way possum
control is delivered, the all-inclusive governance arrangement (All Governors
Hui) for the development of Kotahi, and a national review of Civil Defence
including how to integrate tangata whenua in the CDEM framework.
4. The Kaitiaki
Board presentation by Paul Ratapu provided information about the
Board’s activities and current projects including quarterly meetings at
marae along the coast, a focus on tāngata kaitiaki working together, and
gathering information on mātauranga Māori. The presentation also
highlighted:
4.1. The Ngā-Huruhuru-Waitai-o-Tangaroa
project funded by the Ministry for Primary Industries (MPI) which commenced in
August/September 2021 and provides the basis for securing future
investment for a developmental programme to increase marine sustainability of
kapata kai across the region of Ngāti Kahungunu. Tāngata kaitiaki,
hapū, marae and customary gatherers will wānanga to assess capability
and develop the programme which will uphold the tīkanga of mahinga kai
alongside the current fisheries management regime.
4.2. A training plan is being
developed for delivery in July 2022 with 3 key focus areas of Fisheries
Management Plans, Water Safety and Compliance.
5. The Governance
support for development of the Kotahi Plan item sought a formal commitment
from the Māori Committee to an All Governors approach to support the
development of Kotahi. Discussions covered:
5.1. Concerns that tāngata
whenua are severely under resourced to act on major pieces of policy.
5.2. HBRC will be supporting
tāngata whenua with regards to capability and capacity throughout the
project.
5.3. The Māori
Committee agreed the recommendations as proposed, to work in partnership with
elected members, Post Settlement Governance Entities (PSGEs) and the Regional
Planning Committee on an All Governance group to workshop and make decisions on
Kotahi.
6. The Operational Land
Asset Policy item sought feedback on the proposed policy from the
Māori Committee prior to Council adoption. The purpose of the policy
is to provide a framework for staff to use to assess applications for
operational land to be transferred. Discussions covered:
6.1. The policy aligns with the
desire to recognise the cultural connection and whakapapa of tāngata
whenua to land and water.
6.2. The Committee endorsed the
policy as proposed.
7. The Regional Water
Security Programme update outlined Hawke’s Bay’s goals to
ensure long-term, climate-resilient and secure supplies of freshwater and
provided evidence of the growing gap between freshwater supply and demand as
well as investigating if above groundwater storage is possible and regenerative
ways to use water.
8. The 3D Aquifer Mapping
project status update (SkyTEM) item provided an update on Stage 4 of the
project which involves correcting
altitude data, removing electromagnetic noise and artefacts, and creating
resistivity models in the Poukawa, Ōtane, Heretaunga and Ruataniwha
aquifers. Next
steps include:
8.1. finalising borehole reports
and data for the Ruataniwha Model Inventory report
8.2. accumulated clay thickness
and Hydrostratigraphic
clustering
8.3. refinement of the Heretaunga
Plains numerical groundwater model
8.4. summarising findings into
StoryMap, including webmaps for exploring the data.
9. The June 2022
Statutory Advocacy update item provided a regular update from the Policy team on proposals
forwarded to the Regional Council for comment.
10. The Reports from
Regional Council and Committee Meetings item provided
information from recent meetings attended by the Committee Co-chairs and
representatives on Council committees, and the opportunity for the Māori Committee
representatives to discuss any matters of particular interest arising from
those meetings.
11. The Significant
Organisational Activities Looking Forward through May 2022 item highlighted
significant areas of Council activity as provided to the 25 May 2022 Regional
Council meeting.
Decision Making Process
12. The items were specifically considered by the
Māori Committee on 8 June 2022 and are now the subject of the following
recommendations to Council.
|
Recommendations
1. That Hawke’s Bay
Regional Council receives and notes the Report and recommendations from
the Māori Committee including the following Māori Committee
resolutions.
Governance
support for development of the Kotahi Plan
1.1. Agrees to work in partnership
with the elected members (councillors) and Post Settlement Governance
Entities of the Regional Planning Committee to:
1.1.1. lead out the Kotahi
engagement with tāngata whenua and the community in the takiwā.
1.1.2. consider and endorse the decisions
which are required to progress the development of the Kotahi Plan through to
notification.
1.1.3. combine the Māori
Committee and Regional Planning Committee meetings to form an All HBRC
Governors group to workshop and make decisions on Kotahi.
2. The Māori Committee
recommends that Hawke’s Bay Regional Council:
2.1. Agrees that the decisions
to be made are not significant under the criteria contained in
Council’s adopted Significance and Engagement Policy, and that the
Committee can exercise its discretion and make decisions on this issue
without conferring directly with the community or persons likely to have an
interest in the decision.
Operational
Land Asset Policy
2.2. Adopts the Operational
Land Asset Policy as endorsed
by the Māori Committee.
Reports
received
2.3. Notes that the following
reports were provided to the Māori Committee.
2.3.1. Regional Water Security
Programme update
2.3.2. 3D Aquifer Mapping
project status update (SkyTEM)
2.3.3. June 2022 Statutory
Advocacy update
2.3.4. Reports from Regional
Council and Committee meetings
2.3.5. Significant
organisational activities looking forward through June 2022
2.3.6. Partnership survey.
|
Authored by:
|
Annelie Roets
Governance Advisor
|
Leeanne Hooper
Team Leader Governance
|
Approved by:
|
Pieri Munro
Te Pou Whakarae
|
|
Attachment/s
There are no attachments for this
report.
Hawke’s
Bay Regional Council
29 June
2022
Subject: Report and recommendations from the Regional
Planning Committee
Reason for Report
1. This item provides a brief
summary of discussions at the 15 June Regional Planning Committee meeting along
with recommendations for Council’s
consideration, and provides
the opportunity for the Co-chairs to add additional context as they wish.
Agenda Items
2. Regional Planning Committee
Tāngata Whenua representation on Council’s committees sought updated
appointments to committees in light of changes to some of the PSGE appointees.
The committee resolved to appoint:
2.1. Allana Hiha as a member of
the Environment and Integrated Catchments Committee
2.2. Keri Ropiha as a member of
the Corporate and Strategic Committee
2.3. Laura Kele as a member of
the Hearings Committee in addition to Mike Mohi as previously appointed, and
2.4. Apiata Tapine as the
representative on the Hawke’s Bay Regional Council, with speaking rights
only.
3. The Governance support
for development of the Kotahi Plan item sought a formal commitment from the
Regional Planning Committee to an All Governors approach to support the
development of Kotahi. Discussions covered:
3.1. This item was presented to
the Māori Committee on 8 June, requesting their formal commitment to the
collaborative All HBRC Governors approach to the development and
decision-making for Kotahi.
3.2. The aim of the All HBRC
Governors approach is to ensure Te Ao Māori is appropriately embedded in
Kotahi.
3.3. Combining the Māori
and Regional Planning committees for the development of Kotahi will recognise
the Māori Committee in decision-making to ensure that values, visions and
environmental outcomes are met, in particular with marae/hapu who taiwhenua
have the greatest connection with a critical part of engagement at the
takiwā level.
3.4. At an earlier All Governors
hui a working party including 3 members of the RPC tāngata whenua, to work
alongside the Policy Team to develop the Kotahi programme, was discussed and
thought it was agreed but have heard nothing since.
3.5. Decisions will be made on
the content of the Kotahi Plan along the way, which will be separate from decisions
to notify the Plan that can only be made by the RPC and Council. The Māori
Committee will consider and endorse content decisions prior to RPC’s
recommendations to the Regional Council to adopt the Kotahi Plan.
3.6. This is a new way of
working together specifically for the Kotahi Plan and will retain the role and
purpose of the RPC in accordance with the Hawke’s Bay RPC Act 2015.
4. The Operational Land
Asset Policy item sought feedback on the proposed policy from tāngata
whenua to inform Council’s decision-making. The purpose of the
Policy is to provide a framework for staff to use to assess applications and
understand the technical aspects of the land to determine whether it is indeed
surplus. Discussions covered:
4.1. This Policy is primarily in
relation to lands that were taken from Māori under the Public Works Act
and opportunities for tāngata whenua to be involved in regaining access to
their land.
4.2. Various options are
available for consideration for funding the costs of the review.
5. The Regional Water
Security Programme update highlighted:
5.1. The Regional Water
Assessment report, which provides valuable
information about how much water is being used now, by who, how much we
will need in future, and how to better manage demand given the forecast impacts of climate change, will
be released at the end of July 2022.
5.2. The RWS programme presents
options for decision makers on water security and the goal is to ensure
Hawke’s Bay has long-term, climate-resilient and secure supplies of
freshwater for all.
5.3. Currently investigating
whether above-ground water storage is viable for the Heretaunga Plains.
5.4. The RPC appointed Keri
Ropiha to actively participate in Water Security solutions and discussions and
update the RPC accordingly.
6. The Policy Projects
update item provided information on policy development projects currently
underway including TANK and Outstanding Water Bodies Plan Change appeals.
7. The June 2022 Statutory
Advocacy update item information on proposals forwarded to the Regional
Council as part of the Council’s Statutory Advocacy project, including
the National Policy Statement for Indigenous Biodiversity (NPS-IB) exposure
draft, an exposure draft for the National Environmental Standards and
National Policy Statement for Freshwater Management around wetland provisions,
and a draft submission on the Draft National Adaptation Plan lodged on 3 June.
Decision Making Process
8. The items were specifically
considered by the Regional Planning Committee and are now the subject of the
following recommendations to Council.
Recommendations
1. That Hawke’s Bay
Regional Council receives and considers the Report and recommendations from
the Regional Planning Committee staff report, including the following
resolutions of the Committee, being:
Governance
support for development of the Kotahi Plan
1.1. Agrees to work in
partnership with the Māori Committee and elected council representatives
to:
1.1.1. lead out the Kotahi
engagement with tāngata whenua and the community in the takiwā
1.1.2. support the role of the
Māori Committee to consider and endorse the decisions which are required
to progress the development of the Kotahi Plan through to notification
1.1.3. combine the Māori
Committee and Regional Planning Committee meetings to form an All HBRC
Governors Group for the development of Kotahi plan and decision-making process,
subject to the requirements of the Hawke’s Bay Regional Planning
Committee Act 2015.
2. The Regional Planning
Committee recommends that Hawke’s Bay Regional Council:
2.1. Agrees that the decisions
to be made are not significant under the criteria contained in Council’s
adopted Significance and Engagement Policy, and that Council can exercise its
discretion and make decisions on this issue without conferring directly with
the community or persons likely to have an interest in the decision.
Regional
Planning Committee Tāngata Whenua representation on Council’s
committees
2.2. Formally confirms the
appointment of tāngata whenua representatives to Council Committees of:
2.2.1. Allana Hiha as a member of the
Environment and Integrated Catchments Committee.
2.2.2. Keri Ropiha as a member of the
Corporate and Strategic Committee.
2.2.3. Laura Kele as a member of the
Hearings Committee in addition to Mike Mohi as previously appointed.
2.2.4. Apiata Tapine as the representative on
the Hawke’s Bay Regional Council, with speaking rights only.
2.3. Confirms that the
remuneration to be paid for attendance at Regional Council and Committee
meetings is $452 per meeting plus associated travel costs reimbursement. This
will be paid upon approval of an eligible travel claim form submitted by the
tāngata whenua representative.
Operational
Land Asset Policy
2.4. Adopts the Operational
Land Asset Policy as endorsed by
the Regional Planning Committee.
Reports received
2.5. Notes that the following
reports were provided to the Committee.
2.5.1. Regional Water Security
Programme update
2.5.2. Policy Projects update
2.5.3. June 2022 Statutory
Advocacy update.
Authored by:
|
Annelie Roets
Governance Advisor
|
Leeanne Hooper
Team Leader Governance
|
Approved by:
|
Katrina Brunton
Group Manager Policy &
Regulation
|
Pieri Munro
Te Pou Whakarae
|
Attachment/s
There are no attachments for this
report.
Hawke’s
Bay Regional Council
29 June
2022
Subject: Report and recommendations from the Corporate and Strategic
Committee
Reason for Report
1. The following matters were
considered by the Corporate and Strategic Committee (C&S) meeting on 1 June
2022 and the recommendations agreed are now presented for Council’s consideration
alongside any additional commentary the Chair, Councillor Neil Kirton, wishes
to offer.
Agenda
items
2. The Annual Plan
2022-2023 for adoption item presented the Annual Plan for recommending to
the Regional Council for adoption. Discussions on the day highlighted:
2.1. Small adjustments or
variances to the 2022-2023 budgets (yr 2 of 21-31 LTP) have been made while
managing increasing cost pressures, including higher inflation, interest rates
and a competitive employment and constrained contracting market.
2.2. Council’s ambitious
programme of work to respond to climate change, freshwater and biodiversity
challenges as well as innovations in public transport continues and budget
holders will continue to work to ensure levels of service outlined in the LTP
are being delivered.
2.3. Significant underspends in
capital projects (mainly borrowing that has not been drawn down) in local
government sector, across the country, and may require carry forwards which
will be brought to Council for decisions in July/August.
3. The Regional Sector
Shared Services Council Controlled Organisation (RSSSCCO) item sought a
recommendation to the Regional Council on whether to participate in a Regional
Sector Shared Services Council Controlled Organisation, having considered the
points raised through the submissions process.
4. The quarterly Organisational
performance report for the period 1 January - 31 March 2022 noted that the
Omnicron variant of Covid-19 has continued to impact on Council’s
performance. The reports highlighted:
4.1. Staff turnover of 7%
4.2. Dashboard now includes
Strategic Projects report with traffic light status for Risk, Schedule and
Budget as well as a sample of measures from the new Customer Experience
Software (Zendesk).
5. The quarterly Financial
report for the period to 31 March 2022 noted that Covid-19 continues to
disrupt delivery of work programmes. The report and discussions highlighted:
5.1. Staff costs and overheads
have reached 99% of budget, with Operating Expenditure at 91% and Capital
Expenditure at 47%.
5.2. Largest budget impacts are
from Kotahi, IRG flood and river control improvements, and regional water
security, with these high priority projects likely to require budget carry
forwards to complete delivery.
5.3. Unspent Erosion Control
Scheme Control Scheme (ECS) budgets will be relinquished and not carried
forward.
6. The Operational Land
Asset Policy item presented a proposed policy for feedback and
recommendation to the Regional Council for adoption. It was agreed that the
policy would be presented to the 8 June Māori Committee and 15 June
Regional Planning Committee meetings for consideration and potential
endorsement to the Regional Council along with the C&S recommendations.
7. The HBRIC Ltd quarterly
update item noted:
7.1. Despite very challenging
market and operational conditions, including supply chain delays, Napier Port
has delivered on dividend expectations
7.2. FoodEast food innovation
hub budgets have been reset to account for inflated construction costs, and the
building re-design and re-pricing work is in progress.
8. The Report from the
Finance, Audit and Risk Sub-committee highlighted:
8.1. An external review of the
Council’s Health and Safety is going to be undertaken to ensure
legislative compliance.
8.2. There were no high priority
findings from the Fraud internal audit; however, key policies for
managing fraud and corruption risks require review and updating, and staff
training on fraud risks, awareness and policies will be undertaken as a matter
of priority.
8.3. Stage IV of the Risk
maturity roadmap has been put on hold due to Covid-19 disruptions however,
reviews of Council’s risk appetite statements and the Risk Management
policy and framework will continue to be progressed in the meantime.
9. The HBRC People Plan
was presented and focusses on the three key areas of Leadership, People
Experience and a Sustainable workforce. Highlights of the plan include:
9.1. Development of a leadership
programme for current and aspiring leaders
9.2. Development of centrally
coordinated generic training
9.3. Targeted initiatives and interventions
around critical skill dependencies and development of a competency framework to
address various areas including Māori cultural competencies.
10. The Health, safety and
wellbeing Strategic Plan was presented, and highlighted:
10.1. The intention of the Plan
is to build on sustainable integration of health, safety (H&S) and
wellbeing across Council.
10.2. During the Covid period,
HBRC was consistently reviewing systems and processes to ensure relevance and
currency.
10.3. Currently trialling digitising
daily risk management for staff in the Integrated Catchment Management group,
with the intention to roll that out across the organisation alongside risk
management education.
11. The HBRC Forestry item
presented details of Council’s forestry assets including Tūtira Regional Park and mānuka plantation, erosion-control forests, commercial
and native forests, and a significant carbon
portfolio. The information about the Council’s forestry portfolio will
inform the development of a Carbon policy in 2023.
Decision Making Process
12. Council and its committees
are required to make every decision in accordance with the requirements of the
Local Government Act 2002 (the Act). Staff have assessed the requirements in
relation to this item and have concluded:
12.1. Given the items were
specifically considered by the Corporate and Strategic Committee on 1 June
2022, Council can exercise its discretion and make decisions without consulting
directly with the community or others
having an interest in those in accordance with the following recommendations.
Recommendations
The Corporate and Strategic Committee
recommends that Hawke’s Bay Regional Council:
1. Receives and considers the Report
and recommendations from the Corporate and Strategic Committee.
2. Agrees that the decisions
to be made are not significant under the criteria contained in Council’s
adopted Significance and Engagement Policy, and that Council can exercise its
discretion and make decisions on these issues without conferring directly with
the community or persons likely to have an interest in the decision.
Annual Plan 2022-2023 for adoption
3. Adopts the Annual Plan
2022-2023 in accordance with the Local Government Act 2002.
4. Delegates to the Chief
Financial Officer authority to make any required minor amendments or edits to
the Annual Plan 2022-2023 prior to publishing.
Regional
Sector Shared Services Council Controlled Organisation
5. Agrees to participate in a Regional
Sector Shared Services Council Controlled Organisation.
Operational
Land Asset Policy
6. Adopts the Operational
Land Asset Policy as proposed.
Reports
Received
7. Notes that the following
reports were provided to the Corporate and Strategic Committee:
7.1. Organisational performance
report for the period 1 January - 31 March 2022
7.2. Financial report for the
period to 31 March 2022
7.3. HBRIC Ltd Quarterly Update
7.4. Report from the Finance, Audit
and Risk Sub-committee
7.5. HBRC People Plan
7.6. Health, safety and
wellbeing Strategic Plan
7.7. HBRC Forestry.
Authored by:
|
Annelie Roets
Governance Advisor
|
Leeanne Hooper
Team Leader Governance
|
Approved by:
|
Chris Dolley
Group Manager Asset Management
|
James Palmer
Chief Executive
|
Attachment/s
|
1⇨
|
Operational Land Asset Policy
|
|
Under Separate Cover
|
|
2⇨
|
Operational land asset policy -
decision tree
|
|
Under Separate Cover
|
|
3⇨
|
2022-2023 Annual Plan
|
|
Under Separate Cover
|
Hawke’s
Bay Regional Council
29 June
2022
Subject: Setting of the Rates for 2022-2023 Financial Year
Reason for Report
1. This item is to enable
Council to collect its budgeted rates revenue for the 2022-23 financial year.
2. It follows the legal
process, under the Local Government (Rating) Act 2002, for Council to set the
rates for the period 1 July 2022 to 30 June 2023.
Executive
Summary
3. In the previous item (Item
11: Report and recommendations from the Corporate & Strategic Committee)
Council has adopted the 2022-23 Annual Plan.
4. The next step after
adopting the Annual Plan (which sets the budget for the year) is to set the
rates to enable Council to collect rates for the year. The budget must be
set before the rates are set which explains the order of items on the agenda.
5. After Council has passed
the resolutions setting the rates staff can start preparing to send out rate
assessments to all ratepayers. The 2022-23 rates will be due for payment
on 20 September 2022.
Background
6. The Local Government
(Rating) Act 2002, Section 23 sets out the procedure for setting rates, with
the main considerations being that rates must:
6.1. be set by a resolution of
the local authority
6.2. relate to a financial year
6.3. be set in accordance with
relevant provisions of the local authority’s Long-term Plan and the
Funding Impact Statement for the relevant financial year.
7. The Local Government
(Rating) Act 2002, sections 13 and 14 (General Rate) section 15 (Uniform Annual
General Charge) and sections 16, 17 and 18 (Targeted Rates) explains how each
such rate is to be set.
8. Council has approved the
2022-23 level of rates to be collected, along with the calculation factors in
the Funding Impact Statement, as included in the 2022-23 Annual Plan which has
been adopted at this meeting.
Decision Making Process
9. Council is required to make
a decision to set rates in accordance with the requirements of the Local
Government (Rating) Act 2002 (the Act) including Section 23.
|
Recommendations
That Hawke’s Bay Regional
Council:
1. Confirms that the
decisions to be made on the setting and assessing of rates cover information
in the Funding Impact Statement for the 2022-23 year as included in the
2022-23 Annual Plan as required by Section 93 of the Local Government Act
2002.
2. Sets the following rates
for the 2022-23 financial year under the Local Government (Rating) Act 2002,
on rating units in the region for the financial year commencing on 1 July
2022 and ending on 30 June 2023. These rates are set in accordance with the
relevant provisions of the 2022-23
Annual Plan’s
Funding Impact Statement and are inclusive of GST.
2.1. A general rate
is set under sections 13, and 131 of the Local Government (Rating) Act 2002
on an estimate of projected land value as per the following table.
|
Rate description
|
Districts
|
Rates set on
|
Calculation factor
|
Estimated rates revenue 2022-23
|
|
General
Rate
|
|
Land Value
|
Cents in $
|
|
|
|
Napier
City
|
Land Value
|
0.03220
|
2,977,841
|
|
|
Hastings
District
|
Land Value
|
0.03594
|
5,166,798
|
|
|
Wairoa
District
|
Land Value
|
0.02773
|
1,613,221
|
|
|
Central
HB District
|
Land Value
|
0.02355
|
668,810
|
|
|
Taupō
District
|
Land Value
|
0.03395
|
22,633
|
|
|
Rangitikei
District
|
Land Value
|
0.02623
|
4,314
|
|
|
TOTAL
|
|
10,453,617
|
|
|
|
|
|
|
2.2. A uniform annual
general charge is set at $70.43 per separately used or inhabited part
of a rating unit (SUIP) under section 15(1)(b) of the Local Government
(Rating) Act 2002 as per the following table.
|
Rate description
|
Districts
|
Rates set on
|
|
Calculation factor
|
Estimated rates revenue 2022-23
|
|
Uniform
Annual General Charge
|
|
No. of SUIPs
|
Per SUIP
|
|
|
|
Napier City
|
Fixed Amount
|
28,243
|
70.43
|
1,989,021
|
|
|
Hastings District
|
Fixed Amount
|
34,453
|
70.43
|
2,426,369
|
|
|
Wairoa District
|
Fixed Amount
|
6,865
|
70.43
|
483,443
|
|
|
Central HB District
|
Fixed Amount
|
5,143
|
70.43
|
362,219
|
|
|
Taupō
District
|
Fixed Amount
|
55
|
70.43
|
3,873
|
|
|
Rangitikei
District
|
Fixed Amount
|
1
|
70.43
|
70
|
|
|
TOTAL
|
|
74,760
|
|
5,264,995
|
2.3. The following differential
targeted rates, as described in the Funding Impact Statement, are set
under sections 16,17 & 18 of the Local Government (Rating) Act 2002 as
per the tables following.
2.3.1. Heretaunga Plains Flood
Control Scheme
Rates set on an estimate of projected
capital
value based on the location of each property.
2.3.2. Upper Tukituki Flood
Control Scheme
Rates set on
land value based on the location of each property.
|
Rate description
|
Districts
|
Rates set on
|
Differentials
|
Calculation factor
|
Estimated rates revenue 2022-23
|
|
Upper
Tukituki Flood Control Scheme
|
Location
|
Cents in $
|
|
|
|
Central HB
District
|
Land Value
|
A - F1 100
|
0.34284
|
148,475
|
|
|
Central HB
District
|
Land Value
|
B - F2 75
|
0.25713
|
244,377
|
|
|
Central HB
District
|
Land Value
|
C - F3 50
|
0.17143
|
135,196
|
|
|
Central HB
District
|
Land Value
|
D - F4 25
|
0.08571
|
151,435
|
|
|
Central HB
District
|
Land Value
|
E - F5 10
|
0.03429
|
95,617
|
|
|
Central HB
District
|
Land Value
|
F - F6 1
|
0.00343
|
104,805
|
|
|
Central HB
District
|
Land Value
|
U1 25
|
0.08571
|
77,028
|
|
|
Central HB
District
|
Land Value
|
U2 15
|
0.05142
|
11,412
|
|
|
Central HB District
|
Land Value
|
U3 10
|
0.03429
|
17,757
|
|
|
Central HB
District
|
Land Value
|
U4 1
|
0.00343
|
17,998
|
|
|
Hastings District
|
Land Value
|
E - F5 10
|
0.04445
|
$1,814
|
|
|
Hastings District
|
Land Value
|
F - F6 1
|
0.00445
|
$3,440
|
|
|
TOTAL
|
|
|
|
$1,009,356
|
2.3.3. Various Streams and
Drainage Schemes
2.3.3.1. Napier, Meeanee &
Puketapu – land value based on land use
2.3.3.2. Karamu & Tributaries
- land value based on land use
2.3.3.3. Brookfields & Awatoto
- land value based on land use
2.3.3.4. Clive & Muddy Creek -
land value based on land use
2.3.3.5. Poukawa Drainage –
land value based on location
|
Rate description
|
Districts
|
Rates set on
|
Differentials
|
Calculation factor
|
Estimated rates revenue
2022-23
|
|
Napier,
Meeanee & Puketapu
|
|
Land Use
|
Cents in $
|
|
|
|
Napier City
|
Land Value
|
Urban (D1)
|
0.01747
|
$968,408
|
|
|
Napier City
|
Land Value
|
Industrial (DI 1)
|
0.06988
|
$272,857
|
|
|
Hastings District
|
Land Value
|
Rural (D1)
|
0.01950
|
$34,220
|
|
|
TOTAL
|
|
|
|
$1,275,485
|
|
Karamū
& Tributaries
|
|
Land Use
|
Cents in $
|
|
|
|
Hastings District
|
Land Value
|
Urban (D2)
|
0.02505
|
$1,111,602
|
|
|
Hastings District
|
Land Value
|
Industrial (DI 2)
|
0.10021
|
$382,006
|
|
|
TOTAL
|
|
|
|
$1,493,608
|
|
Brookfields
Awatoto
|
Napier City
|
Land Value
|
Urban (D7)
|
0.08173
|
$106,380
|
|
|
Napier City
|
Land Value
|
Industrial (DI 7)
|
0.32692
|
$78,494
|
|
|
TOTAL
Brookfields Awatoto
|
|
|
$184,874
|
|
Clive Muddy Creek
|
Hastings District
|
Land Value
|
Urban (D8)
|
0.05889
|
$225,807
|
|
|
Hastings District
|
Land Value
|
Industrial (DI 8)
|
0.23554
|
$64,232
|
|
|
TOTAL
|
|
|
|
$290,040
|
|
Poukawa Drainage
Special Rating Scheme
|
Hastings District
|
Land Value
|
A - PO1
|
0.35259
|
$38,844
|
|
Hastings District
|
Land Value
|
B - PO2
|
0.05877
|
$1,791
|
|
Hastings District
|
Land Value
|
C - PO3
|
0.01175
|
$763
|
|
TOTAL
|
|
|
|
$41,399
|
|
|
|
|
|
|
|
|
2.3.3.6. Paeroa Drainage –
Area based on location
2.3.3.7. Ohuia, Whakaki –
Area based on location
2.3.3.8. Upper Makara – Area
based on location
|
Rate description
|
Districts
|
Rates set on
|
Differentials
|
Calculation factor
|
Estimated rates revenue 2022-23
|
|
Paeroa Drainage Scheme Special Rating Area
|
Location
|
Cents per hectare
|
|
|
|
Wairoa
District
|
Area
Basis
|
A
|
7,935.37
|
$14,900
|
|
|
Wairoa
District
|
Area
Basis
|
B
|
5,157.99
|
$6,051
|
|
|
Wairoa
District
|
Area
Basis
|
C
|
3,570.92
|
$1,870
|
|
|
Wairoa
District
|
Area
Basis
|
D
|
2,777.38
|
$1,215
|
|
|
Wairoa
District
|
Area
Basis
|
E
|
396.77
|
$849
|
|
|
TOTAL
|
|
|
|
$24,885
|
|
Ohuia
Whakakī Drainage Rating Scheme
|
Location
|
Cents per hectare
|
|
|
|
Wairoa District
|
Area Basis
|
A
|
15,693.77
|
$46,493
|
|
|
Wairoa District
|
Area Basis
|
B
|
12,555.02
|
$10,848
|
|
|
Wairoa District
|
Area Basis
|
C
|
9,416.26
|
$6,625
|
|
|
Wairoa District
|
Area Basis
|
D
|
4,708.13
|
$16,644
|
|
|
Wairoa District
|
Area Basis
|
E
|
1,569.38
|
$3,639
|
|
|
TOTAL
|
|
|
|
$84,248
|
|
Upper
Mākara Stream Catchment Special Rating Scheme
|
Cents per hectare
|
|
|
|
Central HB
District
|
Area Basis
|
A
|
16,012.67
|
$8,680
|
|
|
Central HB
District
|
Area Basis
|
B
|
12,810.13
|
$24,147
|
|
|
Central HB
District
|
Area Basis
|
C
|
10,408.23
|
$36,667
|
|
|
Central HB
District
|
Area Basis
|
D
|
5,604.43
|
$7,393
|
|
|
Central HB
District
|
Area Basis
|
E
|
800.63
|
$18,459
|
|
|
Central HB District
|
Area Basis
|
F
|
320.25
|
$14,167
|
|
|
TOTAL
|
|
|
|
$109,514
|
2.3.3.9. Esk River – Area
based on location
2.3.3.10. Whirinaki Stream –
Area based on location
|
Rate description
|
Districts
|
Rates set on
|
Differentials
|
Calculation factor
|
Estimated rates revenue 2022-23
|
|
Esk River & Whirinaki Stream Maintenance Scheme
|
Location
|
Cents per hectare
|
|
|
|
Esk River Maintenance Scheme
|
Hastings
District
|
Area
Basis
|
E1
|
1,907.23
|
$5,005
|
|
|
Hastings
District
|
Area
Basis
|
E2
|
762.89
|
$1,617
|
|
|
Hastings
District
|
Area Basis
|
R11
|
2,092.21
|
$646
|
|
|
Hastings
District
|
Area
Basis
|
R12
|
8,673.17
|
$404
|
|
|
Hastings
District
|
Area
Basis
|
R13
|
29,381.99
|
$404
|
|
|
TOTAL
|
|
|
|
$8,076
|
|
|
Whirinaki Stream Maintenance Scheme
|
Hastings District
|
Area Basis
|
W1
|
21,866.84
|
$6,752
|
|
|
Hastings District
|
Area Basis
|
W2
|
18,459.24
|
$859
|
|
|
Hastings District
|
Area Basis
|
W3
|
62,534.14
|
$859
|
|
|
Hastings District
|
Area Basis
|
W4
|
11,150.46
|
$3,069
|
|
|
Hastings District
|
Area Basis
|
W5
|
615.91
|
$246
|
|
|
Hastings District
|
Area Basis
|
W6
|
7,440.75
|
$246
|
|
|
Hastings District
|
Area Basis
|
W7
|
2,640.27
|
$246
|
|
|
TOTAL
|
|
|
|
$12,277
|
|
2.3.3.11. Opoho Drainage –
Fixed amount based on location
2.3.3.12. Te Ngarue Stream –
Area based on location
2.3.3.13. Kopuawhara Stream –
Area based on location
|
Rate description
|
Districts
|
Rates set on
|
Differentials
|
Calculation factor
|
Estimated rates revenue 2022-23
|
|
Opoho
Drainage/Stream
|
|
Location
|
Per Rating Unit
|
|
|
|
Wairoa District
|
Fixed Amount
|
A
|
16,350.00
|
$16,350
|
|
|
Wairoa District
|
Fixed Amount
|
B
|
6,097.00
|
$6,097
|
|
|
Wairoa District
|
Fixed Amount
|
C
|
2,439.00
|
$2,439
|
|
|
TOTAL
|
|
|
|
$24,886
|
|
Te Ngarue Stream Flood Protection Scheme
|
Location
|
Cents per hectare
|
|
|
|
Hastings
District
|
Area
Basis
|
TN
|
4,010.32
|
$3,277
|
|
|
Hastings
District
|
Area
Basis
|
TN1
|
21,329.83
|
$180
|
|
|
TOTAL
|
|
|
|
$3,457
|
|
Kopuawhara
Stream Flood Control Maintenance
|
Location
|
Cents per hectare
|
|
|
|
Wairoa District
|
Area Basis
|
K1
|
18,374.23
|
$2,245
|
|
|
Wairoa District
|
Area Basis
|
K2
|
7,349.69
|
$4,553
|
|
|
Wairoa District
|
Area Basis
|
K3
|
3,674.85
|
$2,663
|
|
|
Wairoa District
|
Area Basis
|
K4
|
918.71
|
$923
|
|
|
TOTAL
|
|
|
|
$10,384
|
2.3.4. Plant Pest Strategy
– Based on area
2.3.5. Animal Pest Strategy
– Based on area and land use
2.3.5.1. Forest Pest Strategy
– Based on area and land use
|
Rate description
|
Districts
|
Rates set on
|
Units of Charge
|
Calculation factor
|
Estimated rates revenue 2022-23
|
|
Biosecurity
|
|
|
|
|
|
|
Plant
Pest Strategy
|
|
Hectares
|
Cents
per hectare
|
|
|
|
|
Napier City
|
Area Basis
|
4,171
|
60.75529
|
$2,534
|
|
|
|
Hastings District
|
Area Basis
|
363,147
|
60.75529
|
$220,631
|
|
|
|
Wairoa District
|
Area Basis
|
270,851
|
60.75529
|
$164,557
|
|
|
|
Central HB
District
|
Area Basis
|
301,892
|
60.75529
|
$183,415
|
|
|
|
Taupō
District
|
Area Basis
|
22,028
|
60.75529
|
$13,383
|
|
|
|
Rangitikei
District
|
Area Basis
|
10,192
|
60.75529
|
$6,192
|
|
|
|
TOTAL
|
|
972,281
|
|
$590,712
|
|
|
Regional Animal Pest
Management Strategy
|
|
Hectares
|
Cents
per hectare
|
|
|
|
|
Napier City
|
Area Basis
|
4,171
|
224.33477
|
$9,356
|
|
|
|
Hastings District
|
Area Basis
|
299,046
|
224.33477
|
$670,863
|
|
|
|
Wairoa District
|
Area Basis
|
215,843
|
224.33477
|
$484,212
|
|
|
|
Central HB
District
|
Area Basis
|
294,585
|
224.33477
|
$660,857
|
|
|
|
Taupō
District
|
Area Basis
|
0
|
224.33477
|
$0
|
|
|
|
Rangitikei
District
|
Area Basis
|
10,192
|
224.33477
|
$22,863
|
|
|
|
TOTAL
|
|
823,837
|
|
$1,848,153
|
|
|
Animal Pest - Forestry
|
|
Hectares
|
Cents per hectare
|
|
|
|
|
Hastings
District
|
Area Basis
|
64,105
|
77.68410
|
$49,800
|
|
|
|
Wairoa
District
|
Area Basis
|
54,998
|
77.68410
|
$42,725
|
|
|
|
Central
HB District
|
Area Basis
|
7,306
|
77.68410
|
$5,676
|
|
|
|
Taupō
District
|
Area Basis
|
13,903
|
77.68410
|
$10,801
|
|
|
|
TOTAL
|
|
140,313
|
|
$109,001
|
|
|
|
|
|
|
|
|
|
2.3.6. Healthy Homes/Clean Heat
– based on location and equalized land value
2.3.7. Sustainable Homes –
Financial Assistance (includes CleanHeat Assistance)
Based on
value of service provided
2.3.8. Erosion Control Scheme -
Financial Assistance
Based on value of service provided
2.3.9. Economic Development
2.3.9.1. Residential and rural properties
as a fixed amount per separately used or inhabited part of a rating unit
2.3.9.2. Commercial properties
based on capital value
|
Rate description
|
Districts
|
Rates set on
|
|
Calculation factor
|
Estimated rates revenue 2022-23
|
|
Economic
Development
|
|
No. of SUIPs
|
Per Rating
Unit
|
|
|
Residential &
Rural
|
Napier
City
|
Fixed Amount
|
25,554
|
11.95000
|
$305,370
|
|
Hastings
District
|
Fixed Amount
|
31,625
|
11.95000
|
$377,913
|
|
|
Wairoa
District
|
Fixed Amount
|
4,898
|
11.95000
|
$58,534
|
|
|
Central HB District
|
Fixed Amount
|
6,545
|
11.95000
|
$78,213
|
|
|
Taupō
District
|
Fixed Amount
|
55
|
11.95000
|
$657
|
|
|
Rangitikei
District
|
Fixed Amount
|
1
|
11.95000
|
$12
|
|
|
TOTAL
|
|
68,678
|
|
$820,699
|
|
|
|
|
|
Cents
in $
|
|
|
Commercial
|
Napier City
|
Capital Value
|
|
0.02895
|
$822,172
|
|
|
Hastings District
|
Capital Value
|
|
0.03288
|
$1,015,458
|
|
|
Wairoa District
|
Capital Value
|
|
0.02222
|
$18,850
|
|
|
Central HB
District
|
Capital Value
|
|
0.02673
|
$58,714
|
|
|
TOTAL
|
|
|
|
$1,915,194
|
2.4. The following uniform
targeted rates, as described in the Funding Impact Statement, are
set under sections 16 and 17 of the Local Government (Rating) Act 2002 as per
the following tables.
2.4.1. Subsidised Public
Transport – Based on estimate of projected land value and location
2.4.2. Wairoa River and Streams
Scheme – Based on capital value
2.4.3. Central & Southern
Area Rivers & Streams – based on location and estimate of projected
capital value
2.4.4. Various Streams and Drainage
Schemes
2.4.4.1. Raupare Enhancement
– Based on location and land area
2.4.4.2. Raupare Twyford –
based on location and land value
2.4.4.3. Haumoana Te Awanga -
based on location and land value
2.4.4.4. Tūtaekurī,
Waimate & Moteo - based on location and land value
2.4.4.5. Pakowhai Brookfields -
based on location and land value
2.4.4.6. Puninga - based on
location and land value
|
Rate description
|
Districts
|
Rates set on
|
|
Calculation factor
|
Estimated rates revenue 2022-23
|
|
Raupare Enhancement
|
Hastings District
|
Area
|
1178 hectares
|
1403.92
|
$16,538
|
|
Raupare Twyford
|
Hastings District
|
Land Value
|
Rural (D3)
|
0.03229
|
$194,891
|
|
Haumoana/Te Awanga
|
Hastings District
|
Land Value
|
Rural (D4)
|
0.07119
|
$167,186
|
|
Tūtaekurī Waimate & Moteo
|
Hastings District
|
Land Value
|
Rural (D5)
|
0.10167
|
$288,343
|
|
Pakowhai Brookfields
|
Hastings District
|
Land Value
|
Rural (D6)
|
0.10485
|
$170,785
|
|
Puninga
|
Hastings District
|
Land Value
|
Rural (D9)
|
0.16266
|
$113,272
|
2.4.4.7. Karamu Drainage - Fixed
amount per separately used or inhabited part based on location
2.4.4.8. Karamu Enhancement -
Fixed amount per separately used or inhabited part based on location
2.4.4.9. Kairakau Community -
Fixed amount per separately used or inhabited part of a property based on
location
2.4.4.10. Pōrangahau Flood
Control - based on location and land value
2.4.4.11. Maraetotara Flood Control
- based on location and land value
2.4.5. Sustainable Land Management
– based on land area and location
|
Rate description
|
Districts
|
Rates set on
|
Units of Charge
|
Calculation factor
|
Estimated rates revenue 2022-23
|
|
Sustainable Land Management
Strategy
|
|
Hectare
|
Cents
per hectare
|
|
|
|
Napier City
|
Area Basis
|
4,199
|
110.19800
|
$4,628
|
|
|
Hastings District
|
Area Basis
|
377,145
|
110.19800
|
$415,607
|
|
|
Wairoa District
|
Area Basis
|
271,697
|
110.19800
|
$299,405
|
|
|
Central HB
District
|
Area Basis
|
301,886
|
110.19800
|
$332,672
|
|
|
Taupō
District
|
Area Basis
|
38,288
|
110.19800
|
$42,193
|
|
|
Rangitikei
District
|
Area Basis
|
10,192
|
110.19800
|
$11,231
|
|
|
TOTAL
|
|
1,003,407
|
|
$1,105,735
|
|
|
|
|
|
|
|
|
|
2.4.6. Coastal Hazards - Fixed amount per
separately used or inhabited part based on location
2.4.7. CDEM- Emergency
Management -
Fixed amount per separately used or inhabited part based on location
|
Rate description
|
Districts
|
Rates set on
|
Units of Charge
|
Calculation factor
|
Estimated rates revenue 2022-23
|
|
CDEM
Emergency Management
|
|
No. of SUIPs
|
Per SUIP
|
|
|
|
Napier City
|
Fixed Amount
|
28,243
|
38.62838
|
$1,090,962
|
|
|
Hastings District
|
Fixed Amount
|
34,455
|
38.62838
|
$1,330,922
|
|
|
Wairoa District
|
Fixed Amount
|
5,143
|
38.62838
|
$198,674
|
|
|
Central HB
District
|
Fixed Amount
|
6,865
|
38.62838
|
$265,165
|
|
|
TOTAL
|
|
74,705
|
|
$2,885,722
|
3. Confirms that the due
date for payment of rates as set by the Hawke’s Bay Regional Council
for the financial year commencing 1 July 2022 and ending on 30 June 2023 is
20 September 2022.
4. Confirms that, under
sections 57 and 58(1)(a) of the Local Government (Rating) Act 2002, a fixed
10% penalty will be applied to unpaid current rates as at 21 September 2022
and shall be calculated by multiplying the outstanding rates by 10% and then
adding that penalty sum to the amount outstanding as at 21 September 2022.
5. Confirms that, under
sections 57 and 58(1)(b) of the Local Government (Rating) Act 2002, a fixed
10% penalty will be applied to all unpaid rates as at 1 July 2022 and shall
be calculated by multiplying the outstanding rates by 10% and then adding
that penalty sum to the amount outstanding as at 1 July 2022.
|
Authored by:
|
Tim Chaplin
Senior Group Accountant
|
Ross Franklin
Finance Consultant
|
|
Chris Comber
Chief Financial Officer
|
|
Approved by:
|
James Palmer
Chief Executive
|
|
Attachment/s
There are no attachments for this
report.
Hawke’s
Bay Regional Council
29 June
2022
Subject: Councillors' 2022-2023 remuneration and allowances
Reason for Report
1. This item confirms the Local Government Members
(2022-23) Determination from the Remuneration Authority as gazetted recently.
Executive
Summary
2. The Remuneration Authority
has completed a review of remuneration for the local government sector and
subsequently released the latest Determination reflecting the findings of that
review.
3. Overall, remuneration and
allowances have increased slightly as detailed following.
Remuneration
4. Each year the Remuneration
Authority (RA) determines the remuneration for elected members. This Council’s remuneration levels to be
paid to elected members from 1 July 2022 up to and including the day the
official results of the 8 October 2022 election are declared, under the Local
Government Elected Members’ Determination 2022-23 (attached with 52 TLA pages
removed) are:
4.1. Chairman’s salary
$137,904 per annum (previously $136,000) adjusted for vehicle use (not included
in the Remuneration Pool)
4.2. $62,868 per annum
(previously $62,000) as the base salary for a councillor with no additional
responsibilities
4.3. The remainder of the pool
distributed evenly between positions of responsibility at $73,258 per annum
(previously $72,247), currently being:
4.3.1. Cr Will Foley – HBRC
Deputy Chair
4.3.2. Cr Hinewai Ormsby –
Chair, Environment and Integrated Catchments Committee (EICC)
4.3.3. Cr Neil Kirton –
Chair, Corporate and Strategic Committee
4.3.4. Cr Martin Williams –
Chair, Regional Transport Committee and Hearings Committee
4.3.5. Cr Craig Foss –
Chair, Finance, Audit and Risk Sub-committee
4.3.6. Cr Jerf van Beek –
Chair, Clifton to Tangoio Coastal Hazards Strategy Joint Committee.
5. Participation on resource
consent hearing panels is remunerated separately and administered by the
Consents Team to enable cost recovery from the consent applicant.
6. The remuneration for
councillors who sit on hearing panels, is:
6.1. Acting as Chairperson, up
to $116 per hour of hearing time related to the hearing
6.2. Acting as a Panel Member,
up to $93 per hour of hearing time related to the hearing
6.3. When participating on a
Hearing Panel, councillors are also eligible for reimbursement of
vehicle-kilometre and travel time allowances
6.4. Hearing time is defined as
time spent:
6.4.1. Conducting a hearing
6.4.2. Formal deliberations to
decide the outcome of a hearing
6.4.3. Participating in an
official group site inspection
6.4.4. Determining a resource
consent application where a formal hearing does not take place
6.4.5. Preparing for a hearing and
participating in any inspection of a site for the purposes of a hearing (other
than an official group site inspection)
6.4.6. Writing a decision arising
from a hearing or communicating for the purpose of the written decision.
Allowances
and Expenses
7. The 2022-23 Determination
also includes Elected
Members’ Expenses and Allowances, which are set out in the following table.
|
Allowance
|
1 July
2022 – 30 June 2023
|
|
Mileage Allowance – petrol or
diesel
|
$0.83 per km (was $0.79)
|
|
Mileage Allowance - Hybrid
|
$0.83 per km (was $0.79)
|
|
Mileage Allowance – Electric
Vehicle
|
$0.83 per km (was $0.79)
|
|
Mileage Distance on Higher Rate
|
14,000 km per year
|
|
Mileage Allowance (after higher rate distance)
|
$0.31/km petrol/diesel (was $0.27)
$0.18/km hybrid (was $0.16)
$0.10/km electric (was $0.09)
|
|
Threshold time on daily travel
|
8 hours in a 24 hour period
|
|
Travel Time Allowances
|
$40 per hour (after the first hour of eligible travel)
(was $37.50)(max 8 hours in 24 hour period)
|
|
Communication Allowance
|
$800 Internet Service
$500 Cellphone Service
$200 Cellphone
|
|
Childcare Allowance
|
Limited to $6,000 per child per year
(no change)
Eligibility criteria changed to exclude Parent,
Spouse/Partner or family member that ordinarily resides with the member
|
After
local elections
8. On and from the day after
the official results of the 8 October 2022 election are declared, the pool for
HBRC councillors’ remuneration increases to $644,302. Councillors coming
into office will be paid the minimum allowable remuneration of $58,224 per
annum (previously $50,378) until such time as the Council resolves its
committee structure and positions of additional responsibility, and how the
remuneration pool will be split amongst them.
9. The Chairperson’s
remuneration is not included in the remuneration pool and will be paid from the
day after the Chair has been elected, at $142,761 per annum.
Review of elected members’ remuneration
10. Ahead of releasing its
latest Determination, the Remuneration Authority undertook a review of
remuneration for the local government sector including a submission process.
Some of the key outcomes of the RA review, documented in an attachment to the
Determination (attached), include:
10.1. Population is a highly
relevant factor and will continue to be a significant measure when sizing the
role for a council. The relevancy of population is reflected in how the size /
boundaries of Parliamentary electorates and council constituencies and wards
are determined. Population is also an indicator of the relative scale of
‘constituency’ work that elected members undertake. As a result,
the authority has maintained the current factors and weightings.
10.2. The relevant size index and
governance remuneration pool reflect the workload of the entire council and not
the number of councillors or constituencies. The number of councillors is
unique to each individual council and the differences in elected member numbers
between councils is largely a legacy of historical circumstances. Therefore, if
the number of elected members on a council increases or decreases the relevant
size index and remuneration pool do not change.
10.3. The authority has agreed to
maintain the geographic area weighting for regional and unitary councils as
this recognises their significant land/water regulatory responsibilities, which
territorial authorities do not have to the same extent.
10.4. Taking into account the
submissions, the extensive analysis completed in 2018-19 and the 2021-22 review
of the size indices factors and their weightings, the RA has maintained the
current weightings. The weightings are designed to ensure all councils are
treated consistently and fairly.
10.5. Feedback received on the
governance remuneration pools was generally supportive. The remuneration pools
support the mandatory criteria (clause 7, schedule 7 of the Local Government
Act 2022) that the RA is required to consider when determining local government
members’ pay, in particular achieving fair relativity with the levels of
remuneration received elsewhere and being fair to elected members and
ratepayers.
10.6. The RA does not accept that
all councillors throughout the country should be on the same remuneration. When
setting the minimum allowable remuneration the RA not only applies the size
index (as proxy for the workload of individual councils) but is informed by the
average wage, movement in labour cost index and the approximate time
councillors spend on council work.
Other
items considered by the authority but on included in the Determination
11. Use of public transport,
micromobility vehicles and bicycles when travelling on local authority
business. A
number of requests were received from councils regarding making provision for the
reimbursement of costs incurred by elected members who use public transport
(either local bus, long distance coach or train), micromobility vehicles (such
as e-bikes and e-scooters) and bicycles when travelling on local authority
business. Many councils have existing provisions in their elected
members’ allowances, expenses and reimbursement policies for air travel
and travel expenses, accommodation, car parking and the use of taxis or rental
cars. A small number of councils also have a provision in their expenses
policy to reimburse their elected members for the costs of using public
transport including buses and ferries when travelling on local authority
business. Therefore, we suggest that if your council wishes to reimburse the
actual and reasonable costs incurred by an elected member who uses public
transport, micromobility vehicles and/or a bicycle for travel while on local
authority business, you should include a provision in the policy. Of course,
this would require the production of receipts or evidence satisfactory to the
council.
12. Use of council’s
infrastructure to charge elected members private electric and hybrid vehicles. As electric and hybrid
vehicles become increasingly common, councils may wish to allow their elected
members use of the council’s infrastructure to charge their private
electric or hybrid vehicles. If so, councils should include this
entitlement in their elected members’ allowances and reimbursements
policy. The Council must state in the provision that their elected members will
be invoiced for the usage at the same rates as set for a visitor or member of
the public, as determined by the Council’s Chief Executive and
considering relevant factors such as the actual or average cost of electricity
to charge a vehicle and a fair contribution to infrastructure and
administration.
13. Access to staff benefits
schemes.
From time to time the Authority receives requests from councils to allow their
elected members to access Council staff benefits and discount schemes. The
schemes often offer Council staff discounted access to Council-owned or
controlled facilities such as swimming pools, gyms and museums. Given the
nature of these schemes it would be not only inappropriate for councils to
offer these schemes to their elected members but would be contrary to both the
Local Government Act 2002 and the Remuneration Authority Act 1977.
Considerations
of Tangata Whenua
14. It is the past practice of
this Council to consider remuneration and allowances for the Māori
Committee taiwhenua representatives and Regional Planning Committee Post
Settlement Governance Entity (PSGE) representatives either at the beginning of
a financial year or at the beginning of a new triennium. If it is
Council’s desire to reconsider tangata whenua remuneration prior to the
new triennium, staff will initiate a review process upon Council’s
resolution to do so.
Financial
and Resource Implications
15. The remuneration and
allowances for councillors are accounted for within the Community Partnerships
and Leadership workstream, paid by General Rates and budgeted annually.
Decision Making Process
16. Council and its committees
are required to make every decision in accordance with the requirements of the
Local Government Act 2002 (the Act). Staff have assessed the requirements in
relation to this item and have concluded that because the payment of
councillors’ remuneration and allowances is prescribed by Schedule 7 of
the Act the
decision-making provisions do not apply
Recommendations
That Hawke’s Bay Regional
Council:
1. Receives and considers the Councillors'
2022-2023 remuneration and allowances staff report.
2. Confirms the remuneration
and allowances payable to councillors resulting from the Local Government Members
(2022-23) Determination for effect from 1 July 2022 and updates the Elected Members’
Expenses and Allowances Policy accordingly.
Authored by:
|
Leeanne Hooper
Team Leader Governance
|
|
Approved by:
|
James Palmer
Chief Executive
|
|
Attachment/s
|
1⇨
|
Local Government Members 2022-23
Determination
|
|
Under Separate Cover
|
|
2⇨
|
Feedback on Submissions to
Remuneration Authority
|
|
Under Separate Cover
|
Hawke’s
Bay Regional Council
29 June
2022
Subject: Affixing of the Common Seal
Reason for Report
1. The Common Seal of the
Council has been affixed to the following documents and signed by the Chairman
or Deputy Chairman and Chief Executive or a Group Manager.
|
|
|
Seal No.
|
Date
|
|
1.2
|
Staff Warrants
1.2.4 P. Dixon
A.
Childs
(Delegations
under the Civil Defence Emergency Management Act 2002 (s.86-92 inclusive) and
Local
Government Act 2002 (section 177))
|
4505
4506
|
9 June 2022
9 June 2022
|
2. The Common Seal is used
twice during a Leasehold Land Sale, once on the Sale and Purchase Agreement and
once on the Land Transfer document. More often than not, there is a delay
between the second issue (Land Transfer document) of the Common Seal per property.
This delay could result in the second issue of the Seal not appearing until the
following month.
3. As a result of sales, the
current numbers of Leasehold properties owned by Council are:
3.1. no cross-lease properties
were sold, with 63 remaining on Council’s books
3.2. 1 single leasehold property
was sold, with 77 remaining on Council’s books.
Decision Making Criteria
4. Council is required to make
every decision in accordance with the provisions of Sections 77, 78, 80, 81 and
82 of the Local Government Act 2002 (the Act). Staff have assessed the
requirements contained within these sections of the Act in relation to this
item and have concluded the following:
4.1 Sections
97 and 88 of the Act do not apply
4.2 Council
can exercise its discretion under Section 79(1)(a) and 82(3) of the Act and
make a decision on this issue without conferring directly with the community or
others due to the nature and significance of the issue to be considered and
decided
4.3 That the decision to apply the Common Seal reflects
previous policy or other decisions of Council which (where applicable) will
have been subject to the Act’s required decision making process.
Recommendations
That Hawke’s Bay Regional
Council:
1. Agrees that the decisions
to be made are not significant under the criteria contained in Council’s
adopted Significance and Engagement Policy, and that Council can exercise its
discretion and make decisions on this issue without conferring directly with the
community or persons likely to have an interest in the decision.
2. Confirms the action to
affix the Common Seal.
Authored by:
|
Diane Wisely
Executive Assistant
|
Ross Franklin
Finance Consultant
|
Approved by:
|
James Palmer
Chief Executive
|
|
Attachment/s
There are no attachments for this
report.
Hawke’s Bay Regional
Council
29 June
2022
Subject: Summary report from the 3 June 2022 Clifton to Tangoio
Coastal Hazards Strategy Joint Committee meeting
Reason for Report
1. This item provides a
summary of discussions (attached) that took place at the 3 June 2022 Clifton to Tangoio Coastal
Hazards Strategy Joint Committee meeting
for the
Council’s information alongside any additional commentary the Chair, Jerf
van Beek, may wish to provide.
Decision Making Process
2. Staff have assessed the
requirements of the Local Government Act 2002 in relation to this item and have
concluded that, as this report is for information only, the decision-making
provisions do not apply.
|
Recommendations
That
Hawke’s Bay Regional Council receives and notes the Summary report
from the 3 June 2022 Clifton to Tangoio Coastal Hazards Strategy Joint
Committee meeting.
|
Authored by:
|
Simon Bendall
Coastal Hazards Strategy Project
Manager
|
|
Approved by:
|
Chris Dolley
Group Manager Asset Management
|
|
Attachment/s
|
1⇩
|
Clifton to Tangoio Coastal Hazards
Strategy Joint Committee 3 June 2022 Meeting Summary
|
|
|
|
Clifton to Tangoio Coastal Hazards
Strategy Joint Committee 3 June 2022 Meeting Summary
|
Attachment
1
|
Hawke’s
Bay Regional Council
29 June
2022
Subject: Report from the Regional Transport Committee
Reason for Report
1. The following matters were
considered by the Regional Transport Committee (RTC) on 10 June 2022 and are
now presented for Council’s information alongside any additional
commentary the Chair, Councillor Martin Williams, wishes to offer.
Agenda
items
2. The Proposed Public
Transport Network plan item presented a proposal prepared by MRCagney as
the basis of the draft Regional Public Transport Plan. Highlights from the
discussions on the day include:
2.1. The proposed Network Plan
will be subject to public consultation on the draft Regional Public Transport
Plan, with details of the network to be finalised after consideration of
submissions.
2.2. There is a trade-off
between patronage and coverage. Providing frequent, meaningful services will
increase patronage.
2.3. Services for Wairoa
township are being proposed using a volunteer/community funding model. An
express service from CHB to Hastings/Napier is also being proposed.
2.4. During the public
consultation phase, the community will be encouraged to put forward suggestions
as well commenting on the proposed network.
2.5. The proposed network plan
would cost around $12M pa in 2030, if all the proposals in the draft are
accepted. Current budgets are in the $6M range, rising to $10M in 2030.
Following public submissions, the budget impacts will need to be considered
through the 2024 LTP consultation process.
2.6. The next step in the
process is for the draft Regional Public Transport Plan (RPTP) to be developed
using the proposed network plan as the basis. The Regional Council on 27 July
2022 will then be asked to adopt the draft RPTP for public consultation
scheduled through August 2022.
3. The Regional Active
Transport Committee item provided the Committee with options to
consider improving
governance and advocacy for active transport in Hawke’s Bay. Key points of
discussion included:
3.1. The 2022 Regional Land
Transport Plan sets a clear direction for transport mode shift and emission
reductions. To achieve this, it is imperative that active transport is
effectively championed and advocated for to decision makers.
3.2. Options for active transport
representation on either a Technical Advisory Group (staff) or Committee
(governance) level will be investigated further by staff and options presented
to the 9 September RTC meeting for consideration.
4. The Strategic case for
freight and logging provided information on a Waka Kotahi strategic case to
address the rising impacts of increased heavy transport over the next 10-20
years. If the strategic case is successful, the next step will be to develop a full business case to
investigate heavy transport solutions across various transport modes throughout
NZ.
5. The NZTA Central Region
– Regional Relationship Directors June 2022 report provided an
overview of HB road maintenance matters and national strategies which included:
5.1. Central Government’s
Emissions Reduction Plan sets the transport sector target at 41% reduction in
emissions by 2035 (from 2019 base levels).
5.2. Waka Kotahi has recently
released a 30-year vision for local transport systems.
5.3. The long-term plan for the
Napier-Taupo road (SH5), including safety and resilience upgrades, is
progressing.
5.4. WDC and Waka Kotahi worked
well together to repair weather related damage to the road network around
Wairoa after March/April rain events.
6. The Transport Mangers report provided an update on Transport matters including road
safety and public transport
statistics, and highlighted:
6.1. The MyWay trial launched on 7
June 2022, which already has strong and growing patronage.
6.2. The public transport
network review is now complete and will be incorporated into a draft Regional
Public Transport Plan for public consultation.
6.3. On 23 May, Go Bus resumed
operating the full goBay timetable after operating a reduced service since 14
February.
6.4. Central Government’s
Emissions Reduction Plan sets a total 41% reduction target for transport
emissions, and within that a 20% reduction in vehicle kilometres travelled
(VKT). This will require a shift to public transport and active modes of transport.
7. The Gisborne rail update
provided information about the potential re-opening of the full Napier to
Gisborne rail line, and included:
7.1. A report and submission
presented to MPs in May 2022 was the fifth such report since the initial
closure of the line in 2012.
7.2. The preliminary estimate to
fully repair the line is $80.5M.
7.3. To progress, the next step will be to
commission a detailed business case for reinstatement of the line.
Decision Making Process
8. Staff have assessed the requirements
of the Local Government Act 2002 in relation to this item and have concluded
that, as the
items were specifically considered by the Regional Transport Committee and this report is for
information only, the decision-making provisions do not apply.
|
Recommendation
1. That Hawke’s Bay
Regional Council receives and notes the Report from the 10 June 2022
Regional Transport Committee meeting, including the following resolutions
of the Regional Transport Committee.
Proposed
Public Transport Network Plan (PTP)
1.1. Endorses the Proposed
Public Transport Network Plan as amended in accordance with feedback
received on 10 June 2022.
1.2. Recommends that
Hawke’s Bay Regional Council, on 27 July 2022, adopts the draft Regional Public
Transport Plan, as
amended to incorporate the Proposed Public Transport Network Plan endorsed by the 10 June
2022 Regional Transport Committee meeting, for public consultation.
Regional
active transport committee
1.3. Requests that the Group
Manager Policy and Regulation, Transport Manager and the Governance team
provide further advice to the 9 September 2022 Committee meeting on two
principal options, being:
1.3.1. A Technical Advisory
Group to include representatives from local councils’ Active Transport
committees, BikeOn and the HB District Health Board.
1.3.2. Establishment of a
Regional Active Transport Committee.
1.4. The advice should include
how, through their terms of reference, each option can:
1.4.1. ensure that active
transport is ‘front and centre’
1.4.2. address the matter of
voting status versus advisory status for any proposed active transport
membership on the Regional Transport Committee.
1.5. The advice should also
consider the priorities and concerns raised about how to ensure that active
transport outcomes are delivered.
1.6. The Regional Transport
Committee received the following information reports.
1.6.1. Strategic case for
freight and logging
1.6.2. NZTA Central Region
– Regional Relationship Directors June 2022 report
1.6.3. Transport Manager’s
report
1.6.4. Gisborne rail update.
|
Authored by:
|
Leeanne Hooper
Team Leader Governance
|
Katie Nimon
Transport Manager
|
Approved by:
|
Katrina Brunton
Group Manager Policy &
Regulation
|
|
Attachment/s
There are no attachments for this
report.
Hawke’s
Bay Regional Council
29 June
2022
Subject: Councillors' reports from meetings of outside bodies
Reason for Report
1. This item provides the
means and opportunity for Councillors appointed to Outside Bodies to bring
issues of significant interest from recent meetings to the attention of
Council.
Background
2. Each Triennium, Council
appoints Councillor representatives on the following Outside Bodies. Appointees
for this Triennium are noted beside each body.
2.1. Local Government New
Zealand (LGNZ) Zone 3 (Hinewai Ormsby and Martin Williams)
2.2. HB TBFree Committee (Will
Foley)
2.3. Future Farming Trust (Will
Foley)
2.4. Tukituki Leaders Forum (Will
Foley and Jerf van Beek)
2.5. HB Drought Committee (Will
Foley and Jerf van Beek)
2.6. HPUDS Implementation
Working Group (Jerf van Beek and Martin Williams)
2.7. HB Cycling Governance Group
(Jerf van Beek)
2.8. Te Komiti Muriwai o Te
Whanga (Neil Kirton)
2.9. HB Tourism Board of
Directors (Craig Foss)
2.10. HBRIC Ltd (Rick Barker,
Craig Foss, Neil Kirton).
Decision Making Process
3. Staff have assessed the
requirements of the Local Government Act 2002 in relation to this item and have
concluded that, as this report is for information only, the decision-making
provisions do not apply.
Recommendation
That Hawke’s Bay Regional
Council
receives and notes the Councillors' Reports from meetings of Outside Bodies.
Authored by:
|
Leeanne Hooper
Team Leader Governance
|
|
Approved by:
|
James Palmer
Chief Executive
|
|
Attachment/s
There are no attachments for this
report.
Hawke’s
Bay Regional Council
29 June
2022
Subject: Discussion of minor items not on the Agenda
Reason for Report
1. This document
has been prepared to assist Councillors note the Minor Items Not on the Agenda
to be discussed as determined earlier in Agenda Item 6.
