Meeting of the Hawke's Bay Regional Council
Date: Wednesday 27 November 2019
Time: 9.00am
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Venue:
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Council Chamber
Hawke's Bay Regional Council
159 Dalton Street
NAPIER
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Agenda
Item Subject Page
1. Welcome/Apologies/Notices
2. Conflict
of Interest Declarations
3. Confirmation of
Minutes of the Regional Council Meeting held on 6 November 2019
4. Call for Minor
Items of Business Not on the Agenda 3
Decision Items
5. Code of Conduct
for Elected Representatives 5
6. Councillor
Remuneration and Allowances 27
7. Proposed Schedule
of 2020 Council and Committee Meetings 31
8. Future Farming
Charitable Trust Council Appointment 35
9. Confirmation of
the Corporate and Strategic Committee Terms of Reference 37
10. Affixing of Common Seal 41
Information or Performance Monitoring
11. 2018-19 Compliance Annual
Report 43
12. Significant Activities Update 95
13. Organisational Performance
Report for Q1 2019-20 105
14. Discussion of Minor Items Not
on the Agenda 151
HAWKE’S BAY REGIONAL COUNCIL
Wednesday 27 November 2019
Subject: Call for Minor Items of
Business Not on the Agenda
Reason
for Report
1. Hawke’s Bay Regional Council standing order 9.13
allows:
1.1. “A meeting may discuss an
item that is not on the agenda only if it is a minor matter relating to the
general business of the meeting and the Chairperson explains at the beginning
of the public part of the meeting that the item will be discussed. However, the
meeting may not make a resolution, decision or recommendation about the item,
except to refer it to a subsequent meeting for further discussion.”
Recommendations
2. That Council accepts the following “Minor Items of Business Not on the Agenda” for discussion as Item
14.
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Item
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Topic
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Raised
by
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1.
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2.
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3.
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Leeanne Hooper
GOVERNANCE LEAD
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James Palmer
CHIEF EXECUTIVE
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HAWKE’S BAY REGIONAL COUNCIL
Wednesday 27 November 2019
Subject: Code of Conduct for
Elected Representatives
Reason for Report
1. This report is
provided to enable Council to adopt its Code of Conduct for the 2019-22
triennium.
Officers Recommendation
2. Staff have considered councillors feedback on previous versions of
the Code, specifically in relation to brevity and language, and recommend that
Council adopts the amended Code of Conduct attached.
Executive Summary
3. In order to
meet the requirements of the Local Government Act and the needs of elected
representatives, staff have developed a simplified version for Council to
consider adopting.
4. Schedule 7 Part
15 of the Local Government Act 2002 requires that Council adopts a Code of
Conduct, specifically:
15
Code of conduct
(1) A local authority
must adopt a code of conduct for members of the local authority as soon as
practicable after the commencement of this Act.
(2) The
code of conduct must set out—
(a) understandings and expectations
adopted by the local authority about the manner in which members may conduct
themselves while acting in their capacity as members, including—
(i) behaviour toward one another, staff,
and the public; and
(ii) disclosure of information, including
(but not limited to) the provision of any document, to elected members
that—
(A) is received by, or is in the
possession of, an elected member in his or her capacity as an elected member;
and
(B) relates to the ability of the local
authority to give effect to any provision of this Act; and
(b) a general explanation of—
(i) the Local Government Official
Information and Meetings Act 1987; and
(ii) any other enactment or rule of law
applicable to members.
(3) A local authority
may amend or replace its code of conduct, but may not revoke it without
replacement.
(4) A member of a local
authority must comply with the code of conduct of that local authority.
(5) A local authority
must, when adopting a code of conduct, consider whether it must require a
member or newly elected member to declare whether or not the member or newly
elected member is an undischarged bankrupt.
(6) After the
adoption of the first code of conduct, an amendment of the code of conduct or
the adoption of a new code of conduct requires, in every case, a vote in
support of the amendment of not less than 75% of the members present.
(7) To avoid doubt, a
breach of the code of conduct does not constitute an offence under this Act.
Background
5. Local
Government New Zealand developed and provided Code of Conduct
templates in 2016 and 2019, mainly to provide for more national
consistency.
6. The updated
template, for the 2019-22 triennium, incorporated changes based on feedback
received since the 2016 version was published, including:
6.1. An amendment
to the complaints process, whereby the Chief Executive will forward, in the
first instance, complaints to the Chair (except where they may be party to the
complaint) in order to make it easier to address low level complaints
6.2. The addition
of a section on social media.
7. When presented
with the proposed version of the Code for adoption for the 2019-22 triennium,
feedback provided by councillors included:
7.1. The need for
clarity about what might constitute “undermining Council policy”
7.2. The code
should be easily understood, and not overcomplicated with legalese
7.3. Councillors
want to understand which provisions of the code apply to the Chief Executive
7.4. The
complaints process should allow for the appointment of an independent
‘investigator’ with appropriate specialist experience/knowledge
pertinent to the nature of the complaint, at the time a complaint is made.
Decision Making
Process
8. Council is required to make every decision in accordance with the
requirements of the Local Government Act 2002 (the Act). Staff have
assessed the requirements in relation to this item and have concluded:
8.1. The Adoption of a Code of Conduct is a statutory obligation for
Council in accordance with Schedule 7 of the Act.
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Recommendations
That
Hawke’s Bay Regional Council:
1. Receives and notes the “Code of Conduct for Elected Representatives”
staff report.
2. Notes that Council may review the Code at any time,
notwithstanding the fact that 75% of those present and voting have to agree
to amendments.
3. Adopts the Code of Conduct as amended and agreed. (by majority to be not less than 75% of
members present and voting)
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Authored by:
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Leeanne
Hooper
Governance Lead
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Approved by:
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James Palmer
Chief Executive
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Attachment/s
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⇩1
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2019 Proposed
Code of Conduct
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2019
Proposed Code of Conduct
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Attachment 1
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HAWKE’S BAY REGIONAL COUNCIL
Wednesday 27 November 2019
SUBJECT: Councillor Remuneration and Allowances
Reason for Report
1. This item seeks Council resolutions to adopt the updated Elected Members’ Expenses and Allowances Policy and the proposed remuneration for councillors for the period to 30
June 2020, in accordance with the Remuneration Authority’s Local
Government Members (2019-20) Determination 2019.
Officers’ Recommendations
2. Staff recommend
that Council resolves:
2.1. The confirmed remuneration
levels for councillors in accordance with Option 3 agreed at the 6 November
Regional Council meeting
2.2. To accept the updated Elected Members’ Expenses and Allowances Policy covering reimbursement to eligible councillors for the costs of
vehicle mileage, travel time, communications and childcare incurred in
the course of undertaking their Council duties.
Executive Summary
3. The Council is required to provide, to the Remuneration Authority,
recommendations for how it proposes its Governance Pool should be distributed
amongst the councilors, in the form of resolutions. In addition, the following
are required to be submitted in support of Council’s recommendations.
3.1. An Excel
workbook provided by the RA, completed to contain the details of
Council’s proposed remuneration
3.2. A record of
the dates the official result of the HBRC election was declared and the Council
remuneration resolution passed
3.3. Job
descriptions for the positions of responsibility (Deputy and committee chairs).
4. Once Council’s recommendations have been submitted to the RA, the authority will consider those before determining the
remuneration payable to members. Council will
need to wait until the amending determination which contains its new
remuneration rates is gazetted by the Authority before it can pay the new
remuneration rates for positions of responsibility and the new base councillor
rate. However, it is important to note that councillors’ remuneration
will be backdated.
5. The new base
remuneration rate approved by the Authority for a councillor will take effect
from the day after the date on which the official results for the council were
declared by public notice (18 October) and the remuneration for positions of
responsibility will take effect from the day following the day that the Council
made formal decisions on those roles (7 November).
Background
6. Each year the
Authority determines the remuneration for elected members.
7. In 2019, each newly elected council was invited to give the
Remuneration Authority (RA) recommendations (by resolution) for how its pool
($557,483) should be distributed among the Council members. The resolutions
will include a rate for base councillor remuneration (minimum $50,378) and
rates for all/any positions of responsibility (except Council Chair) and must
use the entire pool.
8. Staff
previously requested that councillors consider three options for distribution
of the pool, as reflected in the following table, which were structured to
provide:
8.1. Option 1 - Greater equity across councillors, e.g. higher base
salary and lesser additional duties ‘top up’ including Deputy Chair
at same rate as Committee Chair
8.2. Option 2 - More recognition of leadership roles, e.g. base salary
same as set by RA and higher additional duties pay for Committee Chairs with an
additional increment again for Deputy Chair
8.3. Option 3 – between options 1 and 2.
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Total
Remuneration Pool = $557,483
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Option 1
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Option 2
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Option 3
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Base salary $62,000 pa
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Base salary $50,378 pa
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Base salary $58,000 pa
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Deputy Chair $72,247
pa
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Deputy Chair $92,913
pa
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Deputy Chair $73,580
pa
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Committee
Chair $72,247 pa
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Committee Chair $92,913
pa
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Committee Chair $73,580 pa
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9. The options
presented were based on there being five positions of additional
responsibility.
Considerations for
Council
10. Council
resolved, on 6 November, to distribute the pool in accordance with Option 3
(above) which, when calculated with the four positions of additional responsibility
resolved, translates to:
10.1. Base salary $58,000 pa
(Crs Foley, van Beek, Ormsby and Lambert)
10.2. Deputy Chair $81,370 pa
(Cr Barker)
10.3. Committee Chair $81,370
pa (Crs Kirton, Williams and Foss).
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Total
Remuneration Pool = $557,483
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Breakdown
Calculated
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Base salary $58,000 pa
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Deputy Chair $81,370
pa
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Committee Chair $81,370 pa
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11. Council is now asked to
consider whether it wishes to agree the remuneration as set out in accordance
with their choice of Option 3 calculated for the four committee chair
positions, or set the distribution levels at some other level it determines as
fair and equitable in recognition of elected representatives’ workloads.
Elected Member Allowances and Expenses
12. At the
Regional Council meeting on 6 November 2019, Council resolved to offer the
Childcare Allowance to eligible members, and asked staff to include that in the
amended Elected Members’ Expenses and Allowances
Policy.
12.1. consider circumstances
where childcare allowances may be required to enable elected members to
undertake their duties, rather than focus on specific individuals
12.2. Childcare allowances can
be incurred by elected members at most times of a 24/7 weekly period, but most
probably, will be applicable for daycare fees to allow meeting attendance,
babysitting fees to allow attendance at night meetings, or casual payments for
the likes of holiday programmes to enable elected members to attend meetings
during those periods.
12.3. The cost of childcare
allowance is met from outside the governance remuneration pool available to
elected members, thus Council will budget $20-25,000 per annum for this item
specifically.
13. Staff
propose that Council agrees to the Elected
Members’ Expenses and Allowances Policy proposed,
including the allowances paid to councillors as set out in the following table.
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Allowance
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18 October 2019 – 30 June 2020
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Mileage Allowance – petrol or diesel
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$0.79 per km
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Mileage Allowance - Hybrid
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$0.79 per km
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Mileage Allowance – Electric Vehicle
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$0.79 per km
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Mileage Distance on Higher Rate
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14,000 km per year
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Mileage
Allowance (after higher rate distance)
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$0.30/km petrol/diesel
$0.19/km hybrid
$0.09/km electric
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Threshold time on daily travel
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8 hours in a 24 hour period
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Travel Time Allowances
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$37.50 per
hour (after the first hour of eligible travel)
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Communication Allowance
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Limited to $1,190 per year
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Childcare Allowance
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Limited to $6,000 per child per year
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Decision Making
Process
14. Council
is required to make every decision in accordance with the requirements of the
Local Government Act 2002 (the Act). Staff have assessed the requirements
contained in Part 6 Sub Part 1 of the Act in relation to this item and have
concluded that Council can exercise its discretion and make these decisions
without consulting directly with the community or others having an interest in
the decision.
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Recommendations
That
Hawke’s Bay Regional Council:
1. Receives and considers the “Councillor Remuneration and
Allowances” staff report.
2. Proposes that the remuneration levels to be paid to elected
members under the Local Government Elected Members’ Determination 2019
of:
2.1. $00,000 per annum for a councillor with no additional
responsibilities
2.2. $00,000 for
2.3. $00,000 per annum for each position of additional responsibility
following:
2.3.1. Cr Rick Barker Deputy Chairman and Chair, Environment &
Integrated Catchments Committee
2.3.2. Cr Neil Kirton Chair, Corporate and Strategic Committee
2.3.3. Cr Martin Williams Chair, Regional Transport Committee and
Hearings Committee
2.3.4. Cr Craig Foss Chair, Finance, Audit and Risk Sub-committee.
3. Adopts the HBRC 2019-20 Elected
Members’ Expenses and Allowances Policy as attached.
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Authored by:
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Leeanne
Hooper
Governance Lead
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Approved by:
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James Palmer
Chief Executive
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Attachment/s
There are no
attachments for this report.
HAWKE’S BAY REGIONAL
COUNCIL
Wednesday 27 November 2019
SUBJECT: Proposed Schedule of 2020 Council and
Committee Meetings
Reason for Report
1. This item proposes a schedule of meetings for Council and its
committees for the upcoming year for Council feedback and adoption.
Officers Recommendation
2. Staff recommend that Council either adopts the schedule as proposed
or provides feedback on changes required in order that an updated schedule can
be adopted at the Council meeting on 18 December 2019.
Background
3. Council traditionally adopts a Schedule of Meetings for the
following year in October each year.
4. The proposed 2020 schedule of meetings (attached) has been developed
taking public holidays and the following into consideration.
4.1. One Regional
Council meeting scheduled on the last Wednesday of each month
4.2. One Regional
Planning Committee meeting scheduled every second month, (plus a Tāngata Whenua pre-meeting hui the day
prior)
4.3. Environment
& Integrated Catchments Committee (EICC) and Māori Committee meetings are scheduled every second month
4.4. Regional
Transport Committee (RTC) meetings are scheduled on a Friday, four times per year
4.5. Finance, Audit
& Risk Sub-committee (FARS) meetings are scheduled quarterly, to align with
financial reporting and Audit timeframes, with Corporate & Strategic
Committee meetings scheduled 3-4 weeks after
4.6. CDEM Group
Joint Committee meetings are coordinated to occur on the same day as Regional
Leaders Forum meetings, two to three times per year
4.7. Timeframes for
Annual Plan and Annual Report development, consultation and Audit.
Decision Making
Process
5. Council is required to make every decision in accordance with the
requirements of the Local Government Act 2002 (the Act). Staff have
assessed the requirements in relation to this item and have concluded:
5.1. Council is
required to (LGA sch.7 cl.19(1)) hold the meetings that are necessary for the
good government of its region
5.2. Adoption of a schedule of meetings is specifically provided for
under Schedule 7, Part 1, Section 21
5.3. Given the provisions above, Council can exercise its discretion and
make these decisions without consulting directly with the community or others
having an interest in the decision.
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Recommendation
That Hawke’s Bay Regional Council:
1. Receives and considers the “Proposed Schedule of 2020
Council and Committee Meetings” staff report.
2. Agrees that Council can exercise its discretion and make these
decisions without consulting directly with the community or others having an
interest in the decisions
3. Adopts the 2020 Schedule of Meetings as proposed
OR
4. Requests that staff update the proposed schedule in accordance
with feedback from today’s meeting and bring back a final version for
adoption at the 18 December 2019 Regional Council meeting.
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Authored by:
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Leeanne
Hooper
Governance Lead
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Approved by:
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Joanne
Lawrence
Group Manager Office of the Chief Executive and
Chair
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James Palmer
Chief Executive
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Attachment/s
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⇩1
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2020 Proposed
Meeting Schedule
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2020
Proposed Meeting Schedule
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Attachment 1
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HAWKE’S BAY REGIONAL COUNCIL
Wednesday 27 November 2019
Subject: Future Farming
Charitable Trust Council Appointment
Reason for Report
1. The purpose of
this item is to provide the means for Council’s to appoint a trustee to
the Future Farming Charitable Trust Board.
Staff recommendation
2. Staff recommend
that one councillor be appointed to the Future Farming Trust.
Executive Summary
3. The Future Farming Initiative (FFI) was created as an outcome of the
Council’s consultation on the 2018-28 Long Term Plan as an independent farmer and grower led initiative to lead on-farm
research and innovation focused on identifying practical, profitable and
achievable options for farmers to improve environmental outcomes on their farms
while maintaining and enhancing productivity.
4. Because the Trust was formally established so close to the Local
Elections it was necessary for Council to make an interim appointment to the Trust,
with the intention of making a permanent appointment following the elections.
5. The Terms of
Reference and Constitution for the Trust provides for a Council-appointed
trustee. While in the formation of the Trust an expectation was created that
the Council-appointee would be either a councillor or staff member, there is
nothing in the Trust Deed preventing a non councillor appointee.
Decision Making
Process
6. Council is required to make every decision in accordance with the
requirements of the Local Government Act 2002 (the Act). Staff have assessed
the requirements in relation to this item and have concluded:
6.1. The decision does not fall within the definition of Council’s
policy on significance.
6.2. Provisions of the Local Electoral Act also apply, in relation to the
decision and its implementation occurring during the formal pre-election
period.
6.3. Given the nature and significance of the issue to be considered and
decided, and also the persons likely to be affected by, or have an interest in the
decisions made, Council can exercise its discretion and make a decision without
consulting directly with the community or others having an interest in
the decision.
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Recommendations
That
Hawke’s Bay Regional Council:
1. Receives and considers the “Future Farming Charitable
Trust Council Appointment” staff report.
2. Agrees that the decisions to be made are not significant under the
criteria contained in Council’s adopted Significance and Engagement
Policy, and that Council can exercise its discretion and make decisions on
this issue without conferring directly with the community and persons likely
to be affected by or to have an interest in the decision.
3. Appoints __________________ as the Council-appointed trustee for
Future Farming Charitable Trust under clause 7.3.1 of the Trust Deed.
4. Requests that staff communicate the name of the Council-appointed trustee to the Trust.
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Authored by:
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Joanne
Lawrence
Group Manager Office of the Chief Executive
and Chair
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Approved by:
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James Palmer
Chief Executive
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Attachment/s
There are no
attachments for this report.
HAWKE’S BAY REGIONAL
COUNCIL
Wednesday 27 November 2019
Subject: Confirmation of the
Corporate and Strategic Committee Terms of Reference
Reason for Report
1. This item
provides the proposed Terms of Reference for the Corporate and Strategic
Committee (C&S) for the 2019-22 Triennium for Council’s adoption.
Officers’ Recommendation(s)
2. Council
officers recommend that the Terms of Reference proposed (attached) is adopted,
with the inclusion of any amendments agreed at the Council meeting, which
provide for the C&S Committee to consider and recommend to Council:
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Corporate and Strategic Committee (High Level
Oversight)
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· Strategic Planning initiatives
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· Annual Plan and Long Term Plan
development
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· External relationships including
strategic partnerships, marketing and communications
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· Economic development and tourism
including reporting by HB Tourism and Business HB
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· Corporate Services including information
and communication technology, fleet and facilities
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· People and Capability management and
Health and Safety and Wellbeing
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· Oversight of Consents and Compliance
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Executive Summary
3. The C&S
Committee is an important vehicle for setting the direction of the
Council’s business and ensuring that Council’s resources are
aligned and coordinated to achieve its strategic goals.
4. In response to
feedback provided by councillors at the 6 November 2019 Regional Council meeting,
staff have amended the Terms of Reference initially proposed by:
4.1. Moving the
climate change policy work to the Environment and Integrated Catchments
Committee
4.2. Bringing
oversight of the consents and compliance functions (Regulation) into the
Corporate and Strategic Committee terms of reference.
Background
5. In previous triennia, the Corporate and Strategic Committee has set
Council’s strategic direction and corporate policies, signaled regional
issues, advised Council on Local Government Act planning and decision making
(e.g. Strategic Plan, Annual and Long Term plans), and established strategic
priorities for organisational direction.
6. Prior to establishment of the Finance, Audit and Risk Sub-committee
in 2015, the C&S Committee’s purpose also included Audit and Risk
Management functions.
Decision Making
Process
7. Council and its committees are required to make every decision in
accordance with the requirements of the Local Government Act 2002 (the Act).
Staff have assessed the requirements in relation to this item and have
concluded:
7.1. Council is
required to (LGA sch.7 cl.19(1)) hold the meetings that are necessary for the
good government of its region
7.2. Council may
appoint (LGA sch.7 cl. 30(1)(a)) the committees, subcommittees, and other
subordinate decision-making bodies that it considers appropriate
7.3. Given the provisions above, Council can exercise its discretion and
make these decisions without consulting directly with the community or others
having an interest in the decision.
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Recommendations
That Hawke’s Bay Regional Council:
1. Receives and considers the “Confirmation of the Corporate
and Strategic Committee Terms of Reference” staff report
2. Agrees that Council can exercise its discretion and make these decisions without consulting directly with the
community or others having an interest in the decision
3. Adopts the Terms of Reference for the 2019-22 triennium,
incorporating any agreed amendments, following.
(insert final text of ToR)
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Authored by:
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Leeanne
Hooper
Governance Lead
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Approved by:
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Joanne
Lawrence
Group Manager Office of the Chief Executive
and Chair
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James Palmer
Chief Executive
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Attachment/s
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⇩1
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Proposed 2019
Corporate and Strategic Committee Terms of Reference
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Proposed
2019 Corporate and Strategic Committee Terms of Reference
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Attachment 1
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HAWKE’S BAY REGIONAL COUNCIL
Wednesday 27 November 2019
Subject: Affixing of Common Seal
Reason for Report
1. The Common Seal
of the Council has been affixed to the following documents and signed by the
Chairman or Deputy Chairman and Chief Executive or a Group Manager.
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Seal No.
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Date
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1.1
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Leasehold
Land Sales
1.1.1 Lot 7
DP 7201
CT 115/185
- Transfer
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4365
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11 November
2019
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1.2
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Staff
Warrants
1.2.1 N. Zaman
(Delegations
under the Civil Defence Emergency Management Act 2002 (s.86-92 inclusive) and
Clause 32B Schedule 7 of the Local Government Act 2002)
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4364
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4 November
2019
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2. The Common Seal
is used twice during a Leasehold Land Sale, once on the Sale and Purchase
Agreement and once on the Land Transfer document. More often than not,
there is a delay between the second issue (Land Transfer document) of the
Common Seal per property. This delay could result in the second issue of
the Seal not appearing until the following month.
3. As a result of
sales, the current numbers of Leasehold properties owned by Council are:
3.1. 0 cross
lease properties were sold, with 70 remaining on Council’s books
3.2. 1 single
leasehold property was sold, with 91 remaining on Council’s books.
Decision Making Process
4. Council is
required to make every decision in accordance with the provisions of Sections
77, 78, 80, 81 and 82 of the Local Government Act 2002 (the Act). Staff have
assessed the requirements contained within these sections of the Act in
relation to this item and have concluded the following:
2.1 Sections 97 and 88 of the Act do not apply
2.2 Council can exercise its discretion under
Section 79(1)(a) and 82(3) of the Act and make a decision on this issue without
conferring directly with the community or others due to the nature and
significance of the issue to be considered and decided
2.3 That the
decision to apply the Common Seal reflects previous policy or other decisions
of Council which (where applicable) will have been subject to the Act’s
required decision making process.
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Recommendations
That Council:
1. Agrees that the decisions to be made are not significant under the
criteria contained in Council’s adopted Significance and Engagement
Policy that Council can exercise its discretion under Sections 79(1)(a) and
82(3) of the Local Government Act 2002 and make decisions on this issue
without conferring directly with the community and persons likely to be
affected by or to have an interest in the decision.
2. Confirms the action to affix the Common Seal.
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Authored by:
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Trudy
Kilkolly
Principal Accountant Rates and Revenue
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Diane Wisely
Executive Assistant
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Approved by:
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Jessica
Ellerm
Group Manager Corporate Services
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James Palmer
Chief Executive
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Attachment/s
There are no
attachments for this report.
HAWKE’S BAY REGIONAL COUNCIL
Wednesday 27 November 2019
Subject: 2018-19 Compliance
Annual Report
Reason for Report
1. This item provides the 2018-19 Compliance
Annual Report for councillors’ information and adoption.
Executive Summary
2. The Compliance section is responsible for the resource consent
monitoring, pollution response, RMA enforcement, hazardous sites and Building
Act functions of the Regional Council.
3. The attached report provides a summary of the work undertaken by the
Regulation Group’s Compliance section in 2018-19. It details the volume
of monitoring undertaken, the levels of compliance reported, and a summary of
enforcement action taken during the year.
4. It is usual practice for this report to be presented through the
reporting committee but with the cancellation of the Corporate and Strategic
Committee staff were requested to bring the report directly to the Council
agenda.
5. Staff will make a presentation to Council at the meeting based on
the written report and at the conclusion of questions Council will be asked to
receive the report for publication.
Discussion
6. For the Council’s information reporting back occurs through
the following mechanisms to Council:
6.1. Compliance Annual Report (2018-19 report herein)
6.2. HBRC Annual Report – results are presented through the
Regulation Group of Activities within the Annual Report document.
6.3. Active investigations or issues are reported to Council through the
Significant Activities item on the monthly Council agenda.
7. Internally a weekly incident report is prepared for the Group
Manager which details complaints and incidents and the outcomes or progress
towards the outcomes.
8. Internally staff have established an approach whereby a media
release will be issued at the conclusion of any prosecution carried out by
HBRC, regardless of the outcome of the prosecution.
National comparisons
9. Data on overall performance of compliance, monitoring and
enforcement (CME) functions nationally has historically been patchy and this
has led to the regional sector (the regional and unitary councils) commissioning
an independent report that provided a comprehensive picture of CME activities.
The report was released earlier this year.
10. The
report was prepared by an independent consultant - Dr. Marie Brown of the
Catalyst Group. All 16 of New Zealand’s regional and unitary councils
participated. This is the first report to provide some means of
comparative evaluation of councils. The level of detail is greater than the
information in the public realm from any environmental enforcement agency in
New Zealand.
11. The
national CME Report noted that HBRC has room for improvement around information
management, particularly regarding the outcomes of incident responses. This has
previously been highlighted through an audit undertaken on behalf of the
Finance, Audit and Risk sub-committee and new systems have been put in place to
address this.
12. The CME
report has found that HBRC has some of the lowest staffing levels per head of
population involved in CME activities. This has the potential to reduce
capacity to carry out the minimum requirements within the Best Practice
Guidelines developed by the Ministry for the Environment (July 2018). The
average resourcing is 0.13 per 1000 population, and HBRC is at 0.06 per 1,000.
HBRC has provided for additional staff through the Long-Term Plan and this is
helping to address this.
13. Council can expect there to be ongoing need for greater compliance,
monitoring and enforcement staff as new consenting requirements take effect,
such as the new land use consents required in the Tukituki catchment, and
eventually the region’s other catchments as plan changes are completed.
Looking forward
14. The
regional and unitary council sector has been working for several years on
standardising fundamental CME tasks that enable national scale data to have
much stronger value due to increased comparability.
15. The
ongoing development of a robust and regular reporting framework, including
review and improvement of the current suite of metrics, will help drive
performance improvements year on year.
HBRC Report Highlights
16. In the
2018-19 year HBRC (with 2017-18 figures in brackets):
16.1. employed
12 FTEs in CME activities (10)
16.2. Received
1116 complaints (1095)
16.3. Monitored
2965 resource consents (2943)
16.4. Issued:
16.4.1. 40 abatement notices
(46)
16.4.2. 101 infringement
notices (92)
16.5. Initiated
4 prosecutions (4)
Decision Making
Process
17. Staff have assessed the
requirements of the Local Government Act 2002 in relation to this item and have
concluded that, as this report is for information only, the decision-making
provisions do not apply.
|
Recommendation
That Hawke’s Bay Regional Council
receives and notes the “2018-19
Compliance Annual Report.”
|
Authored by:
|
Nick Zaman
Manager Compliance
|
|
Approved by:
|
Liz Lambert
Group Manager Regulation
|
|
Attachment/s
|
⇩1
|
HBRC Annual
Compliance Report 2018-2019
|
|
|
|
HBRC
Annual Compliance Report 2018-2019
|
Attachment 1
|
HAWKE’S BAY REGIONAL COUNCIL
Wednesday 27 November 2019
SUBJECT: Significant Activities Update
Reason
for Report
1. The following commentary is provided for
Councillors’ information, to inform them of the status of significant
areas of Council activity.
Significant Organisational Work Streams
|
NPS for Freshwater Management
|
|
Project / Activity
|
Status / Milestones
|
|
|
Description
|
Update
|
Team & Group or Section
|
|
Outstanding
water bodies plan change
(PC7)
|
1. Publicly notified on 31 August 2019.
Submissions close on 28 February 2020.
|
Strategic
Planning
Policy
Team
|
|
TANK plan
change (PC9)
|
2. RPC meeting scheduled for 11 December
2019 to consider decision about notification pathway and subsequent
submission process.
|
Strategic
Planning
Policy
Team
|
|
|
3. Drinking Water Source Protection Zones
mapped and methodologies set by Hastings District and Napier City councils
|
Drinking
Water Joint Working Group (HBRC
Regulation Group)
|
|
|
4. “Supporting Water Quality Information for the
Development of Limits and Targets by the TANK Group: Rivers and Streams” report input to plan change is
awaiting sign off for publication
|
Integrated
Catchment Management
Water
quality and ecology
|
|
Tukituki
Plan Change Implementation
|
5. Issues raised in hui about farm consents
relate to consents being required now (before farm plans have been able to be
fully implemented), the requirement for farms below their LUC limit to
require consent in DIN exceeding sub catchments, and the potential for some
farms to be granted consent with an N leaching allocation below their LUC
allocation (pushback against the concept of ‘grandfathering’).
6. Developing an ecosystem health framework
for the consents team to take into consideration when processing farm
consents.
|
Integrated
Catchment Management
Environmental
Science
|
|
|
7. Landholders/applicants have been asked to
lodge applications before the end of 2019, and are just beginning to be
lodged. Application forms and supporting information is available
online.
|
Regulation
Resource
Consents
|
|
|
8. Managed aquifer recharge pre-feasibility project has stalled, awaiting approval from council
post-election. Staff resources will be reallocated to other projects.
|
Integrated
Catchment Management
Hydrology/
Hydrogeology
|
|
|
9. Procedural guidelines prepared in
conjunction with primary sector groups have been published.
|
Regulation
Policy
Implementation
|
|
Mohaka
Plan Change
|
10. Plan under preparation. Preliminary
project re-design is underway with Ngāti Pāhauwera, iwi and
Māori Trusts.
11. Progress made in the preparation of a
relationship agreement with Ngāti Pāhauwera.
|
Strategic
Planning
Policy
Team
|
|
Protection and enhancement sites
(previously hotspots)
|
|
Project / Activity
|
Status / Milestones
|
|
|
Description
|
Update
|
Group
/Team or Section
|
|
Marine
Subtidal
Habitat Investigations
|
12. Multibeam surveys of the Clive Hard and
subtidal Cape Kidnappers area were completed last month and GIS reporting is
due before Christmas.
13. Support is continuing for fencing and
planting in the lower Pōrangahau
catchment.
14. Key Ecological Areas for the coastal
marine area report due November. This assesses national information
against ecological significance criteria to assist identifying areas for
management or restoration.
|
Marine
and Coast
|
|
Te
Whanganui-ā-Orotu (Ahuriri Estuary)
|
15. A consultant engineer has been engaged to assess the risk of steam bank erosion
and stream bed degradation of Wharerangi Stream and recommend engineering
solutions.
|
Integrated
Catchment Management
Project
Manager Environmental Hotspots
Environmental
Science
|
|
Lake
Tūtira (Te Waiū o Tūtira, the Milk of Tūtira), HBRC
partnership with Maungaharuru-Tangitū Trust, 2018-2022
|
16. Kahakanui Stream Bridge geotech
investigation complete and detailed design underway.
|
Asset
Management
Regional
Projects
|
|
17. Tutira Sediment Plan completed and distributed
to stakeholders for comment ahead of commencing procurement phase.
18. Based on feedback from governance group,
the plan is to run the air curtain continuously this season to assess its
performance.
19. Environmental Effects Assessment for
Southern Outlet is now expected by end of November.
20. It is anticipated that the Cultural
Health Monitoring Tool will be ready for the first round of monitoring in
February/March 2020.
|
Integrated
Catchment Management
Environmental
Science
Project
Manager Environmental Hotspots
|
|
Whakakī
Lake (Sunshine, wetlands and bees will revitalize the taonga of
Whakakī)
|
21. Lake level is sitting below RL 11.8m.
22. Mesocosm has been struggling with high
lake levels, and we are still experimenting with different approaches to remove
the very fine algal particles that are not being removed by the cartridge
filter.
23. Sediment cores taken from the lake are
being analysed to help compile a vegetation and sedimentation history of the
lake.
24. The independent review of Rahui channel
weir is being undertaken by Murray Palmer, who should produce report by end
of November. This weir will hold back water in the lake following an opening
event, and hence reduce the risk of low lake levels over summer, making
spring openings less controversial. High lake levels during the warmer months
are beneficial for lake ecology but cause problems for low lying farms.
25. A Whakaki stakeholder meeting to
establish a governance group and to update all parties on the project is
occurring 3 December.
|
Integrated
Catchment Management
Environmental
Science
|
|
Catchments
|
|
Project / Activity
|
Status / Milestones
|
|
|
Description
|
Update
|
Group
/Team or Section
|
|
Southern
Catchment
|
26. Land acquisition - 44 ha of
eroding coastal hill side at Aramoana, with the aim of creating an erosion
control project to reduce sediment loss into the Te Angiangi Marine Reserve
– is complete and staff are looking to have the property fenced as soon
as fencing contractors and the appropriate resources are available.
27. Client Services is
progressing the procurement process for next year’s Riparian Planting
Programme (RPP); supported with advice from the Catchment Management team.
|
Integrated
Catchment Management
Catchment
Management
|
|
|
28. Providing proposal to CHBDC to reducing
flooding on Porangahau Road, including Flaxmill Bridge.
|
Asset
Management
Engineering
|
|
Public
Transport
|
29. Two minor changes on Route 12 between
Napier and Hastings commencing 2 December will contribute to a faster journey
time.
|
Strategic
Planning
Public
Transport
|
|
CHBDC
Wastewater discharge consents
|
30. Report on future actions to address CHBDC
municipal wastewater discharges was provided to the Environment Court on 11
September, having been agreed to by both CHBDC and HBRC. There has been no
response from the Environment Court to date.
31. If accepted by the Environment Court the
actions proposed will require further resource consents for new and amended
discharges.
|
Regulation
Consents
Compliance
|
|
Central
Catchment
|
32. Work to plan an increase to poplar and willow
supply is underway with potential expansion sites and options being
investigated.
33. A contractor is developing a nursery
expansion and development plan which will link with work being done across
North Island councils, investigating options for expanding capacity of soil
conservation nursery production. These projects will inform development of a
business case for the preferred option.
34. Work is underway to contact landowners
within selected stream stretches of the Karamu for targeted approaches to
encourage riparian work.
|
Integrated
Catchment Management
Catchment
Management
|
|
|
35. Level of service, Heretaunga Plains
Rivers hydrodynamic modelling – model for Tutaekuri being constructed
prior to modelling 100yr, 200yr and 500yr flood scenarios. Separate modelling
runs for these events incorporating climate change.
36. Rating schemes review – engaging
external resources to undertake stocktake of scheme rating.
37. Clive Dredging – Preference for
land based disposal. Working through land issues and Iwi consultation.
|
Asset
Management
Regional
Projects
Asset
Management
Regional
Assets
Asset
Management
Regional
Projects
|
|
Gravel
Management
|
38. Proposed Maraekakaho River
Access Road detailed design and procurement underway.
39. Global consent for gravel conditions
amended following submissions. Meeting with all submitters to move forward
without hearing.
|
Asset
Management
Regional
Projects
Asset
Management
Regional
Projects
|
|
Heretaunga
Plains water take renewals
|
40. Takes from the Heretaunga Plains
unconfined aquifer (approx. 200 lodged) expired 31 May 2018 and are
being exercised under s124. These are being processed as a group, as
requested by applicants. Report on the individual and combined stream
depletion effects now received. Draft report being prepared for discussion
with parties.
|
Regulation
Consents
|
|
Heretaunga
Plains Urban Development Strategy & NPS for Urban Development Capacity
|
41. Future HPUDS Implementation Working Group
meeting schedule for next triennium is bing coordinated by Hastings District
Council.
42. Quarterly reporting on urban development
metrics as required by the NPS for Urban Development Capacity is
ongoing. Reports published at www.hpuds.co.nz/resources.
Latest completed publication is a Housing and Business Capacity Assessment
Report as required by the NPS-UDC.
|
Strategic
Planning
Policy
& Planning
|
|
HB
Transport Study
|
43. Google study of travel time data is
complete, and NZTA will appoint a consultant for traffic model update.
|
Strategic
Planning
Transport
Planning
|
|
Public
Transport emissions reduction
|
44. Staff are developing proposals to
mitigate carbon emissions.
|
Strategic
Planning
Public
Transport
|
|
Bayview/Whirinaki
track
|
45. Preliminary alignment and land matters under
investigation.
|
Asset
Management
Regional
Projects
|
|
NZCT
Priority Project Ahuriri Underpass Flooding Safety Issues
|
46. Working with NZTA around solutions
– seawall plan is being finalised by OPUS for Southern End. Detour for
Northern End using Watchman Rd while feasibly study takes place. Confirming
how this is to be funded and timeline for building.
|
Asset
Management
Open
Spaces
|
|
Northern
Catchment
|
47. Interviews for 2 additional staff in
Northern HB are occurring on Wednesday 27th. There has been significant
interest in the Gisborne based position but only 1 applicant for the Wairoa
one.
48. Significant work is going in to preparing
for the Tuia 250 official closing event at Mahia Penninsula. A welcome
pōwhiri and community market day is being held on the 15th of
December, with the official closing on 17 December at Tuahuru Marae.
49. Staff are preparing a case study for the
Wairoa district to take to the Environment & Integrated Catchments
Committee early in the New Year. This case study will consider our current,
medium and longer term approach to the way HBRC delivers in services and
projects in the district and how that can be improved alongside the views of
the wider community.
|
Integrated
Catchment Management
Catchment
Management
|
|
Predator
Free Hawke’s Bay
|
50. Aotearoa Foundation visit to
Hawkes Bay to review projects they have funded.
51. Contractor starting bait
station set up in Whakatipu Mahia project.
52. Community Trust is set up to
provide the community greater leadership over the Whakatipu mahia project.
|
Integrated
Catchment Management
Catchment
Services
|
|
|
53. Nuhaka River Road – WDC looking at
new options. HBRC assisting WDC as required.
|
Asset
Management
Regional
Projects
|
|
WDC
Wastewater discharge consent
|
54. Wairoa District Council wastewater
discharge replacement consent application was notified on 10 August with the
submission period closing on 13 September. 22 submissions were received by
the closing date. A prehearing meeting was held on 17 October and a further
prehearing is scheduled for 22 November.
|
Regulation
Consents
|
|
Open Spaces
|
|
Project / Activity
|
Status / Milestones
|
|
|
Description
|
Update
|
Group
/Team or Section
|
|
Te Mata
Park
|
55. HBRC Works Group staff delivering 4 days
a week service to the Trust, up from 3 days a week.
|
Asset
Management
Works
Group
|
|
|
56. NZCT Priority Project Waimarama Road
Safety Project Working
with HDC, final plan is ready to go, to complete safer off-road section
between existing off-road sections parallel to road, for all trail users. HDC
to complete remediation work on Craggy, complete iwi consultation. One final
easement is with lawyers and final negotiations regarding alignment with Te
Mata Estate are progressing. Just waiting on HDC, they are project managing
this.
|
Asset
Management
Open
Spaces
|
|
Hawea Historical
Park / Karamu Stream Diversion
|
57. Draft park management plan prepared and
under review. Management committee formed with monthly meetings underway.
Successful planting day held on 31 August 2019. Design of car park and track
to summit of the mound complete by 30 November 2019.
58. Trust Deed lodged with Māori Land
Court – hearing held on December 5 2018. Decision from court remains
outstanding.
|
Asset
Management
Open
Spaces
Asset
Management
Regional
Assets
|
|
Waitangi
Regional Park
|
59. Earthworks for future marquee area with
access track and overflow car park is underway.
|
Asset
Management
Regional
Projects
|
|
Biosecurity / Biodiversity
|
|
Project / Activity
|
Status / Milestones
|
|
|
Description
|
Update
|
Group
/Team or Section
|
|
Biodiversity
priority ecosystems
|
60. The Biodiversity team are currently working to protect 16 Ecosystem
Prioritisation sites, including sand dunes, braided rivers, wetlands and
mature indigenous forest
|
Integrated
Catchment Management
Biodiversity
|
|
Biodiversity
Hawke’s Bay
|
61. Working with Biodiversity Hawke’s
Bay Foundation and Guardians in promoting Biodiversity in Hawke’s Bay
and funding biodiversity projects.
|
Integrated
Catchment Management
Biodiversity
|
|
Waipunga
Frost flat
|
62. Re-survey of Waipunga frost flats (very
rare ecosystem)
|
Integrated
Catchment Management
Land
Science
|
|
Plant pests
|
63. The Pest Plant Team will be finishing the
Chilean needle grass control season and starting the Saffron thistle and
Phragmites control season.
|
Integrated
Catchment Management
Pest
Management
|
|
Animal pests
|
64. Contractor process on options
for potential regional possum eradication and predator suppression closes
|
Integrated
Catchment Management
Pest
Management
|
|
Whitebait
|
65. Large shoals of whitebait have been
observed at the outflow of the newly constructed Waikahu wetland.
|
Integrated
Catchment Management
Water
Quality & Ecology
|
|
Riparian
Shade
|
66. A new riparian planting brochure is
expected to be circulating before end of November, and will provide guidance
around riparian designs that incorporates stream shading needs.
|
Integrated
Catchment Management
Water
Quality & Ecology
|
|
Drainage
|
67. Eel management review and new COP
finalised with interagency taskforce working group.
|
Asset
Management
Schemes
|
Significant Team and Section Work
Streams
|
Environmental Science
|
|
Project / Activity
|
Status / Milestones
|
|
|
Description
|
Update
|
Group
/Team or Section
|
|
LiDAR
|
68. Preferred LiDAR provider selected.
Contracting process about to begin
|
Integrated
Catchment Management
Land
Science
|
|
Sediment
monitoring
|
69. Ten ISCO automatic sediment samplers
being ordered and site set up to begin as part of the ECS monitoring.
Eventually having 25 samplers region wide to detect long term changes in
sediment loads
|
Integrated
Catchment Management
Land
Science
|
|
S-Map
|
70. Final and complete version of S-map
completing entire region. Available online to the public from 1 September.
Discussions with Comms team to publicly announce
|
Integrated
Catchment Management
Land
Science
|
|
Riparian
|
71. Roll out of Riparian monitoring programme
continues in Tukituki Catchment.
|
Integrated
Catchment Management
Land
Science
|
|
Wetlands
|
72. Selection of permanent wetland monitoring
sites completed (14 sites).
73. Completion of regional wetland inventory
(GIS map layer made available).
|
Integrated
Catchment Management
Land
Science
|
|
Monitoring
well review
|
74. Our monitoring well network is going
through an internal review to ensure plan implementation and State of the
Environment continue to be monitored effectively
|
Integrated
Catchment Management
Hydrology/
Hydrogeology
|
|
Marine and Coast activity review
|
75. The Marine and Coast team have engaged an
external consultant to review the programme against stakeholder needs and to
look at resourcing going forward.
|
Integrated
Catchment Management
Marine
and Coast
|
|
Marine and
Coast SOE reports
|
76. The State of the Hawke’s Bay
Coastal Environment and Recreational Water Quality reports are completed and
out for external peer review.
|
Integrated
Catchment Management
Marine
and Coast
|
|
3D Aquifer
Mapping
|
77. Media release and communication campaign
for airborne aquifer surveys commences 21 November. This is to ensure that
communities are informed of the value the project will deliver to the region,
along with addressing anticipated concerns. The surveys are scheduled to commence
middle of January 2020.
|
Integrated
Catchment Management
Hydrology/
Hydrogeology
|
|
Putere Lakes
|
78. Community sampling has begun at Putere
Lakes, following guidance from council staff. A floating platform will be
installed in two lakes to assist locals to collect water samples themselves.
|
Integrated
Catchment Management
Freshwater
and Ecology
|
|
Ecosystem
Health
|
79. Sampling will begin in December this
year, weather pending, to increase ease of collecting all samples before the
end of April. This new programme collects a more holistic suite of variables
to better categorise overall ecosystem health, and is consistent with the new
requirements of the proposed essential freshwater package.
|
Integrated
Catchment Management
Freshwater
and Ecology
|
|
Faecal source
tracking in the Karamu
|
80. Analysing samples with high faecal counts
from the Karamu Streams to help identify the source of faecal contamination
|
Integrated
Catchment Management
Freshwater
and Ecology
|
|
Phormidium
sampling
|
81. A new communication and reporting
approach is being developed for phormidium this bathing season to make it
easier for the public to make well informed decisions around risk.
|
Integrated
Catchment Management
Freshwater
and Ecology
|
|
Regulation
|
|
Project / Activity
|
Status / Milestones
|
|
|
Description
|
Update
|
Group
/Team or Section
|
|
Large/
significant application Processes
|
82. Te Mata Mushrooms HBRC - HDC joint hearing was held on 31
July – 2 August. Hearing has been adjourned to allow the applicant to
come back with a details of what can be done on site to fully enclose the
activity as soon as possible. The hearing was reconvened on 11 October. Since this planners have caucused on draft
conditions. The applicants’ right of reply is pending and the decision
should be finalised by December.
83. The applications lodged with HBRC &
CHBDC for mushroom composting and production on a Mt Herbert Road Waipukurau
site are on hold awaiting provision of more information.
|
Consents
|
|
Major
consents on hold
|
84. HBRC gravel extraction Ngaruroro,
Tukituki, Waipawa and Tutaekuri. Applicant consulting with submitters.
85. Landcorp and NCC consents for discharging
stormwater and drainage water into the Ahuriri Estuary.
86. Ruataniwha Tranche 2.
87. Michael Glazebrook Trust. Water storage
and Augmentation Scheme proposal. To take water from the Ngaruroro River at
times of high flow to fill dams with the purpose of augmenting the Ngaruroro
River and the Karamu Stream Catchment.
88. Tukituki, WDC and unconfined aquifer
consents are discussed earlier.
|
Consents
|
|
Strategic Planning
|
|
Project / Activity
|
Status / Milestones
|
|
|
Description
|
Update
|
Group
/Team or Section
|
|
Ngaruroro
River & Clive River Water Conservation Order (WCO) application
|
89. The Special Tribunal Recommendation
Report released was on 30 August 2019. Submission made to Environment
Court generally supportive of draft Order for the upper Ngaruroro River, but
seeking amendments to clarify and enhance implement-ability of the WCO.
90. Several other parties also filed separate
submissions to the Environment Court. The Environment Court is yet to
announce schedule of next steps in the submission proceedings.
|
Strategic
Planning
Policy
Team
|
|
Climate
Change Action
|
91. Joint business event with 3R, in
conjunction with city and district councils 25 November. The event will
explore what business needs to do to transition Hawke’s Bay to a low
emissions economy. [weblink]
92. Liaison with Government officials on
setting up of the first National Climate Change Risk Assessment due by mid
2020.
93. Reviewing Government’s consultation
document ‘Reforming the Emissions Trading Scheme: Rule for
auctioning.’ Deadline for submissions is 5pm 19 December
2019. [weblink]
94. Reviewing the Climate Change Response
(Emissions Trading Reform) Amendment Bill 2019. Submissions to
Environment Select Committee close 17 January 2020.
|
Strategic
Planning
Policy
Team
|
|
Statutory
Advocacy (upcoming national direction from Central Government)
|
95. Before end of 2019, expecting Government
to release:
· a discussion document for a proposed
National Policy Statement on Indigenous Biodiversity.
· A Bill, likely to be called the Crown
Entity (water Services) Establishment Bill is likely to be included in the
Government’s legislative programme. That Bill would features the
Government’s previously announced reform of the
‘three-waters’ including creation of a standalone, dedicated
drinking water regulator.
· Further proposals on waste products.
|
Strategic
Planning
Policy
Team
|
|
LGA
Corporate Planning and Organisation Performance
|
96. Annual
Plan 2020/21 –budget strawman and proposed consultation topics due to
Council in February 2020 for approval.
97.
Review of Organisation Performance Report underway with new format and
content to be presented to next C&S Committee.
|
Strategic
Planning
Strategy
& Projects Team
|
Decision Making Process
2. Staff have assessed the requirements of the Local Government Act
2002 in relation to this item and have concluded that, as this report is for
information only, the decision making provisions do not apply.
|
Recommendation
That the Hawke’s Bay Regional Council
receives and notes the Significant HBRC Activities through September
2019 report.
|
Authored by:
|
Paul Barrett
Principal Consents Planner
|
David Carruth
Manager Regional Assets
|
|
Desiree Cull
Strategy and Projects Leader
|
Peter Davis
Manager Environmental Information
|
|
Ceri Edmonds
Manager Policy and Planning
|
Dean Evans
Catchment Manager Tukituki/Southern Coasts
|
|
Keiko Hashiba
Terrestrial Ecologist
|
Nathan Heath
Catchment Manager (Wairoa/Mohaka)
|
|
Dr Andy Hicks
Team Leader/Principal Scientist Water
Quality and Ecology
|
Gavin Ide
Principal Advisor Strategic Planning
|
|
Dr Kathleen
Kozyniak
Principal Scientist (Air)
|
Campbell
Leckie
Manager Catchment Services
|
|
Dr Barry
Lynch
Team Leader/Principal Scientist (Land
Science)
|
Malcolm
Miller
Manager Consents
|
|
Mark Mitchell
Team Leader/Principal Advisor,
Biosecurity/Biodiversity
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Thomas Petrie
Project Manager Environmental Hotspots
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Brendan
Powell
Catchment Manager (Central)
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Dr Jeff Smith
Manager Scientist
|
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Jolene
Townshend
Senior Advisor Integrated Catchment
Management
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Thomas
Wilding
Team Leader Hydrology Hydrogeology
|
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Craig Goodier
Team Leader Engineering
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Monique
Thomsen
Executive Assistant
|
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Rohana
Sergent
EA to Group Manager Integrated Catchment
Management
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Louise
McPhail
Principal Advisor (Policy Implementation)
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Approved by:
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Liz Lambert
Group Manager Regulation
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Chris
Dolley
Group Manager Asset Management
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Tom Skerman
Group Manager Strategic Planning
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Iain Maxwell
Group Manager Integrated Catchment
Management
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Attachment/s
There are no
attachments for this report.
HAWKE’S BAY REGIONAL
COUNCIL
Wednesday 27 November 2019
Subject: Organisational
Performance Report for Q1 2019-20
Reason for Report
1. This report provides an update on operational activities and
non-financial performance for the period 1 July – 31 October 2019.
Financial information will be circulated at a later date. Its purpose is to
provide Councillors with the information it needs to understand the
situation-specific factors affecting performance.
2. It is also intended to provide the Chief Executive, Executive team
and staff with the information needed to align council’s work programmes
across different groups and teams and to foster a greater focus on performance
and accountability.
3. The report aims to be both comprehensive (across all council’s
functions) and easily digestible. It includes a mix of key performance
indicators (KPIs) and qualitative information on work underway or completed.
Background
4. This is the third organisational performance report to Council since
the creation of the Organisational Performance team. Reports are typically
provided quarterly to the Corporate and Strategic Committee. This ensures the
information is recent and therefore still relevant to Council’s
decision-making.
5. The attached
report largely repeats the format of the previous two reports which matches our
organisation structure i.e. it provides a summary of work by Group/Team. Minor
improvements have been made to the presentation of information with a greater
focus on timeseries to show trends overtime. It also includes a summary of the
information from the 2018-19 Annual Report on strategic plan outcomes and level
of services measures to provide context for the new Council on what objectives
Council must report against to the public.
6. The content
includes:
6.1. Executive
Summary
6.2. Part 1:
Financial Information
6.3. Part 2:
Strategic Plan Outcomes
6.4. Part 3: Long
Term Plan Level of Service Measures
6.5. Part 4: Group
Information
7. Historically
organisational performance reporting has been relatively backwards looking. In
the last triennium a specific focus on lifting ‘organisational
intelligence’ was initiated by the Chief Executive. Although the first
versions of this report were a marked improvement and were favourably received
by Councillors, this Report continues to be a work in progress and in the
spirit of continuous improvement a review is planned to ensure the format and
content is fit for purpose. In particular, it is intended to:
7.1 improve
the line of sight from work undertaken on the ground up to the Strategic Plan
objectives by creating linkages between strategic and operational performance
reporting, and
7.2 reduce
the staff time dedicated to internal reporting by increasing automation and
reducing duplication.
A Reporting Analyst
is currently being recruited to fill a vacancy in this space.
8 Input from
councillors on its re-design and/or feedback on the current format and content
of the Organisation Report would be appreciated.
Decision Making
Process
9 Staff have
assessed the requirements of the Local Government Act 2002 in relation to this
item and have concluded that, as this report is for information only, the
decision making provisions do not apply.
|
Recommendation
That the Council receives and notes the “Organisational
Performance Report for Q1 2019-20” staff report.
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Authored by:
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Kelly Burkett
Business Analyst
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Karina
Campbell
Senior Project Manager
|
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Desiree Cull
Strategy and Projects Leader
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Mandy Sharpe
Project Manager
|
Approved by:
|
Joanne
Lawrence
Group Manager Office of the Chief Executive
and Chair
|
Tom Skerman
Group Manager Strategic Planning
|
|
James Palmer
Chief Executive
|
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Attachment/s
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⇩1
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Quarterly
Organisational Report 1 July to 31 October 2019
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|
|
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Quarterly
Organisational Report 1 July to 31 October 2019
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Attachment 1
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HAWKE’S BAY REGIONAL COUNCIL
Wednesday 27 November 2019
Subject: Discussion of Minor
Items Not on the Agenda
Reason for Report
1. This document has been prepared to assist
Councillors note the Minor Items of Business Not on the
Agenda to be discussed as determined earlier in Agenda
Item 5.
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