Meeting of the Hawke's Bay Regional Council

 

 

Date:                 Wednesday 27 May 2020

Time:                9.00am

Venue:

Online by Zoom Invitation

 

Agenda

 

Item     Subject                                                                                      Page

 

1.         Karakia Welcome/Apologies/Notices

2.         Conflict of Interest Declarations

3.         Confirmation of Minutes of the Extraordinary Regional Council Meeting held on 20 May 2020

4.         Follow-up Items from Previous Regional Council Meetings            3

5.         27 May 2020 Update on Significant Organisational Activities         7

6.         CE’s Verbal Update on the HBRC Operational Response to COVID-19

7.         Call for Minor Items Not on the Agenda                                         25

Decision Items

8.         Proposed Public Transport Changes                                             27

13.       Adoption of 2020-21 Annual Plan Consultation Document and Supporting Information (late item to come)

Information or Performance Monitoring

9.         Report from the 6 May 2020 Māori Committee Meeting                35

10.       Councillors' Reports from Meetings of Outside Bodies                 37

11.       Discussion of Minor Matters Not on the Agenda                           39

Decision Items (Public Excluded)

12.       Section 36 Charges Review                                                           41

 


HAWKE’S BAY REGIONAL COUNCIL

Wednesday 27 May 2020

Subject: Follow-up Items from Previous Regional Council Meetings

 

Reason for Report

1.    On the list attached are items raised at Council Meetings that staff have followed up on. All items indicate who is responsible for follow up, and a brief status comment. Once the items have been report to Council they will be removed from the list.

Decision Making Process

2.    Staff have assess the requirements of the Local Government Act 2002 in relation to this item and have concluded that, as this report is for information only, the decision making provisions do not apply.

 

Recommendation

That the Council receives and notes the “Follow-up Items from Previous Regional Council Meetings” staff report.

 

 

Authored by:

Leeanne Hooper

Governance Lead

 

Approved by:

James Palmer

Chief Executive

 

 

Attachment/s

1

Follow-ups from Previous Meetings

 

 

  


Follow-ups from Previous Meetings

Attachment 1

 

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HAWKE’S BAY REGIONAL COUNCIL

Wednesday 27 May 2020

SUBJECT:   27 May 2020 Update on Significant Organisational Activities

 

Reason for Report

1.      The commentary attached provides updates from across the Council, on the status of initiatives and work programmes.

Decision Making Process

2.      Staff have assessed the requirements of the Local Government Act 2002 in relation to this item and have concluded that, as this report is for information only, the decision making provisions do not apply.

 

Recommendation

That the Hawke’s Bay Regional Council receives and notes the 27 May 2020 Update on Significant Organisational Activities.

 

Authored by:

Drew Broadley

Community Engagement and Communications Manager

Jenny Brown

Principal Business Advisor - RBP

Vicki Butterworth

Cycle Network Coordinator

Desiree Cull

Strategy and Projects Leader

Peter Davis

Manager Environmental Information

Ceri Edmonds

Manager Policy and Planning

Dean Evans

Manager Catchments Delivery

Craig Goodier

Team Leader Engineering

Martina Groves

Acting Regional Asset Manager

Nathan Heath

Catchment Manager (Wairoa/Mohaka)

Dr Andy Hicks

Team Leader/Principal Scientist Water Quality and Ecology

Dr Kathleen Kozyniak

Principal Scientist (Air)

Campbell Leckie

Manager Catchment Services

Dr Barry Lynch

Team Leader/Principal Scientist (Land Science)

Anna Madarasz-Smith

Team Leader/Principal Scientist Marine and Coast

Malcolm Miller

Manager Consents

Mark Mitchell

Team Leader/Principal Advisor, Biosecurity/Biodiversity

Martin Moore

Harbourmaster

Stacey Rakiraki

Facilities and Fleet Manager

Anne Redgrave

Transport Manager

Bronda Smith

Chief Financial Officer

Dr Jeff Smith

Manager Scientist

Nick Zaman

Manager Compliance

 

Approved by:

Chris Dolley

Group Manager Asset Management

Jessica Ellerm

Group Manager Corporate Services

Liz Lambert

Group Manager Regulation

Iain Maxwell

Group Manager Integrated Catchment Management

Tom Skerman

Group Manager Strategic Planning

 

 

Attachment/s

1

Asset Management Group Significant Activities Update

 

 

2

Corporate Services Group Significant Activities Update

 

 

3

Integrated Catchment Management Group Significant Activities Update

 

 

4

Office of the CE and Chair Significant Activities Update

 

 

5

Regulation Group Significant Activities Update

 

 

6

Strategic Planning Group Significant Activities Update

 

 

  


Asset Management Group Significant Activities Update

Attachment 1

 

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Corporate Services Group Significant Activities Update

Attachment 2

 

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Integrated Catchment Management Group Significant Activities Update

Attachment 3

 

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Office of the CE and Chair Significant Activities Update

Attachment 4

 

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Regulation Group Significant Activities Update

Attachment 5

 

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Strategic Planning Group Significant Activities Update

Attachment 6

 

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HAWKE’S BAY REGIONAL COUNCIL

Wednesday 27 May 2020

Subject: Call for Minor Items Not on the Agenda

 

Reason for Report

1.      This item provides the means for councillors to raise minor matters they wish to bring to the attention of the meeting.

2.      Hawke’s Bay Regional Council standing order 9.13 states:

2.1.   A meeting may discuss an item that is not on the agenda only if it is a minor matter relating to the general business of the meeting and the Chairperson explains at the beginning of the public part of the meeting that the item will be discussed. However, the meeting may not make a resolution, decision or recommendation about the item, except to refer it to a subsequent meeting for further discussion.

Recommendations

3.      That Council accepts the following “Minor Items Not on the Agenda” for discussion as Item 11

Topic

Raised by

 

 

 

 

 

 

 

 

Leeanne Hooper

GOVERNANCE LEAD

James Palmer

CHIEF EXECUTIVE

  


HAWKE’S BAY REGIONAL COUNCIL

Wednesday 27 May 2020

Subject: Proposed Public Transport Changes

 

Reason for Report

1.      This item provides proposals for Council’s consideration, for the introduction of the Regional Integrated Ticketing System (RITS) on buses, while trialling a simplified fare structure in order to promote bus patronage.

Officers’ Recommendation

2.      Council officers recommend that Council agrees to implement Option 1 to expedite the introduction of the RITS bus ticketing system, subject to approval by the New Zealand Transport Agency and confirmation from the RITS project team that the system can be introduced as outlined.

GoBay Bus Service Issues

3.      The GoBay bus service is running over budget this year and the Subsidised Passenger Transport activity (Project 790) has an estimated year end deficit of $280,000 (ex GST), to be funded from scheme reserves. A significant deficit is also predicted for 2020-21, unless major changes are made.  The causes of this over-run include:

3.1.      Significantly higher required indexation of the bus contract than budgeted, due to fuel and labour pressures ( pre-Covid)

3.2.      Declining patronage of the bus service, resulting in lower fare revenues

3.3.      The effects of the Employment Relations Amendment Act, which has added 12% to the total driver hours required to implement the current timetable, with significant flow-on costs to the bus contract

3.4.      Growth in the use of the Total Mobility scheme.

4.      In view of this, and the need to ensure budgets are adhered to in 2020-21, we propose making some modest adjustments to the services to reduce costs, effective in early July 2020.

5.      However, a full review of the services is also warranted to:

5.1.      fully address the issues outlined above

5.2.      consider the likely ongoing effects of Covid-19

5.3.      take into account innovations that allow delivery of public transport in new ways.

6.      External consultants would be engaged to undertake this review from July 2020.

Regional Integrated Ticketing System (RITS)

7.      The Regional Integrated Ticketing System (RITS) is a joint project between nine regional councils across NZ.  The new bus ticketing system will replace an existing system that frequently fails, will soon be unsupported and provides very limited information on passenger movements.

8.      The implementation of the system has been postponed a number of times, due to issues with the website and back end of the processing system. However, these are almost all resolved and the system is operational in Northland and Wanganui. Part of the delay has been due to the need to allow passengers to travel in any of the nine regions with the same bus card. This integration between regions has been very complex due to the range of fare products and concession fares used. However, it now appears that, subject to some minor issues being resolved, the system could be implemented in a streamlined fashion across the remaining regions, if regions are able to make some adjustments to their fare schedules.

Covid-19

9.      Public transport provision was reduced across NZ during the Level 4 restrictions, and to reduce personal contact with drivers, fares were removed. This was a national directive.

10.    In Level 3, most councils returned to regular timetables in order to be able to provide for school travel and the greater number of workers likely to be commuting.  However, fares were still not charged. The NZ Transport Agency (NZTA) has committed to covering the full lost revenue to councils under both Levels 3 and 4, and any remaining revenue loss until 30 June.

11.    Bus use has been very low during Levels 3 and 4 across the country, with most councils experiencing around 5% of the usual patronage in Level 4 and 15% in Level 3.  Patronage is expected to grow somewhat during Level 2, although social distancing requirements will limit the number of passengers that can be carried on any one bus.

12.    Under Level 2, NZTA is requiring regional councils with contactless smartcard systems (such as Snapper in Wellington or AT Hop in Auckland) to return to charging fares, at least with cards.

13.    However, NZTA has issued a draft memo on the reinstatement of fare collection under Level 2, which says (for RITS regions):

13.1.    “Waka Kotahi (NZTA) strongly encourages opportunities to accelerate the implementation of electronic ticketing systems and enhancements to existing systems that will further reduce or eliminate the use of cash on-board. This provides the most robust option to futureproof fare collection should a medium to long-term pandemic response be required.”

13.2.    Acceleration opportunities may include supporting temporary changes to fare settings that will expedite system roll-out, and other initiatives to improve uptake or promote card registration. We would also consider a short extension to the COVID-19 fare-free policy in participating RITS regions to facilitate system changeover, where the benefits and transition path for this are clearly outlined in a regional fare collection plan.”

Opportunity to Accelerate Implementation of RITS

14.    The RITS project team views the lower patronage levels and possibility of continued fares-free operation as an opportunity to speed up the implementation of RITS in the remaining regions, including Hawke’s Bay.

15.    This programme would be contingent on an accelerated programme of installation of equipment on all buses, requiring a period between installation and “Go-Live” during which fares could not be charged via the system.

16.    The accelerated programme is facilitated by councils adopting a flat fare system on a temporary basis after Go-Live, without any concession fares except for the SuperGold free travel scheme.

Hawke’s Bay Situation

17.    The possibility to implement RITS in the manner described above provides a number of opportunities for Hawke’s Bay. However, Council needs to consider a proposed simplification of our fare structure and to accept a possible consequent loss of revenue.

18.    The RITS team has set out a draft proposal that would see equipment installed on our buses during the week of 8 June, and the system would go live in HB on either 13 July or 10 August. (The earlier date places a greater risk on the RITS team, as we would be sandwiched between the large regions of Waikato and Bay of Plenty. It is yet to be confirmed whether this is technically feasible.)

19.    The implications of this are:

19.1.    No fares could be charged from 8 June until Go-Live as the buses cannot have dual sets of equipment and the RITS equipment would not be operational

19.2.    A flat fares structure would need to be implemented at Go-Live, to remove the need for complex concession registration and allow for the accelerated process.

20.    HBRC is not obliged to enter into the accelerated RITS implementation process.  We could continue with the current fare structures, and agree to implement the full RITS process at a later date. However, the RITS team has indicated that there will be a further significant delay, due to the lockdown period and delays with the technical work being undertaken in Germany. It is very possible that the system could not be implemented until early 2021.

Covid-19 Effects on Patronage

21.    Under Level 4, goBay buses carried 5% of usual patronage. This is highly consistent with other regions. Under Level 3, we carried 11.1 % of usual patronage, again remarkably consistent with other regions.

22.    Level 2 bus use is hard to predict. Schools are back but we have social distancing limitations on the number of passengers able to be carried.  However, we estimate that it is unlikely to be higher than 30% of usual patronage.

23.    Nationally, regional councils believe that patronage will continue to be affected by the pandemic for some time to come. This is supported by research conducted by McKinsey and Co for the Metropolitan Transport Association (USA), which concludes that even with an early containment and recovery scenario (such as has happened in NZ) patronage is likely to still be down by 60% by the end of 2020.[1]

24.    We will be able to estimate Level 2 effects once patronage data is received for the week commencing 18 May. However, at present we are still not charging fares, in order to maintain social distancing and isolate the driver from passengers.  It is probable that the reintroduction of fares would negatively affect patronage.

Options

25.    There are a number of options available to HBRC as we ease out of the Covid-19 fare collection and social distancing restrictions, work towards the implementation of the RITS system and address budget issues.

Option 1:   Immediate minor service changes, bus review in 2020-21, RITS system in place at latest 10 August, fares free continues until “Go- Live”, simplified fare structures ongoing for 4 months

26.    Service changes are under discussion and investigation with the operator. The detail of these would be brought to council for discussion and approval at a subsequent meeting.  However, these are likely to involve services with very low patronage pre Covid-19, which will be even less viable post-Covid.

27.    Under this option, the service changes would come into effect on 13 July, whether the ticketing system is implemented then or not. These would stay in place while we undertake a network-wide review of services.

28.    RITS System in place by 10 August at latest, simplified fare structures, fares free continues until “Go-Live”

28.1.    Bus equipment for RITS would be installed during the week of 8 June, and the new cards would be distributed to passengers and the public after this date, allowing plenty of lead-in time to ensure all passengers have the new cards.

28.2.    The latest Go-Live date would be 10 August, but there is an early possibility of 13 July. We are dependent on fitting into the implementation schedule with the other 8 councils. Therefore, our exact Go-Live date is still to be finalised.

28.3.    On Go-Live day, a flat fares system would be introduced for 4 months, with the ability to return to the full range of concession fares once the RITS system is fully complete and able to accommodate this.

28.4.    A flat fares proposal was brought to Council on 25 September 2019 as part of a proposal for addressing climate change through greater bus use. That report can be found here.

28.5.    Suggested flat fares were:

 

Adult

Tertiary Student/Community Services Card

Child/High School Student/Senior

Current

Proposed

Decrease

Current

Proposed

Decrease

Current

Proposed

Decrease

Card

1 zone

$2.88

$1.00

65%

$1.90

$1.00

47%

$1.43

$1.00

30%

Card

2 zone

$3.65

$2.00

45%

$2.86

$2.00

30%

$2.14

$2.00

7%

Cash

1 zone

$3.60

$2.00

44%

$2.40

$2.00

17%

$1.80

$2.00

11% inc.

Cash

2 zone

$4.20

$3.00

40%

$3.60

$3.00

17%

$3.00

$3.00

No change

 

29.    The benefits of this proposal are:

29.1.    Earlier implementation of the RITS system with its benefits to customers and HBRC – online card top-ups, less cash on buses, faster loading times, better patronage data

29.2.    An extended fares-free period will help to stimulate patronage, when there may be considerable uncertainty about using the bus service

29.3.    This provides an opportunity to trial the flat fares concept discussed in the September 2019 paper to Council

29.4.    Ongoing lower flat fares would provide a social benefit to HB residents struggling financially because of Covid-19

29.5.    Lower flat fares would also provide a good stimulus to patronage of the bus service, which is more necessary now than ever.

30.    The main issues with this proposal are:

30.1.    The lost revenue during the period of free fares, compared with charging usual fares during this time. The table below sets out the likely revenue foregone, assuming that we carry 30% of usual patronage during this time. However, it is almost certain that patronage benefits by remaining fare-free. It is highly likely that if returning to charge usual fares, we would see lower patronage than fare-free, and therefore the opportunity cost of remaining fare-free could be significantly less than set out below.

30.2.    Discussions are underway with NZTA about whether it would be willing to cover the full cost of lost revenue for councils who are later in the order of ticketing implementation, as these are unfairly disadvantaged by having to wait longer in the fare-free period.  Full reimbursement may be possible for smaller councils as the revenue risk is less. An update will be provided at the meeting.

 

Cost to HBRC (ex GST)

Assumptions

13 July Go-Live

10 Aug Go-Live

NZTA funds100% of lost revenue to 30 June, 51% thereafter.

Bus patronage  would  have been at 30% of usual level

 

$6,000

 

$16,500

NZTA funds 100% of  lost revenue until Go-Live

Bus patronage would have been at 30% of usual level

 

$0

 

$0

 

30.3.    The risk of lower revenue from lower flat fares after Go-Live for four months. Calculations completed for the September 2019 Council paper estimated that the increased patronage arising from the lower fares would largely offset lost revenue.  As we would be starting from a significantly lower patronage baseline, extra services at peak times would not be necessary. Therefore, we estimate that introducing flat fares would be cost neutral during the trial period, when compared with maintaining the current fare structure.  A trial period allows us to determine the benefits of this fare structure and the cost-benefit of continuing it more permanently.

Option 2:   As for Option 1, but flat cash fares introduced from 8 June until RITS Go-Live

31.    Under this scenario, once the RITS ticketing machines are installed and card fares can no longer be charged, a flat cash fare would be introduced, with no change given.

32.    The benefit of this proposal would be lower cost to HBRC and NZTA, as some revenue would be collected.

33.    The main issues with this proposal are:

33.1.    If there were continued safety requirements on buses, cash collection would have to be via an enclosed dropbox, near enough to enable the driver to see that the correct amount was deposited.  No change could be given.  This would require the installation of special equipment in all buses.

33.2.    75% of our passengers usually use smartcards.  A cash-only system would be very inconvenient, requiring passengers to have exact change for every trip. For regular travellers, including families with several school children travelling daily, this could be really problematic and detrimental to regular bus use.

33.3.    There would be less stimulus or incentive for patronage growth and less social benefit, depending on the level at which fares were set.

33.4.    The change from no fares to cash-only and then to card-and-cash fares, all in less than three months, could be confusing for passengers.

Option 3:   Immediate minor changes to bus services, bus review in 2020-21, RITS system in place early 2021, no change to current fare structures, all fares charged from early June

34.    Service changes as discussed under 23.1 to commence 13 July, with a full service review to follow.

35.    RITS system implementation delayed, fares charged at current levels from early June 2020.

35.1.    RITS implementation would continue as originally planned, with all concession fares introduced and current fare structures retained.

35.2.    Fares (both cash and card) would be charged from early June.

36.    Benefits of this proposal are:

36.1.    Fares would continue to be collected as usual and the existing concession structure would remain in place

36.2.    No loss of revenue.

37.    Issues with this proposal are:

37.1.    The RITS system was already significantly behind schedule pre-Covid, and there are now significant further delays because of lockdown both here and in Germany.  Implementation of RITS would therefore be unlikely before year-end.

37.2.    Under Level 2 requirements, social distancing should be maintained between driver and passengers.  This poses problems as our current ticketing system requires interaction with the driver for both card and cash fares.

37.3.    Returning soon to charging standard fares will not stimulate patronage growth, especially after the uncertainty of the pandemic and a significant fare-free period. We could well see lower patronage than the expected 30%.

37.4.    There is no social benefit to residents struggling through the financial consequences of Covid-19.

37.5.    Implementation of RITS later in the year would be more complex for passengers, due to the need to register concessions.

37.6.    This does not give HBRC the opportunity to trial the lower flat fares proposal for four months, as a means of stimulating patronage and reducing carbon emissions.

Discussion

38.    Option 1 is dependent on several provisos; however, we believe there are many advantages to it.

39.    There are some minor technical details to be resolved within the RITS system before accelerated implementation can proceed. A final decision on these is expected by the date of the meeting.

40.    NZTA needs to approve HBRC’s proposal on the timing and manner of the reintroduction of fare collection under the RITS system. We have submitted a paper seeking this approval.

41.    As discussed earlier, we expect that patronage post-Covid will be very low for a considerable period and current social distancing requirements mean carrying capacity on each bus is limited. This means that the potential fare loss would not be significant if no fares are charged for some time. An update will be provided at the meeting on the initial bus use under Level 2.

42.    Introducing flat fares with RITS would significantly simplify the process and reduce risks around the changeover process for passengers, as well as technical risks.

43.    Lower flat fares would stimulate patronage in the longer term; evidence supporting this assertion was provided in the September 2019 Council item. Flat fares would be introduced on a trial basis for 4 months and then re-evaluated.

44.    Lower flat fares would help residents struggling with the financial consequences of the pandemic, reducing travel costs and releasing funds to be spent in other local businesses.

45.    Service adjustments in early July will reduce costs and cover the anticipated lost revenue if Option 1 were selected, although they will clearly not cover the full annual service deficit. A wider review of the bus service is required to address this.

46.    An extended fare-free period, followed by a period of low flat fares and a vastly improved ticketing system, should help to build patronage and convert more residents to long-term bus use.

Strategic Fit

47.    This report contributes to the Strategic Plan Goal for carbon neutrality by 2040.

Significance and Engagement Policy Assessment

48.    This decision has been assessed as being of low significance given the low cost involved and the temporary, trial nature of fare structure changes. Permanent fare structure changes would require wider consultation through changes to the Regional Public Transport Plan.

Financial and Resource Implications

49.    It is estimated that the cost of Option 1 will be covered by service reductions in early July 2020.


Decision Making Process

50.    Council and its committees are required to make every decision in accordance with the requirements of the Local Government Act 2002 (the Act). Staff have assessed the requirements in relation to this item and have concluded:

50.1.    The decision does not significantly alter the service provision or affect a strategic asset.

50.2.    The use of the special consultative procedure is not prescribed by legislation.

50.3.    The decision is not significant under the criteria contained in Council’s adopted Significance and Engagement Policy.

50.4.    The persons affected by this decision are current and potential bus users in the region.

50.5.    The decision is not inconsistent with an existing policy or plan.

50.6.    Given the nature and significance of the issue to be considered and decided, and also the persons likely to be affected by, or have an interest in the decisions made, Council can exercise its discretion and make a decision without consulting directly with the community or others having an interest in the decision.

 

Recommendations

That Hawke’s Bay Regional Council:

1.      Receives and considers the “Proposed Public Transport Changes” staff report.

2.      Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community or persons likely to have an interest in the decision.

3.      Agrees to implement Option 1, subject to approval by the New Zealand Transport Agency and confirmation from the RITS project team that the ticketing system can be introduced as outlined.

 

Authored by:

Anne Redgrave

Transport Manager

 

Approved by:

Tom Skerman

Group Manager Strategic Planning

 

 

Attachment/s

There are no attachments for this report.  


HAWKE’S BAY REGIONAL COUNCIL

Wednesday 27 May 2020

Subject: Report from the 6 May 2020 Māori Committee Meeting

Reason for Report

1.      This item provides a summary of discussions at the 6 May Māori Committee along with the opportunity for the Co-chairs to provide additional context to Council as they wish.

Agenda Items

2.      The Verbal Updates on Current Issues and activities from the HBRC Chair, Cr Rex Graham and the Chief Executive James Palmer covered the significant impacts of Covid-19 had on the regional communities, ongoing discussions with Central Government in relation to the Three Waters Review and their programme of freshwater reform, concern about orchardists burning green wood, and preparation of Council’s 2020-21 Annual Plan.

3.      Regular updates from taiwhenua representatives highlighted a wide range of activities undertaken by Te Taiwhenua in response to Covid-19 and its impacts on communities, and continued concerns around water issues including the TANK and Outstanding Water Bodies plan changes and water security.

4.      The Biosecurity - Regional Pest Management Plan and Pest Control Activities item provided an overview of Council’s biosecurity functions, responsibilities and programmes, and advised that the Biosecurity functions are currently being reviewed in accordance with LGA section 17a.

5.      The Review of HBRC Activities in relation to the Mohaka Valley TB Outbreak item provided an overview of the Possum Controlled Area (PCA) programme in relation to OSPRI’s bovine tuberculosis eradication mandate.

6.      The Heretaunga Plains Flood Control Scheme Level of Service Review item provided an update on the level of service review for the Heretaunga Plains Flood Control Scheme (HPFCS).

7.      The Hawke's Bay Summer 2019-20 updated the Committee with the latest rainfall, soil moisture and climate data as well as the May to July 2020 climate forecasts.

8.      The Climate Change Working Group Update was not considered at the meeting.

9.      The Water Security Update not considered at the meeting, instead being the subject of a workshop following the meeting.

10.    The HBRC 28 April 2020 Organisational Activities Update provided updates from across the Council, on the status of work programmes in light of Covid-19.

Decision Making Process

11.    Staff have assessed the requirements of the Local Government Act 2002 in relation to this item and have concluded that, as this report is for information only, the decision making provisions do not apply.

Recommendation

That the Hawke’s Bay Regional Council receives and notes the “Report from the 6 May 2020 Māori Committee Meeting”.

 

Authored by:                                                      

Annelie Roets

Governance Administration Assistant

Pieri Munro

Te Pou Whakarae

Attachment/s - There are no attachments for this report.  


HAWKE’S BAY REGIONAL COUNCIL

Wednesday 27 May 2020

SUBJECT: Councillors' Reports from Meetings of Outside Bodies

 

Reason for Report

1.      This item provides the means and opportunity for councillors appointed to Outside Bodies to bring issues of interest from those meetings to the attention of Council.

Background

2.      Each Triennium, Council appoints councillor representatives on the following Outside Bodies. Appointees for this Triennium are noted beside each body.

2.1.      Local Government New Zealand (LGNZ) Zone 3 (Hinewai Ormsby and Martin Williams)

2.2.      HB TB Free Committee (Will Foley)

2.3.      Future Farming Trust (Will Foley)

2.4.      Tukituki Leaders Forum (Will Foley and Jerf van Beek)

2.5.      HB Drought Committee (Will Foley and Jerf van Beek, Rex Graham ex officio)

2.6.      HPUDS Implementation Working Group (Jerf van Beek and Martin Williams)

2.7.      HB Cycling Governance Group (Jerf van Beek)

2.8.      Te Komiti Muriwai o Te Whanga (Neil Kirton)

2.9.      HB Tourism Board of Directors (Craig Foss)

2.10.    HBRIC Ltd (Rick Barker, Craig Foss, Neil Kirton).

Decision Making Process

3.      Staff have assessed the requirements of the Local Government Act 2002 in relation to this item and have concluded that, as this report is for information only, the decision making provisions do not apply.

 

Recommendation

That the Regional Planning Committee receives and notes the “Councillors' Reports from Meetings of Outside Bodies”.

 

Authored by:

Leeanne Hooper

Governance Lead

 

Approved by:

James Palmer

Chief Executive

 

 Attachment/s

There are no attachments for this report.  


HAWKE’S BAY REGIONAL COUNCIL

Wednesday 27 May 2020

Subject: Discussion of Minor Matters Not on the Agenda

 

Reason for Report

1.     This document has been prepared to assist Councillors note the Minor Items Not on the Agenda to be discussed as determined earlier in Agenda Item 7.

 

Item

Topic

Raised by

1.     

 

 

2.     

 

 

3.     

 

 

 

  


HAWKE’S BAY REGIONAL COUNCIL

Wednesday 27 May 2020

Subject: Section 36 Charges Review

That Council excludes the public from this section of the meeting, being Agenda Item 12 Section 36 Charges Review with the general subject of the item to be considered while the public is excluded; the reasons for passing the resolution and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution being:

 

GENERAL SUBJECT OF THE ITEM TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION

GROUNDS UNDER SECTION 48(1) FOR THE PASSING OF THE RESOLUTION

Section 36 Charges Review

7(2)s7(2)(b)(ii) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of that information is necessary to protect information which otherwise would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

 

 

 

Authored by:

Ross Franklin

Contractor, Finance

Mark Heaney

Manager Client Services

Bronda Smith

Chief Financial Officer

 

Approved by:

Jessica Ellerm

Group Manager
Corporate Services

 

    



[1] https://new.mta.info/document/16951,1 May  2020