Meeting of the Roadsafe Governance Group
Date: Monday 17 June 2013
Time: 11.00am
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Venue:
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Mohaka Room
Hawke's Bay Regional Council
159 Dalton Street
NAPIER
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Agenda
Item Subject Page
1. Welcome/Notices/Apologies
2. Conflict of Interest Declarations
3. Confirmation of Minutes of the
Roadsafe Governance Group held on 14 December 2012
4. Matters Arising from Minutes of the Roadsafe Governance
Group held on 14 December 2012
5. Action Items from Previous Meetings
Decision Items
6. Financial Report
Information or Performance Monitoring
7. RoadSafe Activity Reports
8. General Business
HAWKE’S BAY REGIONAL COUNCIL
Roadsafe
Governance Group
Monday 17 June 2013
SUBJECT: Action Items from Previous Meetings
INTRODUCTION
1. Attachment
1 lists items raised at Council meetings that require actions or
follow-ups. All action items indicate who is responsible for each action, when
it is expected to be completed and a brief status comment. Once the items have
been completed and reported to the Governance Group they will be removed from
the list.
DECISION
MAKING PROCESS
2. Council is required to make a decision in accordance with
Part 6 Sub-Part 1, of the Local Government Act 2002 (the Act). Staff have
assessed the requirements contained within this section of the Act in relation
to this item and have concluded that as this report is for information only and
no decision is required in terms of the Local Government Act’s provisions, the
decision making procedures set out in the Act do not apply.
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RECOMMENDATION
1. That the RoadSafe Governance Group receives
the report “Action Items from Previous Meetings”.
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Carol Gilbertson
Transport
Manager
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Attachment/s
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Action Items
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Attachment 1
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Actions from RoadSafe Governance Group Meeting 2013
The following are a list of items
raised at the RoadSafe Governance Group meetings that require actions or
follow-ups. All action items indicate who is responsible for each action, when
it is expected to be completed and a brief status comment for each action. Once
the items have been completed and reported back to the Committee they will be
removed from the list.
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Item
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Action
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Person Responsible
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Due Date
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Status Comment
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1.
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Letter to Snr Sgt Bates in support of driver
licensing in Wairoa
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CG
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Jan 2013
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Letter sent
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2.
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Committee to be advised of links to websites
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LA
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Jan 2013
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Links sent via
email to committee members
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HAWKE’S BAY REGIONAL COUNCIL
Roadsafe
Governance Group
Monday 17 June 2013
SUBJECT: Financial Report
REASON FOR REPORT:
1. The attached financial
report presents a financial overview for the RoadSafe Hawke’s Bay project for
the 11 months from 1 July 2012 to 31 May 2013.
Background
2. The report shows that
the expenditure and income is on track for the 11 months of the financial year,
explanations are shown in the attachment.
DECISION MAKING PROCESS:
3. Council is required to
make a decision in accordance with Part 6 Sub-Part 1, of the Local Government
Act 2002 (the Act). Staff have assessed the requirements contained within this
section of the Act in relation to this item and have concluded the following:
3.1. The decision does not
fall within the definition of the Council’s policy on significance.
3.2. The persons affected by
this decision are the RoadSafe Governance Group members.
3.3. Council can exercise its
discretion under Section 79(1)(a) and 82(3) of the Act and make a decision on
this issue without conferring directly with the community or others having
given due consideration to the nature and significance of the issue to be
considered and decided, and also the persons likely to be effected by or have
an interest in the decisions to be made.
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RECOMMENDATIONS:
That the
RoadSafe Governance Group:
1. Agrees
that the decisions to be made are not significant under the criteria
contained in Council’s adopted policy on significance and that Council can
exercise its discretion under Sections 79(1)(a) and 82(3) of the Local
Government Act 2002 and make decisions on this issue without conferring
directly with the community and persons likely to be affected by or to have
an interest in the decision due to the nature and
significance of the issue to be considered and decided.
2. Receive the financial position report as at 31 May 2013.
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Linda Anderson
Regional
Manager RoadSafe Hawke's Bay
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Carol Gilbertson
Transport
Manager
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Attachment/s
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1View
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Financial
Report to May 2013
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Financial Report to May 2013
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Attachment 1
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FINANCIAL REPORT
FROM 1 JULY 2012 TO 31 MAY 2013
FINANCIAL OVERVIEW – ROAD SAFE HAWKE’S BAY
FINANCIAL PERFORMANCE
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Expenditure
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Actual
$
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Annual Plan
Forecast
$
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% of forecast
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Internal Time
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207,443
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265,196
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77%1
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External Costs
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224,877
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190,670
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118%2
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Total Costs
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Less Income
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TLA contributions
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45,840
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45,840
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100%
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Other community providers
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26,994
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46,660
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58%3
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Subsidies & Grants (NZTA)
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262,997
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346,000
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76%4
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Total income
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335,831
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438,500
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Net Funding Required
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24,347
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Explanatory Notes:
1. Internal time is 77% of forecast which
slightly lower than anticipated for this time of the financial year.
2. External expenditure is 118% this is offset by
the increased revenue secured by RoadSafe staff.
3. Total funding from other sources confirmed at
31 May 2013 of $26,994 of which $11,690 was carried over from the 2011/12
financial year.
4. Contributions from NZTA are claimed monthly.
This is on track for this time of the financial year. All funds will be claimed
by the end of the 2012/13 financial year.
Funding from Other Sources
A total of $26,994 has been received from other
providers to the end of May 2013. This included the carry over provision and
contributions from ACC, NZ Police, District Health Board and HB Primary Health
Organisation.
An application for $30,000 has been made to the Police
Blue Light and also an application to Highway Network (NZTA) for funding but to
date no response has been received. The RoadSafe Regional Manager continues to
actively seek funding contributions from other providers during the year; any
updates will be advised to the Governance Group at their meeting.
HAWKE’S BAY REGIONAL COUNCIL
Roadsafe
Governance Group
Monday 17 June 2013
SUBJECT: RoadSafe Activity Reports
REASON FOR REPORT:
1. Attached are the latest
activity reports from the RoadSafe team:
a) Kae
Schlierike – Wairoa RoadSafe Co-ordinator;
b) Kate
Taylor – Central Hawke’s Bay RoadSafe Co-ordinator
c) Fiona
Whaanga and Liz Schlierike – RoadSafe Co-ordinators (on contract to deliver car
restraints programme)
d) Linda
Anderson, RoadSafe Regional Manager
2. These reports provide
an update on activities within the RoadSafe activity areas for this financial
year. The staff will present their reports and respond to any questions at the
meeting.
DECISION MAKING
PROCESS:
3. Council is required to
make a decision in accordance with Part 6 Sub-Part 1, of the Local Government
Act 2002 (the Act). Staff have assessed the requirements contained within this
section of the Act in relation to this item and have concluded that, as this
report is for information only and no decision is to be made, the decision
making provisions of the Local Government Act 2002 do not apply.
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RECOMMENDATIONS:
That the
RoadSafe Governance Group receives and notes the
RoadSafe Activity Reports.
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Carol Gilbertson
Transport
Manager
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Attachment/s
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1View
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CHB RoadSafe
Report
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2View
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Wairoa
RoadSafe Report
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3View
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Contracted
Staff RoadSafe Report
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4View
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Regional
Manager's Report
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Reporting Period: Jan 2013-May 2013 Staff
Member: Kate Taylor (CHB)
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Links
-National
Strategic Plans
-Regional
Strategic Plans
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Strategic
Links National
-Safer Journeys
2020
-Communities at
Risk Register
-NZTA Briefing
Notes
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Regional
-Road Safety
Action Plan
-Road Safe HB
Strategic Plan
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Road Safety Issue
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Activity/Action
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Partners
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Update:
Completed/Not Yet Completed
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Alcohol
Fatigue
Loss of
Control/Rural Focus:young drivers
Alcohol
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Party Register
Driver Reviver
in Waipukurau
Get the Word Out
Safe Hunting
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RoadSafe HB
Eastern Police
SADD
Young Farmers
Eastern Police
CHB College/Te
Aute College
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-Completed
(Promotion)– no registrations in the CHB area
-Completed and
highly successful, especially feedback to police (Easter Weekend)
-Planning
continuing
-Completed –
earlier next year to include and highlight duckshooting opening weekend
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Planned
Activities Next Quarter
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Road Safety
Issue
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Activity /
Action
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Project
Partners
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Proposed Date
of Implementation
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Loss of Control
Rural
Cyclists
Fatigue
Loss of Control
Alcohol
Alcohol
Loss of
Control/alcohol
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Get the Word Out
Be Safe, Be Seen
Driver Reviver
Respect Rural
Roads
(unconfirmed
name)
CHB Sports
Awards mocktail bar
Waipukurau Races
Beaches
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Rural
organisations
Eastern Police
CHB College/Te
Aute College
Eastern Police
Cycling CHB
Eastern Police
NZ Young
Farmers, AgITO, Smedley
DairyNZ, LIC,
Fonterra
FarmSafe
NZ Fire Service
Eastern Police
Sport Hawke’s
Bay
SADD
Jockey Club,
Eastern Police
Eastern Police
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Ongoing
September 2013
Labour Day
October 2013 (YTBC)
October 2013
November 2013
Early December
2013
December
2013/January 2014
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Reporting Period: Dec-June 2013 Staff
Member: Kae Schlierike
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Links
-National
Stratgic Plans
-Regional
Strategic Plans
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Strategic
Links National
-Safer Journeys
2020
-Communities at
Risk Register
-NZTA Breifing
Notes
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Regional
-Road Safety
Action Plan
-Road Safe HB
Strategic Plan
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Road Safety Issue
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Activity/Action
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Partners
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Update:
Completed/Not Yet Completed
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Alcohol/Fatigue/Speed
Alcohol
Alcohol/Speed/Distraction
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Checkpoints
Soba D Promo @
Wairoa Races
Support
“Breathalize” Youth Alcohol Expo
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NZ Police
Wairoa Racing
Club, Police
Wairoa DC, Yroa
Ynot, NZ Police, St Johns, Red Cross
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Completed Xmas
Checkpoints
Completed
Completed
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Planned
Activities Next Quarter
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Road Safety
Issue
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Activity /
Action
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Project
Partners
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Proposed Date
of Implementation
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Alcohol/Speed/Loss
of Control
Alcohol/Speed/Distraction
Alcohol/Speed/Rural
Roads
Road Safety of
Older Drivers
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-Art Designs for
stickers, billboards and carving Wairoa College students
-Hunting/Soba D
Promo.
-Frasertown
Tavern Soba D Promo and sober driver registration.
-CarFit – Engage
with older drivers and educate to assist their safety
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Wairoa College,
Wairoa DC
Eastern Police
AA
Age Concern
Grey Power,
local volunteers.
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Ongoing
May/June
June
June/July and
every 3-4 months with possibility of taking to Mahia yearly. Run pilot then
investigate opportunity to roll out across the region
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Reporting Period: January 2013 – June
2013 Staff Member: Fiona Whaanga & Liz Schlierike
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Links
-National
Strategic Plans
-Regional
Strategic Plans
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Strategic
Links National
-Safer Journeys
2020
-Communities at
Risk Register
-NZTA Briefing
Notes
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Regional
-Road Safety
Action Plan
-Road Safe HB Strategic
Plan
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Road Safety Issue
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Activity/Action
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Partners
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Update: Completed/Not Yet Completed
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Large numbers of
children from all walks of life not being restrained correctly or travelling
in an approved child restraint.
A lack of
knowledge and understanding from the general public on how to fit and use
child restraints correctly for 0-5 yrs of age
High percentage
of 4 year olds being moved from booster seats too early.
Most over 5’s
are being removed from their booster seats and just using adult seat belts
which do not fit them.
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-Visit HB ECE’s to present programmes
developed for education about the fitting and use of child restraints.
-Provide
information & support to all families, staff and carers at ECE’s
-Attend
community events
-Participate in
Police check points
-Present The
Booster Rooster Programme to all ECE’s which encourages the continued use of
booster seats
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-Eastern Police
-Community
Leaders
-Early Childhood
Centres
-Te Kohanga Reo
-HB Safekids
Coalition
-Plunket
-HB Compliance
Project
-Maori Health
Providers
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ECE visits will
be ongoing & centres not already seen will be contacted.
Develop project
plan for Wairoa visits to TKR and ECC’s
Follow up with
Te Kohanga Reo that have made contact.
Completed
Activities Below
Operation
Precious cargo – carried out with HB Policing teams over 6 week period.
Assisted Police with road side checks.
Community
engagement – Presentation at Heretaunga Kindergarten
Repeat visit at
Colenso Teen Parent Unit to address ongoing concerns with Teen Mums whilst
travelling in the Centre van. Carried out checks on both Centre vans and
restraints, advised on expired restraints and correct use and fitting of all
current restraints. Centre has identified a need for continued regular visits.
Cell Phone
Operation – Carried out with HB police assisted with spotting and road side
restraint checks. Dealt with any restraint issues that arose.
Continued to
develop relationships with key stakeholders – Police, Plunket, Maori Health
providers, Te Kohanga Reo & Parents Centre.
Restraint
checking clinics held in Napier, Hastings, CHB & Wairoa
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New issue
A lack of
knowledge and understanding from the general public on the impending law
change in regard to booster seats.
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While carrying
out proposed activities at Centre’s and community events we will include
education, advice and information about the new law and having to keep
children in an appropriate restraint until they are at least 7 years of age.
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As above
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Ongoing
throughout 2013
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Reporting Period: November 2012-June
2013 Staff Member: Linda Anderson (Regional Manager)
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Links
-National
Strategic Plans
-Regional
Strategic Plans
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Strategic
Links National
-Safer Journeys
2020
-Communities at
Risk Register
-NZTA Briefing
Notes
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Regional
-Road Safety
Action Plan
-Road Safe HB
Strategic Plan
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Road Safety Issue
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Activity/Action
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Partners
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Update: Completed/Not Yet Completed
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Alcohol
and Drug Impaired Driving
Fatigue
Stops
Truck
Safety
HB
District Health Board Health & Safety Workshop
“Just
Another Saturday Night”
Driver
Distraction
MAID’s/Road
Safe HB
Motorcycle
Safety
Party
Register
Fatigue
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-HB
Youth Alcohol Expo
Operation
Unite 2012
Easter
Weekend
Truck/Drivers
Health and Safety Check
Loss
of Control Focus: Speed, Alcohol, Fatigue, Driver Distraction
School
Presentations
Cell
Phone Use in Vehicles: Month Long Campaign
Website
Development
Motorcycle
Safety Day (February 2013)
Party
Register Website
Fatigue
Stops (Queens Birthday Weekend)
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Eastern
Police
HB
District Health Board
Health
HB (PHO)
RSHB
Associated
Stakeholders
ACC/RSHB/Eastern
Police? Health HB
Police/
Helen Small /RSHB
Police/SADD/RSHB
Helen
Small/Police/RSHB/
RSHB
RSHB/Police/ACC
RSHB/Police
Police/
RSHB
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-Completed.
Report currently being formulated from the pre & post surveys. Surveyed
are Teachers/Students/ Stakeholders. A full review will be undertaken of the
Expo by the Project Team in June 2013
-Completed.
5000 information packs provided to drivers at checkpoints. Media Articles to
promote safe driving over the Christmas/New Year/ Summer Period
-Easter
Weekend 2013: WaipukurauSH2/Mohaka SH5
-A
health and safety check was held at the Port of Napier. Police provided a
truck safety check, ACC and Road Safe HB provided information on driver
safety along with Health HB providing health checks for the drivers.
-60
Companies where represented at the Health & Safety Workshop. This
provided an opportunity to discuss road safety issues with the Health &
Safety Managers and to provide information for the employees.
-“Just
Another Saturday Night” was presented at Dannevirke/Tararua High Schools.
The regions Road Safety Coordinator along with the SADD students coordinated
the event. We have also been invited to present at Wanganui & Fielding
High Schools later in the year. We have completed further development on the
DVD and now contain a section on Jared’s preparation to get ready for the day
which can take up to 3 hours. Also a section on the effects on a family when
they get the call from the Hospital.
-The
campaigns focus was on cell phone use in vehicles. Staff where used as
‘spotters’ during this campaign to identify drivers using cell phones in
vehicles, Police provided enforcement. The campaign was also supported by
Liz and Fiona who provided child/adult restraint education/etc Activities
across the region included newspaper articles, checkpoints, TV presentation,
surveys, development & placement of posters/flyers across the region,
development and placement of billboards
-Development
of the ‘Mothers Against Impaired Driving’ website has been completed and is
now live. Further work will be done to enhance the site. Road Safe HB
website has developed their own website now and is live with extremely good
feedback from around the region.
-The
motorcycle safety day was cancelled. I feel that we need to look at the
programme and offer a more comprehensive schedule over the summer season.
-The
Register website has been developed and is now live. We have had a steady
flow of registered parties. Further plans include registering specific
parties such as workplace Christmas parties. Specific information will be
provided to all registered parties on how to plan a workplace party with host
responsibility requirements.
-Fatigue
Stops held on Saturday SH5/ Monday SH2, both very successful with lots of
gratitude from drivers. People are still travelling long distances on these
short weekends.
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Planned
Activities Next Quarter
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Road Safety
Issue
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Activity /
Action
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Project
Partners
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Proposed Date
of Implementation
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Road
Safe HB Strategic Plan
-Develop
Work Plans
NZTA
Year End Reporting
Full
Review HB Youth Alcohol Expo
Stopping
Distance Education Resource
“A
Mothers Story”
“Just
Another Saturday Night”
Fatigue
Regional
Collaboration SH Network
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-Review
the RSHB 3 Year Strategic Plan. Develop the next 3 Year Strategic Plan
Develop
2013-2014 Work Plans
-Complete
Year End NZTA Reporting
-Produce
a resource (DVD) to demonstrate speed, stopping distances to highlight the
risks
-Produce
a resource (DVD) based on Tori’s experience when her son was critically
injured in a crash
-Resource
Review
Fatigue
Stops
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RSHB/Police/Associated
Road Safety Partners
Police/
RSHB
Police/
RSHB
Horizon/
Tairawhiti
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June-July
2013
June
2013
June
2013: The Project Team are going to undertake a full review of the content of
the Expo to ensure it is meeting the education requirements based on Safer
Journeys/ Strategic Documents (Police)
-Continue
Development
-Continue
Development
-Iain
and I will undertake a full review of the resource; this will include
possible modifications to add value. I am also proposing to have an
independent review completed as well.
-Fatigue
Stops are planned for Labour Weekend and also a joint one for Rhythm in Vines
-Meetings
have been held with Gisborne and Horizon Road Safety Teams and we have
formulated joint activities focusing on key road safety issues. The
philosophy around this as we share a network and therefore share drivers.
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HAWKE’S BAY REGIONAL COUNCIL
Roadsafe
Governance Group
Monday 17 June 2013
SUBJECT: General Business
INTRODUCTION:
This
document has been prepared to assist the Committee note the General Business to
be discussed.
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Item
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Topic
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Member
/ Staff
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1.
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2.
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3.
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4.
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5.
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