Meeting of the Roadsafe Governance Group
Date: Tuesday 15 November 2011
Time: 9.30am
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Venue:
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Council Chamber
Hawke's Bay Regional Council
159 Dalton Street
NAPIER
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Agenda
Item Subject Page
1. Welcome/Notices/Apologies
2. Conflict of Interest Declarations
3. Confirmation
of Minutes of the Roadsafe Governance Group held on
23 June
2011
4. Matters Arising from Minutes of the Roadsafe Governance
Group held on 23 June 2011
5. Action Items from Previous Meetings
Decision Items
6. Financial Report
Information or Performance Monitoring
7. RoadSafe Activity Reports
8. General Business
HAWKE’S BAY REGIONAL COUNCIL
Roadsafe
Governance Group
Tuesday 15 November 2011
SUBJECT: Action Items from Previous Meetings
INTRODUCTION
1. Attachment
1 lists items raised at Council meetings that require actions or
follow-ups. All action items indicate who is responsible for each action, when
it is expected to be completed and a brief status comment. Once the items have
been completed and reported to the Governance Group they will be removed from
the list.
DECISION
MAKING PROCESS
2. Council is required to make a decision in accordance with
Part 6 Sub-Part 1, of the Local Government Act 2002 (the Act). Staff have
assessed the requirements contained within this section of the Act in relation
to this item and have concluded that as this report is for information only and
no decision is required in terms of the Local Government Act’s provisions, the
decision making procedures set out in the Act do not apply.
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RECOMMENDATION
1. That the RoadSafe Governance Group receives
the report “Action Items from Previous Meetings”.
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Carol Gilbertson
Transport
Manager
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Attachment/s
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Action Items
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Attachment 1
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Actions from Roadsafe Governance Group Meeting 2011
The following are a list of items
raised at the Roadsafe Governance Group meetings that require actions or
follow-ups. All action items indicate who is responsible for each action, when
it is expected to be completed and a brief status comment for each action. Once
the items have been completed and reported back to the Committee they will be
removed from the list.
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Item
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Action
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Person Responsible
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Due Date
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Status Comment
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1.
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Update on Strategic Plan
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CG/LA
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June 2011
Meeting
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Update provided
in Regional Manager’s report.
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2.
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Safer Journeys and other relevant documents to be
provided to Councillor Kerr
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LA
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ASAP
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Reports
supplied.
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HAWKE’S BAY REGIONAL COUNCIL
Roadsafe
Governance Group
Tuesday 15 November 2011
SUBJECT: Financial Report
REASON FOR REPORT:
1. The attached financial
report presents a financial overview for the RoadSafe Hawke’s Bay project for
the eleven months from 1 July 2011 to 30 September 2011.
Background
2. The report shows that
the expenditure is on track for the first three months of the financial year.
3. Funding from other
sources is in a very positive position for this time of the year. RoadSafe
staff have allocated the funds to key projects and priorities and will provide
an update on this at the meeting.
DECISION MAKING PROCESS:
4. Council is required to
make a decision in accordance with Part 6 Sub-Part 1, of the Local Government
Act 2002 (the Act). Staff have assessed the requirements contained within this
section of the Act in relation to this item and have concluded the following:
4.1. The decision does not
fall within the definition of the Council’s policy on significance.
4.2. The persons affected by
this decision are the RoadSafe Governance Group members.
4.3. Council can exercise its
discretion under Section 79(1)(a) and 82(3) of the Act and make a decision on
this issue without conferring directly with the community or others having
given due consideration to the nature and significance of the issue to be
considered and decided, and also the persons likely to be effected by or have
an interest in the decisions to be made.
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RECOMMENDATIONS:
That the
RoadSafe Governance Group:
1. Agrees
that the decisions to be made are not significant under the criteria
contained in Council’s adopted policy on significance and that Council can
exercise its discretion under Sections 79(1)(a) and 82(3) of the Local
Government Act 2002 and make decisions on this issue without conferring
directly with the community and persons likely to be affected by or to have
an interest in the decision due to the nature and
significance of the issue to be considered and decided.
2. Receive the financial position report as at 30 September 2011.
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Linda Anderson
Regional
Manager RoadSafe Hawke's Bay
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Carol Gilbertson
Transport
Manager
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Attachment/s
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1View
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Financial
Overview to 30 September 2011
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Financial Overview to 30 September
2011
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Attachment 1
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FINANCIAL REPORT
FROM 1 JULY 2011 TO 30 SEPTEMBER 2011
FINANCIAL OVERVIEW – ROAD SAFE HAWKE’S BAY
FINANCIAL PERFORMANCE
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Expenditure
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Actual
$
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Annual Plan
Forecast
$
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% of forecast
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Internal Time
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55,558
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258,307
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21.5%1
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External Costs
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29,104
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162,000
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18%2
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Total Costs
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84,662
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472,0307
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Less Income
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TLA contributions
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45,840
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45,840
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100%
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Other community providers
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53,355
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26,869
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199%3
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Subsidies & Grants (NZTA)
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17,678
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315000
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.056%
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Total income
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116,873
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387,709
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Net Funding Required
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32,598
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Explanatory Notes:
1. Internal time is 21.5% of forecast which is
on track for this time of the financial year.
2. External expenditure is also on track for the
first three months of the financial year.
3. Total funding from other sources confirmed at
30 September 2011 of $53,355 of which $13,500 was carried over from the 2010/11
financial year.
Funding from Other Sources
A total of $53,355 has been received from other
providers to the end of September. This included the carry over provision and
contributions from District Health Board, Police, Highway Network (NZTA) and HB
Primary Health Organisation. The RoadSafe Regional Manager and Co-ordinators
continue to seek funding contributions from other providers during the year,
any contributions received will be advised to the Governance Group at their
regular meetings.
HAWKE’S BAY REGIONAL COUNCIL
Roadsafe
Governance Group
Tuesday 15 November 2011
SUBJECT: RoadSafe Activity Reports
REASON FOR REPORT:
1. Attached are reports
from the Central Hawke’s Bay RoadSafe Co-ordinator, Ethna Renner and Linda
Anderson, RoadSafe Regional Manager which provide an update on activities
within the RoadSafe activity areas.
DECISION MAKING
PROCESS:
2. Council is required to
make a decision in accordance with Part 6 Sub-Part 1, of the Local Government
Act 2002 (the Act). Staff have assessed the requirements contained within this
section of the Act in relation to this item and have concluded that, as this
report is for information only and no decision is to be made, the decision
making provisions of the Local Government Act 2002 do not apply.
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RECOMMENDATIONS:
That the
RoadSafe Governance Group receives and notes the
RoadSafe Activity Reports.
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Carol Gilbertson
Transport
Manager
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Attachment/s
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1View
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Report -
Ethna Renner
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2View
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Report -
Linda Anderson
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3View
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Report -
Contract Staff
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Report - Ethna Renner
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Attachment 1
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RoadSafe HB Governance Report Central
Hawke’s Bay District
Date:
June-October 2011
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Road Safety Issue
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Project
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Update/Completion
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ALCOHOL
Rugby World Cup Games
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Promote Soba D at venues where Rugby World Cup games are
taking place
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Promotion of Soba D. messages , leaflets, posters, balloons and
prize draw in “Wines & Spirits” in Waipukurau throughout the Rugby World
Cup games. The balloons were renewed regularly. Sober drivers were encouraged
to enter a prize draw and receive a Soba D wristband (Black & White theme)
and Soba D leaflet “Plan a party ...... always have a sober driver”. The
campaign was a huge success as the Off Licence was very supportive of the
campaign and was very pleased to see people who previously received their
wristband, wearing them on return visits to the store. The store received
very positive feedback from customers mentioning it was good to see sober
drivers being promoted. Prize draw was won by a lady from Poranghau who was
delighted with her prize ie a chilly bin full of sober driver rewards.
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CHB Sports Awards (4 Nov)
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Support Mocktail bar & promote Soba D. Brand at Sports
Awards
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At Planning stage and liaising with Sport HB. Six SADD students
from CHB College identified to run the Mocktail Bar and will be wearing
t-shirts promoting Soba D. There will be a Lucky seat number prize draw and
promotion of Soba D. messages throughout the night. Also promotion of Soba D
in the CHB Mail and a reminder to organise a sober driver for the night. This
year the placemats detailing the various Sport Awards Categories and
nominations will be doubled sided and include the Mocktail recipes for people
to take home and use at their next function.
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LOSS
OF CONTROL (Rural Roads)
– Billboards
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Support the implementation and rotation of the regional
billboards.
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The billboards with road safety messages pertaining to Loss of
Control are now complete and the local contractors Infracon are in the
process of putting posts in place and erecting the billboards in the
identified high risk crash areas along Porangahau Road.
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FATIGUE/ ALCOHOL/ SPEED
– Labour Weekend
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Support Police checkpoints and address road safety issues
including Fatigue, Speed and Alcohol
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In the lead up to Labour weekend, a Police checkpoint was held
on State Highway 2 near the intersection of Herbert St in Waipukurau on
Monday 17 October. Two Police officers organised a general check to include
WOF, Regos and seatbelt wearing and targeted northbound and southbound
motorists. Educational packs included information and resources relating to Fatigue
and Speed were issued to 100 drivers. A checkpoint was also organised to
take place on the following day i.e. Tuesday 18th however was
postponed due to a firearms incident in Otane.
On Monday 24th October a checkpoint was also held in
Waipukurau along Takapau Road targeting northbound and southbound motorists
returning from their holiday weekend. Drivers were breath tested and provided
with educational packs pertaining to drink driving and Soba D. A checkpoint
followed in Waipawa along High St where southbound motorists were targeted
and breath tested and issued with educational Soba D packs. Circa 300 drivers
in total were issued with educational packs. Overall, the feedback from
motorists was positive including comments “keep up the good work” and “glad
to be a sober driver and get rewarded” however there were the usual few who
complained of having to wait in a queue .
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RESTRAINTS
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Promotion of road safety message
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Supporting
the local Plunket fundraiser and prize draw taking place in October. Organised
a booster seat plus educational pack in a presentation box with new RoadSafe
HB Logo and road safety messages “simple clicks can save lives” which will be
on display for the duration of the fundraiser.
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ONGOING
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Youth Governance Group
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Become a stakeholder in the Group/ possible sub group for
“Alcohol” and support events
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Youth Governance Group has been formed however is on hold with
the redundancy of CHBDC Youth Co-ordinator Shelley Burne-Field.
Awaiting further updates from Council.
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CHB Local Expo for Youth
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Support local event & provide educational information
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Youth Expo to take place
in February 2012 at AW Parson Stadium, Waipukurau. Target audience to include
13-18 year olds plus Youth withdrawn from School Education. Special focus on
Alcohol, Drugs & Abuse (physical & Sexual). Met with Michele Hayes
(Aqua Mgt) and Di Pedersen on Tuesday 6 September and now at planning and
funding stage.
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Host Responsibility Program
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Support the Program in conjunction with ACC & DHB
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Awaiting further updates from Sally Phelps (ACC) reference Level
1 and the development of a Policy and will progress from there.
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ROAD SAFETY (Road Safety Action Plans)
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Support Local and Regional RSAPs
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Quarterly meetings to take place in November, February
and May 2012.
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Proposed
Activities (Month)/Tasks/Meetings
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November
2011
Sports
Awards – Friday 4 November
Regional
RSAP – Tuesday 8 November
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Report - Linda Anderson
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Attachment 2
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REPORTING
– GOVERNANCE GROUP
Reporting
Period: June - November 2011
Regional Manager: Linda Anderson
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ISSUES/ACTIONS
- What is the key
focus and what are the key objectives
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LINKS/JUSTIFICATION
- What action plans/strategies are linked or
what is the reason/s for focusing on this issue
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PARTNERS
- Who else or what other organisation/s are
involved.
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ACHIEVEMENTS
- What has been achieved so far and/or what
are reasons for not achieving
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PLANNED ACTIVITY
- What actions if
any are planned for the next reporting period
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Speed & Alcohol
Reduce the
Incidence and Severity of Speed, Drugs and Alcohol related crashes.
-Youth Alcohol
Expo
-Loss of Control:
Regional Project-Eastern A&P Shows
-“Just Another
Saturday Night”
CareKIT
Operation Unite
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-NZ Injury
Prevention Strategy
-NZ Transport
Strategy
-Road Safety
Action Plan
-Safer Journeys
2020
-Alcohol in Our
Lives: Liquor Act Review
-Communities at
Risk Register
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Police/HBDHB/
RoadSafe HB
-Police/RSHB
Polic/RSHB
RSHB/Police
ACC/RoadSafe HB
Police/RSHB/Volunteers
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-Completed
-Education
Resource Kit completed
-Niue Police
Education Opportunity completed
-Website in final
stage of development scheduled to go live in November
-Jared’s van sign
written
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-Planning is
currently underway for the 2012 event. Dates: 30th April – 4th
May 2012. We have had a great response from the Schools and Stakeholders
registering to attend
-We attended the
Gisborne and HB A&P Shows. This featured alcohol, speed, driver
distraction & fatigue. The event was supported by TAG, Jared & Iain
SOBA D car which continues to be a successful combination.
-The kit has been
completely finished and now available for use National. We are holding a
National Launch on the 29th November 2011. We have had a great
response and have a number of providers attending from around NZ. Several
other opportunities for use are being considered as well.
-We have attended
a number of schools presenting the DVD and the response has been outstanding.
Each school was provided with a ‘teaser’ DVD and instructions on how to book.
Investigations of other presentation opportunities include the Prison and
Community Groups
-We were very
fortunate to be invited to provide training in Niue, this was extremely
successful and proved very educational for us all
-We are on the
final stages of development of Jared’s Message, a website built around the
DVD, including alcohol messages, highlights, question and answer
opportunities
-Further
development will include using the crash animation and creating this into a
separate educational resource.
-Under
development. We have pre-tested at a number of environments with predictable
results. We will work further to refine the resource
-RoadSafe HB will
support Operation Unite on the 2-3rd December 2011
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Intersections
Reduce the
Incidence and Severity of Intersection related Crashes
Operation
Junction
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-NZ Injury
Prevention Strategy
-NZ Transport
Strategy
-Road Safety
Action Plan
-Safer Journeys
2020
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Police/RSHB/ACC
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-Joint
Intersection Operation Napier/Hastings (November)
-Combined cell
phone campaign
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-RSHB provided
support for the recent Operation, we also funded x2 ‘spotters’ who provided
‘eyes’ for the Police during the Operation
-I have been
doing some work with the granddaughter of the women killed by a texting
driver in Hastings last year. Helen and her mum attended the A&P Show to
raise awareness of risk. This was very well received by the public. Helen is
also supporting the combined Nap/Hastings Intersection-Cell phone joint
operation.
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Vulnerable Road Users
Reduce the
Incidence and Severity of motorcycle related crashes and provide practical
driver training sessions to increase skill levels of riders.
-Motorcycles
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-NZ Injury
Prevention Strategy
-NZ Transport
Strategy
-Road Safety
Action Plan
-Safer Journeys
Strategy 2020
-Walking &
Cycling Strategy
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ACC/Police/Motorcycle
Advisory Group/RSHB
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-A Motorcycle
Safety day is planned for the 20th November 2011 and also an “on
road” ride for the 11th December 2011
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Restraints
Increase the
correct knowledge and compliance usage rate for 0-5yr olds and encourage use
of Booster Seats
-Education
Opportunities
-HB Safekids
Coalition
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-NZ Injury
Prevention Strategy
-NZ Transport
Strategy
-Road Safety
Action Plan
-Safer Journeys
2020
-Safe Kids National Campaign
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RoadSafe HB:
Coalition Coordinator
HB Safekids
Coalition/Plunket
Police Compliance
Trust
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-Child Restraint
Education Opportunities
-Tamariki In the
Car
-2011-2012:
Safekids Campaign Driveway Runover
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-RSHB have
sub-contracted two staff to provide education sessions. This has been going
extremely well. A resource has been developed to promote the use of booster
seats.
-Planning
currently underway
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Planned Activities
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RSAP
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-Next Regional
RSAP scheduled for the 8th November 2011
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Submit
Abstract
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-I am submitting
“Just Another Saturday Night” as an abstract for the World Conference in
October 2012
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IPNANZ AGM
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-I am attending
the Injury Prevention Network AGM in December 2011
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Alcohol
Advisor Group (IPNANZ)
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-IPNANZ Director
has requested I sit on the National Alcohol Advisory Group, to be confirmed
by Carol. This incurs no cost to RoadSafe HB.
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Advisory Group
Workforce Development
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-I have been
involved in IPNANZ National Workforce Development as the National Assessor
for several years. They are no longer provided this as a course but have now
opted to provide this by e-learning managed by an ITO Provider. The Director
has requested that I remain involved as an advisor and part of the
development team, to be confirmed by Carol if acceptable
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Report - Contract Staff
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Attachment 3
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REPORTING
– GOVERNANCE GROUP
Reporting Period: June – November 2011
Contract Staff: Liz and Fiona
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ISSUES/ACTIONS
- What is the key
focus and what are the key objectives
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LINKS/JUSTIFICATION
- What action plans/strategies are linked or
what is the reason/s for focusing on this issue
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PARTNERS
- Who else or what other organisation/s are
involved.
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ACHIEVEMENTS
- What has been achieved so far and/or what
are reasons for not achieving
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PLANNED ACTIVITY
- What actions if
any are planned for the next reporting period
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Restraints
Increase the
correct knowledge and compliance usage rate for 0-5yr olds and encourage use
of Booster Seats
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· NZ
Injury Prevention Strategy
· NZ
Transport Strategy
· Road
Safety Action Plan
· Safer
Journeys 2020
· Safe Kids National
Campaign
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HB Safekids Coalition/Plunket
Police Compliance Trust
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· 137 initial contact letters to ECE Centres
· visited and supplied resources to 30 Centres
· engaged with over 450 children
· supplied resources to over 400 families
· attended several open days, staff meetings, Whanau
evenings etc
· 3 confirmed bookings for November
· 3 Centres requesting contact Jan/Feb to confirm bookings
for 2012
· provided 12 booster seats to families as prizes
· written the storyline for a book to be used as a
resource in ECE Centres in conjunction with a CD to go home to each family
· ongoing contact with several Centres with concerns re the lack of
child restraints and/or the children’s safety
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· develop regional work plan aligned to strategic plan
· continue visits to ECE Centres and revisit those with
ongoing issues
· increase awareness in the EE community with regard to
where to go for help and advice
· increase tangible resources
· have the book translated into Te Reo Maori
· build a relationship with Police Iwi Liaison and Te
Kohanga Reo, resulting in regular contact with Kohanga staff and whanau
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HAWKE’S BAY REGIONAL COUNCIL
Roadsafe
Governance Group
Tuesday 15 November 2011
SUBJECT: General Business
INTRODUCTION:
This
document has been prepared to assist the Committee note the General Business to
be discussed.
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Item
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Topic
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Member
/ Staff
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1.
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2.
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3.
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4.
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5.
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