Meeting of the RoadSafe Governance Group
Date: Friday 14 December 2012
Time: 9.00a.m.
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Venue:
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Council Chamber
Hawke's Bay Regional Council
159 Dalton Street
NAPIER
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Agenda
Item Subject Page
1. Welcome/Notices/Apologies
2. Conflict of Interest Declarations
3. Confirmation
of Minutes of the RoadSafe Governance Group held on
22 June
2012
4. Matters Arising from Minutes of the RoadSafe Governance
Group held on 22 June 2012
5. Action Items from Previous Meetings
Decision Items
6. Financial Report
Information or Performance Monitoring
7. RoadSafe Activity Reports
8. General Business
HAWKE’S BAY REGIONAL COUNCIL
Roadsafe
Governance Group
Friday 14 December 2012
SUBJECT: Action Items from Previous Meetings
INTRODUCTION
1. There are no
action items outstanding.
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Carol Gilbertson
Transport
Manager
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Attachment/s
There are no
attachments for this report.
HAWKE’S BAY REGIONAL COUNCIL
Roadsafe
Governance Group
Friday 14 December 2012
SUBJECT: Financial Report
REASON FOR REPORT:
1. The attached financial
report presents a financial overview for the RoadSafe Hawke’s Bay project for
the first five months from 1 July 2012 to 30 November 2012.
Background
2. The report shows that
the expenditure and income is on track for the first five months of the
financial year.
3. Funding from other
sources to November 2012 has been received from the Hawke’s Bay District Health
Board (public health unit). The RoadSafe Regional Manager has allocated the
funds to key projects and priorities and will provide an update on this at the
meeting.
DECISION MAKING PROCESS:
4. Council is required to
make a decision in accordance with Part 6 Sub-Part 1, of the Local Government
Act 2002 (the Act). Staff have assessed the requirements contained within this
section of the Act in relation to this item and have concluded the following:
4.1. The decision does not
fall within the definition of the Council’s policy on significance.
4.2. The persons affected by
this decision are the RoadSafe Governance Group members.
4.3. Council can exercise its
discretion under Section 79(1)(a) and 82(3) of the Act and make a decision on
this issue without conferring directly with the community or others having
given due consideration to the nature and significance of the issue to be
considered and decided, and also the persons likely to be effected by or have
an interest in the decisions to be made.
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RECOMMENDATIONS:
That the
RoadSafe Governance Group:
1. Agrees
that the decisions to be made are not significant under the criteria
contained in Council’s adopted policy on significance and that Council can
exercise its discretion under Sections 79(1)(a) and 82(3) of the Local
Government Act 2002 and make decisions on this issue without conferring
directly with the community and persons likely to be affected by or to have
an interest in the decision due to the nature and
significance of the issue to be considered and decided.
2. Receive the financial position report as at 30 November 2012.
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Linda Anderson
Regional
Manager RoadSafe Hawke's Bay
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Carol Gilbertson
Transport
Manager
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Attachment/s
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1View
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Financial
Report to November 2012
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FINANCIAL
REPORT
FROM 1 JULY 2012 TO 30 NOVEMBER 2012
FINANCIAL OVERVIEW – ROAD SAFE HAWKE’S BAY
FINANCIAL PERFORMANCE
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Expenditure
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Actual
$
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Annual Plan
Forecast
$
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% of forecast
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Internal Time
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98,616
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272,177
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36%1
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External Costs
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89,622
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190,670
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47%2
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Total Costs
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Less Income
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TLA contributions
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45,840
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45,840
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100%
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Other community providers
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25,690
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46,660
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55%3
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Subsidies & Grants (NZTA)
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106,670
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346,000
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41%4
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Total income
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178,200
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438,500
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Net Funding Required
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24,347
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Explanatory Notes:
1. Internal time is 36% of forecast which is on
track for this time of the financial year.
2. External expenditure is 47% this is offset by
the increased revenue secured by RoadSafe staff.
3. Total funding from other sources confirmed at
30 November 2012 of $25,690 of which $11,690 was carried over from the 2011/12
financial year.
4. Contributions from NZTA are claimed monthly.
This is on track for this time of the financial year.
Funding from Other Sources
A total of $25,690 has been received from other
providers to the end of November. This included the carry over provision and
contributions from ACC, District Health Board, Highway Network (NZTA) and HB
Primary Health Organisation. The RoadSafe Regional Manager continues to
actively seek funding contributions from other providers during the year; any
contributions received will be advised to the Governance Group at their regular
meetings.
HAWKE’S BAY REGIONAL COUNCIL
Roadsafe
Governance Group
Friday 14 December 2012
SUBJECT: RoadSafe Activity Reports
REASON FOR REPORT:
1. Attached are the latest
activity reports from the RoadSafe team:
a) Kae
Schlierike – Wairoa RoadSafe Co-ordinator;
b) Kate
Taylor – Central Hawke’s Bay RoadSafe Co-ordinator
c) Fiona
Whaanga and Liz Schlierike – RoadSafe Co-ordinators (on contract to deliver car
restraints programme)
d) Linda
Anderson, RoadSafe Regional Manager
2. These reports provide
an update on activities within the RoadSafe activity areas for this financial
year. The staff will present their reports and respond to any questions at the
meeting.
DECISION MAKING
PROCESS:
3. Council is required to
make a decision in accordance with Part 6 Sub-Part 1, of the Local Government
Act 2002 (the Act). Staff have assessed the requirements contained within this
section of the Act in relation to this item and have concluded that, as this
report is for information only and no decision is to be made, the decision
making provisions of the Local Government Act 2002 do not apply.
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RECOMMENDATIONS:
That the
RoadSafe Governance Group receives and notes the
RoadSafe Activity Reports.
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Carol Gilbertson
Transport
Manager
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Attachment/s
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1View
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Central
Hawke's Bay RoadSafe Report
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2View
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Wairoa
RoadSafe Report
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3View
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Contracted
Staff RoadSafe Report
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4View
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Regional
Managers Report
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Reporting Period: June 2012-Decmber 2012 Staff
Member: Kate Taylor (CHB)
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Links
-National
Strategic Plans
-Regional
Strategic Plans
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Strategic
Links National
-Safer Journeys
2020
-Communities at
Risk Register
-NZTA Briefing
Notes
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Regional
-Road Safety
Action Plan
-Road Safe HB
Strategic Plan
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Road Safety Issue
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Activity/Action
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Partners
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Update: Completed/Not Yet Completed
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Alcohol
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Mocktails
@ CHB Sports Awards
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Sport
Hawke’s Bay
SADD
– CHB College
CHB
sporting community
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Completed
and extremely successful
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Planned
Activities Next Quarter
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Road Safety
Issue
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Activity /
Action
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Project
Partners
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Proposed Date
of Implementation
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Alcohol
Fatigue
Youth
Loss
of Control
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Waipukurau
Races
Driver
Reviver
Learner
driver education
Field
day/event/meetings
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Jockey
Club, NZ Police
NZ
Police
Epic
Ministries, CHB College
NZ
Young Farmers
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March
(repeat of Dec 9)
Easter
Monday
April/May?
June/July
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Reporting Period: Sept – Dec 2012 Staff
Member: Kae Schlierike
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Links
-National
Strategic Plans
-Regional
Strategic Plans
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Strategic
Links National
-Safer Journeys
2020
-Communities at
Risk Register
-NZTA Briefing
Notes
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Regional
-Road Safety
Action Plan
-Road Safe HB
Strategic Plan
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Road Safety Issue
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Activity/Action
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Partners
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Update: Completed/Not Yet Completed
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General Road
Safety
Alcohol
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Tunutunu Street
Party
Mocktails @
Wairoa Sports Awards
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Police, KE,
community groups
Sport HB, Wairoa
sporting community, Wairoa College
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Completed
Completed
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Planned
Activities Next Quarter
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Road Safety
Issue
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Activity /
Action
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Project
Partners
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Proposed Date
of Implementation
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Alcohol/Fatigue/Speed
Alcohol
Alcohol /
Speed/Distraction
Alcohol/Speed/
Loss of Control
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Checkpoints
SOBA. D promotion
@ Wairoa Races
Youth Expo
supporting Yroa Ynot Youth Project. [ Breathalyse]
Art designs for
stickers, billboards and carving by Wairoa College Students
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NZ Police
Wairoa Racing
Club, NZ Police
Wairoa District
Council, Yroa Ynot, NZ Police, Wairoa College.
Wairoa District
Council, Wairoa College.
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December 2012
/January 2013
February 14th
2013
March 2013
March/ April
2013
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Reporting Period: June 2012 –
December 2012 Staff Member: Fiona Whaanga & Liz Schlierike
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Links
-National
Strategic Plans
-Regional
Strategic Plans
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Strategic
Links National
-Safer Journeys
2020
-Communities at
Risk Register
-NZTA Briefing
Notes
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Regional
-Road Safety
Action Plan
-Road Safe HB
Strategic Plan
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Road Safety Issue
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Activity/Action
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Partners
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Update: Completed/Not Yet Completed
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Large numbers of
children from all walks of life not being restrained correctly or travelling
in an approved child restraint.
A lack of
knowledge and understanding from the general public on how to fit and use
child restraints correctly for 0-5 yrs of age
High percentage
of 4 year olds being moved from booster seats too early.
Most over 5’s
are being removed from their booster seats and just using adult seat belts
which do not fit them correctly.
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-Visit HB ECE’s to present programmes
developed for education about the fitting and use of child restraints.
-Provide
information & support to all families, staff and carers at ECE’s
-Attend
community events
-Participate in
Police check points
-Present The
Booster Rooster Programme to all ECE’s which encourages the continued use of
booster seats
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-Eastern Police
-Community
Leaders
-Early Childhood
Centres
-Te Kohanga Reo
-HB Safekids
Coalition
-Plunket
-HB Compliance
Project
-Maori Health
Providers
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ECE visits will
be ongoing & centres not already seen will be contacted.
Completed
Activities Below
Follow up visit
at Colenso Teen Parent Unit to address ongoing concerns with Teen Mums whilst
travelling in the Centre van. Carried out checks on both Centre vans and
restraints, advised on expired restraints and correct use and fitting of all
current restraints.
Attended road
safety day at Te Kohanga Reo in Flaxmere
Continued to
develop relationships with key stakeholders – Police, Plunket, Maori Health
providers, Te Kohanga Reo & Parents Centre.
Carried out a
month long restraint campaign - assisted Police with road side checks.
Restraint
checking clinics held in Napier, Hastings, CHB & Wairoa
Community days
attended – Camberley Services expo. Maraenui Community Day.
Attended HB
Show.
Developed new
Tamariki resources - A5 Contact flyer and checkpoint information flyer.
Developed bullet
point card for Police officer reference.
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Planned
Activities Next Quarter
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Road Safety
Issue
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Activity /
Action
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Project
Partners
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Proposed Date
of Implementation
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Large numbers of
children from all walks of life not being restrained correctly or travelling
in an approved child restraints.
A lack of
knowledge and understanding from the general public on how to fit and use
child restraints correctly for 0-5 yrs of age
High percentage
of 4 year olds being moved from booster seats too early.
Most over 5’s
are being removed from their booster seats and just using adult seat belts
which do not fit them.
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Visit HB ECE’s
to present programmes developed for education about the fitting and use of
child restraints.
-Provide
information & support to all families, staff and carers at ECE’s
-Attend
community events
-Participate in
Police check points
-Present The
Booster Rooster Programme to all ECE’s which encourages the continued use of
booster seats
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-Eastern Police
-Community
Leaders
-Early Childhood
Centres
-Te Kohanga Reo
-HB Safekids
Coalition
-Plunket
-HB Compliance
Project
-Maori Health
Providers
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14 Centres have
confirmed bookings for the new year including 4 Te Kohanga Reo.
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New issue
A lack of
knowledge and understanding from the general public on the impending law
change in regard to booster seats.
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While carrying
out proposed activities at Centres and community events we will include
education, advice and information about the new law and having to keep
children in an appropriate restraint until they are at least 7 years of age.
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As above
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February 2013
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Reporting Period: June 2012-Decmber 2012 Staff
Member: Linda Anderson (Regional Manager)
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Links
-National
Strategic Plans
-Regional
Strategic Plans
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Strategic
Links National
-Safer Journeys
2020
-Communities at
Risk Register
-NZTA Briefing
Notes
|
Regional
-Road Safety
Action Plan
-Road Safe HB
Strategic Plan
|
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Road Safety Issue
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Activity/Action
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Partners
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Update: Completed/Not Yet Completed
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Alcohol
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-“Just
Another Saturday Night”
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Eastern
Police
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Youth Alcohol Education Resource:
Redevelopment:
Redevelopment of the resource has been completed (Documentary Style). The
two new sections include a pictorial of Jared being prepared for the day and
his rehabilitation schedule. Stephen Harmer then provides an account of
what it was like receiving the call that his brother had been killed in the
crash. These have both added depth to the resource and have been well
received.
Road Safe HB Website: The Road Safe HB
website has been completed and will be officially launched the 15th
December in a media release.
Party Register: The Party Register has
rejuvenated; Constable Joe Batterham has been assigned to managing the
project. A website has been developed for registration but also provides
information on planning a safe party, the benefits of registering and other
useful information. Road Safe HB will be the contact for registrations and
the distribution of the packs.
World Conference: Senior Constable Iain
Cheyne and I presented the resource “JASN” at the recent World Safety
Conference. The resource was very well received and a number where
distributed to delegates both National and International.
Awards: Senior Constable Iain Cheyne and I both
received a National Award (Te Manania / IPNANZ); this was presented in
Wellington at the National ACC office by Michael Woodhouse, Senior Government
Whip & List MP Dunedin.
Open Polytechnic: The training package
was completed (I was part of the development team) and the Injury Prevention
Qualification is now available through the Polytechnic. “Just Another
Saturday Night” is part of the course curriculum.
Rotorua Youth Expo: Jared, Iain and myself
where again invited to attend the Rotorua Expo, the resource/presentations
received high accolades. (Report Pending) A survey was completed and the
attendees rated the presenters and Jared and Iain where most popular.
Mothers Against Impaired Driving: This is a
new initiative featuring a group of Mothers (Mission Belles Netball Team) who
approached RoadSafe HB as they felt they have a unique opportunity to educate
young people around sober and drug free driving. A website is currently
being developed with the vision that other areas may set up M.A.I.D groups as
well. Currently discussions are being held with Rotorua/Taupo and Gisborne.
The website provides practical information and support for parents and
caregivers.
“A Mothers Story”: Tory Morrison has
supported the HB Youth Alcohol Expo for a couple of years; she speaks to the
young people about receiving the call that her son had been critically
injured in a high profile crash. We are currently developing her story
(along the lines of “Just Another Saturday Night” The first draft has been
completed, development will continue in 2013
DHB Innovation Award: The “Mothers Against
Impaired Driving” provided a Mocktail Bar at the recent DHB Innovation Awards,
this was well received and provided a unique education opportunity to the
regions Health Providers
Safe Communities Accreditation HDC: I have
presented to the Safe Communities Accreditation Panel (HDC Application).
Road safety is one of the key priority areas in the application to become an
Accredited Safe Community.
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Loss
Of Control
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HB
A&P Show
A&P
Show Wairoa
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Eastern
Police
Helen
Small
Road
Safety Compliance Trust
Mothers
Against Impaired Driving
Wairoa
Police
Kahungunu
Executive
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-Eastern
Police and Road Safe HB attended the HB A&P Show; this was again a very
successful event. It was extremely encouraging hearing heaps of kids coming
through (Jared’s Banners) and saying we met him at the Expo. I asked what
they had got the most out of the Expo and encouragingly they were saying
“consequences”, “making the right choice”, “sober driving”. Then other
groups coming in and saying “we are going to the Expo next year”.
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Child
Restraints
Cell
Phone Campaign
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Monthly
Focus Hawke’s Bay Region
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Eastern
Police
Helen
Small
Liz
and Fiona (Road Safe Contract Staff)
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-Police Checkpoints/Checking Clinics:
November
2012-A joint month long campaign in conjunction with Eastern Police focused
on child restraints. Checking Clinics where also provided at the regions
supermarkets….the focus was “solution based”, the purpose was to provide
solutions for parents/caregivers around the correct installation and correct
fit for infants/toddlers
-26th
Nov-2nd December (2 years Anniversary of Law Change). Road Safe
HB provided support for the cell phone campaign (spotters)
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Stopping
Distances DVD
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Education
Resource
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Eastern
Police
Fire
Service
Pan
Pac
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Development: RoadSafe HB and Constable Scott Quate
are currently developing an education resource that focuses on speed and
stopping distances and the variables such as driver distraction, driver
experience, condition of the vehicle etc.
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Planned
Activities Next Quarter
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Road Safety
Issue
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Activity /
Action
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Project
Partners
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Proposed Date
of Implementation/Update
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Alcohol:
Operation
Unite
“Just
Another Saturday Night”
“A
Mother’s Story”
“Mothers
Against Impaired Driving”
HB
Youth Alcohol Expo
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Alcohol
Checkpoints and Education Opportunity
Modify
Youth Alcohol Education Resource
DVD
Development
Website
Development
HB
Youth Alcohol Expo
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Eastern
Police
Tori
Morrison
Ben
Morrison
Ollie
Morrison
Helen
Small
Nicole
Anderson
Senior
Constable Iain Cheyne
Jared
Thomas
Tori
Morrison
HBDHB
Health
HB
Eastern
Police
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-December
7th-8th: Support Regional Checkpoints with a focus on
alcohol.
-Completion
of the modifications to the documentary resource. Complete review and
modifications of the presentation style DVD to be undertaken. (February 2013)
-Continue
the development of the education resource (February 2013)
-Complete
the website build and launch
-13th-17th
May 2013. Continue to plan and implement Expo
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Stopping
Distances DVD
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DVD
Development
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Constable
Scott Quate
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Continue the development of the education resource (February 2013)
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Fatigue
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Fatigue
Stop CHB
Fatigue
Stop Wairoa
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Eastern
Police
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-1st
April 2013. Provide support
-Currently
under discussion
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Cell
Phones
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Awareness
Raising Campaign/Checkpoints
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Eastern
Police
Volunteers
(Spotters)
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-March
2013: A month long campaign is planned for March.
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HAWKE’S BAY REGIONAL COUNCIL
Roadsafe
Governance Group
Friday 14 December 2012
SUBJECT: General Business
INTRODUCTION:
This
document has been prepared to assist the Committee note the General Business to
be discussed.
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Item
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Topic
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Member
/ Staff
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1.
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2.
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3.
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4.
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5.
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