Unconfirmed

Minutes of an extraordinary meeting of the Hawke's Bay Regional Council

 

Date:                                    13 February 2025

Time:                                    10.00am

Venue:

Council Chamber

Wairoa District Council

97 Queen Street

WAIROA

 

Present:                              Cr H Ormsby, Chair

Cr W Foley, Deputy Chair

Cr X Harding

Cr T Hokianga

Cr C Lambert

Cr J Mackintosh

M Paku, Māori Committee Co-chair (online from 10.06am)

T Hopmans, RPC Co-chair (online from 10.35am)

Cr D Roadley

Cr S Siers

Cr J van Beek

Cr M Williams

 

In Attendance:                 N Peet –Chief Executive

T Munro – Te Pou Whakarae

C Dolley – Group Manager Asset Management

R Wakelin  – Acting Group Manager Integrated Catchment Management

L Hooper – Team Leader Governance

A Caseley – NIWE Programme Director

S Fabish – Senior Project Manager

L Yule – Crown Manager

C Little – Wairoa Mayor

D Eagelsome-Karekare – Wairoa Deputy Mayor

J Easton – HBRC Legal Advisor

L Symes – Tātau Tātau o te Wairoa Chairman

 

 

 


1.         Welcome/Karakia/Housekeeping/Apologies

Kitea Tipuna welcomed everyone before the Chair led a karakia to open the meeting.

Resolution

RC11/25     That the apologies for absence from Councillor Neil Kirton be accepted.

Siers/Harding

CARRIED

2.         Conflict of interest declarations

There were no conflicts of interest declared.

 

3.

Public Forum

 

There were no speakers

 

4.

North Island Weather Events (NIWE) Wairoa Flood Mitigation

 

Nic Peet introduced the item, providing a brief history of the process undertaken to date and highlighting:

·  Milestone today is a step toward wholistic flood management for Wairoa including management of the bar, and erosion and sediment loss in the upper catchment.

Andrew Caseley, NIWE programme Director, highlighted:

·  The objective of the project is to move category 2C properties to category 1.

·  Community engagement will continue throughout the journey with the Tripartite Partnership and Wairoa Flood Mitigation Project Stakeholder Group and direct engagement with impacted landowners being critical to the project’s success.

·  Option 1C is for a spillway 170m wide and 2m deep, enclosed by small stopbanks averaging 1.2m high, which will take 800 cm3 out of the Wairoa River.

·  The biggest risks to the project relate to the land access required for the project.

Mayor Craig Little acknowledged the Tripartite Partners, the HBRC governors, the Crown Manager and all those who have been involved, particularly mana whenua, in this massive project. This project is about protecting the Wairoa whanau from future devastation.

Leon Symes acknowledged the momentous occasion and the efforts to arrive at the recommendations today, noting that Tātau Tātau o te Wairoa (TToW) does not support option 1C as stated in a letter which was tabled (attached). Decisions for whenua Māori need to be made by the owners of the whenua for themselves and TToW will support them to make their decisions. Mana whenua want a comprehensive whole-of-catchment solution.

Denise Eaglesome-Karekare spoke as an impacted landowner herself and mana whenua. Of utmost concern is the welfare of whanau and preservation of the marae and urupa where precious tupuna rest. Mana whenua have actively engaged in the process and the majority support option 1C being put forward. Those not affected must respect and understand mana whenua and the sacrifices being made and find a way through together.

Lawrence Yule, Crown Manager, acknowledged the huge emotion, the scale and controversy of the decision and their impacts and committed to working to find a solution that will provide the best possible protection for the Wairoa community. Completely concurs with the need for a whole-of-catchment management plan however there is no perfect solution and need to take advantage of the Crown’s funding to find a solution. Suggests that the next 2-3 weeks the alignment, profile, and design of 1C are optimised to minimise the amount of whenua Māori land impacted.

Questions and discussions covered:

·  Land access is being pursued via different options including easements, noting that land under the Public Works Act if in the future the land is no longer required for the purpose it was acquired is ‘given back’.

·  Ongoing maintenance will be managed and paid for by HBRC in the most suitable way for the final solution.

·  Priority for next 3 months will be landowner conversations based on the refined 1C.

·  The objective is to move all the properties in 2C to category 1. The triggers for the category change will be that land access is secured, the solution is consented and the Crown funding is secured.

·  HBRC is in regular dialogue with the Insurance Council in relation to flooding risks and work to move communities out of category 2C into category 1.

·  The Order in Council essentially front-loads the consent application process in relation to public consultation so the process will not include the usual submissions, hearing and appeal provisions. It is not, though, a part of the ‘fast track’ process.

·  Without compromising the Project Development Plan and government process, there’s no other option to having access to the whenua Māori.

·  With no protection put in place there would be around 280 homes put into category 3.

RC12/25

Resolutions

That Hawke’s Bay Regional Council:

1.      Receives and considers the North Island Weather Events- Wairoa Flood Mitigation staff report.

2.      Agrees that given the nature and significance of the issues to be considered and decided, and reflecting on the community engagement to date, Council has sufficient understanding of the views and preferences of interested parties and affected persons to enable it to make the relevant decisions without consulting further with the community at this time.

3.      Notes that investigation of options for flood mitigation for North Clyde (Category 2C) have been completed to a stage where a preferred option has been identified.

4.      Notes that work has been guided by the Tripartite Group, and the Crown Manager supported by the Wairoa Flood Mitigation Project Stakeholder Group.

5.      Adopts Option 1C as the preferred option for flood mitigation for the Category 2C area of Wairoa as it provides the best possible mitigation within budget.

6.      Directs the project team to complete a Project Development Plan for submission to the Crown based on Option 1C with sufficient scope for option refinement to minimise the impacts on whenua Māori.

7.      Agrees that the next step in the project, working with the Crown Manager and the Tripartite Partners, is to continue to refine the spillway profile and alignment to minimise the impact of option 1C on impacted landowners so as to maximise the probability of securing land access necessary to allow the project to proceed, and then to engage with impacted landowners in the 1C Option area to determine the probability of securing land access necessary to allow the project to proceed.

8.      Notes that land access will be secured in accordance with the Public Works Act 1981.

9.      Notes that land access over Māori Freehold land will be secured in accordance the Te Ture Whenua Māori Act 1993, and that the Māori Land Court and Te Tumu Paeroa are already engaged in this process.

10.    Thanks mana whenua, the Wairoa community, landowners and homeowners, the Stakeholder Group, the Tripartite Group and the Crown Manager for their work in reaching this step in the project.

11.    Instructs the Chief Executive, and requests that the Crown Manager, to regularly update Council and other Tripartite Partners on the progress being made to minimise the impact of option 1C on impacted landowners.

12.    Instructs the Chief Executive that any material changes to option 1C are to be further considered by Council after consideration by the Tripartite Partners.

Roadley/Lambert

CARRIED

 

Closure:

There being no further business the Chair declared the meeting closed at 12.05pm on Wednesday, 13 February 2025.

 

Signed as a true and correct record.

 

Date: ................................................                            Chair: ...............................................


 

Attachment 1