Minutes of Hawke's Bay Regional Council meeting

1. Welcome/Karakia/Apologies/Notices

The Chair welcomed everyone and Councillor Di Roadley led the offering of a karakia to open the meeting.

2. Conflict of Interest Declarations

There were no conflicts of interest declared.

3. Confirmation of Minutes of the Extraordinary Hawke's Bay Regional Council meeting held on 13 November 2024

Resolution

Minutes of the Extraordinary Hawke's Bay Regional Council meeting held on Wednesday, 13 November 2024, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record.

Williams/Lambert

CARRIED

Public Forum

Daniel Gale – category 3 and land categorisation.

· Concerns that categorisation hasn’t been consistent without individual property-level assessments, being inappropriately used by other parties, e.g. insurance companies, City/District councils, for purposes other than what was intended.

· Split categorisation of properties creates difficulties in relation to where residential dwellings are located.

· HDC refusing to issue a license to operate the Holiday Park on the basis of the category 3 – unacceptable risk to life – land categorisation. Feel victimised by process designed and implemented to help those affected by Cyclone Gabrielle.

· Proposes that categories be removed where no longer relevant, re-categorising properties, or removing categorisation for commercial properties.

Claire O’Connor – land categorisation of property

· Can’t afford to take $500k buyout because it won’t enable mortgage discharge.

· Willing to pay for own mitigation – raising her house – which would put her property in 2P until the work was completed and once completed, category 1. Reference attached letter from Hastings District Council.

· Shared her experience of Cyclone Gabrielle and since then. If house was elevated like some near-by doesn’t think that it would have been affected by the flooding.

A question was raised as to whether a re-categorisation process could be opened.

RC83/24

Resolution

That Hawke’s Bay Regional Council receives and notes the Public Forum speaker’s verbal presentation.

Williams/van Beek

CARRIED

Call for minor items not on the Agenda

The following minor items not on the agenda will be discussed as item 11.

Topic	Raised by
Waiohiki	Cr Williams
Santa Claus	Mike Paku

Order of candidates' names on voting documents / Appointment of Electoral Officer

The item was taken as read.

RC84/24

Resolutions

That Hawke’s Bay Regional Council:

1. Receives and considers the Order of candidates’ names on voting documents / Appointment of Electoral Officer staff report.

2. Resolves that candidates' names on voting documents for Hawke’s Bay Regional Council elections, until such time as a new resolution is made, will be arranged in random order.

3. Appoints Warwick Lampp of Electionz.com as the Electoral Officer for Hawke’s Bay Regional Council.

Ormsby/Williams

CARRIED

Graeme Lowe Tannery Resource Consent Hearing – Commissioner Delegation

Paul Barrett introduced the item, which was taken as read, which seeks delegations to an independent commissioner to hear and decide a resource consent application.

RC85/24

Resolutions

That Hawke’s Bay Regional Council:

1. Receives and considers the Graeme Lowe Tannery Resource Consent Hearing – Commissioner Delegation staff report.

2. In relation to hearing of application no. APP-128357, agrees to delegate the following duties, functions and powers to the independent commissioner Mr Bill Wasley:

2.1. directing the hearing and associated matters and procedures under sections 39-42 of the RMA

2.2. consideration of an application under section 104 and s104B of the RMA

2.3. decision to grant a resource consent under section 104A(a) of the RMA

2.4. imposition of conditions on a resource consent under s108 of the RMA

2.5. giving of notice of its decision under sections 113 and 114 of the RMA.

Harding/van Beek

CARRIED

Affixing of Common Seal

1. The Common Seal of the Council has been affixed to the following documents and signed by the Chair or Deputy Chair and Chief Executive or a Group Manager.

Seal No.

Date

1.1

1.1.1 W. Pegley

(Delegations under the Biosecurity Act 1993 (Sections 103 and 105); Civil Defence Emergency Management Act 2002 (s.86-92) and Local Government Act 2002 (s.177))

1.1.2 M. Courtnell

A. Heays

K. Bjarnesen

(Delegations under the Maritime Transport Amendment Act 1994 (Section 33G(a)) and under the Local Government Act 2002 (section 177))

4601

4598

4599

4600

15 November 2024

29 October 2024

1 November 2024

RC86/24

Resolutions

That Hawke’s Bay Regional Council:

1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community or persons likely to have an interest in the decision.

2. Confirms the action to affix the Common Seal.

Ormsby/Foley

CARRIED

HB CDEM Group Transformation update

The Chair introduced Matt Boggs, Director for HB CDEM Transformation, and Nic Peet provided an overview of the how/why the Director appointment was made. Matt Boggs highlighted:

· The strategy is the ‘governance’ document which guides the operational plan that provides the means of implementing the recommendations from the HB CDEM Group Cyclone Gabrielle review by Mike Bush into the CDEM organisation.

· Clarity of roles and operational responsibilities, etc, will be an outcome of Matt Boggs’ work but will not be decided by the individual councils that make up the Group because the Group is the entity that owns the transformation.

· The plan is currently missing the visibility of the readiness work stream which will be provided by a dashboard as one of the outcomes of the transformation.

· The purpose of the transformation is to shorten the gap between when an emergency happens and when the Group is ‘on task’ with HB CDEM Group (local government) leading the response.

RC87/24

Resolution

That the HB CDEM Group Joint Committee receives and notes the HB CDEM Group Transformation update staff report.

van Beek/Mackintosh

CARRIED

10.

Discussion of minor items not on the Agenda

Topic	Raised by
Waiohiki. Observations from 2 recent visits is that the mana of the Waiohiki community was wonderfully exhibited at the opening of the Waiohiki project with karakia and the experience of attending the opening of the wharekai.	Cr Williams
Santa Claus. Thank you to councillor van Beek for the cherries.	Mike Paku

HB CDEM Group Transformation update

That Hawke’s Bay Regional Council excludes the public from this section of the meeting, being Agenda Item 9 HB CDEM Group Transformation update workshop, with the general subject of the item to be considered while the public is excluded. The reasons for passing the resolution and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are:

General subject of the item to be considered	Reason for passing this resolution	Grounds under section 48(1) for the passing of the resolution
HB CDEM Group transformation to new operating model to strengthen emergency management in the region.	To enable discussions of the proposed CDEM Group structural changes without creating unnecessary uncertainty for potentially affected staff and community members	s7(2)(f)(ii) Excluding the public is necessary to maintain the effective conduct of public affairs by protecting councillors and/or council employees and contractors/ consultants from improper pressure or harassment.

Harding/Siers

CARRIED

The meeting moved into Public Excluded workshop session at 2.52pm

Closure:

There being no further business the Chair declared the meeting closed at 2.52pm on Wednesday, 27 November 2024

Signed as a true and correct record.

Date: by HBRC resolution on 18 December 2024 Chair: Hinewai Ormsby

Attachment 1 Claire O’Connor Public Forum related Information