Minutes of Hawke's Bay Regional Council meeting

1. Welcome/Karakia/Apologies/Notices

The Chair welcomed everyone to the meeting and Councillor Thompson Hokianga opened with a karakia.

There were apologies for absence from Tania Hopmans and Councillor Martin Williams, and for early departure from Councillor Thompson Hokianga.

2. Conflict of Interest Declarations

There were no conflicts of interest declared.

3. Confirmation of Minutes of the Hawke's Bay Regional Council meeting held on 28 August 2024

RC67/24

Resolution

Minutes of the Hawke's Bay Regional Council meeting held on Wednesday, 28 August 2024, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record.

van Beek/Harding

CARRIED

4.	Public Forum
	There were no speakers.

5.	Call for minor items not on the Agenda
	No items were raised.

Climate Action Joint Committee amended Terms of Reference

Nic Peet introduced the item, which was taken as read.

RC68/24

Resolutions

That Hawke’s Bay Regional Council:

1. Receives and considers the Climate Action Joint Committee amended Terms of Reference staff report.

2. Adopts the amended 2024 Terms of Reference for the Climate Action Joint Committee as proposed.

van Beek/Roadley

CARRIED

Recommendations from the Corporate & Strategic Committee

Councillor Xan Harding, Chair of the Committee, introduced the item noting the staff effort to minimise the amount of carry forwards, and the achievements of the Compliance Team contained within the Compliance Monitoring, and Enforcement Report 2022-2023.

RC69/24

Resolutions

That Hawke’s Bay Regional Council:

1. Receives and considers the Recommendations from the Corporate & Strategic Committee staff report.

2. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community or persons likely to have an interest in the decision.

2023-2024 carry forwards

3. Approves the carry forward of all expenditure requests from the 2023-24 budgets to 2024-25 budgets, being:

Operating expenditure carry forward requests

Activity/Project		Amount Requested	Source of funds
Activity/Project		Amount Requested	Debt	Reserves	External
Asset Management
1	Coastal Hazards	$37,500		$37,500
2	NIWE	$1,269,200	$317,300		$951,90*
Integrated Catchment Management
3	Biodiversity	$52,300	$52,300
4	Ruataniwha Model	$64,600	$64,600
5	Environmental Science	$332,700			$332,700
6	Land for Life	$57,500		$57,500
Governance & Partnerships
7	Sustainable Homes	$17,800		$17,800
Corporate services
8	ICT Software as a service development (SAAS)	$572,600	$572,600
Total opex		$2,404,200	$1,006,800	$112,800	$1,284,600

Capital expenditure carry forward requests

Activity/Project		Amount Requested	Source of funds
Activity/Project		Amount Requested	Debt	Reserves	External
Asset Management
1	Cyclone Gabrielle infrastructure repairs	$10,000,000			$10,000,000
2	NIWE	$1,801,700	$331,825		$1,469,875
3	IRG – HPFCS	$2,514,200		$125,710	$2,388,490
4	Flood control	$293,400		$293,400
5	Regional Water Security	$567,800		$567,800
6	Regional Parks	$1,220,000	$870,000		$350,000
7	Forestry	$198,000		$198,000
Integrated Catchment Management
8	Whakaki Weir	$100,000	$100,000
9	Monitoring drilling	$32,900	$32,900
Governance & Partnerships
10	Sustainable Homes	$594,000	$594,000
Corporate services
11	ICT	$359,500	$69,500	$290,000
Total capex		$17,681,500	$1,998,225	$1,474,910	$14,208,365

Annual Compliance, Monitoring, and Enforcement Report 2022-2023

4. Adopts the Annual Compliance, Monitoring, and Enforcement Report 2022-2023 for publication.

Harding/Mackintosh

CARRIED

Recommendation from the Environment & Integrated Catchments Committee

Councillor Roadley introduced the item as deputy Chair of the committee, noting the presentations on the findings of the Coastal and River Birds Survey, LiDAR and 3D aquifer modelling. Further, the great work of the Biodiversity Team to control Alligator Weed and Senegal Tea was noted along with discussions about controlling feral cats.

RC70/24

Resolutions

The Hawke’s Bay Regional Council:

1. Receives and notes the Recommendation from the Environment & Integrated Catchments Committee.

2. Agrees that the decision to be made is not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make this decision without consulting directly with the community.

3. Adopts the Biosecurity Operational Plan for 2024-2025.

Roadley/van Beek

CARRIED

Councillors' 2024-2025 remuneration and allowances

Nic Peet introduced the item, which set out the remuneration for the 2024-25 financial year as determined by the Remuneration Authority and was taken as read. It was noted that some councillors are interested at investigating ways they could ‘give back’ the remuneration to the community.

RC71/24

Resolutions

That Hawke’s Bay Regional Council:

1. Receives and considers the Councillors' 2024-2025 remuneration and allowances staff report.

2. Confirms the remuneration and allowances payable to councillors resulting from the Local Government Members (2024-25) Determination and updates the Elected Members’ Expenses and Allowances Policy accordingly, effective from 1 July 2024.

Harding/Kirton

CARRIED

10.

Councillor appointment to the Hawke’s Bay Future Farming Charitable Trust Board

Nic Peet introduced the item, which was taken as read.

Xan Harding is currently a member of the HB FF Charitable Trust Board and declared an interest in the item, and did not vote.

Councillor Neil Kirton nominated Councillor Di Roadley and the nomination was seconded by Jock Mackintosh. There being no further nominations, Di Roadley was appointed as the HBRC Councillor Director on the Hawke’s Bay Future Farming Charitable Trust Board.

RC72/24

Resolutions

That Hawke’s Bay Regional Council:

1. Receives and considers the Councillor appointment to the Hawke’s Bay Future Farming Charitable Trust Board staff report.

3. Appoints Councillor Di Roadley as Council’s representative on the Hawke’s Bay Future Farming Charitable Trust board.

Kirton/Mackintosh

CARRIED

11.

Verbal update on the 4 September 2024 Māori Committee meeting

Mike Paku opened by thanking the regional council for it’s decision to uphold the recommendation of the joint Māori Committee and Regional Planning Committee PSGE representatives to retain the Māori constituencies for the upcoming local elections. The relationships with the Māori Partnerships Team and Mātauranga Māori discussions were highlighted, including how Mātauranga Māori implementation into Council’s frameworks may have influenced decisions in relation to the Wairoa bar. It was suggested that it would be valuable for all of the councillors to have regular sessions on the role of Mātauranga Māori.

RC73/24

Resolution

That Hawke’s Bay Regional Council receives and notes the Verbal update on the 4 September 2024 Māori Committee meeting.

Hokianga/Harding

CARRIED

12.	Discussion of minor items not on the Agenda
	There were no items raised for discussion.

13.

Confirmation of Public Excluded Minutes of the meeting held on 28 August 2024

RC74/24

Resolution

That Hawke’s Bay Regional Council excludes the public from this section of the meeting being Confirmation of Public Excluded Minutes Agenda Item 13 with the general subject of the item to be considered while the public is excluded. The reasons for passing the resolution and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are:

General subject of the item to be considered

Reason for passing this resolution

Grounds under section 48(1) for the passing of the resolution

Chief Executive Performance Review

s7(2)(f)(ii) Excluding the public is necessary to maintain the effective conduct of public affairs by protecting councillors and/or council employees and contractors/ consultants from improper pressure or harassment

s7(2)(a) Excluding the public is necessary to protect the privacy of natural persons

s7(2)(i) Excluding the public is necessary to enable the local authority holding the information to carry out, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

van Beek/Hokianga

CARRIED

13. Confirmation of Public Excluded Minutes of the Hawke's Bay Regional Council meeting held on 28 August 2024

RC75/24

Public Excluded Minutes of the Hawke's Bay Regional Council meeting held on Wednesday, 28 August 2024, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record.

van Beek/Mackintosh

CARRIED

Resolution

RC76/24 That the meeting moves out of public excluded session.

Van Beek/Mackintosh

CARRIED

The meeting went into public excluded session at 2.15pm and out of public excluded session at 2.19pm

Councillor Thompson Hokianga led the offering of a karakia to close the meeting.

Closure:

There being no further business the Chair declared the meeting closed at 2.20pm on Wednesday, 25 September 2024.

Signed as a true and correct record.

Date: by HBRC resolution 30 October 2024 Chair: Will Foley