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The Chair, Hinewai Ormsby,
introduced the item, a significant milestone in the LTP process.
Councillor Will Foley joined the
meeting at 9.18am
Discussions traversed:
·
Councils
across the country are experiencing challenges this LTP round, exacerbated
for HB by the after-effects of Cyclone Gabrielle and the commitments required
for recovery.
· Nic Peet summarised the process to
date including that the three-year
unaudited plan was enabled by SWERLA.
· Desiree Cull, Chris Comber and Susie
Young outlined the plan development process which commenced with strategic
direction setting, followed by a series of workshops for priority setting,
updating the community outcomes and levels of service to accommodate
activities being slowed to make funding savings, along with reviews of the
policies, financial statements and strategies underlying the Long Term Plan.
· Telemetry is delivered by Integrated
Catchment Management but the upgrades and replacements required after Cyclone
Gabrielle are funded by Asset Management through the North Island Weather
Events (NIWE) - Hawke’s Bay Crown Funding Agreement.
· It was agreed the
‘improve’ performance target for HBRC delivers a coordinated
programme to reduce its own carbon footprint statement would include numbers to
be more measurable, e.g. improve by 5%
· For the Māori Partnerships
survey of tangata whenua representatives, it was agreed the performance
target will be “increasing level of satisfaction”
· The level of service statement 7.
needs to be more specific to what’s going to be done over the next 3
years.
· The Hazardous Activities and
Industries List (HAIL) performance target needs to state ‘kept up to
date (current)’ rather than maintained.
· Some of the costs for the Cyclone
Gabrielle emergency response extend through this and the next financial year.
· Road safety workshops/ events are
set through the road safety programme, by the Regional Transport Committee in
collaboration with the transport technical advisory group, Waka Kotahi and
aligned with NZ Police.
· Performance targets for renewing
consents under TANK plan change are set at 100% for each of the next 3 years and
will be met through the engagement of consultants to ‘backfill’ as
no additional staff resource is available, partly because of a shortage of
consent planners coming through universities.
· In the Infrastructure Strategy, the
wording of the ‘delivery’ statements for water storage are to be
reviewed to ensure that it isn’t implied that Council is the
‘builder’ of the infrastructure.
· The rates affordability benchmark is
not a specific percentage defined by the Act and the benchmarks are going to
be thoroughly reviewed for the next LTP process. The exceedance in 2024-2025
is considered acceptable in the circumstances.
· For Enviroschools, it was queried
whether a performance measure could be around the number of projects students
are participating in, e.g. planting days, rather than increasing the number
of schools participating.
· Forestry assets are valued and when
forests are harvested the revenue is shown in the detailed financial
statements.
·
What
we have to take to the community is ‘where we are now’ (9%)
however there should be a bit of a look ahead that includes the work to make
the flood schemes more resilient.
The
meeting adjourned at 10.32am and reconvened at 10.50am, with councillors Jerf
van Beek and Thompson Hokianga not in attendance.
·
Desiree
Cull introduced the policies that have been reviewed and updated through the
process and advised that pg 13 of the Fees and Charges Policy has been
changed to include a specific statement to advise that the LGOIMA charges are
based on the Ministry of Justice guidelines.
· Revenue & Financing Policy
changes reflect consequential amendments to accommodate the Category 2
funding decisions.
· The designed copy of the
consultation document has been provided to councillors in hard copy to see
what the final document that goes to the public will look like – the
content is the same as the document provided for this meeting.
· The ongoing insurance claims process
for rebuilding assets could extend over 2-3 years and as claims are paid that
money will be used to repay debt.
· Graphic for CHB rural didn’t
match the figures in the table, has been resolved by removing the table and
only having one set of figures in the graphic.
· Need to match ‘phasing
out’ of clean heat/ sustainable homes loans’ in summary document
to align to the CD.
· “Investments to deliver higher
returns to keep rate increases lower over the longer term”
· Sample properties – are they
good examples? Staff used largest street, middle property in large
residential areas.
· Need to highlight somehow that the
9% increase in year 3 is likely to be different.
· Deferral of Ahuriri and Wairoa
regional parks not to include a date.
· All 4 areas where ‘new schemes
are proposed’ – the ‘capital’ funding is not
specifically proposed for consultation – the funding options for the
ongoing maintenance and operations is what is in question.
·
Agreed
to change the CD title to ‘recovery focused’ instead of
‘special’
Councillor
Jerf van Beek re-joined the meeting at 11.34am
·
Jenny
Keown and Mike Johansson provided an overview of the engagement process
including drop-in sessions with councillors and a Facebook Live event.
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