Minutes of a meeting of the Regional Council

Date:                                  31 January 2024

Time:                                  2.00pm

Venue:

Council Chamber Hawke's Bay Regional Council 159 Dalton Street NAPIER

Present:                             Cr H Ormsby, Chair

Cr W Foley, Deputy Chair

Cr X Harding

Cr T Hokianga

T Hopmans, RPC Co-chair (online)

K Kawana, Māori Committee Co-chair

Cr N Kirton (online)

Cr C Lambert

Cr J Mackintosh

M Paku, Māori Committee Co-chair

Cr D Roadley

Cr S Siers

Cr J van Beek (online)

Cr M Williams

In Attendance:                N Peet –Chief Executive

T Munro – Acting Te Pou Whakarae

S Young – Group Manager Corporate Services

K Brunton – Group Manager Policy & Regulation

C Dolley – Group Manager Asset Management

I Maxwell – Group Manager Integrated Catchment Management

I Macdonald – HB CDEM Group Controller / Manager (online)

L Hooper – Team Leader Governance

P Paku, D Russell & V Wilson – Tamatea Pōkai Whenua

P Davis – Manager Environmental Information

1. Welcome/ Karakia/ Housekeeping/ Apologies/ Notices

The Chair welcomed everyone and Councillor Thompson Hokianga led the group in offering a karakia to open the meeting.

2. Conflict of interest declarations

Mike Paku declared an interest as a member of the Board of Directors of Te Taiwhenua o Heretaunga with an established relationship to Tamatea Pōkai Whenua.

There were no conflicts of interest declared.

3.        Confirmation of Minutes of the Regional Council meeting held on 13 December 2023

RC1/24

Resolution Minutes of the Regional Council meeting held on Wednesday, 13 December 2023, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record. Williams/Mackintosh CARRIED

4.	Call for minor items not on the Agenda
	No minor items were raised

5.	Memorandum of Understanding between Tamatea Pōkai Whenua and Hawke's Bay Regional Council
	The Chair introduced Pohatu Paku, Darryn Russell and Victoria Wilson representing Tamatea Pōkai Whenua (previously Heretaunga Tamatea Settlement Trust) before Nic Peet introduced the item, highlighting the importance of the relationship and the MoU between the two organisations that sets out the principles of the way we will work together. Pohatu Paku, TPW Chairman, and Darryn Russell, TPW CE, spoke to the Trust’s experience and view of the MoU – in representing the ethos and aspirations of mana whenua in areas of shared intergenerational interest, particularly te taiao. The intent of the Taiao Unit (Te Mā Taiao entity co-governed by TPW with Heretaunga and Tamatea Taiwhenua) is to be proactive working in matauranga Māori and science, policy and plan changes, and a strategic view of environmental well-being. · The most important part of this is the relationship and partnership at staff and governance levels, in building the capacity and capability of TPW to add value in working with Council. · Critical that marae and hapu aspirations and interests underpin all decisions about te taiao.
RC2/24	Resolutions That Hawke’s Bay Regional Council: 1.        Receives and considers the Memorandum of Understanding between Tamatea Pōkai Whenua and Hawke's Bay Regional Council staff report. 2.        Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without consulting with the community. 3.        Agrees to the intention and principles of the draft Memorandum of Understanding between Tamatea Pōkai Whenua and Hawke's Bay Regional Council. 4.      Agrees that councillors Hokianga and Ormsby will work with Tamatea Pōkai Whenua to finalise the Memorandum of Understanding. 5.      Agrees that the Chairperson (Hinewai Ormsby) and Chief Executive (Dr Nic Peet) will be the Council’s signatories to the finalised Memorandum of Understanding. Williams/Harding CARRIED

The meeting adjourned at 2.50pm and reconvened at 2.55pm

6.

Affixing of Common Seal

It was noted that the vesting of reclaimed land is a technical consenting matter, and that the references to leasehold land in paragraphs 2 and 3 in the agenda item are standard and only change when leasehold land has been freeholded.

The Common Seal of the Council has been affixed to the following documents and signed by the Chair or Deputy Chair and Chief Executive or a Group Manager.

		Seal No.	Date
1.1	Staff Warrants 1.1.1     S. Courtnell             (Delegations under the Biosecurity Act 1993 (Sections 103 and 105); Civil Defence Emergency Management Act 2002 (s.86-92) and Local Government Act 2002 (s.177))	4581	7 December 2023
1.3	Vesting of Reclaimed Land – Napier Port Limited Section 245 Certificates for two lots: •      Northern Breakwater (No Lot); and •      Northern Breakwater (Lot 1 DP 391336) under Section 245 Resource Management Act 1991 (A Section 245 Certificate is confirmation from the consent authority that issued the consent that the reclamation has been completed in accordance with the Resource Consent’s conditions)	4582	7 December 2023

RC3/24

Resolutions

That Hawke’s Bay Regional Council:

1.        Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community or persons likely to have an interest in the decision.

2.        Confirms the action to affix the Common Seal.

Williams/Ormsby

CARRIED

7.	Report from the HB CDEM Group Joint Committee
	Nic Peet introduced the item, noting that the new Government’s intent is to continue to review the Emergency Management Bill however there are no timeframes proposed as yet. There was also an update from the HB CDEM Group operational response review panel, Bush Consulting, advising that the review is expected to be finished by the end of March.
RC4/24	Resolution That Hawke’s Bay Regional Council receives and notes the Report from the HB CDEM Group Joint Committee. Ormsby/Williams CARRIED

8.	Report from the Climate Action Joint Committee
	The Chair introduced the item, outlining the considerations of the meeting. It was noted that it was important that the Joint Committee took the time to bring together the disparate views of the representatives in order to set a sound base for the Joint Committee to work together. An equitable funding split between the councils is being negotiated by the CEs. A request was made to understand sustainable sea temperatures.
RC5/24	Resolution That Hawke’s Bay Regional Council receives and notes the Report from Climate Action Joint Committee. Ormsby/Harding CARRIED

9.	Telemetry Review update
	Peter Davis and Iain Maxwell introduced the item, highlighting that the power issues would have happened with or without robust contracts in place. · Retaining the current system to run alongside a mobile digital radio network – two independent systems running so that if one fails another will take over. · A funding application has been submitted to the Resilience Fund for $5M to accelerate the telemetry upgrades. · The Kahuranaki site is shared with FENZ and St John’s. · Hydrometric data is available to the public via Council’s and the LAWA website in ‘real time’.
RC6/24	Resolution That Hawke’s Bay Regional Council receives and notes the Telemetry update staff report. Williams/Roadley CARRIED

10.	Discussion of minor items not on the Agenda
	No minor items were raised.

Councillor Thompson Hokianga led the group to offer a karakia to close the meeting.

Closure:

There being no further business the Chair declared the meeting closed at 3.22pm on Wednesday, 31 January 2024.

Signed as a true and correct record.

Date: by HBRC resolution 28 February 2024              Chair: Hinewai Ormsby