Meeting of the
Hawke's Bay Regional Council
Date: 25 October 2023
Time: 1.30pm
|
Venue:
|
Council
Chamber
Hawke's
Bay Regional Council
159
Dalton Street
NAPIER
|
Agenda
Item Title Page
1. Welcome/Karakia/Apologies/Notices
2. Conflict
of interest declarations
3. Confirmation of Minutes of
the Regional Council meeting held on 27 September 2023
4. Call
for minor items not on the Agenda 3
Decision
Items
5. 2022-2023
Annual Report 5
6. Election
of Corporate and Strategic Committee Chair 9
7. Affixing
of Common Seal 13
Information
or Performance Monitoring
8. Report
from the Cyclone Recovery Committee 15
9. Report
from the Regional Planning Committee 17
10. Report
fom the Clifton to Tangoio Coastal Hazards Strategy Joint Committee 19
11. Discussion
of minor items not on the Agenda
Decision
Items (Public Excluded)
12. Investment
Strategy 21
13. Application
to obtain credit rating 23
14. Sale
of Raffles Street building 25
15. Risk
and Audit Committee Chair remuneration 27
16. Confirmation
of Public Excluded Minutes 29
Hawke’s Bay Regional
Council
25 October
2023
Subject: Call for minor items not on
the Agenda
Reason for Report
1. This item provides the
means for councillors to raise minor matters relating to the general business of
the meeting
they wish to bring to the attention of the meeting.
2. Hawke’s Bay Regional
Council standing order 9.13
states:
2.1. A meeting may discuss an
item that is not on the agenda only if it is a minor matter relating to
the general business of the meeting and the Chairperson explains at the
beginning of the public part of the meeting that the item will be discussed.
However, the meeting may not make a resolution, decision or recommendation
about the item, except to refer it to a subsequent meeting for further discussion.
Recommendations
3. That Council accepts the
following Minor items not on the Agenda for discussion as Item 11.
|
Leeanne
Hooper
Governance
Team Leader
|
Desiree
Cull
Strategy
& Governance Manager
|
Hawke’s Bay Regional Council
25 October
2023
Subject: 2022-2023 Annual Report
Reason for Report
1. This item presents the
Hawke’s Bay Regional Council Annual Report for the 2022-2023 financial
year for adoption.
Officers’
recommendations
2. Staff recommend that the
Council adopts the Annual report for the 2022-2023 financial year, noting specific
feedback from Ernst and Young and the qualified audit opinion.
Executive
Summary
3. Under the Local
Government Act 2020 (the Act), the Annual Report and Summary are statutory
requirements and required to be audited by an independent auditor. Ernst &
Young (EY) are the appointed auditors for HBRC.
4. A qualified audit opinion
with an emphasis of matter will be issued. These are in relation to the
valuation of infrastructure assets and inherent uncertainty associated with
quantifying GHC emissions.
5. This is the
first time in three years that the adoption date is before 31 October. The
previous two years have had an extension to 31 December due to Covid-19 and
auditor availability.
6. Auditing of
Hawke’s Bay Regional Investment Company Ltd’s (HBRIC) accounts has
been completed separately and received an unmodified audit opinion.
7. An Annual Report 2022-2023
Summary publication will be produced within 30 days of adoption. The Summary
will be audited by EY and will include consolidated accounts. It does not require Regional Council adoption but is instead authorised
by the Chief Executive.
Background
8. The purposes of the Annual
Report are to:
8.1. compare actual financial
and service performance against intended performance as set out in the Annual
Plan 2022-2023 and year 2 of the Long Term Plan 2021-2031.
8.2. promote accountability to
the community for the decisions made throughout the year by the Regional
Council.
9. Schedule 10 of
the Act prescribes what must be included in the Annual Report.
10. The summary
must represent, fairly and consistently, the information regarding the major
matters dealt with in the Annual Report. It must not include any new
information (not included in the full document) but does offer the opportunity
to engage more effectively with the community.
Discussion points
11. This is the second Annual Report
undertaken with our current auditors, Ernst & Young (EY).
12. Interim levels of service
measures were presented to the Corporate & Strategic Committee on 20
September 2023. Draft financial results were shared at a Council briefing
meeting.
Non-financials
13. Of the 58 levels of service
measures, 33 (57%) were achieved and 18 (31%) were not achieved. Seven (12%)
were not measured or not due to be measured in this year of the Long-Term Plan
2021-2031.
Financials
14. The qualification of the
audit report relates to the valuation of the Council’s infrastructure
assets. As HBRC did not undertake a valuation of infrastructure assets for the
2022-2023 year and did not complete a comprehensive assessment of impairment of
the assets at 30 June 2023, the auditors were not able to determine if
infrastructure asset values are materially accurate at 30 June 2023.
15. The emphasis of matter
paragraph draws readers attention to the inherent uncertainty associated with
quantifying GHC emissions which is one of our performance measures we report
on.
16. As part of their audit
procedures the audit identified 5 audit adjustments that have been agreed to
and corrected by management.
17. The production of the
Annual Report 2022-2023 financial information has been a time-pressured process
for staff due to additional workload during the year resulting from Cyclone
Gabrielle, late adoption of the Annual Plan and tightened annual report
adoption timeframe following extensions in the previous two years.
18. The Annual Report 2022-2023
includes a reclassification of internal loans debit balance from restricted
reserves to accumulated funds so that it is offsetting against the internal
loans credit balance.
19. Council has made an
operating loss of $14.2m compared to a budget surplus of $4.3m. Some
significant expenditure contributors to this were $8m on HBRC emergency
response to Cyclone Gabrielle, $3.4m CDEM response to Cyclone Gabrielle not yet
covered by external funding and $2.3m on gravel expenditure that had been
budgeted as capital expenditure. Dividend and interest revenue were also $6.5m
down on budget.
20. These results reflect $4m
of insurance proceeds related to Cyclone Gabrielle as the value of claims
approved prior to 30 June 2023. The majority of insurance receipts related to
Cyclone Gabrielle will therefore be recognised in 2023-2024 (and future years)
as they are processed.
21. Including other
comprehensive income and expense, Council made a loss of $55.3m driven
primarily by the $16m impairment of Infrastructure assets, drop in share price
of Napier Port Holdings and drop in carbon credit valuation. For the 12-month
period Napier Port shares went down from $2.75 to $2.50 per share.
22. It is important
to recognise that this loss is primarily driven by a non-cash accounting entry.
This means that our investment value only has decreased (equity values) and
does not require additional cash to balance.
23. The Balanced Budget
benchmark was not met because our expenditure was greater than our
revenue. The main reason for this is the expenditure incurred as a result
of Cyclone Gabrielle that has not been funded by external revenue at 30 June
2023. It is expected that some of this will be recovered in future years as
insurance claims are processed.
24. The Debt Control Benchmark
was not met. This benchmark measures actual net debt against planned net
debt. HBRC has borrowed to pay for cyclone related spend for both capital
works and our increased operational costs.
Next steps
25. Following Council adoption,
and in line with section 98 of the Local Government Act 2002, both the
2022-2023 Annual Report and the 2022-2023 Annual Report Summary will be made
publicly available within one month. Both will be published on the HBRC website
(hbrc.govt.nz, search: #annualreports), and a limited number of the
Annual Report Summaries will be printed.
Decision Making Process
26. The Regional Council and
its committees are required to make every decision in accordance with the
requirements of the Local Government Act 2002 (the Act). Staff have assessed
the requirements in relation to this item and have concluded that because the Annual
Report is a statutory report required to be adopted by Council under Section 98
of the Act, the other decision-making provisions do not apply.
Recommendations
That Hawke’s Bay Regional
Council:
1. Receives and considers the 2022-2023
Annual Report staff report.
2. Adopts the Hawke’s Bay Regional
Council 2022-2023
Annual
Report for
publication.
Authored by:
|
Sarah Bell
Team Leader Strategy and Performance
|
Chelsea Spencer
Senior Group Accountant
|
|
Chris Comber
Chief Financial Officer
|
|
Approved by:
|
Susie Young
Group Manager Corporate Services
|
|
Attachment/s
|
1
|
HBRC 2022-2023 Annual Report -
subject to final Audit
|
|
Under Separate Cover
|
Hawke’s
Bay Regional Council
25 October
2023
Subject:
Election of Corporate and Strategic Committee Chair
Reason for report
1. This item provides the
means for the election of the Chairperson of the Corporate and Strategic
Committee as the result of the role of Chair becoming vacant.
Officers’
recommendations
2. Council staff recommend
that System B is resolved for the election of the Corporate and Strategic
Committee Chair.
Executive
Summary
3. The LGA prescribes the
voting requirements for the election of committee chairs and deputy chairs,
including that Council’s choice of voting system to be used must be
determined by resolution. This means that Council needs to resolve the system
of voting before the election of the Chair can take place.
Background
4. The Corporate and Strategic
Committee is a long-standing committee of council, responsible for
considering, among other things, quarterly financial and non-financial
organisational performance reporting including HBRIC and HB Tourism, the
effectiveness of Council’s resource consent, compliance and enforcement
activities, and recommending the adoption of the Annual Plan and Annual Report
to Council.
5. Corporate and Strategic
Committee meetings are held quarterly, aligned to financial and operational
performance reporting timeframes, and is a committee of the whole with one
appointed member each from the Māori Committee and the Regional Planning
Committee both with voting rights.
Options
assessment
6. The LGA prescribes the
voting requirements for the election of committee chairs and deputy chairs,
including that Council’s choice of voting system to be used must be determined
by resolution. This means that Council needs to resolve the system of voting
before the elections of the committee chairs and deputy chairs can take place.
Section
25
Voting
systems for certain appointments—
(1) This clause
applies to—
(a) the election . of the chairperson
and deputy chairperson of a regional council; and
(b) ….
(c) the election or appointment of the
chairperson and deputy chairperson of a committee; and
(2) If this clause
applies, a local authority or a committee (if the local authority has so
directed) must determine by resolution that a person be elected or appointed by
using one of the following systems of voting:—
(a) the voting system
in subclause (3) (system A):
(b) the voting system
in subclause (4) (system B).
7. The choices of voting
system are:
System
A —
7.1. has the following
characteristics:—
7.1.1. there is a first round of
voting for all candidates; and
7.1.2. if no candidate is
successful in that round there is a second round of voting from which the
candidate with the fewest votes in the first round is excluded; and
7.1.3. if no candidate is
successful in the second round there is a third, and if necessary subsequent,
round of voting from which, each time, the candidate with the fewest votes in
the previous round is excluded; and
7.1.4. in any round of voting, if
2 or more candidates tie for the lowest number of votes, the person excluded
from the next round is resolved by lot.
System
B —
7.2. has the following
characteristics:
7.2.1. there is only 1 round of
voting; and
7.2.2. if 2 or more candidates tie
for the most votes, the tie is resolved by lot.”
Voting
options assessment
8. If System A is adopted the
actual vote will be conducted as follows.
8.1. Nominations for the
position of Chairperson will be called for, which must be supported by a
seconder (being a different person). A Councillor may nominate or second themselves, and
may also nominate more
than one person.
8.2. Once the call for
nominations results in no further nominees, nominations will be closed.
8.3. Each nominee may then be allowed up to 5 minutes
to make a presentation.
8.4. The first round of voting
will then be undertaken by show of hands and with only one vote per Councillor
(i.e. 11 in total).
8.5. If there are three or more
nominees and a majority of Councillors (i.e. 6) does not support one nominee
then the candidate with the fewest votes will be excluded from the next round.
8.6. If 2 or more candidates tie
for the lowest number of votes, the person excluded from the next round will be
resolved by lot. In this instance the names of the tied candidates will be
placed in a suitable container and the Council’s Electoral Officer will
draw a name from the container and this person will be excluded from the next
round of voting.
8.7. A second and further
round(s) of voting will be conducted if necessary, in the same way as described
above.
9. If System B is adopted the
actual vote will be conducted as follows.
9.1. Nominations for the
position of Chairperson will be called for, which must be supported by a
seconder (being a different person). A Councillor may nominate or second
themselves, and may also nominate more than one person.
9.2. Once the call for
nominations results in no further nominees, nominations will be closed.
9.3. Each nominee may then be allowed up to 5 minutes
to make a presentation.
9.4. The only round of voting
will then be undertaken by show of hands and with only one vote per Councillor
(i.e. 11 in total).
9.5. If 2 candidates tie for the
most votes, the tie is resolved by lot. In this instance the names of the tied
candidates will be placed in a suitable container and the Council’s
Electoral Officer, Leeanne Hooper, will draw a name from the container.
The candidate whose name is NOT drawn will be declared to be the committee
chair.
Decision-making process
10. Council and its committees
are required to make every decision in accordance with the requirements of the
Local Government Act 2002 (the Act). Staff have assessed the requirements in
relation to this item and have concluded:
10.1. Council may appoint (LGA sch.7 cl. 30(1)(a)) the committees,
subcommittees, and other subordinate decision-making bodies that it considers
appropriate
10.2. Council can exercise its
discretion and make these decisions without consulting directly with the
community or others having an interest in the decision.
Recommendations
That Hawke’s Bay Regional
Council:
1. Receives and considers the Election
of Corporate and Strategic Committee Chair staff report.
2. Agrees that Council can
exercise its discretion and make decisions on this issue without conferring
directly with the community or persons likely to have an interest in the
decision.
3. Adopts voting system A or B
for the election of the Chair of the Corporate and Strategic Committee as
detailed in Schedule 7 Part 1 Section 25(3) of the Local Government Act 2002.
4. ___ nominates ____ for C&S chair, seconded by ___
5. ___ nominates ____, for C&S chair seconded by ___
6. __ votes for ______________
and __ votes for ______________
7. Appoints _____ as Corporate
and Strategic Committee chair
Authored by:
|
Leeanne Hooper
Team Leader Governance
|
|
Approved by:
Attachment/s
There are no attachments for this
report.
Hawke’s
Bay Regional Council
25 October
2023
Subject: Affixing of Common Seal
Reason for Report
1. The Common Seal of the Council
has been affixed to the following documents and signed by the Chair or Deputy
Chair and Chief Executive or a Group Manager.
|
|
|
Seal
No.
|
Date
|
|
1.1
|
Leasehold Land Sales
1.1.1 Lot 216
DP 6598
CT
C2/336
- Agreement
for Sale and Purchase
1.1.2 Lot
32
DP
6391
CT
E2/1447
- Agreement
for Sale and Purchase
|
4567
4571
|
3
October 2023
17
October 2023
|
|
1.2
|
Staff Warrants
1.2.1 J.
Garcia
M.
Carter
N.
Pettersson
S.
Cupido
H.
Zhang
N.
Bunn
(Delegations
under Resource Management Act 1991 (Sections 34A(1) and 38(1); Maritime
Transport Act 1994 (Section 33G(a); Building Act 2004 (Section 317B);
Biosecurity Act 1993 (Sections 103 and 105); Civil Defence Emergency
Management Act 2002 (s.86-92) and Local Government Act 2002 (Section 177))
1.2.2 L.
Cahalin
M.
Anderson
B.
Leslie
(Delegations
under Resource Management Act 1991 (Sections 34A(1) and 38(1); Soil
Conservation and Rivers Control Act 1941; Land Drainage Act 1908; Local
Government Act 2002 (section 177)) and Civil Defence
Emergency Management Act 2002 (s.86-92) and Local Government Act 2002
(s.177))
1.2.3 H.
Duncan
(Delegations
under the Civil Defence Emergency Management Act 2002 (s.86-92 inclusive) and
Local
Government Act 2002 (section 177))
|
4560
4561
4562
4563
4564
4565
4566
4569
4570
4568
|
21
September 2023
21
September 2023
21
September 2023
21
September 2023
21
September 2023
21
September 2023
3
October 2023
11
October 2023
12
October 2023
4
October 2023
|
2. The Common Seal is used
twice during a Leasehold Land Sale, once on the Sale and Purchase Agreement and
once on the Land Transfer document. More often than not, there is a delay
between the second issue (Land Transfer document) of the Common Seal per property.
This delay could result in the second issue of the Seal not appearing until the
following month.
3. As a result of sales, the
current numbers of Leasehold properties owned by Council are:
3.1 No cross-lease properties
were sold, with 62 remaining on Council’s books.
3.2 No single leasehold
property was sold, with 77 remaining on Council’s books.
Decision-making
Process
4. Council is required to make
every decision in accordance with the provisions of Sections 77, 78, 80, 81 and
82 of the Local Government Act 2002 (the Act). Staff have assessed the
requirements contained within these sections of the Act in relation to this
item and have concluded the following:
4.1 Sections 97 and 88 of the
Act do not apply.
4.2 Council can
exercise its discretion under Section 79(1)(a) and 82(3) of the Act and make a
decision on this issue without conferring directly with the community or others
due to the nature and significance of the issue to be considered and decided.
4.3 That the decision to apply the
Common Seal reflects previous policy or other decisions of Council which (where
applicable) will have been subject to the Act’s required decision-making
process.
Recommendations
That Hawke’s Bay Regional
Council:
1. Agrees that the decisions
to be made are not significant under the criteria contained in Council’s
adopted Significance and Engagement Policy, and that Council can exercise its
discretion and make decisions on this issue without conferring directly with
the community or persons likely to have an interest in the decision.
2. Confirms the action to
affix the Common Seal.
Authored by:
|
Diane Wisely
Executive Assistant
|
Vanessa Fauth
Finance Manager
|
Approved by:
Attachment/s
There are no attachments for this
report.
Hawke’s Bay Regional
Council
25 October
2023
Subject: Report from the Cyclone
Recovery Committee
Reason for Report
1. The following matters were
considered by the Cyclone Recovery Committee on 16 August 2023 and are now
presented for the Council’s information alongside any additional
commentary the Committee Chair wishes to offer.
Agenda
Items
2. The Policy and
Regulation work programmes item provided an update on the Policy, Consents,
Policy Implementation and Compliance work programmes of the Policy and
Regulation Group with a focus on how these work programmes were changing as a consequence
of the effects of Cyclone Gabrielle as well as Council’s own regulatory
requirements from evolving central government priorities and direction.
3. The Biodiversity Hawke's
Bay presentation included a breakdown of the way that Biodiversity Hawke’s
Bay works within the community and explained the ongoing need for the
organisation for operational funding from the Council.
4. The HBRC Recovery update
item provided a general update on all active internal recovery workstreams
carried out by teams across council as well as a verbal update on the Land
Categorisation process to date.
5. The Recovery updates
from central government item provided a summary of Severe Weather Recovery-related
Orders in Council relating to HBRC’s activities including those in effect
and proposed.
6. The Nature-Based
Solutions verbal item updated the Committee on two successful applications
from HBRC to the Ministry for the Environment for feasibility studies in upper
Tukituki and Heretaunga Plains looking at a range of nature-based solutions to
keep water in the catchment for longer and the aim to cooperate with other
Regional Councils who had also received this funding to maximise efficiencies.
7. The Manaaki Whenua -
Rapid assessment of land damage item presented the findings so far by
Manaaki Whenua – Landcare Research from their Rapid Assessment of Land
Damage following Cyclone Gabrielle highlighting the extent of damage caused by
the Cyclone and that in Northern Hawke’s Bay and Gisborne exotic forest
was less effective at preventing landslides than expected.
8. The Telemetry Review
item presented updates on two reports into the performance of the flood
monitoring telemetry system operated by the Council during Cyclone Gabrielle as
well as explaining improvements already made in response to the event.
Decision-making Process
9. Staff have assessed the
requirements of the Local Government Act 2002 in relation to this item and have
concluded that, as this report is for information only, the decision-making
provisions do not apply.
Recommendation
That
Hawke’s
Bay Regional Council receives and notes the Report from the Cyclone Recovery
Committee.
Authored by:
|
Allison Doak
Governance Advisor
|
|
Approved by:
Attachment/s
There are no attachments for this
report.
Hawke’s
Bay Regional Council
25 October
2023
Subject: Report from the Regional
Planning Committee
Reason for report
1. This item provides a
summary of discussions at the 16 August 2023 Regional Planning Committee (RPC)
meeting and the opportunity for the
Co-Chair to add additional context as they wish.
Agenda
items for information
2. The following agenda items
were provided to the RPC for information only as summarised following.
3. The Clifton
to Tangoio Coastal Hazards Strategy and its Mātauranga Māori
workstream updates item presented an update on the progress of Clifton
to Tangoio Coastal Hazards Strategy and the development of its Mātuaranga
Māori workstream which aimed to ensure that the strategy was informed by
Mātuaranga Māori.
4. The Kotahi Plan update item
noted that work on this project had been paused due to the impacts of the
Cyclone Gabrielle and provided an update on Orders in Council and proposals for
Orders in Council with a direct impact on the Policy and Regulation work
programme. An update on the development of Council’s Resilience Plan
Edition 2 was also provided.
5. The Update on
Government's proposed resource management system reforms item provided an
update on the progress of proposed resource management system reforms though
legislative drafting and Parliamentary debate processes. The Spatial Planning
Bill and Natural and Built Environment Bill had progressed through their final
readings on 24 October.
6. The Kotahi
Plan verbal update item noted that work on this project had been
paused due to the impacts of the Cyclone Gabrielle response and recovery on the
community and on staff resourcing.
7. The July 2023 Policy
Projects Update provided an outline of Council’s various resource
management projects underway including appeals and mediation on the TANK Plan
Changes and Plan Change 7, the implementation of the National Policy Statement
on Urban Development 2020 and Cyclone Recovery Planning/
8. The July 2023 Statutory
Advocacy update item presented updates on statutory advocacy projects
Council is currently engaged in. This included national legislative and policy
proposals, the Central Hawke’s Bay District Plan review and other
resource management proposals.
Decision-making process
9. Staff have assessed the
requirements of the Local Government Act 2002 in relation to this item and have
concluded that, as this report is for information only, the decision-making
provisions do not apply.
Recommendations
That
Hawke’s Bay Regional Council receives
and notes the Report and recommendations from the Regional Planning
Committee.
Authored by:
|
Jack Smith-Ballingall
Manager, Central & Internal Relationships
|
Allison Doak
Governance Advisor
|
Approved by:
|
Katrina Brunton
Group Manager Policy &
Regulation
|
|
Attachment/s
There are no attachments for this
report.
Hawke’s
Bay Regional Council
25 October
2023
Subject: Report fom the Clifton to
Tangoio Coastal Hazards Strategy Joint Committee
Reason for report
1. The following matters were
considered by the Clifton to Tangoio Coastal Hazards Strategy Joint Committee
(Joint Committee) on 22 September 2023 and are now presented for the
Council’s consideration alongside any additional commentary the Joint
Committee Chair wishes to offer.
Agenda
items
2. The Current Coastal
Projects paper provided an update on the Rangatira Revetment project, work on
the Maraetotara river at Te
Awanga, the Tonkin + Taylor Coastal Inundation Report and other relevant
projects.
3. The Project Managers
Report identified only one key project risk in relation to project
timelines given delays in progressing the Strategy to notification.
Opportunities for the Joint Committee to engage in central government policy
were highlighted, in particular the Environmental Select Committee’s
Inquiry into climate adaptation (submissions period closes 1 November 2023),
and the National Policy Statement for Natural Hazard Decision-Making
(submissions period closes 20 November 2023). Officials from the Ministry for
the Environment had been invited to meet with the Joint Committee for an
informal discussion following the meeting where these opportunities and
interaction more broadly were further explored. It was agreed that the
Technical Advisory Group (TAG) would advise the Joint Committee on how best to
engage in these processes alongside the work of the Councils who may be
preparing their own submissions.
4. The Communications and
Engagement Plan 2023-2024 Report identified the strategic elements of the
plan for engaging with key stakeholders between now and notification of the
Strategy in August 2024. A key outcome is to ensure that the Strategy when
notified is broadly understood to support effective engagement on the document.
This plan is now in place and guiding the actions of TAG. Next steps are to
fine tune activity and costings for key engagement tactics and to commence
engagement activity in accordance with the Plan.
5. The Hawke’s Bay
Climate Change Adaptation Initiatives Stocktake presented a first draft of
a stock take exercise to identify current governance structures and projects
related to climate adaptation across the Councils. While preliminary and
focused on coastal areas only, the exercise has highlighted the wide range of
initiatives and projects currently underway. In some cases, it may be
beneficial to improve coordination of work programmes and interconnectivity.
Decision-making process
6. Staff have assessed the
requirements of the Local Government Act 2002 in relation to this item and have
concluded that, as this report is for information only, the decision-making
provisions do not apply.
Recommendation
That
Hawke’s
Bay Regional Council
receives and notes the Report from the Clifton to Tangoio Coastal Hazards
Strategy Joint Committee.
Authored by:
|
Simon Bendall
Coastal Hazards Strategy Project
Manager
|
|
Approved by:
|
Chris Dolley
Group Manager Asset Management
|
|
Attachment/s
There are no attachments for this
report.
Hawke’s Bay Regional
Council
25 October
2023
Subject: Investment Strategy
1.
That Hawke’s Bay Regional Council excludes the public from
this section of the meeting, being Agenda Item 12 Investment Strategy with the
general subject of the item to be considered while the public is excluded. The
reasons for passing the resolution and the specific grounds under Section 48
(1) of the Local Government Official Information and Meetings Act 1987 for the
passing of this resolution are:
|
General
subject of the item to be considered
|
Reason
for passing this resolution
|
Grounds
under section 48(1) for the passing of the resolution
|
|
Investment Strategy
|
s7(2)(b)(ii) That the
public conduct of this agenda item would be likely to result in the
disclosure of information where the withholding of that information is
necessary to protect information which otherwise would be likely unreasonably
to prejudice the commercial position of the person who supplied or who is the
subject of the information.
s7(2)(i) That the public
conduct of this agenda item would be likely to result in the disclosure of
information where the withholding of the information is necessary to enable
the local authority holding the information to carry out, without prejudice
or disadvantage, negotiations (including commercial and industrial
negotiations).
s7(2)(j) That the public
conduct of this agenda item would be likely to result in the disclosure of
information where the withholding of the information is necessary to prevent
the disclosure or use of official information for improper gain or improper
advantage.
|
The Council is specified,
in the First Schedule to this Act, as a body to which the Act applies.
|
2.
That
Scott Hamilton participates in the Public Excluded session as subject matter
expert and Council advisor.
Authored by:
Approved by:
|
Susie Young
Group Manager Corporate Services
|
|
Hawke’s
Bay Regional Council
25 October
2023
Subject: Application to obtain credit rating
That
Hawke’s Bay Regional Council excludes the public from this section of the
meeting, being Agenda Item 13 Application to obtain credit rating with the
general subject of the item to be considered while the public is excluded. The
reasons for passing the resolution and the specific grounds under Section 48
(1) of the Local Government Official Information and Meetings Act 1987 for the
passing of this resolution are:
|
General
subject of the item to be considered
|
Reason
for passing this resolution
|
Grounds
under section 48(1) for the passing of the resolution
|
|
Application to obtain
credit rating
|
s7(2)(i) That the public
conduct of this agenda item would be likely to result in the disclosure of
information where the withholding of the information is necessary to enable
the local authority holding the information to carry out, without prejudice
or disadvantage, negotiations (including commercial and industrial
negotiations).
|
The Council is specified,
in the First Schedule to this Act, as a body to which the Act applies.
|
Authored by:
|
Jess Bennett
Senior Manager - Finance Recovery
|
Susie Young
Group Manager Corporate Services
|
Approved by:
Hawke’s
Bay Regional Council
25 October
2023
Subject: Sale of Raffles Street
building
That
Hawke’s Bay Regional Council excludes the public from this section of the
meeting, being Agenda Item 14 Sale of Raffles Street building with the general subject
of the item to be considered while the public is excluded. The reasons for
passing the resolution and the specific grounds under Section 48 (1) of the
Local Government Official Information and Meetings Act 1987 for the passing of
this resolution are:
|
General
subject of the item to be considered
|
Reason
for passing this resolution
|
Grounds
under section 48(1) for the passing of the resolution
|
|
Sale of Raffles Street
building
|
s7(2)(i) That the public
conduct of this agenda item would be likely to result in the disclosure of
information where the withholding of the information is necessary to enable
the local authority holding the information to carry out, without prejudice
or disadvantage, negotiations (including commercial and industrial
negotiations).
|
The Council is specified,
in the First Schedule to this Act, as a body to which the Act applies.
|
Authored by:
|
Hugh Reyburn
Corporate Project Manager
|
|
Approved by:
|
Susie Young
Group Manager Corporate Services
|
|
Hawke’s
Bay Regional Council
25 October
2023
Subject: Risk and Audit Committee
Chair remuneration
That
Hawke’s Bay Regional Council excludes the public from this section of the
meeting, being Agenda Item 15 Risk and Audit Committee Chair remuneration with the
general subject of the item to be considered while the public is excluded. The
reasons for passing the resolution and the specific grounds under Section 48
(1) of the Local Government Official Information and Meetings Act 1987 for the
passing of this resolution are:
|
General
subject of the item to be considered
|
Reason
for passing this resolution
|
Grounds
under section 48(1) for the passing of the resolution
|
|
Risk and Audit Committee
Chair remuneration
|
s7(2)(a) That the public
conduct of this agenda item would be likely to result in the disclosure of
information where the withholding of the information is necessary to protect
the privacy of natural persons.
|
The Council is specified,
in the First Schedule to this Act, as a body to which the Act applies.
|
Authored by:
|
Susie Young
Group Manager Corporate Services
|
|
Approved by:
Hawke’s
Bay Regional Council
25 October
2023
Subject: Confirmation of Public Excluded Minutes
That
Hawke’s Bay Regional Council excludes the public from this section of the
meeting being Agenda Item 16 Confirmation of Public Excluded Minutes with the general
subject of the item to be considered while the public is excluded. The reasons
for passing the resolution and the specific grounds under Section 48 (1) of the
Local Government Official Information and Meetings Act 1987 for the passing of
this resolution are:
|
General
subject of the item to be considered
|
Reason
for passing this resolution
|
Grounds
under section 48(1) for the passing of the resolution
|
|
Recommendation from the
Corporate & Strategic Committee - HBRIC Chairperson Appointment
|
s7(2)(a) That the public
conduct of this agenda item would be likely to result in the disclosure of
information where the withholding of the information is necessary to protect
the privacy of natural persons
|
The Council is
specified, in the First Schedule to this Act, as a body to which the Act
applies.
|
Authored by:
|
Leeanne Hooper
Team Leader Governance
|
|
Approved by:
|
Desiree Cull
Strategy and Governance Manager
|
|
