Minutes of an Extraordinary meeting of the Regional Council

Date:                                    2 August 2023

Time:                                    3.30pm

Venue:

Council Chamber Hawke's Bay Regional Council 159 Dalton Street NAPIER

Present:                              Cr H Ormsby, Chair

Cr W Foley, Deputy Chair (online)

Cr X Harding

Cr T Hokianga (online)

T Hopmans, RPC Co-chair (online)

K Kawana, Māori Committee Co-chair

Cr C Lambert

Cr J Mackintosh

M Paku, Māori Committee Co-chair

Cr D Roadley

Cr S Siers

Cr J van Beek

Cr M Williams

In Attendance:                 N Peet – Chief Executive

P Munro – Te Pou Whakarae

S Young – Executive Officer Recovery

K Brunton – Group Manager Policy and Regulation

C Dolley – Group Manager Asset Management

L Hooper – Team Leader Governance

A Siddles – Acting Group Manager Corporate Services

J Bennett – Senior Manager - Finance Recovery

L McPhail – HBRC Recovery Manager

1. Welcome/Karakia/Apologies/Notices

The Chair welcomed everyone and Mike Paku led a karakia to open the meeting.

It was noted that Councillor Neil Kirton would join the meeting online if able.

2. Conflict of interest declarations

There were no conflicts of interest declared.

3.

Cost-share Agreement with Central Government

RC42/23

Resolution

That Hawke’s Bay Regional Council excludes the public from this section of the meeting, being Agenda Item 3 Cost-share Agreement with Central Government with the general subject of the item to be considered while the public is excluded. The reasons for passing the resolution and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are:

General subject of the item to be considered	Reason for passing this resolution	Grounds under section 48(1) for the passing of the resolution
Cost-share Agreement with Central Government	s7(2)(g) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to maintain legal professional privilege. s7(2)(i) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to enable the local authority holding the information to carry out, without prejudice or disadvantage, ongoing negotiations (including commercial and industrial negotiations).	The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

van Beek/Williams

CARRIED

The meeting moved into public excluded session at 3.35pm and out of public excluded session at 5.04pm

Closure:

There being no further business the Chair declared the meeting closed at 5.04pm on Wednesday, 2 August 2023.

Signed as a true and correct record.

Date: by HBRC resolution 30 August 2023                   Chair: Hinewai Ormsby