Minutes of a meeting of the Māori Committee

Date:                                    Wednesday 3 May 2023

Time:                                    9.00am

Venue:

Council Chamber Hawke's Bay Regional Council 159 Dalton Street NAPIER

Present:                                 M Paku (Heretaunga) (Co-chair)

K Kawana (Wairoa) (Co-chair) virtually from 9.32am

M Apatu (Heretaunga)

B Barber (Ngati Kahungunu Iwi) virtually from 9.30am

P Eden (Te Whanganui-a-Orotū)

Cr W Foley virtually

R Hiha (Te Whanganui-a-Orotū)

R Maaka (Tamatea)

Cr H Ormsby (left at 10.36am)

A Te Whaiti (Heretaunga)

P Kelly (Kahungunu Executive)

H Mita (Wairoa) virtually

A Robin (Te Whanganui-a-Orotū)

P Sciascia (Tamatea)

R Maaka (Tamatea)

Cr T Hokianga virtually from 10.11am

D Smith (Tamatea) virtually from 9.22am

Cr M Williams (left at 10.08am)

In Attendance:                 B Bayfield – Interim Chief Executive

P Munro -- Te Pou Whakarae

C Dolley – Group Manager Asset Management

I Maxwell – Group Manager Integrated Catchment Management

S Young – Group Manager Corporate Services

P Martin – Senior Governance Advisor

A Doak – Governance Advisor

? Tomoana – Heretaunga Taiwhenua

S Smith – Heretaunga Taiwhenua

N Heath –  Area Manager Northern Hawke's Bay (online)

1. Welcome/Karakia /Apologies

The Chair welcomed everyone and Api Robin offered a karakia to open.

Resolution

MC8/23       That apologies for absence from Haami Hilton and Cr Charles Lambert be accepted.

Eden/Robin

CARRIED

The Chair gave notice that the meeting today will be compressed to finish by 10.30am to allow time for those who wish to attend Pat Magill’s tangi at 11am.

2. Conflict of interest declarations

There were no conflicts of interest declared.

3.	Alternate member appointments
MC9/24	Resolution That Ana Te Whaiti be appointed as a member of the Māori Committee for the meeting of 3 May 2023 as a short term replacement on the Committee for Haami Hilton. Robin/Sciascia CARRIED

4.         Confirmation of Minutes of the Māori Committee meeting held on 8 February 2023

MC10/25

Resolution Minutes of the Māori Committee meeting held on Wednesday, 8 February 2023, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record. Ormsby/Hiha CARRIED

5.	Call for minor items not on the agenda
	No matters were raised

6.	Nomination of Māori Committee representatives to Council’s committees
	Pieri Munro introduced the item, which was taken as read. Discussions and queries covered: · The Cyclone Recovery Committee (CRC) will consider elements of what EICC was responsible for as well as the implementation of HBRC’s Environmental Resilience (recovery) plan. CRC will make recommendations to the Regional Council for decisions. · CRC membership suggested to cover those areas most impacted by Cyclone Gabrielle. For continuity and representation at the same level as the RPC reps being the Co-chair and Deputy Co-chair - Co-chairs recommended. · National Recovery Taskforce is understood to be the link between Cabinet and Matariki as the Regional Recovery Agency (RRA). The HBRC Environmental Resilience Plan was submitted to the RRA as an input to the phase 1 Regional Recovery Plan – along with TLA and others’ locality plans, etc. · Recovery decision-making processes are not yet clear, however central government has committed to locally led recovery, particularly to ensure that local community views are heard and incorporated into plans.
MC11/26	Resolutions That the Māori Committee: 1.      Receives and considers the Nomination of Māori Committee representatives to Council’s Committees staff report. 2.      Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community or persons likely to have an interest in the decision. 3.      Nominates the following representatives for appointment: 3.1.       Katarina Kawana and Peter Eden as members of the Cyclone Recovery Committee. Robin/Apatu CARRIED 3.2        Roger Maaka and Paul Kelly as members of the Climate Action Joint Committee, and Marei Apatu as alternate. 4.      The Māori Committee recommends that Hawke’s Bay Regional Council confirms: 4.1.       the appointments to the Climate Action Joint Committee and the Cyclone Recovery Committee as detailed in 3. above. Paku/Robin CARRIED

8.	Spatial climate vulnerability assessment
	Item not considered

9.	Cyclone Gabrielle – response, recovery and reviews
	Chris Dolley, Susie Young and Iain Maxwell provided a presentation and discussions covered: · Key stopbank breaches caused by overtopping for a period of time causing erosion and eventual breach or hole. · Actual cyclone rainfall figures might be up to 20% higher due to the effects of wind at collection sites, and were significantly higher (in some cases double) than forecast by MetService. · Suggested that the ‘old’ siren systems are reactivated. · Ongoing conversations been happening with River Managers and central government about a flood protection scheme in Wairoa since Bola. HBRC sent additional staff to Wairoa before the cyclone struck. · By 28 February, temporary bunding was in place in high risk areas and a rapid rebuild programme established to repair affected stopbanks. The stopbank network is expected to be back to its pre-cyclone state by mid-July. Another 30km or so of weakened stopbank could take up to 6 months to fix. · Cyclone reviews will include an independent review of the Civil Defence response and an independent review of the performance of HBRC’s flood and drainage networks during the cyclone, with Interim CE Bill Bayfield finalising the Terms of Reference inclusive of consultation with Māori working with the Māori Partnerships team. Māori Committee would like input into the ToR as well. · Waterways maintenance (incl. pumping stations) will be part of the independent HBRC review. · The Committee requested a workshop about HBRC’s flood control and drainage schemes and how they operate prior to community engagement for the review. · The river level monitoring network has been fully repaired / reinstated. · Custom flood models for each river use synthetic forecast data from Metservice.
MC12/23	Resolution That the Māori Committee receives and notes the Cyclone Gabrielle – response, recovery and reviews staff report. Paku/Robin CARRIED

10.	Discussion of minor items not on the agenda
	No matters were raised

7.	Take ripoata ā takiwā – Taiwhenua representatives' updates
	The item was taken as read and members advised to raise questions directly with authors.
MC13/27	Resolution That the Māori Committee receives and notes the Take ripoata ā takiwā – Taiwhenua reports. Robin/Eden CARRIED

Pieri Munro offered a karakia to close the meeting.

Closure:

There being no further business the Chair declared the meeting closed at 10.41am on 3 May 2023.

Signed as a true and correct record.

Date: by Māori Committee resolution 2 August 2023 Chair: Mike Paku