Minutes of an Extraordinary meeting of the HB Civil Defence Emergency Management Group Joint Committee

Date:                           9 March 2023

Time:                          3.00pm

Venue:

Council Chamber Hawke's Bay Regional Council 159 Dalton Street NAPIER

Present:                     Cr H Ormsby – Chair

Mayor A Walker

Mayor C Little (online)

Mayor K Wise (online)

Mayor S Hazlehurst (online)

In Attendance:        P Munro – HBRC Acting Chief Executive

D Tate – CHBDC Chief Executive, CDEM CEG Chair

N Bickle – HDC Chief Executive (online)

I Maxwell – HBRC Group Manager Integrated Catchment Management

C Dolley – HBRC Group Manager Asset Management

K Tipuna – WDC Chief Executive (online)

J Park – NZ Police Eastern District Superintendent

L Hooper – HBRC Team Leader Governance

I Macdonald – CDEM Group Controller

E Lennan – CDEM Team Leader Emergency Management Operational Readiness (online)

Paul Renshaw – NEMA, Regional Emergency Management Advisor

1. Welcome/Karakia /Apologies/Notices

The Chair welcomed everyone to the meeting and opened with a karakia.

The Chair noted that Hawke’s Bay remains in a National state of emergency and acknowledged the widespread and devastating impacts of Cyclone Gabrielle on the region’s communities.

2. Conflict of Interest Declarations

There were no conflicts of interest declared.

4.	Cyclone Gabrielle Response to date
	Doug Tate spoke to the item on behalf of the Civil Defence Emergency Management Coordinating Executive Group. · Loss of marae and urupa has hit the Māori community particularly hard. · Connections to 28 isolated rural communities have been established, led by the Defence Force, and now on a 7-day schedule of resupply supported by the supply hub at the showgrounds in Hastings. · NCC wastewater treatment plant is still inoperable and could remain that way for weeks or months, which is also impacting on industries based in Awatoto. · Mobile community hubs at Pakowhai and Twyford are managed by Hastings District Council. · Police, ensuring communities are feeling safe including using mobile bases. Going into recovery will look at where specialist resources are directed. Command Centre will continue running 24/7 for the time being. · Safety concerns remain at Omarunui and Moteo and NZ Police deploying mobile resources.
CDE18/23	Resolution That the Hawke’s Bay Civil Defence Emergency Management Group Joint Committee receives and notes the Cyclone Gabrielle response to date staff report. Walker/Hazlehurst CARRIED

5.	Hawke's Bay Cyclone Gabrielle Recovery framework
	Nigel Bickle spoke to the report, which was taken as read, noting: · Proposed recovery approach aligns with regional recovery strategy and acknowledges that recovery must be locally based. · Be clear about recovery being a multi-agency collaboration
CDE20/23	Resolutions That the Hawke’s Bay Civil Defence Emergency Management Group Joint Committee: 1.      Receives and considers the Hawke's Bay Cyclone Gabrielle Recovery framework staff report. 2.      Approves the proposed Hawke’s Bay Cyclone Gabrielle Recovery framework as detailed, providing for its implementation by the Matariki Governance Group. Hazlehurst/Little CARRIED

6.

Cyclone Gabrielle Interim Recovery Manager appointment

CDE21/23

Resolution

That the Hawke’s Bay Civil Defence Emergency Management Group Joint Committee excludes the public from this section of the meeting, being Agenda Item  6 Cyclone Gabrielle Interim Recovery Manager appointment, with the general subject of the item to be considered while the public is excluded. The reasons for passing the resolution and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are:

General subject of the item to be considered	Reason for passing this resolution	Grounds under section 48(1) for the passing of the resolution
Cyclone Gabrielle Interim Recovery Manager appointment	s7(2)(a) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to protect the privacy of natural persons. s7(2)(i) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to enable the local authority holding the information to carry out, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

Walker/Ormsby

CARRIED

The meeting went into public excluded session at 3.46pm and out of public excluded session at 3.49pm

3.                      Confirmation of Minutes of the HB Civil Defence Emergency Management Group Joint Committee meeting held on 28 November 2022

CDE18/23

Resolution Minutes of the HB Civil Defence Emergency Management Group held on Monday, 28 November 2022, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record. Walker/Ormsby CARRIED

Pieri Munro led a karakia to close the meeting.

Closure:

There being no further business the Chair declared the meeting closed at 3.50pm on Thursday 9 March 2023.

Signed as a true and correct record.

Date: 28 April 2023 HB CDEM Group Joint Committee resolution Chair: Hinewai Ormsby