Minutes of a Meeting of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee

Date:                                    Friday 23 September 2022

Time:                                    10.00am

Venue:

Council Chamber Hawke's Bay Regional Council 159 Dalton Street NAPIER

Present:                              Cr J van Beek – HBRC - Chair

Cr R Barker – HBRC

Cr A Redstone – HDC

Cr M Dixon – HDC

Cr H Browne – NCC

Cr K Price – NCC

A Hiha – Mana Ahuriri Trust

T Hopmans - Maungaharuru Tangitū Trust (from 10.19am)

Alternates:                                     Cr A Corban – HDC

Cr N Simpson – NCC

In Attendance:                 C Dolley – HBRC Group Manager Asset Manager

S Young – HBRC Group Manager Corporate Services

S Bendall – Traverse Environmental, Project Manager

A Crispin – HBRC

M Clews - HDC

J  Beya - HBRC

M Thomsen - HBRC

P Martin – HBRC Senior Governance Advisor

1. Welcome/Karakia /Apologies/Notices

The Chair welcomed everyone and Allana Hiha opened the meeting with a karakia.

Chair advised that the Heretaunga Tamatea Settlement Trust has appointed a new member to the Committee – Gilvrey Mohi, who is an apology for today’s meeting.

Resolution

CLI35/22      That the apologies for absence from Crs Annette Brosnan, Hinewai Ormsby and Tania Kerr and Gilvrey Mohi be accepted.

van Beek/Corban

CARRIED

2. Conflict of Interest declarations

There were no conflicts of interest declared.

3.         Confirmation of Minutes of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee meeting held on 15 August 2022.

CLI36/22

Resolution Minutes of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee meeting held on Monday, 15 August 2022, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record. Redstone/Price CARRIED

4.	Actions from previous Joint Committee meetings
	Chris Dolley introduced the item and noted that the review of the Joint Committee’s Terms of Reference will be undertaken by the incoming TAG members after the election.
CLI37/22	Resolution That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the Actions from previous Joint Committee meetings staff report. Barker/Hiha CARRIED

5.	Call for Minor Items not on the agenda
	No matters were raised

6.	The Future of Our Coastline Consultation update
	Chris Dolley introduced this item and noted: · 60 submissions were received, 87% in support of HBRC taking on the lead role for Coastal Strategy implementation · Six people spoke at the submission hearing – there was a call for urgent action on coastal hazards · Coastal monitoring methods were raised – TAG meets regularly to discuss coastal matters including erosion. The public can contact their local Council staff about such matters and they will be passed through to TAG. · Opportunity for photo location monitoring was noted and also that HBRC regularly monitors designated cross sections to track coastal changes.
CLI38/22	Resolution That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes The Future of our coastline update staff report. Redstone/Price CARRIED

7.	Project Manager's update
	Simon Bendall introduced this item and noted: · Project tracking well overall with no high risk areas identified in this report · Two areas identified as being under pressure; the timeline which is targeting August 2023 to get the Strategy notified, and Communication/ engagement, noting that mana whenua engagement is low and significant comms and engagement activities will be required in the coming months.
CLI39/22	Resolution That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the Project manager’s update. Barker/Corban CARRIED

8.	Mātauranga Māori Workstream Scope
	Simon introduced this item and highlighted: · Proposed scope for this workstream is presented for endorsement by the Joint Committee – these have been developed with input from several members of the Joint Committee, the HBRC Māori partnership team and external contractor expertise · The scope is not fixed – it can and may well evolve over time · There are three key outputs - it is now planned to engage the consultants needed and to get started on this workstream should the scope receive support from the Joint Committee · This workstream will be interacting with the Kotahi project to seek synergies and share information and resources
CLI40/22	Resolution That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the Mātauranga Māori Workstream Scope staff report and endorses the Mātauranga Māori Workstream scope as attached. Dixon/Price CARRIED

9.	Interim management response plan
	Simon Bendall introduced this item and noted: · From the beginning it has been explicit that the Strategy development process does not slow down or prevent individual councils from undertaking planned works on the coast as and if required. · The proposed interim management response plan is intended to provide greater clarity and articulate how urgent coastal hazards will be managed until the Strategy is implemented · Note that RMA allows emergency works to be undertaken without resource consent, which can then be sought retrospectively. Resource consenting will always be required for works of this nature on the coast. · Seeking endorsement to develop the plan · Suggested that the plan could benefit from having an overall doctrine outlining who leads it and under what philosophy, and that the philosophy is ‘as if the Strategy is in place’ · There is tension between what needs to done in the short term versus what should not be considered until the Strategy is in place · Mātauranga Māori workstream will also inform the interim management response plan.
CLI41/22	Resolution That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the Interim management response plan staff report. Simpson/Redstone CARRIED

10.	Current coastal projects update
	Chris Dolley introduced the item and discussions covered: · NCC continues to progress delivery of Whakarire Ave revetment · Westshore sand deposition consent expires in 2027, however it is a complex matter and work on the consent renewal is already underway. The ongoing renourishment impacts on rocks and reefs north of Tangoio beach need to be considered. · Short terms solutions for erosion control at Whirinaki are being investigated. · Coastal inundation study is currently being carried out by Tonkin + Taylor. Inundation describes short term events – floods last longer.
CLI42/22	Resolution That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives the Current coastal projects update. Hopmans/Simpson CARRIED

11.	Communication and engagement update
	Simon introduced the item and discussions noted: · Rumours that there is a lack of certainty/clarity about the Strategy so another round of community engagement is proposed in November 2022 with a pamphlet letterbox drop and drop-in sessions in the communities involved. · An updated communication plan for November 2022 through to August 2023 is being created. · Consistent messaging is required whatever media channel is being used. · Suggest a large roadside sign/billboard be used in appropriate areas including Whirinaki.
CLI43/22	Resolution That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the Communication and engagement update. Dixon/Price CARRIED

12.	Discussion of Minor Matters not on the agenda
	No items were raised.

Allana Hiha offered a karakia to close the meeting.

Closure:

There being no further business the Chair declared the meeting closed at 11.13am on Friday, 23 September 2022.

Signed as a true and correct record.

Date: 7 October 2022                                                          Chair: Jerf van Beek and HBRC CE: James Palmer