Minutes of Clifton to Tangoio Coastal Hazards Strategy Joint Committee

1. Welcome/Karakia /Apologies/Notices

The Chair welcomed everyone to the meeting and Allana Hiha opened it with a karakia.

Resolution

That the apology for absence from Councillors Hinewai Ormsby and Martin Williams and NCC Councillor Keith Price be accepted, and apology for lateness from Cr Rick Barker

van Beek/Redstone

CARRIED

2. Conflict of Interest Declarations

Two possible conflicts were raised by Allana Hiha and Tania Kerr. These were briefly discussed and acknowledged as minor/of no consequence.

3. Confirmation of minutes of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee meeting held on 3 June 2022

CLI24/22

Resolution:

Minutes of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee meeting held on Friday, 3 June 2022, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record.

van Beek/Redstone

CARRIED

Actions from previous Joint Committee meetings

The item was taken as read

CLI25/22

Resolution:

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the Actions from previous Joint Committee meetings staff report.

Hiha/Dixon

CARRIED

Doug Dickson deputation - Whirinaki erosion

Chair introduced Doug Dickson who provided an update on the present erosion situation at Whirinaki Beach where he lives, highlighting:

· Recent weather events have damaged the beach including the motorbike access ramp being washed away

· Some residents are living in fear of losing everything through managed retreat noting the recent Tonkin+Taylor (T+T) report. This seems to consider the HB coastline as being all the same. Whirinaki is some 9m above sea level, Haumoana one metre above; very different areas

· Whirinaki beach ‘comes and goes’ with shingle renourishment at Westshore helping the beach at times

· Better communication with beach residents would be helpful. Local pamphlet drops have been successful in the past and could be done again- specifically about Whirinaki

· Uncertainty about the Coastal strategy is fuelling fears

CLI26/22

Resolution:

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the Doug Dickson deputation - Whirinaki Erosion deputation.

van Beek/Kerr

CARRIED

The Future of our coastline update

Chris Dolley introduced this item, highlights and discussions included:

· Consultation has been carried out throughout July on quite a narrow scope – should HBRC take sole charge of the Coastal Strategy?

· Significant publicity was utilised including 3500 postcards being sent out to coastal addresses

· 59 submissions were received with 86% of these supporting the proposal for HBRC to take charge of the strategy

· Modest number of submissions could be taken as tacit support of the proposal however it may also be a sign that communities not living on the coastline are not interested in the strategy.

· Ongoing communication is a key factor

· The Joint Committee has not made a submission in support of the proposal as it has already stated its position by approving the consultation

· A one page letter of support for the proposal from the Joint Committee is to be forwarded to HBRC

· Tania Kerr advised that her husband had completed a submission – this was not viewed as a conflict of interest

CLI27/22

Resolution:

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee:

1. Receives and notes The Future of our coastline update staff report

2. Provides a brief statement of support for the Future of our coastline proposal to the Hawke’s Bay Regional Council.

Barker/Kerr

CARRIED

Current coastal projects update

Chris Dolley introduced this item highlighting:

· Whakarire Ave. Napier – work should commence in March 2023

· Westshore sand deposition area – renewal of the consent is on hold through a lack of funding at present, however it is still viewed as a priority. It may take 2/3 years to complete the process

· Erosion in the Whirinaki – North Shore Road area is an ongoing problem with locals frustrated by a perceived lack of action. This matter will be discussed at a TAG meeting shortly. Pan Pac mill have offered a significant shingle resource to alleviate the situation

· Can the Whirinaki community do anything without a consenting process being necessary? There is an existing consent in place that allows for ‘beach scraping’ for the Haumoana / Te Awanga area. There are also emergency provisions in the Resource Management Act and this aspect will be looked into

· HBRC taking on the sole responsibility for the Coastal Strategy is based on HBRC being able to undertake/deliver practical solutions for issues such as the Whirinaki/ North Shore Road issue

· HBRC cannot implement the Coastal Strategy until that has been approved (incl. funding ramifications) following community consultation in 2024. Staff are working now to ensure that any consenting required at that stage is on schedule

· What is required now to address Whirinaki issues is a very localised, specific and rapid response prior to 2024. Staff could provide some options for remedial work in the short term. TAG will report back to the Joint Committee regarding any progress/scoping of matters relating to Whirinaki

CLI28/22

Resolution:

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives the Current coastal projects update.

van Beek/Kerr

CARRIED

Triggers workstream update

Simon Bendall introduced this item and reminded Committee members about the signals, triggers and threshold process, highlighting:

· Thresholds are the circumstances arising from coastal hazards that we want to avoid / not see happen. Draft thresholds are now being considered - these have been developed with input from TAG, Council asset teams and from the community through a series of workshops held over the past nine months

· Thresholds are being established at ‘coastwide’ and individual cell level.

· The draft thresholds were tabled for any feedback, with a view to finalising them shortly by reporting back to a community workshop. The thresholds will then form part of the consultation process for the full Strategy in 2023.

CLI29/22

Resolution:

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and considers the Triggers workstream update.

van Beek/Browne

CARRIED

Mātauranga Māori workstream development update

Simon Bendall introduced this item highlighting:

· This workstream is looking to achieve more effective tangata whenua engagement and to look at ways that Mātauranga Māori could inform the Strategy going forward

· A working group has met twice to look at how this workstream can progress including identifying a ‘cultural values framework’ and gathering resources to carry out engagement with tangata whenua

· Draft workstream scope could be available at the next Joint Committee meeting

CLI30/22

Resolution:

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the Mātauranga Māori workstream development update.

Redstone/Kerr

CARRIED

10.

Managed Retreat workstream update

Chris Dolley introduced this item highlighting:

· Tonkin+Taylor (T+T) Managed Retreat report has been publicly released. It describes one of the options available to address long term coastal hazards matters so that we can better understand the option.

· Following a request from the Joint Committee, TAG will provide information to the Joint Committee about how similar coastal hazards are being addressed elsewhere/globally.

CLI31/22

Resolution:

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the Managed Retreat workstream update.

Hiha/Kerr

CARRIED

11.

Project Manager's update

Simon Bendall introduced this item highlighting:

· Coastal Strategy started in 2014. No physical changes have been carried out to date; plans and processes have been progressed

· The pace/ effectiveness of the strategy was discussed – in particular would more funding have led to faster implementation. There have been/are constraints on staff availability and Council processes themselves have taken time to work through

· The coming year (assuming HBRC take on sole responsibility for the strategy) will be crucial- gathering more information and preparing for the time when the strategy is ready to be implemented

· The community now has an understanding of what coastal hazards are and how these could be mitigated. There is a clear plan being developed and the governance structure for implementation has been agreed in principle.

· Physical works under the strategy will not commence until HBRC has completed and adopted its 2024 Long Term Plan to confirm implementation details.

· The Joint Committee’s role going forward will be to recommend a Coastal Strategy when this is finalised – recommending to HBRC who will be responsible for the Strategy and its implementation

· At the next meeting of the Joint Committee there will be an agenda item regarding the Committee’s future responsibilities following the outcome of HBRC’s public consultation process on its role for Strategy implementation.

CLI32/22

Resolution:

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the Project Manager’s update.

Barker/Browne

CARRIED

The meeting went into public excluded session at 12.13pm and out of public excluded session at 12.14pm.

12.

Confirmation of the 3 June 2022 Public Excluded Minutes

CLI33/22

Resolution:

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee excludes the public from this section of the meeting being Confirmation of Public Excluded Minutes Agenda Item 12 with the general subject of the item to be considered while the public is excluded. The reasons for passing the resolution and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are:

General subject of the item to be considered

Reason for passing this resolution

Grounds under section 48(1) for the passing of the resolution

Tonkin + Taylor Hawke's Bay Coastal Strategy Implementation approaches and indicative costs for planned retreat

7(2)s7(2)(d) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to avoid prejudice to measures protecting the health or safety of members of the public

7(2)s7(2)(j) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage

7(2)s7(2)(e) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to avoid prejudice to measures that prevent or mitigate loss to members of the public

The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

Barker/Browne

CARRIED

12. Confirmation of Public Excluded Minutes of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee meeting held on 3 June 2022

Public Excluded minutes of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee meeting held on Friday, 3 June 2022, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record.

Resolution

CLI34/22 That the meeting moves out of public excluded session.

Barker/Redstone

CARRIED

Closure:

There being no further business the Chairman declared the meeting closed at 12.14pm on Monday, 15 August 2022. Allana Hiha closed the meeting with a karakia

Signed as a true and correct record.

DATE: ................................................ CHAIRMAN: ...............................................