Minutes of Regional Council Meeting - Wednesday, 29 June 2022

1. Welcome/Karakia/Apologies/Notices

The Chair welcomed everyone to the meeting and Pieri Munro led the group in opening with a karakia.

Resolution

RC49/22 That the apology for absence from Councillor Jerf van Beek be accepted.

Foley/Foss

CARRIED

2. Conflict of Interest Declarations

There were no conflicts of interest declared.

3. Confirmation of Minutes of the Regional Council meeting held on 25 May 2022

RC50/22

Resolution

Minutes of the Regional Council meeting held on Wednesday, 25 May 2022, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record.

Taylor/Foley

CARRIED

Follow-ups from previous Regional Council meetings

The item was taken as read.

RC51/22

Resolution

That Hawke’s Bay Regional Council receives and notes the Follow-ups from previous Regional Council meetings.

Williams/Kirton

CARRIED

Significant organisational activities looking forward through July 2022

James Palmer introduced the item and noted that Tourism Infrastructure funding was granted by central government for further development of Waitangi Regional Park including power to the marquee site and toilet facilities.

· A request was made to provide details of the locations of Te Uru Rakau One Billion Trees plantings.

· In response to a query about Karamū catchment water quality monitoring Iain Maxwell advised that eDNA sampling results will be made available publicly once interpreted. Mr Maxwell further advised that LAWA is a portal to Council’s scientific data and that the data collected by citizen scientists is not owned or controlled by HBRC.

· The data collected for the Karamū Catchment, although it has a rural focus, is linked in to the work of the new Karamū Urban Catchment Advisor Andy McCall.

· By September this year all water takes >20 l/s need to be connected with telemetry and HBRC staff are working with those water users to ensure they meet that deadline.

· In relation to the MPI Integrated Farm Planning Accelerator Fund applications, Iain Maxwell advised that the application was is supporting the catchment groups to obtain funding themselves, to create farm plans and employ and engage coordinators to help them with their plans.

· In response to a query about funding for flood response Iain Maxwell advised the work being done is to connect flood affected landowners in the Wairoa Collective with funding available.

· Installation of cameras on the Wairoa flood network will be very helpful in assessing river conditions in real time.

· The dedication and genuine enthusiasm of HBRC staff to get behind the Kotahi plan was acknowledged.

· Survey going out to all FEMP holders to learn whether there are mechanisms, including ways to eliminate the peaks and troughs in workloads, to improve the process of having those submitted for the regular review cycles to improve the ability for everyone to meet deadlines.

· In response to a query about TANK plan expectations, James Palmer advised that in 2012 when the project plan was implemented it was envisaged that it would be a 5 year process leading to notification in 2017. Delays caused by the longer and more work intensive Tukituki Plan Change 6 and Ruataniwha water storage projects meant that it wasn’t until 2019 that the TANK collaborative stakeholder group submitted the proposed TANK plan to RPC, who had not been on the journey which further delayed the process by 2 years. The learnings from the stakeholder process for TANK have fed into the All Governors approach to Kotahi, to bring governors in at the very beginning of the process. Finally, the Hearings themselves were delayed and extra time was given to submitters affected by drought, among other things. Although the Hearing process was run efficiently 3 weeks was necessary to consider the 6,000+ points of submission. This week the Minister for the Environment extended the deadline for decisions 3 months, to 31 August 2022. The revised 2020 RPS for Freshwater Management will require that the TANK plan change must be revisited through the Kotahi Plan process however the science work already done for TANK will have been traversed.

RC52/22

Resolution

That the Hawke’s Bay Regional Council receives and notes the Significant organisational activities looking forward through July 2022 staff report.

Williams/Foley

CARRIED

Call for minor items not on the Agenda

Recommendations

That Council accepts the following minor items not on the Agenda for discussion as Item 18

Topic	Raised by
Enviro centre	Cr Martin Williams
Ballance Farm Environment Awards	Cr Will Foley
Herehere stream planting	Cr Craig Foss

Consultation on the future of our coastline

Chris Dolley and Desiree Cull introduced the item and outlined the engagement process proposed.

· The CD was amended slightly in response to Community Panel feedback received last week, to the inside front page for clarity and adding a sentence about the scope of submissions to the submission form.

· The main change is that consultation is under a s82(a) process, which allows more freedom as pre-engagement, instead of a s16 LTP amendment process in response to Audit NZ feedback in April. Full public consultation including forecast rates impacts will be undertaken through the next LTP process.

· In relation to s79 requirements, James Palmer advised that it is for Council to make a judgement about what is necessary to be included for consultation in relation to costs.

· This consultation is specifically to get community feedback on whether a single council should take charge of coastal hazards, and whether that should be HBRC. Submissions on specifics of the strategy itself are out of scope and will not be accepted. The time for those types of submissions will be through the next LTP consultation process.

· Planned retreat is having a plan in advance to manage retreat, while managed retreat is less planned and retreat the line is retreat in small, incremental steps.

· Status quo is the current approach with 3 different councils dealing with issues and communities individually and it was suggested that what status quo means may need clarifying in the consultation document.

· The ratepayer database is being used so that postcards will go to ratepayers and reach those with ‘holiday homes’ in coastal communities.

· Should the Clifton to Tangoio strategy approach extend to other areas the Council would have to conduct s16 consultation for each of those areas, e.g. Wairoa or Central Hawke’s Bay, in future.

· The project is a partnership with mana whenua as represented by Mana Ahuriri Trust, Maungaharuru Tangitu Trust and Tamatea Settlement Trust on the joint committee.

· There are also specific workstreams for mana whenua engagement and matauranga Māori as relates specifically to interventions in the Strategy itself.

RC53/22

Resolutions

That Hawke’s Bay Regional Council:

1. Receives and considers the Consultation on the future of our coastline staff report.

2. Agrees to the public consultation period proposed, being 1-31 July 2022.

3. Agrees that public consultation will be carried out in accordance with section 82 of the LGA 2002.

4. Adopts the attached consultation document The future of our coastline for consultation.

5. Delegates to the Group Manager Asset Management authority to make any required minor amendments or edits to the consultation document prior to publishing.

Ormsby/Taylor

CARRIED

Biosecurity Working Party partial Regional Pest Management Plan review consultation recommendations

Mark Mitchell and Lauren Simmonds introduced the item. Discussions covered:

· In response to a query in relation to sharing potential rating splits information when the Council is undertaking a Revenue and Financing Policy review and won’t decide on what rates might be until that review has been completed, staff added that the consultation document speaks clearly to those decisions still to come and that actual rates impacts are unknown at this time.

· Cost benefit analysis focus is on urban properties and it was queried whether sufficient information on the benefits to urban ratepayers is expressed in the consultation document.

· Consultation is for a massive shift in mindset from biosecurity to the biodiversity benefits.

· Consultation materials will be circulated to all councillors

· Monitoring is currently done at the property level, based on the size of the property in accordance with HBRC’s monitoring protocol and will likely change if the move is made to contract management.

· Additional wording to be added in to the effect that ‘currently majority funded by targeted rates but that is likely to shift to majority general rates funded’

· James Palmer advised that additional information about funding will be made available for the consultation, but was not ready in time for this meeting.

· Build-up will be over a 3-5 year period as a shift to contractor model cannot be effective immediately for the whole region.

· This Council has taken a leading role nationally in moving away from single pest control, e.g. possums, and moving to a biodiversity benefits focus instead, e.g. Cape to City. NPS for indigenous biodiversity and community expectations are expected to justify this approach.

· Compliance can only be undertaken on rural properties over 20

· Council needs to focus on the outcome that programme wants to achieve, which sets a platform for the longer term.

· The information from this process will feed into the Revenue and Financing Policy review but staff will not make any particular recommendations.

· The Biosecurity Working Party has worked on the related matters over the last 6 months with a view that the review is timely and that change is required.

RC54/22

Resolutions

The Biosecurity Working Party recommends that Hawke’s Bay Regional Council:

1. Receives and notes the Biosecurity Working Party partial Regional Pest Management Plan review consultation recommendations staff report.

2. Notes that the use of a public consultation process is required by the Biosecurity Act for amending the HBRC Regional Pest Management Plan.

3. Agrees that section 70 of the Biosecurity Act 1993 has been complied with in relation to the Possum Control Area partial Regional Pest Management Plan Review Proposal, as documented by the HBRC s70 and s71 Analysis of RPMP partial plan review.

4. Agrees that the matters in section 71 of the Biosecurity Act 1993 have been addressed in relation to the Possum Control Area partial Regional Pest Management Plan Review Proposal as documented by the HBRC s70 and s71 Analysis of RPMP partial plan review.

5. Agrees that the proposal for the partial Regional Pest Management Plan review to enable a change to the delivery of Possum Control will be publicly notified on 1 July 2022 for a period of submissions until 31 July 2022.

6. Authorises the Chief Executive to make amendments of minor effect or to correct any minor errors to the Possum Control Area Partial Regional Pest Management Plan Review Proposal and supporting documents prior to public notification.

7. Agrees that the Biosecurity Working Party, as delegated by its Terms of Reference, will hear verbal submissions if required, and make decisions on the submissions and the Proposal in the form of recommendations to the Regional Council for final decisions on whether to proceed with the change to Council-managed delivery of possum control.

Taylor/Foley

CARRIED

Report and recommendations from the Māori Committee

Michelle McIlroy, who chaired the Māori Committee meeting, introduced the item. Highlights from the meeting included:

· Restorative Justice is working with the Wairoa community to find appropriate restorative measures to address AFFCO’s continued breaching of discharge consent conditions.

· The perception from the HB 3 waters model website that Māori support the Hawke’s Bay model for three waters management is not the case and iwi leaders intend to take steps to correct the website information.

· Mike Paku, on behalf of Heretaunga Taiwhenua, spoke of full support for Kotahi but more conversation is required about the ‘partnership’ for development of the plan and how that fits with advocating for the community, particularly when tangata whenua have not been part of the development of Kotahi to date.

· James Palmer noted that prior to the government mandating their 3 waters model, the HB conceptual model was advocated to central government and was subsequently set aside. Parts of the HB 3 waters website still refer to past information and HBRC has not adopted any position on the current proposed 3 waters reform.

RC55/22

Resolutions

1. That Hawke’s Bay Regional Council receives and notes the Report and recommendations from the Māori Committee including the following Māori Committee resolutions.

Governance support for development of the Kotahi Plan

1.1. Agrees to work in partnership with the elected members (councillors) and Post Settlement Governance Entities of the Regional Planning Committee to:

1.1.1. lead out the Kotahi engagement with tāngata whenua and the community in the takiwā.

1.1.2. consider and endorse the decisions which are required to progress the development of the Kotahi Plan through to notification.

1.1.3. combine the Māori Committee and Regional Planning Committee meetings to form an All HBRC Governors group to workshop and make decisions on Kotahi.

2. That Hawke’s Bay Regional Council:

2.1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that the Committee can exercise its discretion and make decisions on this issue without conferring directly with the community or persons likely to have an interest in the decision.

Operational Land Asset Policy

2.2. Adopts the Operational Land Asset Policy as endorsed by the Māori Committee.

Reports received

2.3. Notes that the following reports were provided to the Māori Committee.

2.3.1. Regional Water Security Programme update

2.3.2. 3D Aquifer Mapping project status update (SkyTEM)

2.3.3. June 2022 Statutory Advocacy update

2.3.4. Reports from Regional Council and Committee meetings

2.3.5. Significant organisational activities looking forward through June 2022

2.3.6. Partnership survey.

Lambert/Ormsby

CARRIED

10.

Report and recommendations from the Regional Planning Committee

Apiata Tapine, who chaired the RPC meeting, introduced the item which was taken as read, noting that concerns about workloads and capacity for tangata whenua to take on policy development for Kotahi were expressed by both the Māori and Regional Planning committees.

RC56/22

Resolutions

1. That Hawke’s Bay Regional Council receives and considers the Report and recommendations from the Regional Planning Committee staff report, including the following resolutions of the Committee, being:

Governance support for development of the Kotahi Plan

1.1. Agrees to work in partnership with the Māori Committee and elected council representatives to:

1.1.1. lead out the Kotahi engagement with tāngata whenua and the community in the takiwā

1.1.2. support the role of the Māori Committee to consider and endorse the decisions which are required to progress the development of the Kotahi Plan through to notification

1.1.3. combine the Māori Committee and Regional Planning Committee meetings to form an All HBRC Governors Group for the development of Kotahi plan and decision-making process, subject to the requirements of the Hawke’s Bay Regional Planning Committee Act 2015.

2. That Hawke’s Bay Regional Council:

2.1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community or persons likely to have an interest in the decision.

Regional Planning Committee Tāngata Whenua representation on Council’s committees

2.2. Formally confirms the appointment of tāngata whenua representatives to Council Committees of:

2.2.1. Allana Hiha as a member of the Environment and Integrated Catchments Committee.

2.2.2. Keri Ropiha as a member of the Corporate and Strategic Committee.

2.2.3. Laura Kele as a member of the Hearings Committee in addition to Mike Mohi as previously appointed.

2.2.4. Apiata Tapine as the representative on the Hawke’s Bay Regional Council, with speaking rights only.

2.3. Confirms that the remuneration to be paid for attendance at Regional Council and Committee meetings is $452 per meeting plus associated travel costs reimbursement. This will be paid upon approval of an eligible travel claim form submitted by the tāngata whenua representative.

Operational Land Asset Policy

2.4. Adopts the Operational Land Asset Policy as endorsed by the Regional Planning Committee.

Reports received

2.5. Notes that the following reports were provided to the Committee.

2.5.1. Regional Water Security Programme update

2.5.2. Policy Projects update

2.5.3. June 2022 Statutory Advocacy update.

Barker/Kirton

CARRIED

11.

Report and recommendations from the Corporate and Strategic Committee

Councillor Neil Kirton, as Chair of the committee, introduced the item and highlighted:

· The recommendations from the committee to adopt the 2022-2023 Annual Plan and to adopt the operational land asset transfer policy as endorsed by the Māori and Regional Planning committees.

RC57/22

Resolutions

That Hawke’s Bay Regional Council:

1. Receives and considers the Report and recommendations from the Corporate and Strategic Committee.

2. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on these issues without conferring directly with the community or persons likely to have an interest in the decision.

Kirton/Barker

CARRIED

Annual Plan 2022-2023 for adoption

3. Adopts the Annual Plan 2022-2023 in accordance with the Local Government Act 2002.

4. Delegates to the Chief Financial Officer authority to make any required minor amendments or edits to the Annual Plan 2022-2023 prior to publishing.

Kirton/Barker

CARRIED

Regional Sector Shared Services Council Controlled Organisation

5. Agrees to participate in a Regional Sector Shared Services Council Controlled Organisation.

Kirton/Ormsby

CARRIED

Operational Land Asset Policy

6. Adopts the Operational Land Asset Policy as proposed.

Kirton/Ormsby

CARRIED

Reports Received

7. Notes that the following reports were provided to the Corporate and Strategic Committee:

7.1. Organisational performance report for the period 1 January - 31 March 2022

7.2. Financial report for the period to 31 March 2022

7.3. HBRIC Ltd Quarterly Update

7.4. Report from the Finance, Audit and Risk Sub-committee

7.5. HBRC People Plan

7.6. Health, safety and wellbeing Strategic Plan

7.7. HBRC Forestry.

Kirton/Taylor

CARRIED

12.

Setting of the Rates for 2022-2023 Financial Year

Ross Franklin introduced the item which sets the rates for the coming financial year once the Annual Plan budgets have been set.

RC58/22

Resolutions

That Hawke’s Bay Regional Council:

1. Confirms that the decisions to be made on the setting and assessing of rates cover information in the Funding Impact Statement for the 2022-23 year as included in the 2022-23 Annual Plan as required by Section 93 of the Local Government Act 2002.

2. Sets the following rates for the 2022-23 financial year under the Local Government (Rating) Act 2002, on rating units in the region for the financial year commencing on 1 July 2022 and ending on 30 June 2023. These rates are set in accordance with the relevant provisions of the 2022-23 Annual Plan’s Funding Impact Statement and are inclusive of GST.

2.1. A general rate is set under sections 13, and 131 of the Local Government (Rating) Act 2002 on an estimate of projected land value as per the following table.

Rate description	Districts	Rates set on	Calculation factor	Estimated rates revenue 2022-23
General Rate		Land Value	Cents in $
	Napier City	Land Value	0.03220		2,977,841
	Hastings District	Land Value	0.03594		5,166,798
	Wairoa District	Land Value	0.02773		1,613,221
	Central HB District	Land Value	0.02355		668,810
	Taupō District	Land Value	0.03395		22,633
	Rangitikei District	Land Value	0.02623		4,314
	TOTAL				10,453,617

2.2. A uniform annual general charge is set at $70.43 per separately used or inhabited part of a rating unit (SUIP) under section 15(1)(b) of the Local Government (Rating) Act 2002 as per the following table.

Rate description	Districts	Rates set on		Calculation factor	Estimated rates revenue 2022-23
Uniform Annual General Charge			No. of SUIPs	Per SUIP
	Napier City	Fixed Amount	28,243	70.43	1,989,021
	Hastings District	Fixed Amount	34,453	70.43	2,426,369
	Wairoa District	Fixed Amount	6,865	70.43	483,443
	Central HB District	Fixed Amount	5,143	70.43	362,219
	Taupō District	Fixed Amount	55	70.43	3,873
	Rangitikei District	Fixed Amount	1	70.43	70
	TOTAL		74,760		5,264,995

2.3. The following differential targeted rates, as described in the Funding Impact Statement, are set under sections 16,17 & 18 of the Local Government (Rating) Act 2002 as per the tables following.

2.3.1. Heretaunga Plains Flood Control Scheme
Rates set on an estimate of projected capital value based on the location of each property.

Rate description	Districts	Rates set on	Differentials	Calculation factor	Estimated rates revenue 2022-23
Heretaunga Plains Flood Control Scheme			Location	Cents in $
	Napier City	Capital Value	Direct	0.00862	1,143,896
	Napier City	Capital Value	Indirect	0.00215	420,045
	Hastings District	Capital Value	Direct	0.00979	1,410,966
	Hastings District	Capital Value	Indirect	0.00244	674,896
	TOTAL				3,649,803

2.3.2. Upper Tukituki Flood Control Scheme
Rates set on land value based on the location of each property.

Rate description	Districts	Rates set on	Differentials	Calculation factor	Estimated rates revenue 2022-23
Upper Tukituki Flood Control Scheme			Location	Cents in $
	Central HB District	Land Value	A - F1 100	0.34284	148,475
	Central HB District	Land Value	B - F2 75	0.25713	244,377
	Central HB District	Land Value	C - F3 50	0.17143	135,196
	Central HB District	Land Value	D - F4 25	0.08571	151,435
	Central HB District	Land Value	E - F5 10	0.03429	95,617
	Central HB District	Land Value	F - F6 1	0.00343	104,805
	Central HB District	Land Value	U1 25	0.08571	77,028
	Central HB District	Land Value	U2 15	0.05142	11,412
	Central HB District	Land Value	U3 10	0.03429	17,757
	Central HB District	Land Value	U4 1	0.00343	17,998
	Hastings District	Land Value	E - F5 10	0.04445	$1,814
	Hastings District	Land Value	F - F6 1	0.00445	$3,440
	TOTAL				$1,009,356

2.3.3. Various Streams and Drainage Schemes

2.3.3.1. Napier, Meeanee & Puketapu – land value based on land use

2.3.3.2. Karamu & Tributaries - land value based on land use

2.3.3.3. Brookfields & Awatoto - land value based on land use

2.3.3.4. Clive & Muddy Creek - land value based on land use

2.3.3.5. Poukawa Drainage – land value based on location

Rate description	Districts	Rates set on	Differentials	Calculation factor	Estimated rates revenue 2022-23
Napier, Meeanee & Puketapu			Land Use	Cents in $
	Napier City	Land Value	Urban (D1)	0.01747	$968,408
	Napier City	Land Value	Industrial (DI 1)	0.06988	$272,857
	Hastings District	Land Value	Rural (D1)	0.01950	$34,220
	TOTAL				$1,275,485
Karamū & Tributaries			Land Use	Cents in $
	Hastings District	Land Value	Urban (D2)	0.02505	$1,111,602
	Hastings District	Land Value	Industrial (DI 2)	0.10021	$382,006
	TOTAL				$1,493,608
Brookfields Awatoto	Napier City	Land Value	Urban (D7)	0.08173	$106,380
	Napier City	Land Value	Industrial (DI 7)	0.32692	$78,494
	TOTAL Brookfields Awatoto				$184,874
Clive Muddy Creek	Hastings District	Land Value	Urban (D8)	0.05889	$225,807
	Hastings District	Land Value	Industrial (DI 8)	0.23554	$64,232
	TOTAL				$290,040
Poukawa Drainage Special Rating Scheme	Hastings District	Land Value	A - PO1	0.35259	$38,844
	Hastings District	Land Value	B - PO2	0.05877	$1,791
	Hastings District	Land Value	C - PO3	0.01175	$763
	TOTAL				$41,399

2.3.3.6. Paeroa Drainage – Area based on location

2.3.3.7. Ohuia, Whakaki – Area based on location

2.3.3.8. Upper Makara – Area based on location

Rate description	Districts	Rates set on	Differentials	Calculation factor	Estimated rates revenue 2022-23
Paeroa Drainage Scheme Special Rating Area			Location	Cents per hectare
	Wairoa District	Area Basis	A	7,935.37	$14,900
	Wairoa District	Area Basis	B	5,157.99	$6,051
	Wairoa District	Area Basis	C	3,570.92	$1,870
	Wairoa District	Area Basis	D	2,777.38	$1,215
	Wairoa District	Area Basis	E	396.77	$849
	TOTAL				$24,885
Ohuia Whakakī Drainage Rating Scheme			Location	Cents per hectare
	Wairoa District	Area Basis	A	15,693.77	$46,493
	Wairoa District	Area Basis	B	12,555.02	$10,848
	Wairoa District	Area Basis	C	9,416.26	$6,625
	Wairoa District	Area Basis	D	4,708.13	$16,644
	Wairoa District	Area Basis	E	1,569.38	$3,639
	TOTAL				$84,248
Upper Mākara Stream Catchment Special Rating Scheme				Cents per hectare
	Central HB District	Area Basis	A	16,012.67	$8,680
	Central HB District	Area Basis	B	12,810.13	$24,147
	Central HB District	Area Basis	C	10,408.23	$36,667
	Central HB District	Area Basis	D	5,604.43	$7,393
	Central HB District	Area Basis	E	800.63	$18,459
	Central HB District	Area Basis	F	320.25	$14,167
	TOTAL				$109,514

2.3.3.9. Esk River – Area based on location

2.3.3.10. Whirinaki Stream – Area based on location

Rate description	Districts	Rates set on	Differentials	Calculation factor	Estimated rates revenue 2022-23
Esk River & Whirinaki Stream Maintenance Scheme			Location	Cents per hectare
Esk River Maintenance Scheme	Hastings District	Area Basis	E1	1,907.23	$5,005
	Hastings District	Area Basis	E2	762.89	$1,617
	Hastings District	Area Basis	R11	2,092.21	$646
	Hastings District	Area Basis	R12	8,673.17	$404
	Hastings District	Area Basis	R13	29,381.99	$404
	TOTAL				$8,076
Whirinaki Stream Maintenance Scheme	Hastings District	Area Basis	W1	21,866.84	$6,752
	Hastings District	Area Basis	W2	18,459.24	$859
	Hastings District	Area Basis	W3	62,534.14	$859
	Hastings District	Area Basis	W4	11,150.46	$3,069
	Hastings District	Area Basis	W5	615.91	$246
	Hastings District	Area Basis	W6	7,440.75	$246
	Hastings District	Area Basis	W7	2,640.27	$246
	TOTAL				$12,277

2.3.3.11. Opoho Drainage – Fixed amount based on location

2.3.3.12. Te Ngarue Stream – Area based on location

2.3.3.13. Kopuawhara Stream – Area based on location

Rate description	Districts	Rates set on	Differentials	Calculation factor	Estimated rates revenue 2022-23
Opoho Drainage/Stream			Location	Per Rating Unit
	Wairoa District	Fixed Amount	A	16,350.00	$16,350
	Wairoa District	Fixed Amount	B	6,097.00	$6,097
	Wairoa District	Fixed Amount	C	2,439.00	$2,439
	TOTAL				$24,886
Te Ngarue Stream Flood Protection Scheme			Location	Cents per hectare
	Hastings District	Area Basis	TN	4,010.32	$3,277
	Hastings District	Area Basis	TN1	21,329.83	$180
	TOTAL				$3,457
Kopuawhara Stream Flood Control Maintenance			Location	Cents per hectare
	Wairoa District	Area Basis	K1	18,374.23	$2,245
	Wairoa District	Area Basis	K2	7,349.69	$4,553
	Wairoa District	Area Basis	K3	3,674.85	$2,663
	Wairoa District	Area Basis	K4	918.71	$923
	TOTAL				$10,384

2.3.4. Plant Pest Strategy – Based on area

2.3.5. Animal Pest Strategy – Based on area and land use

2.3.5.1. Forest Pest Strategy – Based on area and land use

Rate description	Districts	Rates set on	Units of Charge	Calculation factor		Estimated rates revenue 2022-23
Biosecurity
Plant Pest Strategy			Hectares	Cents per hectare
	Napier City	Area Basis	4,171	60.75529	$2,534
	Hastings District	Area Basis	363,147	60.75529	$220,631
	Wairoa District	Area Basis	270,851	60.75529	$164,557
	Central HB District	Area Basis	301,892	60.75529	$183,415
	Taupō District	Area Basis	22,028	60.75529	$13,383
	Rangitikei District	Area Basis	10,192	60.75529	$6,192
	TOTAL		972,281		$590,712
Regional Animal Pest Management Strategy			Hectares	Cents per hectare
	Napier City	Area Basis	4,171	224.33477	$9,356
	Hastings District	Area Basis	299,046	224.33477	$670,863
	Wairoa District	Area Basis	215,843	224.33477	$484,212
	Central HB District	Area Basis	294,585	224.33477	$660,857
	Taupō District	Area Basis	0	224.33477	$0
	Rangitikei District	Area Basis	10,192	224.33477	$22,863
	TOTAL		823,837		$1,848,153
Animal Pest - Forestry			Hectares	Cents per hectare
	Hastings District	Area Basis	64,105	77.68410	$49,800
	Wairoa District	Area Basis	54,998	77.68410	$42,725
	Central HB District	Area Basis	7,306	77.68410	$5,676
	Taupō District	Area Basis	13,903	77.68410	$10,801
	TOTAL		140,313		$109,001

2.3.6. Healthy Homes/Clean Heat – based on location and equalized land value

2.3.7. Sustainable Homes – Financial Assistance (includes CleanHeat Assistance)
Based on value of service provided

Rate description	Districts	Rates set on	Calculation factor	Estimated rates revenue 2022-23
Sustainable Homes Scheme
Sustainable Homes	Napier City (Airzone 1 & 2)	Land Value	0.004350	$364,689
(Healthy Homes – Clean Heat)	Hastings District (Airzone 1 & 2)	Land Value	0.004860	$335,726
	TOTAL			$700,414
Sustainable Homes Financial Assistance			Per $100 of assistance
Rates to repay financial assistance to insulate homes, replace open fires or non-compliant wood-burners, solar heating, PhotoVoltaic cells, domestic water storage and septic tank replacement		$10 per $100 of financial assistance	10.00000

2.3.8. Erosion Control Scheme - Financial Assistance
Based on value of service provided

Rate description	Districts	Rates set on		Calculation factor	Estimated rates revenue 2022-23
Erosion Control Scheme - Riparian and Afforestation				Per $100 loan
Rates to repay financial assistance to fund riparian fencing, planting, and maintenance of planted areas for highly erodible land unsuitable for commercial forestry			$10 per $100 of loan	10.00000

2.3.9. Economic Development

2.3.9.1. Residential and rural properties as a fixed amount per separately used or inhabited part of a rating unit

2.3.9.2. Commercial properties based on capital value

Rate description	Districts	Rates set on		Calculation factor	Estimated rates revenue 2022-23
Economic Development			No. of SUIPs	Per Rating Unit
Residential & Rural	Napier City	Fixed Amount	25,554	11.95000	$305,370
Residential & Rural	Hastings District	Fixed Amount	31,625	11.95000	$377,913
	Wairoa District	Fixed Amount	4,898	11.95000	$58,534
	Central HB District	Fixed Amount	6,545	11.95000	$78,213
	Taupō District	Fixed Amount	55	11.95000	$657
	Rangitikei District	Fixed Amount	1	11.95000	$12
	TOTAL		68,678		$820,699
				Cents in $
Commercial	Napier City	Capital Value		0.02895	$822,172
	Hastings District	Capital Value		0.03288	$1,015,458
	Wairoa District	Capital Value		0.02222	$18,850
	Central HB District	Capital Value		0.02673	$58,714
	TOTAL				$1,915,194

2.4. The following uniform targeted rates, as described in the Funding Impact Statement, are set under sections 16 and 17 of the Local Government (Rating) Act 2002 as per the following tables.

2.4.1. Subsidised Public Transport – Based on estimate of projected land value and location

Rate description	Districts	Rates set on	Calculation factor	Estimated rates revenue 2022-23
Subsidised Public Transport			Cents in $
	Napier City	Land Value	0.02275	$1,859,875
	Hastings District	Land Value	0.02540	$1,453,962
	Clive	Land Value	0.02540	$28,793
	TOTAL			$3,342,629

2.4.2. Wairoa River and Streams Scheme – Based on capital value

2.4.3. Central & Southern Area Rivers & Streams – based on location and estimate of projected capital value

Rate description		Districts		Rates set on	Calculation factor		Estimated rates revenue 2022-23
Wairoa River and Streams					Cents in $
	Wairoa District		Capital Value		0.00533	211,905
	TOTAL					$211,905
Central & Southern Area Rivers & Streams					Cents in $
	Napier City		Capital Value		0.00014	$27,856
	Hastings District		Capital Value		0.00016	$44,324
	Central HB District		Capital Value		0.00013	$11,758
	Taupō District		Capital Value		0.00015	$142
	Rangitikei District		Capital Value		0.00000	$0
	TOTAL					$84,080

2.4.4. Various Streams and Drainage Schemes

2.4.4.1. Raupare Enhancement – Based on location and land area

2.4.4.2. Raupare Twyford – based on location and land value

2.4.4.3. Haumoana Te Awanga - based on location and land value

2.4.4.4. Tūtaekurī, Waimate & Moteo - based on location and land value

2.4.4.5. Pakowhai Brookfields - based on location and land value

2.4.4.6. Puninga - based on location and land value

Rate description	Districts	Rates set on		Calculation factor	Estimated rates revenue 2022-23
Raupare Enhancement	Hastings District	Area	1178 hectares	1403.92	$16,538
Raupare Twyford	Hastings District	Land Value	Rural (D3)	0.03229	$194,891
Haumoana/Te Awanga	Hastings District	Land Value	Rural (D4)	0.07119	$167,186
Tūtaekurī Waimate & Moteo	Hastings District	Land Value	Rural (D5)	0.10167	$288,343
Pakowhai Brookfields	Hastings District	Land Value	Rural (D6)	0.10485	$170,785
Puninga	Hastings District	Land Value	Rural (D9)	0.16266	$113,272

2.4.4.7. Karamu Drainage - Fixed amount per separately used or inhabited part based on location

2.4.4.8. Karamu Enhancement - Fixed amount per separately used or inhabited part based on location

2.4.4.9. Kairakau Community - Fixed amount per separately used or inhabited part of a property based on location

2.4.4.10. Pōrangahau Flood Control - based on location and land value

2.4.4.11. Maraetotara Flood Control - based on location and land value

Rate description	Districts	Rates set on		Calculation factor	Estimated rates revenue 2022-23
			Units
Karamū Drainage Maintenance	Hastings District	Fixed Amount	6,073	13.45134	$82,685
Karamū Enhancement	Hastings District	Fixed Amount	6,073	12.54671	$77,125
Kairakau Community Scheme	Central HB District	Fixed Amount	84	132.960	$11,169
				Cents in $
Porangahau Flood Control	Central HB District	Land Value		0.00589	$45,205
Maraetotara Flood Maintenance	Hastings District	Capital Value		0.00656	$13,881

2.4.5. Sustainable Land Management – based on land area and location

Rate description	Districts	Rates set on		Units of Charge		Calculation factor		Estimated rates revenue 2022-23
Sustainable Land Management Strategy			Hectare		Cents per hectare
	Napier City	Area Basis	4,199		110.19800		$4,628
	Hastings District	Area Basis	377,145		110.19800		$415,607
	Wairoa District	Area Basis	271,697		110.19800		$299,405
	Central HB District	Area Basis	301,886		110.19800		$332,672
	Taupō District	Area Basis	38,288		110.19800		$42,193
	Rangitikei District	Area Basis	10,192		110.19800		$11,231
	TOTAL		1,003,407				$1,105,735

2.4.6. Coastal Hazards - Fixed amount per separately used or inhabited part based on location

Rate description	Districts	Rates set on	Units of Charge	Calculation factor	Estimated rates revenue 2022-23
Coastal Hazards Strategy
Coastal Hazards			No. of SUIPs	Per SUIP
	Napier City	Fixed Amount	28,243	3.22836	$91,177
	Hastings District	Fixed Amount	34,455	3.22836	$111,232
	TOTAL		62,697		$202,408

2.4.7. CDEM- Emergency Management - Fixed amount per separately used or inhabited part based on location

Rate description	Districts	Rates set on	Units of Charge	Calculation factor	Estimated rates revenue 2022-23
CDEM Emergency Management			No. of SUIPs	Per SUIP
	Napier City	Fixed Amount	28,243	38.62838	$1,090,962
	Hastings District	Fixed Amount	34,455	38.62838	$1,330,922
	Wairoa District	Fixed Amount	5,143	38.62838	$198,674
	Central HB District	Fixed Amount	6,865	38.62838	$265,165
	TOTAL		74,705		$2,885,722

3. Confirms that the due date for payment of rates as set by the Hawke’s Bay Regional Council for the financial year commencing 1 July 2022 and ending on 30 June 2023 is 20 September 2022.

4. Confirms that, under sections 57 and 58(1)(a) of the Local Government (Rating) Act 2002, a fixed 10% penalty will be applied to unpaid current rates as at 21 September 2022 and shall be calculated by multiplying the outstanding rates by 10% and then adding that penalty sum to the amount outstanding as at 21 September 2022.

5. Confirms that, under sections 57 and 58(1)(b) of the Local Government (Rating) Act 2002, a fixed 10% penalty will be applied to all unpaid rates as at 1 July 2022 and shall be calculated by multiplying the outstanding rates by 10% and then adding that penalty sum to the amount outstanding as at 1 July 2022.

Kirton/Foss

CARRIED

13.

Councillors' 2022-2023 Remuneration and Allowances

The item was taken as read. It was noted that currently there is no schedule for when tangata whenua remuneration might be reviewed.

RC59/22

Resolutions

That Hawke’s Bay Regional Council:

1. Receives and considers the Councillors' 2022-2023 remuneration and allowances staff report.

2. Confirms the remuneration and allowances payable to councillors resulting from the Local Government Members (2022-23) Determination for effect from 1 July 2022 and updates the Elected Members’ Expenses and Allowances Policy accordingly.

Foley/Taylor

CARRIED

14.

Affixing of the Common Seal

The Common Seal of the Council has been affixed to the following documents and signed by the Chairman or Deputy Chairman and Chief Executive or a Group Manager.

Seal No.

Date

1.2

Staff Warrants

1.2.1 P. Dixon

A. Childs

(Delegations under the Civil Defence Emergency Management Act 2002 (s.86-92 inclusive) and Local Government Act 2002 (section 177))

4505

4506

9 June 2022

RC60/22

Resolutions

That Hawke’s Bay Regional Council:

1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community or persons likely to have an interest in the decision.

2. Confirms the action to affix the Common Seal.

Barker/Foley

CARRIED

Councillor Kirton left the meeting at 3.35pm

The meeting adjourned at 3.35pm and reconvened at 3.51pm.

15.

Summary report from the Clifton to Tangoio Coastal Hazards Strategy Joint Committee 3 June 2022 meeting

The item was taken as read.

RC61/22

Resolution

That Hawke’s Bay Regional Council receives and notes the Summary report from the Clifton to Tangoio Coastal Hazards Strategy Joint Committee 3 June 2022 meeting.

Barker/Lambert

CARRIED

16.

Report from the Regional Transport Committee

Councillor Martin Williams, committee Chair, introduced the item and highlighted:

· The heroic efforts of Katie Nimon to get the MyWay trial launched were acknowledged, which has been a fantastic success from day 1.

· The draft Regional Public Transport Plan will be workshopped by Council at the end of July ahead of its adoption for consultation in August, and signals a step change of approach from coverage to patronage, having more frequent busses on key routes instead of trying to cover everywhere.

· Discussions are under way, including with other regions, on how to encourage active transport to be favoured over individual vehicles and integrated with public transportation.

· On an equity basis, investigating potential partnerships with community agencies to provide a form of public transport for Wairoa.

RC62/22

Resolutions

1. That Hawke’s Bay Regional Council receives and notes the Report from the 10 June 2022 Regional Transport Committee meeting, including the following resolutions of the Regional Transport Committee.

Proposed Public Transport Network Plan (PTP)

1.1. Endorses the Proposed Public Transport Network Plan as amended in accordance with feedback received on 10 June 2022.

1.2. Recommends that Hawke’s Bay Regional Council, on 27 July 2022, adopts the draft Regional Public Transport Plan, as amended to incorporate the Proposed Public Transport Network Plan endorsed by the 10 June 2022 Regional Transport Committee meeting, for public consultation.

Regional active transport committee

1.3. Requests that the Group Manager Policy and Regulation, Transport Manager and the Governance team provide further advice to the 9 September 2022 Committee meeting on two principal options, being:

1.3.1. A Technical Advisory Group to include representatives from local councils’ Active Transport committees, BikeOn and the HB District Health Board.

1.3.2. Establishment of a Regional Active Transport Committee.

1.4. The advice should include how, through their terms of reference, each option can:

1.4.1. ensure that active transport is ‘front and centre’

1.4.2. address the matter of voting status versus advisory status for any proposed active transport membership on the Regional Transport Committee.

1.5. The advice should also consider the priorities and concerns raised about how to ensure that active transport outcomes are delivered.

1.6. The Regional Transport Committee received the following information reports.

1.6.1. Strategic case for freight and logging

1.6.2. NZTA Central Region – Regional Relationship Directors June 2022 report

1.6.3. Transport Manager’s report

1.6.4. Gisborne rail update.

Williams/Foss

CARRIED

17.	Councillors' Reports from Meetings of Outside Bodies
	Councillor Will Foley advised that Hastings District Council is now providing sponsorship funding for the Future Farming Trust.

18.

Discussion of Minor Items not on the Agenda

Topic	Raised by
Enviro centre Read, with some concern, an article in HB Today that the Environment Centre is looking for new accommodation due to the building they are in being redeveloped and are looking for funding to pay increased costs including for paying rent. The only place where many items can be recycled, e.g. batteries, computers. James Palmer advised that he met with the Environment Centre’s General Manager who advised the budget shortfall is $160,000 per year starting 1 July this year. She’s provided the Centre’s strategic plan, which will be distributed to councillors. The next opportunity for the Centre to request funding support from HBRC will be the next LTP, and in the meantime there are ongoing discussions between HBRC staff and the Environment Centre in relation to potential joint projects and some potential for in-kind support.	Cr Martin Williams
Ballance Farm Environment Awards It was great to see Council staff and councillors at the awards last night. The overall winner was, Mark and Jane Johnson from Gisborne. The new Catchment award was awarded to the Tukipo Catchment Care Group from Ashley Clinton and is a good way for the great work being done to be recognised.	Cr Will Foley
Herehere Stream planting Recent community planting day was a great success with 1000 trees having been planted and planning under way for the next planting day. Acknowledged the staff and residents of James Wattie retirement village, boys from Hereworth School, HBRC open spaces team, and councillors Ormsby, van Beek and Taylor for their contributions to the day. James Wattie retirement village has indicated they may sponsor the costs of maintaining the plantings.	Cr Craig Foss
Councillor Taylor will be a judge for this year’s Plain Language Awards and suggested HBRC may want to submit documents to the competition before entries close on 31 July.	Cr Jacqueline Taylor

Pieri Munro offered a karakia to close the meeting.

Closure:

There being no further business the Chairman declared the meeting closed at 4.12pm on Wednesday, 29 June 2022.

Signed as a true and correct record.

Date: ................................................ Chair: ...............................................