Minutes of Clifton to Tangoio Coastal Hazards Strategy Joint Committee

Unconfirmed

Minutes of a meeting of the
Clifton to Tangoio Coastal Hazards Strategy Joint Committee

Date: Friday 3 June 2022

Time: 10.00am

Venue:

Council Chamber

Hawke's Bay Regional Council

159 Dalton Street

NAPIER

Present: Cr T Kerr – HDC, Chair

Cr R Barker – HBRC

Cr A Brosnan – NCC

Cr H Browne – NCC

Cr A Corban – HDC

A Hiha – Mana Ahuriri Trust

T Hopmans – Maungaharuru Tangitū Trust (virtually)

Cr H Ormsby – HBRC

Cr K Price – NCC

Cr A Redstone – HDC

Cr J van Beek – HBRC (virtually)

In Attendance: C Dolley – HBRC Group Manager Asset Management

S Bendall – Traverse Environmental, Project Manager

G Hrustinsky – NCC (virtually)

Cr M Dixon – HDC

B Allan – HDC (virtually)

M Clews – HDC (virtually)

H Bosselmann – NCC (virtually)

J Beya – HBRC Principal Engineer (virtually)

G Ide – HBRC Principal Advisor Strategic Planning

D Broadley – HBRC Communications & Engagement Manager

R Reinen-Hamill – Tonkin & Taylor (virtually)

M Thomsen – HBRC Executive Assistant

P Martin – HBRC Senior Governance Advisor

L Hooper – HBRC Team Leader Governance

J Ellerm – HBRC Programme Director

1. Welcome/Karakia /Apologies/Notices

Tania Kerr, acting Chair, welcomed everyone to the meeting and Allana Hiha opened with a karakia. There were no apologies.

2. Conflict of Interest Declarations

There were no conflicts of interest declared.

3. Confirmation of Minutes of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee meeting held on 8 April 2022

CLI22/22

Resolution

Minutes of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee meeting held on Friday, 8 April 2022, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record.

Redstone/Brosnan

CARRIED

Actions from previous joint committee meetings

Chris Dolley introduced the item, which was taken as read

CLI23/22

Resolution

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the Actions from previous Joint Committee meetings staff report.

Kerr/Price

CARRIED

Call for minor items not on the agenda

CLI24/22

Resolution

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee accepts the following Minor items not on the agenda for discussion as Item 9:

Topic	Raised by
Waimarama sea wall consultation process	Tania Kerr

Kerr/Brown

CARRIED

Project Manager's update

Simon Bendall introduced the item, which was taken as read. Discussions highlighted:

· The Memorandum of Transition has now been signed by all Councils – with one minor change to the consultation process

· The communication plan for the strategy, particularly relating to tangata whenua, needs to continue and to be strengthened.

CLI25/22

Resolution

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the Project Manager’s update.

Browne/Ormsby

CARRIED

Current Coastal Projects update

Simon introduced the item, noting that this is now in written format rather than verbal. Discussions included:

· Haumoana 18 (H18) seawall is now the subject of public consultation by HDC. HBRC is actively discussing this with HDC.

CLI26/22

Resolution

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives the Current coastal projects update.

Barker/Redstone

CARRIED

Mātauranga Māori workstream scope

Simon Bendall introduced this item with highlights of the discussion including:

· This workstream was developed to seek better integration of Mātauranga Māori with the Strategy, and to address some shortcomings identified by mana whenua.

· The scope includes having an external resource /consultant available to support and resource ongoing input by mana whenua into the Coastal Strategy

· It was suggested that the project budget also provide support for mana whenua.

· A working group consisting of Joint Committee members, Coastal Hazards TAG and HBRC Māori Partnerships Team will be established to progress this workstream, including the development of an appointment process for the consultant(s) and a funding model for the workstream.

CLI27/22

Resolution

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the Mātauranga Māori workstream scope staff report.

Ormsby/Hiha

CARRIED

10.

Tonkin + Taylor Hawke's Bay Coastal Strategy implementation approaches and indicative costs for Planned Retreat

CLI28/22

Resolution

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee excludes the public from this section of the meeting, being Agenda Item 10 Tonkin + Taylor Hawke's Bay Coastal Strategy implementation approaches and indicative costs for Planned Retreat, with the general subject of the item to be considered while the public is excluded. The reasons for passing the resolution and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are:

General subject of the item to be considered

Reason for passing this resolution

Grounds under section 48(1) for the passing of the resolution

Tonkin + Taylor Hawke's Bay Coastal Strategy Implementation approaches and indicative costs for planned retreat

s7(2)(d) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to avoid prejudice to measures protecting the health or safety of members of the public.

s7(2)(e) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to avoid prejudice to measures that prevent or mitigate loss to members of the public.

s7(2)(j) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

Barker/Browne

CARRIED

The meeting went into public excluded session at 10.39am and out of public excluded session at 12.52pm

Discussion of minor matters not on the agenda

Topic

Raised by

Waimarama sea wall consultation process.

Bruce Allan (HDC) advised:

HDC undertook pre-consultation with the 91 property owners that currently contribute, through targeted rates, to the Waimarama seawall. They were asked for their views on the potential change of responsibilities for the seawall from HDC to HBRC. A small response was evenly split between those in support of the change and those in favour of the status quo.

Tania Kerr

Allana Hiha offered a closing karakia.

Closure:

There being no further business the Chair declared the meeting closed at 12.57pm on Friday, 3 June 2022.

Signed as a true and correct record.

Date: ................................................ Chair: ...............................................