Minutes of a meeting of the Regional Council

 

Date:                                    25 May 2022

Time:                                    1.30pm

Venue:

Council Chamber

Hawke's Bay Regional Council

159 Dalton Street

NAPIER

 

Present:                              R Barker - Chairman

Cr W Foley

Cr C Foss

Cr N Kirton

Cr C Lambert

M McIlroy (Māori Committee Co-Chair)

Cr H Ormsby

M Paku (Māori Committee Co-Chair)

A Tapine (RPC Rep)(Online)

Cr J Taylor

Cr J van Beek

Cr M Williams

 

In Attendance:                 J Palmer – Chief Executive

P Munro – Te Pou Whakarae Māori Partnerships

K Brunton – Group Manager Policy & Regulation

C Dolley – Group Manager Asset Management

I Maxwell – Group Manager Integrated Catchment Management

L Hooper – Team Leader Governance

A Siddles – Chief Information Officer

D Cull – Strategy & Governance Manager

C Comber – Chief Financial Officer

S Bell – Team Leader Strategy & Performance

 

 


1.         Welcome/Karakia/Apologies/Notices

The Chair welcomed everyone and Pieri Munro led the group in offering a karakia to open the meeting.

 

2.         Conflict of Interest Declarations

There were no conflicts of interest declared.

 

3.         Confirmation of minutes of the Regional Council meeting held on 27 April 2022

RC40/22

Resolution

Minutes of the Regional Council meeting held on Wednesday, 27 April 2022, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record.

van Beek/Taylor

CARRIED

 

4.

Follow-ups from previous Regional Council meetings

 

The item was taken as read. Queries and discussions covered:

·    Question about pollution monitoring was whether there has been a change or an increasing trend in pollution or pollution incidents in the Karamu catchment, which will be reported through the State of our Environment report at the July Environment and Integrated Catchments Committee meeting.

·    Councillors who attended Te Pohue and Takapau sustainability extension events highlighted that these events are an effective means to prepare landowners for upcoming regulatory changes.

RC41/22

Resolution

That Hawke’s Bay Regional Council receives and notes the Follow-ups from previous Regional Council meetings.

Foley/van Beek

CARRIED

 

5.

Significant organisational activities looking forward through June 2022

 

James Palmer introduced the item, noting that Covid related delays appear to be working themselves through and business is largely where it should be according to the annual plan. Discussions covered:

·    Leaders of sub-catchment groups (e.g. Tukituki landcare group) are regularly invited to meet together to share wisdom with iwi Māori, and discuss regulatory requirements and innovations.

·    One of the areas of Wairoa hardest hit by the March/April rain events was Ruakituri, which was cut off due to damage to Te Ranga bridge. Repairs have enabled the bridge to re-open for small vehicles under 3 tonne.

·    FEMPs that have not been resubmitted by the deadline are referred to the Compliance Team with the ultimate penalty being prosecution for non-compliance.

·    Consenting of flood scheme pump stations was highlighted through the last LTP process and it new in the Key Projects as it is now at the commencement stage.

·    A map of the priority sites for Tukituki gravel extraction was requested.

·    ICM team is contacting landowners with erosion control plans in the Wairoa area to work through impacts of the rain events and how that will affect their erosion control plans.

·    Right Tree Right Place challenges have included changes of ownership, developing the legal and commercial relationship documents to suit ownership as well as the availability of trees. Leads for pilot properties have typically come from catchment advisors and been followed up by Michael Bassett-Foss for more technical, detailed discussions. Woolshed talks are being planned to get the messages out into the community about the programme being targeted and not wholesale conversion to pine forest.

·    An update on the Water Efficiency Programme (Future Water Use) will be scheduled for a future meeting, most likely Environment and Integrated Catchments Committee.

·    The Coastal Strategy Memorandum of Transition has been signed by all partner councils and the next step for this Council is consultation, which will be discussed at a workshop on 8 June.

Mike Paku left the meeting at 2.07pm

·    Details about the Right Tree Right Place project will be provided to the July Environment and Integrated Catchments Committee meeting.

·    External native plants and planting projects are supported by Council separately from the willow and pole nursery and supply. Priority supply has been directed to Wairoa area but there are still limits due to the number of poles produced by the nursery and the need to provide poles to other areas of the region.

·    Issues with backlog of planting contracts is caused by lack of employees and priority given to farm fencing projects, and not due to lack of confidence that there will be future work.

RC42/22

Resolution

That the Hawke’s Bay Regional Council receives and notes the Significant organisational activities looking forward through June 2022 staff report.

Foley/Williams

CARRIED

 

6.

Call for minor items not on the agenda

 

Recommendations

That Council accepts the following minor items not on the agenda for discussion as Item 13.

Topic

Raised by

Stopbank inspections

Cr Kirton

ETS report

Cr Williams

Fly dumping

Cr van Beek

 

 

 

7.

Regional Sector Shared Services Council Controlled Organisation verbal submission

 

Paul Bailey, in speaking to his submission, sought clarification of what the RSSSCCO would be doing. James Palmer explained that the creation of the CCO would provide a vehicle to formalise existing Regional Sector collaborative projects around activities such as flood control and national policy implementation. The CCO will, in future, consider specific service delivery proposals as they arise.

Mr Bailey expressed his view that an issue will arise in relation to IT projects, in making sure the necessary specialist expertise is at the governance table to manage them.

RC43/22

Resolution

That Hawke’s Bay Regional Council receives and considers the submission on the Regional Sector Shared Services Council Controlled Organisation as presented.

Barker/Ormsby

CARRIED

 

8.

2020-2021 Annual Report and Summary

 

James Palmer introduced the item, which has been delayed an inordinate amount of time due to staff shortages at Audit NZ and the availability of the Audit New Zealand technical team. The efforts of the HBRC finance team in working with Audit NZ to achieve the unmodified audit were acknowledged.

·    Unmodified is defined as having no matters of concern or issues with the information provided.

·    Staff will check the map is correctly labelled and clearly differentiates constituencies, and correct other minor errors prior to publication.

RC44/22

Resolutions

That Hawke’s Bay Regional Council:

1.      Receives and notes the 2020-2021 Annual Report and Summary staff report and recommendation from the Finance, Audit and Risk Sub-Committee

2.      Adopts the Hawke’s Bay Regional Council 2020-2021 Annual Report for publication.

Kirton/Foss

CARRIED

 

9.

LGNZ 2022 annual conference and Excellence Awards

 

James Palmer introduced the item, which was taken as read. The AGM is not part of the conference this year and will be conducted online in July. Once Council has been provided with the remits for the AGM a Council paper will give the opportunity for the proxy vote to be delegated including guidance on voting on relevant remits. Apiata Tapine advised of the te mata arowai meeting on 19 June for elected members and staff of Māori descent, and was advised to put forward a proposal for interested RPC tangata whenua representatives to attend.

RC45/22

Resolutions

1.      That Hawke’s Bay Regional Council receives and notes the LGNZ 2022 annual Conference and Excellence Awards staff report and confirms that the following councillors will represent the Regional Council at the event.

1.1.       Rick Barker

1.2.       Charles Lambert

1.3.       Hinewai Ormsby

1.4.       Martin Williams.

Foley/van Beek

CARRIED

 

10.

Affixing of the Common Seal

 

The Common Seal of the Council has been affixed to the following documents and signed by the Chairman or Deputy Chairman and Chief Executive or a Group Manager.

 

 

 

Seal No.

Date

1.1

Leasehold Land Sales

1.1.1         Lot 120

DP 10990

              CT C1/367

-       Agreement for Sale and Purchase

 

 

1.1.2         Lot 43

DP 10513

              CT E2/429

-       Agreement for Sale and Purchase

 

 

 

 

4498

 

 

 

 

 

4503

 

 

 

 

13 April 2022

 

 

 

 

 

11 May 2022

1.2

Staff Warrants

1.2.1     A McCall

             (Delegations under Resource Management Act 1991)

 

1.2.2     A. Noble

             P. Gimblett

             (Delegations under Resource Management Act 1991; Maritime Transport Amendment Act 1994 (Section 33G(a)); Building Act 2004 (Section 371B); Biosecurity Act 1993 (Sections 103 and 105); Civil Defence Emergency Management Act 2002 (s.86-92) and Local Government Act 2002 (Section 177)

 

1.2.3     S. Bryant

             (Delegations under Soil Conservation and Rivers Control Act 1941; Land Drainage Act 1908

 

1.2.4    P. Buell

            (Delegations under the Maritime Transport Amendment Act 1994 (Section 33G(a))

 

4499

 

 

4500

4501

 

 

 

 

 

 

 

4503

 

 

 

4502

 

26 April 2022

 

 

3 May 2022

3 May 2022

 

 

 

 

 

 

 

16 May 2022

 

 

 

9 May 2022

 

 

RC46/22

Resolution

That Hawke’s Bay Regional Council:

1.      Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community or persons likely to have an interest in the decision.

2.      Confirms the action to affix the Common Seal.

van Beek/Foley

CARRIED

 

11.

Report from the Environment and Integrated Catchments Committee meeting

 

Councillor Hinewai Ormsby, as Chair of the EICC, introduced the item and highlighted:

·    Completion of the IRG funded project in Waipawa

·    Forestry item was deferred to the next Corporate and Strategic Committee.

RC47/22

Resolutions

1.      That Hawke’s Bay Regional Council receives and notes the Report from the Environment and Integrated Catchments Committee and that the following reports for information were provided to the Committee.

1.1.       Integrated Catchment Management response to recent flood events in Wairoa

1.2.       Update on IRG Flood Control Resilience funded projects

1.3.       River Managers Special Interest Group business case

1.4.       Air Quality Compliance with National Environmental Standards for Particulate Matter

1.5.       Coastal Bird Survey results

1.6.       HBRC Forestry deferred to Corporate and Strategic Committee.

Ormsby/Foss

CARRIED

 

14.

Staff submission on the National Adaptation Plan

 

Gavin Ide introduced the item, which was taken as read. Seeking feedback to enable staff to finalise the submission for lodging by the 3 June deadline. Discussions highlighted:

·    The submission does not attempt to cover everything but instead focuses on a few key elements particularly relevant for Hawke’s Bay, e.g. coastal hazards, water security, flooding.

·    In relation to key challenge 1 – it was suggested that the structure of local government boundaries and overlap of functions need to be clarified.

·    The flavour of a draft regional sector submission was that regional councils should be front and centre, partnering with Central Government on adaptation activities, and the need for a funding mechanism for flood protection schemes

·    Suggestion that add impacts on biodiversity into the NAP workstreams and priorities

·    In relation to crown funding for flood protection schemes James Palmer advised that the regional sector’s submission will heavily emphasise the work that’s been done in this area and the need for a funding conversation and mechanism. Ministers’ letter of response has advised that climate emergency response fund will not target adaptation activities but instead will be targeted to mitigation measures, and the need for insurers and homeowners to bear their own costs. Central government prepared to consider work being done looking at the Westport flooding events and what a comprehensive package of measures might be and who would fund that, as a pilot project.

·    Suggestion that the significant economic impacts need to be covered by the submission as well.

·    Te mana o te wai prioritises the use of water for the environment first, and HBRC’s water security programme operates within those same parameters.

·    Suggestion to stress the wholistic way the landscape works, e.g. to avoid future flooding extract gravel from rivers, expand on what’s in 4.5 to talk more about that.

RC48/22

Resolution

That Hawke’s Bay Regional Council receives and notes the Staff submission on the National Adaptation Plan report.

van Beek/Ormsby

CARRIED

 

12.

Councillors' reports from meetings of outside bodies

 

Councillor Will Foley advised that the Future Farming Trust has recently produced a video and field day about soil quality. The Trust has sought sponsorship funding to replace the seed funding provided by Council.

 

13.

Discussion of minor items not on the agenda

 

 

Topic

Raised by

Stopbank inspections – the stopbank asset that Council maintains is in superb condition. James Palmer advised that weeks of work was done to prepare for the HB Marathon.

Cr Kirton

ETS report – positive reforms that will channel investment into plantation forestry. Expressed the view that the best thing we can do for rural communities, and sheep & beef is Right Tree Right Place.

Cr Williams

MyWay transport on demand launches on 3 June.

Fly dumping – a blight on our environment and our open spaces. Hears from many about the issues and reiterates the need for the councils in the region to develop a Strategy to deal with the causes of fly dumping in order to put a stop to it.

Cr van Beek

 

 

Pieri Munro led the group in offering a closing karakia.

Closure:

There being no further business the Chairman declared the meeting closed at 3.17pm on Wednesday, 25 May 2022.

 

Signed as a true and correct record.

 

DATE: ................................................                           CHAIR: ...............................................