Minutes of a Meeting of the
Clifton to Tangoio Coastal Hazards Strategy Joint Committee

Date:                                    Friday 8 April 2022

Time:                                    10.00am

Venue:

Council Chamber Hawke's Bay Regional Council 159 Dalton Street NAPIER

Present:                              Cr J van Beek – HBRC – Chair

Cr R Barker – HBRC

Cr H Browne – NCC (via zoom)

Cr A Corban – HDC

A Hiha – Mana Ahuriri Trust

C Hilton - Heretaunga Tamatea Settlement Trust (via zoom)

T Hopmans – Maungaharuru Tangitū Trust (via zoom)

Cr T Kerr – HDC (via zoom)

Cr H Ormsby – HBRC

Cr A Redstone – HDC

Cr N Simpson – NCC (via zoom)

In Attendance:                 C Dolley – HBRC Group Manager Asset Management

G Hrustinsky – NCC (via zoom)

R Ashcroft – HBRC Communications Advisor (via zoom)

G Ide – HBRC Principal Advisor Strategic Planning (via zoom)

B Allen – HDC (via zoom)

R Reinen-Hamill – Tonkin + Taylor (via zoom)

M Clews – HDC (via zoom)

D Stewart – NCC (via zoom from 10.35 am)

P Martin – HBRC Senior Governance Advisor

1. Welcome/Karakia /Apologies/Notices

The Chair welcomed everyone to the meeting noting that Allana Hiha has been officially appointed as the Mana Ahuriri Trust representative on the Joint Committee.

Allana Hiha opened the meeting with a karakia.

Resolution

CLI14/22      That the apology for absence from Councillor Malcolm Dixon is accepted.

Redstone/Hiha

CARRIED

2. Conflict of Interest Declarations

There were no conflicts of interest declared.

3.         Confirmation of minutes of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee meeting held on 22 February 2022

CLI15/22

Resolution Minutes of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee meeting held on Tuesday, 22 February 2022, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record. Redstone/Hiha CARRIED

4.	Actions from previous Joint Committee meetings
	Chris Dolley introduced the item, which was taken as read.
CLI16/22	Resolution That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the Actions from previous Joint Committee meetings staff report. Ormsby/Barker CARRIED

5.	Call for minor items not on the agenda
	No items were raised.

6.	Signals, triggers and thresholds update
	Chris Dolley introduced the item and highlighted: · The Joint Committee is forging its own path by developing the strategy. There is little previous NZ experience in this regard. · Very specific trigger points need to be in place for the final process to work well. · Each geographic ‘cell’ will need to have its own set of criteria in place. Setting these will require detailed discussions with local communities and tangata whenua. The most critical signal for each cell will need to be identified. · Triggers can be economic as well as environmental, e.g. the ongoing availability of insurance may be a trigger point. · The Coastal Strategy is in draft at present and setting the signals and triggers is a significant step toward finalising it. · Once the Strategy is finalised, the community will be consulted and the Strategy ultimately adopted, providing the community with some certainty. · The Committee’s stance continues to be that the Strategy should be progressed rather than waiting for RMA reform outcomes. · Consents are still likely to be required for work in the coastal zone.
CLI17/22	Resolution That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and considers the Signals, triggers and thresholds update staff report. Redstone/Ormsby CARRIED

7.	Memorandum of transition - Council decisions
	Chris Dolley introduced the item and discussions highlighted: · HDC, NCC and HBRC have all endorsed the Memorandum of Transition (MoT) and delegated their CEs to sign and execute it, and CHBDC and WDC have agreed not to object to it. · A further document will be developed by mid-2023 to detail the transfer of specific assets and the actual transfer will take place in mid-2024. · Whakarire Avenue revetment (NCC) has been removed from the MoT as the structure has not yet been completed.  The MoT has provision for Council consultations on any coastal structures built prior to the mid 2024 transfer. · The MoT prescribes that all coastal structures will be consented and managed by HBRC going forward and the final asset transfer agreement will include specific details about how any coastal zone construction/work built in the interim period is to be managed. · The MoT includes the establishment of an Advisory Panel which will provide a pathway for councils to address coastal matters in the future.
CLI18/22	Resolution That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the Memorandum of Transition – Council decisions staff report. Redstone/Barker CARRIED

8.	Project Manager's update
	Chris Dolley introduced the item and highlighted: · The draft Tonkin + Taylor planned retreat report will be considered in a workshop immediately following this meeting. · A Mātauranga Māori workstream is being developed to facilitate more effective input from mana whenua.
CLI19/22	Resolution That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the Project Manager’s update staff report. Hiha/Barker CARRIED

9.	Communication and engagement update
	Rebecca Ashcroft introduced the item, which was taken as read. A presentation detailing a recent community survey outcomes highlighted: · 81 responses were received; 49 from coastal residents, 19 from people living within 5kms of the coast, and 13 from beyond 10km from the coast. 22 people had personally experienced or knew someone that had suffered loss or damage resulting from coastal hazards. · A mixed response about how coastal hazards should be managed; 78% supported HBRC taking the lead in future. · Survey results and responses will inform future community consultation.
CLI20/22	Resolution That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the Communication and engagement update. Browne/Corban CARRIED

10.	Current coastal projects update
	Chris Dolley introduced the item and Technical Advisory Group members contributed as appropriate. Discussions covered: · H18 project has been added to the HDC 2022-23 Annual Plan for public consultation. Proposing a rates funding split of public good (15%) and private ownership (85%). Public good relates to water, stormwater, power and roading issues. The consultation proposal is being promoted as a two stage approach, first design and consents, then construction. · Whakarire Avenue revetment tender requires further work before being let. · Westshore sand deposition has been deferred due to other priorities. The renourishment consent expires in 5 years’ time, and the sand deposition consent has about 10 years to run.
CLI21/22	Resolution That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives the Current coastal projects update. Ormsby/Corban CARRIED

11.	Discussion of minor matters not on the agenda
	No items were raised for discussion.

Allana Hiha offered a karakia to close the meeting.

Closure:

There being no further business the Chair declared the meeting closed at 11.13am on Friday, 8 April 2022.

Signed as a true and correct record.

DATE: ................................................                           CHAIRMAN: ...............................................