MINUTES OF A meeting of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee

 

Date:                                    Tuesday 22 February 2022

Time:                                    10.00am

Venue:

Council Chamber

Hawke's Bay Regional Council

159 Dalton Street

NAPIER

 

Present:                              Cr J van Beek – HBRC – Chair

Cr R Barker – HBRC

Cr H Ormsby – HBRC

Cr A Redstone – HDC (via zoom)

Cr A Corban – HDC (via zoom)

Cr M Dixon – HDC (via zoom)

Cr A Brosnan – NCC, Deputy Chair (via zoom)

Cr K Price – NCC (via zoom)

T Hopmans – Maungaharuru Tangitū Trust (via zoom)

A Hiha –  Mana Ahuriri Trust (temporary appointment)

 

In Attendance:                 C Dolley – Group Manager Asset Management

J Ellerm – HBRC Group Manager Corporate Services (via zoom)

R Ashcroft – HBRC Communications Advisor (via zoom) in person from 10.22am

Dr S Kelly – Consultant, Coast and Catchment (via zoom)

M Thomsen – HBRC (via zoom)

S Bendall – Traverse Environmental, Project Manager (via zoom)

J Beya – HBRC (via zoom)

G Ide – HBRC (via zoom)

M Baker – HBRC (via zoom)

C Thomson – NCC (via zoom) from 10.26 am onwards

G Hrustinsky – NCC (via zoom)

M Clews – HDC (via zoom)

B Allan – HDC (via zoom)

A Madarasz-Smith – HBRC (via zoom)

P Martin – HBRC Senior Governance Advisor

 

1.         Welcome/karakia /apologies/notices

The Chair welcomed everyone and introduced Allana Hiha as the Mana Ahuriri Trust representative.

Hinewai Ormsby opened the meeting with a karakia.

Resolution

CLI1/22       That the apologies for absence from Councillors Tania Kerr (HDC) and Hayley Browne (NCC) be accepted.

Barker/Ormsby

CARRIED

2.         Conflict of Interest declarations

There were no conflicts of interest declared.

 

3.         Confirmation of minutes of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee meeting held on 19 November 2021

CLI2/22

Resolution

Minutes of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee meeting held on Friday, 19 November 2021, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record.

Redstone/Ormsby

CARRIED

 

4.

Actions from previous Clifton to Tangoio Coastal Hazards Strategy Joint Committee meetings

 

Chris Dolley introduced the item which was taken as read.

CLI3/22

Resolution

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the “Actions from previous Clifton to Tangoio Coastal Hazards Strategy Joint Committee meetings” report.

Barker/Ormsby

CARRIED

 

5.

Call for minor items not on the agenda

 

No items were raised

 

6.

Communication and engagement update

 

Simon Bendall introduced the item, which was taken as read. Discussion covered:

·    Communication strategies and methods are being amended as required

·    Progressing the Memorandum of Transition (MoT) has been the key focus over the past few months. Without MoT certainty, it has been difficult to meaningfully engage with the community

·    A digital survey has been prepared and is ready to be circulated. Its purpose is two-fold – to re-engage with the community and to seek input on key matters relevant to Strategy development. The survey will be available on / linked to all local Council websites and social media pages and will be promoted through some local retail outlets such as cafes. The Social Pinpoint app will also be utilised to strengthen engagement later in the year

·    The core engagement tool is a contact list of 450 people built over a number of years. Distribution is also planned through various pānui options

·    The survey questions and wording will be reviewed in light of feedback received from the Committee before being sent out.

CLI4/22

Resolution

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the “Communication and engagement update” staff report.

Hiha/Ormsby

CARRIED

 

7.

Project Manager's update

 

Simon Bendall introduced the item, which was taken as read. Discussions covered:

·    Committee members like the new dashboard format

·    Timeline is the only red (Key Risk) rating. Community panel recommendations were made 2.5 years ago already. The key focus is to ensure the MOT is confirmed before local body Elections in October 2022

·    MoT has been confirmed by NCC and HDC with HBRC decision due 30 March. WDC and CHBDC are in the process of being consulted and to date have not indicated any objections to the MoT.

CLI5/22

Resolution

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives the “Project Managers update” report.

Barker/Hiha

CARRIED

 

8.

Current coastal projects update

 

Chris Dolley introduced the item and TAG members from NCC and HDC commented:

·    progress continues on the Whakarire Ave revetment works, with the tendering process completed and next steps being considered

·    costs for further investigations such as the effectiveness of completed work and new options for the extended consent area for sand deposition at Westshore are unbudgeted and estimated at between $50- $80,000, therefore the work will not be carried out at this stage

·    HDC and HBRC staff and the affected community continue to have discussions about how future building consents for the properties that might gain increased protection from a new structure at Haumoana 18 might be handled

·    Erosion at Whirinaki is ongoing and complex. No immediate actions are proposed in the absence of a confirmed Strategy, however the ongoing issues are noted. It was noted that the Joint Committee visited the site late last year and viewed the erosion / discussed with locals.

CLI6/22

Resolution

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives the “Coastal projects update” staff report.

Barker/Ormsby

CARRIED

 

9.

Coastal Ecology Workstream

 

Chris Dolley introduced Dr Shane Kelly from Coast and Catchment Ltd, who had undertaken this first report as part of the Coastal Ecology Workstream. Dr Kelly’s presentation highlighted:

·    The gap analysis provided is part of preparatory work to assess the potential impact of actions taken to reduce hazards risks, and for future consents

·    The report is the first stage (initial analysis of information gaps) of a six stage process

·    Councils, private companies, tāngata whenua organisations and community groups hold significant relevant information, however most of this is very broad, not specific enough for consenting purposes

·    Report recommends that the six stage process for gathering information on coastal ecology continues, with more involvement from tāngata whenua. All information available should be consolidated and evaluated, and the coastal strategy itself should be regularly reviewed.

CLI7/22

Resolution

That the Clifton to Tangoio Coastal Hazards Joint Committee receives and notes the “Coastal ecology workstream” staff report.

Barker/Hiha

CARRIED

 

10.

Discussion of minor matters not on the agenda

 

No items raised for discussion.

 

Hinewai Ormsby led a closing karakia.

 

Closure:

There being no further business the Chairman declared the meeting closed at 11.13am on Tuesday, 22 February 2022.

Signed as a true and correct record.

 

 

DATE: ................................................                           CHAIRMAN: ...............................................