Minutes of Regional Council Meeting - Wednesday, 15 December 2021

1. Welcome/Karakia/Apologies/Notices

The Chair welcomed everyone to the meeting and Pieri Munro opened with a karakia, acknowledging the return of Mike Paku from bereavement leave after the passing of his brother Peter Paku.

Resolution

RC91/21 That the apologies for early departure from councillors Martin Williams and Charles Lambert be accepted.

Foley/Foss

CARRIED

2. Conflict of Interest Declarations

There were no conflicts of interest declared.

3. Confirmation of Minutes of the Regional Council Meeting held on 24 November 2021

RC92/21

Resolution

Minutes of the Regional Council Meeting held on Wednesday, 24 November 2021, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record.

Taylor/Williams

CARRIED

Presentation of Environmental Certificates of Appreciation

The Environmental Certificates of Appreciation were presented to:

· Councillor Martin Williams presented Jenny Baker an award for her Environmental Action in the Community – Te Oho Mauri Taiao ki te Hapori

· Councillor Hinewai Ormsby presented the Pirimai Residents Association, represented by Richard Catley and Gordon Anderson, an award for the association’s Environmental Action in the Community – Te Oho Mauri Taiao ki te Hapori

· Councillor Charles Lambert presented The Forest Lifeforce Restoration Trust, represented by Pete Shaw, an award for the trust’s Environmental Leadership in Land Management – Te Hautūtanga Taiao me te Whakahaere Whenua.

Councillor Martin Williams left the meeting at 11.27am

Follow-ups from Previous Regional Council meetings

James Palmer introduced the item, which was taken as read, advising Catchment Coordinator roles are expected to be filled early in the first quarter of 2022 and the work programme shared with the March Environment and Integrated Catchments Committee meeting.

RC93/21

Resolution

That Hawke’s Bay Regional Council receives and notes the “Follow-up Items from Previous Regional Council Meetings”.

Ormsby/Foley

CARRIED

Call for Minor Items not on the Agenda

Recommendations

Council accepts the following “Minor Items Not on the Agenda” for discussion as Item 12:

Topic	Raised by
Tukituki plan change 6 sub-catchment land use consents	Cr Will Foley

Proposed Schedule of 2022 Council and Committee meetings

James Palmer introduced the item, which was taken as read. Discussions covered:

· Schedule introduces the ‘new’ all HBRC governors hui subject to agreement by the Māori and Regional Planning committees, as this is a change from bi-monthly meetings of those committees, at their first meetings of 2022 in February.

· Note the new Matariki Public holiday on 24 June to be added to the schedule.

RC94/21

Resolutions

That Hawke’s Bay Regional Council:

1. Receives and considers the “Proposed Schedule of 2022 Council and Committee Meetings” staff report.

2. Agrees that Council can exercise its discretion and make these decisions without consulting directly with the community or others having an interest in the decisions

3. Adopts the 2022 Schedule of Meetings as proposed, subject to change and to agreement with the Regional Planning and Māori Committee Co-chairs.

van Beek/Taylor

CARRIED

Affixing of the Common Seal

The Common Seal of the Council has been affixed to the following documents and signed by the Chairman or Deputy Chairman and Chief Executive or a Group Manager.

Seal No.

Date

1.1

Staff Warrants

1.1.1 D. McKibbin

(Delegations under the Civil Defence Emergency Management Act 2002 (s.86-92 inclusive) and Clause 32B Schedule 7 of the Local Government Act 2002)

4478

24 November 2021

RC95/21

Resolutions

That Hawke’s Bay Regional Council:

1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community or persons likely to have an interest in the decision.

2. Confirms the action to affix the Common Seal.

van Beek/Foley

CARRIED

Report from the HB Civil Defence Emergency Management Group Joint Committee meeting

James Palmer introduced the item, which was taken as read, and Councillor Rick Barker as Chair of the Joint Committee provided an overview of how he intends to monitor the work programme to ensure the recommendations of the CDEM review report are implemented through the prioritised work programme.

RC96/21

Resolution

That Hawke’s Bay Regional Council receives and notes the “Report from the 22 November 2021 HB Civil Defence Emergency Management Group Joint Committee meeting”.

Kirton/Lambert

CARRIED

10.

Verbal Presentation of the 3D Aquifer Mapping Story Board

Iain Maxwell introduced the item and Dr Jeff Smith and Simon Harper who presented the work being release to the public in January. The presentation and discussions covered:

· Challenge to translate the very technical scientific information into a form that’s engaging and understood by the community

· Access to the StoryMap will be via Council’s website, and it will be built and added to in stages starting with the Introduction in January

· Will provide more information about connectivity between aquifers, aquifer layers and aquifers and surface water bodies

· Data and modelling will inform policy and rules in Tukituki Plan refresh and Kotahi, and will be shared with Māori Committee and Regional Planning Committee tangata whenua representatives ahead of Kotahi engagement.

· Inflows and outflows will be quantified through the modelling done using the SkyTEM data and will have practical effect at property scale through resource consent processes.

11.	Councillors' Reports from Meetings of Outside Bodies
	There were no reports.

12.

Discussion of Minor Items not on the Agenda

Topic	Raised by
Tukituki plan change 6 sub-catchment landuse consents. Raised concerns amongst some landowners trying to meet the deadlines to lodge landuse consent applications and urged staff to take a pragmatic approach.	Cr Will Foley

13.

HBRIC Chair Remuneration

RC97/21

Resolution

That Hawke’s Bay Regional Council excludes the public from this section of the meeting, being Agenda Item 13 HBRIC Chair Remuneration with the general subject of the item to be considered while the public is excluded; the reasons for passing the resolution and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution being:

GENERAL SUBJECT OF THE ITEM TO BE CONSIDERED	REASON FOR PASSING THIS RESOLUTION	GROUNDS UNDER SECTION 48(1) FOR THE PASSING OF THE RESOLUTION
HBRIC Chair Remuneration	s7(2)(a) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to protect the privacy of natural persons.	The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

Kirton/Ormsby

CARRIED

The meeting moved into public excluded session at 12.24pm and out of public excluded session at 1.19pm

Closure:

There being no further business the Chairman declared the meeting closed at 1.19pm on Wednesday, 15 December 2021.

Signed as a true and correct record.

DATE: ................................................ CHAIR: ...............................................