Unconfirmed

Minutes of a meeting of the HB Civil Defence Emergency Management Group Joint Committee

Date:                                    Monday 22 November 2021

Time:                                    1.30pm

Venue:

Council Chamber Hawke's Bay Regional Council 159 Dalton Street NAPIER

Present:                              Cr R Barker (HBRC) – Chair

Mayor S Hazlehurst (HDC)

Mayor C Little (WDC)

Mayor A Walker (CHBDC)

Mayor K Wise (NCC)

In Attendance:                 J Palmer – HBRC Chief Executive

M Davidson – CHBDC Chief Executive

K Tipuna – WDC Chief Executive

N Bickle – HDC Chief Executive

J Sutherland - CDEM (from 2.08pm)

R McLeod – Contextus Consultants

P Munro – HBRC Te Pou Whakarae Māori Partnerships (via zoom)

Dr S Rotarangi – NCC Chief Executive (via zoom)

R Johnson - CDEM

I Maxwell - HBRC (from 1.49pm)

I Wilson – NEMA

J Sinko – NEMA

Cr N Simpson – (NCC) (via zoom)

I Macdonald – CDEM Group Controller

P Martin - Senior Governance Advisor

1.         Welcome/Karakia /Apologies/Notices

The Chair welcomed everyone to the meeting and Pieri Munro opened with a karakia.

No apologies were received.

2.         Conflict of Interest Declarations

No conflicts of interest were declared.

3.         Confirmation of minutes of the HB Civil Defence Emergency Management Group Joint Committee meeting held on 30 August 2021

CDE25/21

Resolution Minutes of the HB Civil Defence Emergency Management Group Joint Committee meeting held on Monday, 30 August 2021, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record. Walker/Hazlehurst CARRIED

4.	Action Items from Previous HB CDEM Group Joint Committee meetings
	Ian Macdonald introduced the item highlighting: · Group plan is on hold due to COVID-19 priorities at both a national land regional level · Napier rain event hazards report and the Hazards review have been completed.
CDE26/21	Resolution That the HB CDEM Joint Committee receives the “Action Items from Previous CDEM Coordinating Executive Group meetings” report. Little/Wise CARRIED

5.	Call for minor items not on the agenda
	No items raised.

6.

Hawke’s Bay CDEM review

Ross McLeod introduced this item with discussions covering: · Significant strengths are apparent with current CDEM arrangements in HB · Commitment and collective responsibility from all councils is required · Response arrangements need to be well understood and strengthened · Supporting local leadership can be difficult with a centralised response structure · Planning and hazard reduction have been well managed; response / welfare and recovery aspects could be strengthened · Shared information systems and a common response platform are required · Council staff resourcing and response training should be more of a focus   · Co-operation with māori organisations worked well. Further engagement with leading māori organisations is being planned / underway  · A change programme with five priority workstreams has been developed to implement the review recommendations. CDEM, councils and partner agencies are contributing resources for this programme · Change programme is expected to be completed by end of 2022, with progress being reported to the CDEM Coordinating Executive Group (CEG)

CDE27/21

Resolutions That the Hawke’s Bay CDEM Group Joint Committee: 1. Receives and notes the Hawke’s Bay CDEM Review staff report. 2. Endorses the ContextusSolutions Ltd “Strengthening CDEM in Hawke’s Bay” report and recommendations. 3. Directs the CDEM Coordinating Executive Group to develop a change programme, subject to refinement during implementation, that actions the recommendations of the “Strengthening CDEM in Hawke’s Bay” report. 4. Directs the CDEM Coordinating Executive Group to formally report change programme progress to future Joint Committee meetings. Walker/Hazlehurst CARRIED

7.	Regional Drought Relief Fund
	Iain Maxwell introduced the item, noting: · Building resilience ahead of natural disasters, including droughts, is a key focus of the Rural Advisory Group.
CDE28/21	Resolutions That Hawke’s Bay CDEM Group Joint Committee: 1.      Receives and considers the “Regional Drought Relief Fund” staff report 2.      Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community or persons likely to have an interest in the decision 3.      Commits the remaining $10,691.64 from the Regional Drought Relief Fund to the East Coast Rural Support Trust to support their work in providing 'critical care' personal and financial support to vulnerable farming families. Walker/Little CARRIED

8.	National Emergency Management Agency (NEMA) verbal update
	Ian Wilson provided an update with discussion covering: · Changes to the Civil Defence Emergency Management (CDEM) Act were presented to Government last week. The Act is being rewritten with a consultation / feedback period in January / February 2022 · The revisions will be written by June and following a public consultation period, the new Act is expected to be passed by Parliament in December 2022 · The associated civil defence plan and guide are also being reviewed; expected to be completed by June 2022. These set out the roles, functions and budgets for the CDEM groups and agencies. CDEM groups are being encouraged to get involved in the review process · Asked that a copy of the recent CDEM Act Cabinet paper and minute be provided to the Committee · Committee raised concerns on the consultation period (early in new year) and the other central government change processes also requiring input at the moment.  As a result the ability to meaningfully be consulted and provide input is being compromised  Committee invited the NEMA Chief Executive to its next meeting in March 2022.
CDE29/21	Resolution That the Hawke’s Bay CDEM Group Joint Committee receives and notes the National Emergency Management Agency verbal update. Barker/Walker CARRIED

Kitea Tipuna offered a karakia to close the meeting.

Closure:

There being no further business the Chair declared the meeting closed at 2.06pm on Monday, 22 November 2021.

Signed as a true and correct record.

DATE: ................................................                           CHAIRMAN: ...............................................