Minutes of Clifton to Tangoio Coastal Hazards Strategy Joint Committee

MINUTES OF A meeting of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee

Date: Friday 24 September 2021

Time: 10.02am

Venue:

Virtually via Zoom

Present: Cr J van Beek – HBRC - Chair

Cr A Brosnan – NCC, Deputy Chair

Cr A Corban – HDC

Cr M Dixon – HDC

T Hopmans – Maungaharuru Tangitū Trust (arrived at 10.18am)

Cr H Ormsby – HBRC

Cr A Redstone – HDC

Cr N Simpson – NCC

In Attendance: C Dolley – HBRC Group Manager Asset Manager

C Thomson - NCC

S Bendall – Traverse Environmental, Project Manager

G Hrutstinsky – NCC

M Thomsen - HBRC

J Ellerm – HBRC

A Henderson - NCC

M Clews – HDC

G Ide – HBRC

R Ashcroft – Cullen – HBRC

D Cull - HBRC

B Allan - HDC

J Beya - HBRC

P Martin – Senior Governance Advisor

1. Welcome/Karakia /Apologies/Notices

The Chair welcomed everyone to the meeting and Hinewai Ormsby opened with a karakia.

Resolution

CLI1/21 That the apologies for absence from Keith Price, Tania Kerr, Hayley Brown, Rick Barker and Peter Paku are accepted.

Dixon/Brosnan

CARRIED

2. Conflict of Interest Declarations

There were no conflicts of interest declared.

3. Confirmation of Minutes of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee meeting held on 4 June 2021

CLI2/21

Resolution

Minutes of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee meeting held on Friday, 4 June 2021, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record.

Ormsby/Redstone

CARRIED

Actions from Previous Clifton to Tangoio Coastal Hazards Strategy Joint Committee Meetings

Chris Dolley introduced this item which was taken as read.

CLI3/21

Resolution

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the “Actions from previous Clifton to Tangoio Coastal Hazards Strategy Joint Committee Meetings” report.

Ormsby/Brosnan

CARRIED

5.	Call for Minor Items not on the Agenda
	No items raised.

Communication and Engagement Update

Rebecca Ashcroft – Cullen introduced this item, discussions included:

· Mana whenua engagement has commenced with an initial hui however recent COVID issues has impacted our ability to engage. As an interim measure, a pre-recorded presentation being circulated and feedback being sought via email.

Tania Hopmans joined the meeting 10.18am

· Shipping container is proposed for community consultation over Nov / Dec - initial suggested locations are Haumoana, Clive, Napier and Westshore

· TAG members have been active in engagement activities; Committee member participation is encouraged – if further Mana Whenua hui are confirmed TAG will advise Committee members so they have the opportunity to attend.

CLI4/21

Resolution

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the “Communication and Engagement Update” staff report.

van Beek/Ormsby

CARRIED

Project Manager's Update

Simon provided an update:

· All Councils involved have agreed in principle to the adoption of Mr. Raynor Asher’s funding review

· The workstreams involved are all progressing well

· Managed Retreat workstream update will be provided to the Committee at its next meeting 19 November 2021

· Budget is on track however costs for formal consultations next year are still being refined; this will be reported upon at the next Committee meeting

CLI5/21

Resolution

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives the “Project Manager’s Update” report.

Hopmans/Dixon

CARRIED

Current Coastal Projects Update

Chris Dolley introduced the item.

· Whakarire Ave. Revetment Works – NCC has started discussions with Ngati Paarau Hapu Trust. Tenders will be sought in October 2021 – expected start date is February 2022.Authority is being sought from DoC to manage the penguins on site. NCC is meeting with residents to discuss targeted rates for the project.

· Westshore sand deposition – HBRC consent proposal to NCC has been slowed by a lack of feedback from DoC who may now provide this during the consent process itself

· Haumoana 18 – still being progressed. Community may need independent legal advice about consent costs and their legal rights after construction has been completed

· Capeview Corner – wall construction has been completed

· Whirinaki – residents are contacted as any issues arise

CLI6/21

Resolution

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives the “Coastal Projects Update” and agrees that the Capeview Corner project no longer needs to be reported upon.

Redstone/Hopmans

CARRIED

9.	Discussion of Minor Matters not on the Agenda
	No items raised.

Closure:

There being no further business the Chair declared the meeting closed at 10.41am on Friday, 24 September 2021.

Signed as a true and correct record.

DATE: ................................................ CHAIRMAN: ...............................................