Minutes of HB Civil Defence Emergency Management Group

1. Welcome/Karakia /Apologies/Notices

Mayor Alex Walker, Acting Chair, welcomed everyone to the meeting and opened with a karakia.

2. Conflict of Interest Declarations

There were no conflicts of interest declared.

3. Confirmation of Minutes of the HB Civil Defence Emergency Management Group Joint Committee meetings held on 22 March 2021 and 28 June 2021

CDE18/21

Resolution

Minutes of the HB Civil Defence Emergency Management Group Joint Committee meetings held on Monday, 22 March 2021 and Monday, 28 June 2021, copies having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record.

Hazlehurst/Little

CARRIED

Action Items from previous HB CDEM Group Joint Committee meetings

The item was taken as read.

CDE19/21

Resolution

That the HB CDEM Joint Committee receives the “Action Items from previous CDEM Group Joint Committee Meetings” report.

Walker/Barker

CARRIED

5.	Call for Minor Items not on the Agenda
	There were no minor items raised.

Election of the Chair of the Hawke's Bay CDEM Group Joint Committee

Acting Chair Alex Walker nominated Rick Barker for the position of Chair and asked Ian Macdonald to call for other nominations and to run the election process.

There were no further nominations.

CDE20/21

Resolutions

That the Hawke’s Bay CDEM Group Joint Committee:

1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community or persons likely to have an interest in the decision.

2. Agrees to use voting System A as provided in Schedule 7, Part 1, Section 25 of the Local Government Act 2002.

3. Rick Barker was nominated by A Walker, seconded by S Hazlehurst

4. No other nominations received

6. Rick Barker was declared Chair of the Hawke’s Bay CDEM Group Joint Committee.

Walker/Hazlehurst

CARRIED

Rick Barker assumed the Chair at 2.36pm.

Amendments to the Hawke's Bay CDEM Group Plan: Controller Appointments

The item was taken as read.

CDE21/21

Resolutions

That the Hawke’s Bay CDEM Group Joint Committee:

1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision.

2. Amends Appendix 5: Key Appointments of the Hawke’s Bay CDEM Group Plan pursuant to section 57 of the Civil Defence Emergency Management Act 2002 and make appointments and changes to the roles of Local Controller as follows.

2.1. Add the following to the Local Controller Hawke’s Bay CDEM Group list: Mike Hardie

2.2. Remove the following from the Local Controller Hawke’s Bay CDEM Group list: Kitea Tipuna

Little/Walker

CARRIED

Napier Rain Event - Independent Operational Review and Hazard Reports

Lisa Pearse introduced the item and presentation of the Hazard report, a composite record of the facts of the event, prepared by Toa Consulting, Craig Goodier and Lisa Pearse. The report highlighted:

· Up to 250+mm of rain recorded mostly between 2pm and 8pm on 9 November 2020

· worst affected areas were Napier South, Maraenui and Pirimai

· rainfall warnings did not identify specific locations

· drainage scheme performed to its design capacity but was unable to cope with extreme rainfall intensity and volume

· power was disrupted for several days, peaking at 3300 homes being affected

· 600+ properties were assessed with 117 homes deemed to be uninhabitable

· insurance losses for properties and vehicles will exceed $87M

· report recommendations are:

1. Warnings received from MetService for severe rainfall should be followed up with a phone call to the duty forecaster to clarify likely locations and potential intensities

2. Alternative power supplies should be sought for all key flood pumping assets within the Napier City network to ensure that any loss of power is minimal and does not adversely affect the performance of the drainage network

3. NCC & HBRC should review the existing arrangements for management of the flood scheme and stormwater network to ensure the most effective integration and coordination of assets where possible.

4. HB local authorities should utilise an independent organisation to review rainfall data and determine the return period of rainfall events in the region.

Craig Goodier delivered a presentation of the technical details of the flood event:

· analysis of and comparisons with historic significant rainfall events in Napier, the last two occurring in 2004 and 1963

· 250mm of rain over a 24 hour period recorded at Nelson Park rain gauge, peaking at 210mm over a 6 hour period.

· rain radar data indicated even higher rain intensities in other areas and the event has been assessed as being a “more than one in a 100 year” event

· an overview of how the Napier drainage system functions

Discussions traversed:

· Suggested the wording about the performance of the drainage scheme could be improved. Report authors will address this in conjunction with NCC and HBRC staff.

· Existing MoU between NCC and HBRC for managing jointly owned assets is outdated (1989) and does not include an emergency response plan. A substantive joint review of these matters is under way.

Trevor Brown from FENZ provided commentary on the Independent Operational Review Napier Floods report highlighting:

· event response considered to be well run

· a common operating platform would be beneficial

· staff CDEM training pathway is in place but not fully supported across the councils

· council staff response fatigue was apparent following lengthy Covid 19 response

· recovery functions should start as early as possible

· iwi engagement was evident; include iwi as an early partner

· establish clear communication channels early on.

CDE22/21

Resolutions

That the Hawke's Bay CDEM Group Joint Committee receives and notes the following reports:

1. The “Independent Operational Review Napier Floods”; and

2. The “Napier Rainfall Event November 2020 Hazards Report”

3. Some wording of the Napier Rainfall Event November 2020 Hazards Report is to be amended by the report authors. The alterations are to be jointly considered by officers from Napier City Council and Hawke’s Bay Regional Council, prior to being published.

Walker/Wise

CARRIED

Verbal Update from NEMA

Ian Wilson gave a brief update on matters including that NEMA is seeking feedback on the proposed new Civil Defence Emergency Management Act over the next two months.

CDE23/21

Resolution

That the Hawke’s Bay CDEM Group Joint Committee receives and notes the “Verbal update from NEMA” report.

Barker/Hazlehurst

CARRIED

10.

Group Manager's Verbal Update

Ian Macdonald provided a brief update noting:

· tsunami awareness campaign is going well

· Latest COVID 19 resurgence response underway with an emphasis on maintaining welfare coordination. Currently a health led response with limited civil defence responsibilities and MSD directly overseeing the welfare response. NEMA advise no National State of Emergency will be declared unlike first COVID response.

CDE24/21

Resolution

That the Hawke’s Bay CDEM Joint Committee receives and notes the “Group Manager's Verbal update” report.

Barker/Hazlehurst

CARRIED

11.	Discussion of Minor Items not on the Agenda
	There were no minor items raised.

Alex Walker closed the meeting with a karakia.

Closure:

There being no further business the Chair declared the meeting closed at 3.51pm on 30 August 2021.

Signed as a true and correct record.

DATE: ................................................ CHAIR: ...............................................