Minutes of Regional Planning Committee - Wednesday, 10 March 2021

1. Welcome/Apologies/Notices

The Chair, Cr Rex Graham welcomed everyone to the meeting and Pieri Munro opened with a karakia.

Cr Rick Barker notes that he needs to depart at 2.30pm and Liz Munroe to be excused for a conference call during the meeting.

Resolution

RPC1/21 That the apologies for absence from Councillors Will Foley and Charles Lambert, and Tania Hopmans and for lateness from Karauna Brown be accepted.

van Beek/Tapine

CARRIED

2. Conflict of Interest Declarations

Cr Martin Williams declared an interest in Item 11 Statutory Advocacy Update as he is involved in some of the processes noted in the item.

There were no conflicts of interest declared.

3. Confirmation of Minutes of the Regional Planning Committee meeting held on 14 October 2020

RPC2/21

Resolution

Minutes of the Regional Planning Committee meeting held on Wednesday, 14 October 2020, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record.

Maihi-Carroll/Barker

CARRIED

Follow-ups from Previous Regional Planning Committee Meetings

Verbal updates covered:

· Letter to Central Government about significant commitment of resources required to achieve Freshwater Plan notification for all HB catchments by 31 December 2024 is under way through the Māori (Nga Kairapu) Special Interest Group and paper currently undergoing review. Once finalised an update will come to this Committee.

RPC3/21

Resolution

That the Regional Planning Committee receives the report “Follow-up Items from Previous Meetings”.

Tapine/Barker

CARRIED

Call for Minor Items Not on the Agenda

Recommendations

That the Regional Planning Committee accepts the following “Minor Items Not on the Agenda” for discussion as Item 12:

Topic	Raised by
Flooding	Tania Huata
Upper Wairoa - Ruakituri River Catchment Group	Api Tapine

Regional Planning Committee Tangata Whenua Representation on Council’s Committees

The item was taken as read with confirmation of members as resolved below.

RPC4/21

Resolutions

That the Regional Planning Committee:

1. Considers the “Regional Planning Committee Tangata Whenua Representation on Council’s Committees” staff report and nominates tangata whenua representatives to Council Committees as follows.

1.1. Peter Paku as a member of the Environment and Integrated Catchments Committee

1.2. Apiata Tapine as a member of the Corporate and Strategic Committee

1.3. Mike Mohi as a member of the Hearings Committee in addition to Tania Huata as previously appointed

1.4. Apiata Tapine as a representative on the Hawke’s Bay Regional Council, with speaking rights only.

2. Confirms that the remuneration to be paid for attendance at Regional Council and Committee meetings is $452 per meeting plus associated travel cost reimbursement. This will be paid upon approval of an eligible travel claim form submitted by the tangata whenua representative.

3. Recommends that Hawke’s Bay Regional Council:

3.1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community or persons likely to have an interest in the decision.

3.2. formally confirms the appointments above.

Foss/Barker

CARRIED

Karauna Brown arrived at 1.38pm.

Kotahi Project Principles

Ceri Edmonds introduced the item which proposes a set of principles for both the development and decision making for Kotahi. Discussions traversed:

· With Reference to “no new western science” – the Science Team will be dedicating their time to support the Kotahi plan, continuing current science programmes and looking for new Matauranga Māori science so will not have resource to embark on any new research investigations

· Through the discussions, amendments to the “project principles” agreed by the Committee are noted in red text following.

RPC5/21

Resolutions

That the Regional Planning Committee

1. Receives and considers the ‘Kotahi Project Principles’ staff report.

2. Agrees that the decisions to be made are not significant under the criteria contained in Hawke’s Bay Regional Council’s adopted Significance and Engagement Policy, and that the Committee can exercise its discretion and make decisions on this issue without conferring directly with the community or persons likely to have an interest in the decision.

3. Adopts Option C (following) as the Kotahi Project Principles to ensure a common understanding of how the Kotahi Plan will be progressed providing a foundation/code of practice for both staff and decision-makers.

Option C

Kotahi Project Principles

Communication

· Timely

· Consistent information

· Fit for purpose

· Tailored to the audience

Relationship Management

· Partnership

· Active involvement

· Respect of values

· Recognition of differences and

· Retention of identity

· Tangata whenua led components

· Recognition of mana whenua status

Outcome/results focused

· Decision making on key matters

· Realistic expectations (time, resources &finance)

· Agile

Operational Awareness

· Priorities

· Progress focused

· Work programme

· Resourcing for both HBRC and tangata whenua

· Matauranga Māori

· Policy direction & change

· Limitations & constraints

Core competencies of Māori engagement

· Commitment to build capacity and capability

· Understanding of values, interests and priorities

· Knowledge of Treaty of Waitangi

Munroe/Barker

CARRIED

Resource Management Reform Announcements by Government

The item was taken as read.

RPC6/21

Resolution

That the Regional Planning Committee receives and notes the “Resource Management Announcements by Government” staff report.

Maihi-Carroll/van Beek

CARRIED

10.

Resource Management Policy Projects March 2021 Update

The item was taken as read, noting that decisions on the Outstanding Water Bodies Plan change are expected soon.

RPC7/21

Resolution

That the Regional Planning Committee receives and notes the “Resource Management Policy Projects March 2021 Update” staff report.

Ormsby/Maihi-Carroll

CARRIED

11.

March 2021 Statutory Advocacy Update

The item was taken as read noting and acknowledging the amount of involvement in the seven week Takutai Moana hearings as well as that the Water Conservation Order Hearings were paused and a date to reconvene has not yet been scheduled.

RPC8/21

Resolution

That the Regional Planning Committee receives and notes the “March 2021 Statutory Advocacy Update” staff report.

Maihi-Carroll/Barker

CARRIED

12.

Discussion of Minor Matters Not on the Agenda

Topic

Raised by

Flooding - A document was tabled on behalf of Ngati Pahauwera Development Trust (following)

Tania Huata

Upper catchment of Wairoa - Concerns raised about Guardians of the Ruakituri River Catchment Group projects proceeding in the upper Wairoa rohe in the absence of mana whenua involvement/ engagement.

Api Tapine currently involved, together with Te Pou Whakarae, Pieri Munro have been working with communities to build capacity and engagement for over a year and a half. Applaud Guardians of the Ruakituri for their environmental work looking to address water quality issues, however this should be done with iwi involvement to ensure that the cultural values and sites of significance are taken into account.

Api Tapine

Tātau Tātau o Te Wairoa - Post Settlement Governance Entity Presentation

Apiata Tapine delivered a presentation about Tātau Tātau o Te Wairoa, covering:

· Mana Motuhake is Kia tutuki te wawata kia tū anō tātau ngā whānau, ngā hapū, ngā iwi, i runga i ō tātau ake mana motuhake (to realise our dreams for our people to stand on our own authority)

· Four strategic pou (pilars) are Mana Māori (pride of identity and connection), Tāngata (Resilience and wellbeing of the people), Taiao (Health of the natural environment) and Te Pātaka (Wealth and organisational strength of the people)

· Divided into 7 kāhui or clusters (Rongomaiwahine Iwi Trust, Te Wairoa Tapokorau Whānau Trust, Ngā Tokorima a Hinemanuhiri Trust, Te Hononga o Ngā Awa Trust, Te Iwi o Rākaipaaka Trust, Te Wairoa Tapokorau Mai Tawhiti Trust and Te Whakakī-Nui-A-Rua Trust), which are the primary decision makers

· Now building relationships through te matangaro

· Building a comprehensive engagement strategy with a Māori focus to engage effectively with partners to affect change.

· Current priorities are Horticulture and land utilisation, Water and Housing.

RPC9/21

Resolution

That the Regional Planning Committee receives and considers the “Post Settlement Governance Entity Presentation made by Apiata Tapine.

Graham/Barker

CARRIED

13.

Long Term Plan 2021- 31 Development Update

That Hawke’s Bay Regional Council excludes the public from this section of the meeting, being Agenda Item 13 Long Term Plan 2021- 31 Development Update with the general subject of the item to be considered while the public is excluded; the reasons for passing the resolution and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution being:

GENERAL SUBJECT OF THE ITEM TO BE CONSIDERED	REASON FOR PASSING THIS RESOLUTION	GROUNDS UNDER SECTION 48(1) FOR THE PASSING OF THE RESOLUTION
Long Term Plan 2021- 31 Development Update	s7(2)(i) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to enable the local authority holding the information to carry out, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

Barker/Tapine

CARRIED

The meeting went into public excluded session at 2.38pm and out of public excluded session at 3.00pm.

Closure:

There being no further business the Chairman declared the meeting closed at 3.00pm on Wednesday, 10 March 2021.

Signed as a true and correct record.

DATE: ................................................ CHAIR: ...............................................