MINUTES OF An Extraordinary Meeting of the Regional Planning Committee

Date:                          Wednesday 22 July 2020

Time:                          1.30pm

Venue:

Council Chamber Hawke's Bay Regional Council 159 Dalton Street NAPIER

Present:                     Cr R Graham – Co Chair

L Munroe – Co Chair – Heretaunga Tamatea Settlement Trust

K Brown – Te Kopere o te Iwi Hineuru (via Zoom)

Cr W Foley

Cr C Foss

T Huata – Ngāti Pāhauwera Development & Tiaki Trust (via Zoom)

N Kirikiri – Te Toi Kura O Waikaremoana (via Phone)

Cr N Kirton

Cr C Lambert

M Mohi– Ngati Tuwharetoa Hapu Forum

Cr H Ormsby

P Paku – Heretaunga Tamatea Settlement Trust

Cr M Williams

Cr J van Beek

In Attendance:            J Palmer – Chief Executive

C Edmonds – Group Manager Strategic Planning

B Harper – Senior Policy Planner

L Lambert – Group Manager Regulation

P Munro – Te Pou Whakarae Māori Partnerships

A Roets – Governance Administration Assistant

1. Welcome/Apologies/Notices

The Chair welcomed everyone to the meeting and Pieri Munro opened with a karakia.

Apologies for absence were tendered by Joinella Maihi-Carroll, Tania Hopmans, Cr Rick Barker, and Apiata Tapine.

2. Conflict of Interest Declarations

There were no conflicts of interest declared.

3.       Confirmation of Minutes of the Regional Planning Committee Held on 3 June 2020

This item was not considered

4.	Proposed Plan Change 7 – Hearing Commissioner Appointments
	The Chair introduced the item, which was taken as read, and invited feedback from the 14 July tāngata whenua hui.  Discussions covered: · Tāngata whenua proposed that Tania Huata be considered for appointment as a trainee commissioner and her CV was circulated to all committee members on 17 July via email with an alternative recommendation to appoint Christine Scott (Chair), Dr Roger Maaka and Tania Huata; with Glenice Paine, Liz Palmer and Dr Brent Cowie in reserve should any appointee no longer be available · If members of RPC and/or Council on Hearing Panel additional consideration would need to be given to conflicts of interest · Note that the Council’s Hearings Committee role relates to RMA resource consent hearings and does not extend to hearings on RMA planning documents · The panel will either be delegated to hear submissions and make recommendations to RPC/Council or to hear submissions and make decisions on behalf of the RPC/Council · The Chief Executive advised that with Council’s current financial situation, the Committee needs to consider the costs of appointing more than 3 panel members given the extensive hearing period ahead, calculated to be approximately 320 hours per commissioner · Cr Craig Foss declared an interest as he is acquainted with some of the proposed panel members · Full rights of appeal to Environment Court available under RMA.
RPC16/20	Resolutions 1.      That the Regional Planning Committee receives and notes the “Change 7 - Appointment of Hearing Commissioners” staff report. 2.      The Regional Planning Committee recommends that Hawke’s Bay Regional Council: 2.1.      For the Change 7 hearings, appoints the following person as a Commissioner who has a good understanding of Tikanga Māori, cultural and spiritual values, and the perspectives of local iwi or hapu: 2.1.1.      Dr Roger Maaka 2.2.      For the Change 7 hearings, appoints the following two people as a Commissioner, who has experience in RMA policy development, outstanding values assessments and is familiar with the setting in Hawke’s Bay. 2.2.1.      Christine Scott 2.2.2.      Dr Brent Cowie (Chair). 2.3.      For the Change 7 hearings, agrees that the following are Reserve Commissioners: 2.3.1 Glenice Paine 2.3.2 Rauru Kirikiri 2.3.3 Mark Farnsworth 2.3.4 Tania Huata 2.3.5 Liz Palmer *Chair Certificate Mohi/Foss CARRIED 2.4.      Delegates authority to the Change 7 Hearing Panel to hear and issue decisions on the Council’s behalf relating to submissions received on Proposed Plan Change 7. Graham/Paku CARRIED unanimously 3.      Delegates authority to the Chief Executive or his nominee to undertake all the necessary operational and logistical arrangements to establish the Panel, including replacing a commissioner should they become unavailable, and support it in carrying out its functions in a timely and cost-efficient manner. Munroe/van Beek CARRIED

5.	Verbal Update on the Tukituki Plan Change 6a Process
	Liz Lambert informed the Committee that the application to the Minister for the Environment to use a Streamlined Planning Process for Plan Change 6a has been submitted. Council has not yet received a formal response from the Minister, but has been told informally that the Minister is unlikely to approve it due to new freshwater planning process coming into effect. Tukituki Plan Change due for review 2024. Until formal notice has been received, staff continue working internally on next steps forward and communicating to land owners about how to progress their resource consent applications and nitrogen reduction activities.
RPC17/20	Resolution That the Regional Planning Committee receives and notes the “Verbal Update on the Tukituki Plan Change 6A Process”. Foss/Ormsby CARRIED

Closure:

There being no further business the Chairman declared the meeting closed at 2.50pm on Wednesday, 22 July 2020.

Pieri Munroe offered to close the meeting with a karakia.

Signed as a true and correct record.

DATE: ................................................               CHAIRMAN: ...............................................