Minutes of Regional Council Meeting

1. Karakia /Welcome/Prayer/Apologies/Notices

The Chair welcomed everyone to the meeting and Pieri Munro led the group in offering a karakia.

The apology for lateness from Councillor Neil Kirton was noted.

2. Conflict of Interest Declarations

Mike Paku, Michelle McIlroy and Apiata Tapine declared an interest in item 11. Māori Committee Members’ Remuneration.

There were no conflicts of interest declared.

3. Confirmation of Minutes of the Regional Council Meeting held on 24 June 2020

RC101/20

Resolution

Minutes of the Regional Council Meeting held on Wednesday, 24 June 2020, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record.

Williams/Ormsby

CARRIED

3a Confirmation of Minutes of the Regional Council Meeting held on 15 July 2020

RC102/2

Minutes of the Regional Council Meeting held on Wednesday, 15 July 2020, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record.

Ormsby/van Beek

CARRIED

Follow-up Items from Previous Regional Council Meetings

The item was taken as read, noting that the hyperlinks in the Agenda document did not work and will be redistributed to councillors.

RC103/20

Resolution

That the Council receives and notes the “Follow-up Items from Previous Regional Council Meetings” staff report.

Foss/Ormsby

CARRIED

Significant Organisational Activities through August 2020

The item was taken as read with discussions covering:

· Staff driver training

· Riparian planting statistics requested

· 70% of resource consent applications required in Tukituki Catchment have been submitted

· Successful erosion control planting work in Wairoa around marae and urupa

RC104/20

Resolutions

That the Hawke’s Bay Regional Council receives and notes the Significant HBRC Activities through August 2020 staff report.

Foss/Ormsby

CARRIED

Call for Minor Items not on the Agenda

Recommendations

That Council accepts the following “Minor Items Not on the Agenda” for discussion as Item 21

Topic	Raised by
3 waters consultation with tangata whenua	Mike Paku
Government announcement about Lake Onslow	Cr Foss

Adoption of the HBRC 2020-21 Annual Plan

James Palmer introduced the item, providing an overview of the process undertaken in response to the Covid-19 pandemic, including consultation and submissions.

RC105/20

Resolutions

That Hawke’s Bay Regional Council:

1. Receives and considers the “HBRC 2020-21 Annual Plan for Adoption” staff report.

2. Receives the early Draft Recovery Fund Policy for information only.

3. Agrees that it is financially prudent to adopt an unbalanced budget for 2020-21 having regard to the LGA 2002 sections 101(1) and (2) and 100(2)(a) to (d), and notes that the decision to adopt an unbalanced budget has been made acknowledging:

3.1. the need to support the local economy now in response to the impact of COVID-19 and the drought while maintaining appropriate investment levels for the future, and

3.2. that Council has the financial capacity to borrow to fund a one-off shortfall in revenues enabling Council to proceed with a 0% rate increase instead of the 7.3% increase previously planned, and

3.3. that the unbalanced budget will have future financial implications that will need to be managed in future years.

4. Notes that, as required by section 80 of the LGA, a decision to borrow to fund operating expenses is inconsistent with Council’s Revenue and Financing Policy as this policy does not include borrowing as a source of funding for operating expenditure. This inconsistency is due to Council’s decision, following public consultation, to adopt an unbalanced budget and proceed with a 0% increase in rates revenue in 2020-21 in response to the effects of COVID-19 and the drought on the Hawkes’ Bay economy.

5. Adopts the 2020-21 Annual Plan in accordance with the Local Government Act 2002, subject to any changes made by Council at its meeting on 29 July 2020.

6. Delegates to the Group Manager Corporate Services and Chief Financial Officer authority to make any required minor amendments or edits to the 2020-21 Annual Plan prior to publishing.

7. Approves the borrowing of funds ($19.03 million) necessary to fund the proposed expenditure in the 2020-21 Annual Plan, including additional funds that were not provided for in the 2018-28 Long Term Plan.

8. Delegates to the Chief Executive and Group Manager Corporate Services, authority to negotiate and agree on the terms and conditions of all loans required to fund the expenditure requirements set out in the Annual Plan.

Foss/van Beek

CARRIED

Setting of the Rates 2020-21 Financial Year

Jessica Ellerm introduced the item, which is required by legislation, highlighting that staff will be working directly with any ratepayers undergoing financial hardship as a result of the drought and/or the pandemic. Discussions traversed:

· A revaluation of Hastings District Council properties required an equalisation process across the region to ensure relativity of rates between properties in different districts is retained

· Due date and penalty dates

· Full rates review scheduled after adoption of the Long Term Plan.

RC106/20

Resolutions

That Hawke’s Bay Regional Council:

1. Resolves that the decisions to be made on the setting and assessing of rates cover information in the Funding Impact Statement for the 2020-21 year as included in the 2020-21 Annual Plan as required by Sections 93 and 95 of the Local Government Act 2002.

2. Resolves the setting of rates for the 2020-21 financial year and sets the following rates under the Local Government (Rating) Act 2002, on rating units in the region for the financial year commencing on 1 July 2020 and ending on 30 June 2021. These rates are set in accordance with the relevant provisions of the 2020-21 Annual Plan’s Funding Impact Statement and are inclusive of GST.

2.1. A general rate is set under sections 13, and 131 of the Local Government (Rating) Act 2002 on land value as set out following.

2.2. A uniform annual general charge is set per separately used or inhabited part of a rating unit under section 15(1)(b) of the Local Government (Rating) Act 2002 as set out following.

2.3. The following differential targeted rates are set under sections 16, 17 & 18 of the Local Government (Rating) Act 2002 as set out following, including:

2.3.1. Subsidised Public Transport

2.3.2. Heretaunga Plains Flood Control Scheme

2.3.3. Upper Tukituki Flood Control Scheme

2.3.4. Erosion Control Scheme - Financial Assistance

2.3.5. Wairoa River and Streams Scheme

2.3.6. Central & Southern Area Rivers & Streams

2.3.7. Various Streams and Drainage Schemes

2.3.8. Farm Environment Management Plan – Financial Assistance

2.3.9. Sustainable Homes – Financial Assistance

2.3.10. Healthy Homes/Clean Heat – Financial Assistance

2.3.11. Healthy Homes/Clean Heat

2.3.12. Economic Development

2.4. The following uniform targeted rates are set under section 16 & 17 of the Local Government (Rating) Act 2002 as set out in Attachment 1, and this attachment forms part of this resolution:

2.4.1. Plant Pest Strategy

2.4.2. Regional Animal Pest Management Strategy

2.4.3. Sustainable Land Management

2.4.4. Forest Pest Strategy

2.4.5. Coastal Hazard

2.4.6. CDEM- Emergency Management

3. Resolves that the due date for payment of rates as set by the Hawke’s Bay Regional Council for the financial year commencing 1 July 2020 and ending on 30 June 2021 be 20 September 2020.

4. Resolves that, under sections 57 and 58(1)(a) of the Local Government (Rating) Act 2002, a fixed 10% penalty will be applied to unpaid current rates as at 1 February 2021 and shall be calculated by multiplying the outstanding rates by 10% and then adding that penalty sum to the amount outstanding as at 1 February 2021.

5. Resolves that, under sections 57 and 58(1)(b) of the Local Government (Rating) Act 2002, a fixed 10% penalty will be applied to all unpaid rates as at 1 July 2021 and shall be calculated by multiplying the outstanding rates by 10% and then adding that penalty sum to the amount outstanding as at 1 July 2021.

Barker/Ormsby

CARRIED

Report and Recommendations from the Environment and Integrated Catchments Committee

Councillor Rick Barker introduced the item, as Committee Chair, highlighting consideration of items on water security, the loss of productive land on the Heretaunga Plains to urban development and his resignation from the Committee Chair role.

RC107/20

Resolutions

That Hawke’s Bay Regional Council:

1. Receives and considers the “Report and Recommendations from the Environment and Integrated Catchments Committee”.

2. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on these items without conferring directly with the community or persons likely to have an interest in them.

Heretaunga Water Security

3. Directs staff to prepare a business case for recommendations of a Heretaunga water storage site or sites to be committed to pre-feasibility investigations based on the final report from Tonkin and Taylor and that meet the following objectives.

3.1. Maximum Requirement - The site(s) provides a storage volume sufficient to maintain environmental outcomes for future climatic conditions, and provide additional supply to meet the foreseeable needs of future generations.

Reports Received

4. Notes that the following reports were provided to the Environment and Integrated Catchments Committee

4.1. Cr Rick Barker Notice of Motion: Climate Mitigation Hawke's Bay (resolved: adjourns debate and refers the matter to the 29 July 2020 Hawke’s Bay Regional Council meeting for consideration as accompanied by a staff report providing options and processes available to progress the proposal.)

4.2. Urbanisation of Heretaunga Plains (resolved: receives and notes the “Urbanisation of Heretaunga Plains” presentation, notes the significant increase of the urban footprint, loss of production land and the fundamental importance of productive soils, and urges the HPUDS Implementation Working Group to take urgent actions to protect fertile land and productive soils.)

4.3. Farm Environmental Management Plans

4.4. Integration of Predator Free Hawke’s Bay with Council’s Strategic Objectives

4.5. Right Tree Right Place Update (resolved: requests staff put forward a concept model and business case through the Finance, Audit and Risk Sub-committee for report back to the Environment and Integrated Catchments Committee when finalised.)

4.6. Scheme Ecological Management and Enhancement Plans - Braided River Bird Census

4.7. Lincoln University 2019 Survey - Public Perceptions of NZ's Environment: 2019

4.8. Heretaunga Plains Flood Control Scheme Level of Service Review Update.

van Beek/Ormsby

CARRIED

Election of Environment and Integrated Catchments Committee (EICC) Chair and Deputy

5. Call for nominations for the role of EICC Chairperson

5.1. Hinewai Ormsby nominated by Rick Barker, seconded by Martin Williams.

6. There being no further nominations, Hinewai Ormsby was elected Chair of the EICC.

7. Call for nominations for the role of EICC Deputy Chairperson

7.1. Rick Barker nominated by Hinewai Ormsby, seconded by Rex Graham

8. There being no further nominations, Rick Barker was elected Deputy Chair of the EICC.

10.

Councillors' 2020-21 Remuneration

The item was taken as read.

RC108/20

Resolutions

That Hawke’s Bay Regional Council:

1. Receives and considers the “Councillors’ 2020-21 Remuneration” staff report

2. Confirms the consequential changes to the remuneration of councillors resulting from the Local Government Members (2020-21) Determination and distribution of the pool to account for six positions of responsibility for effect from 1 July 2020.

Barker/van Beek

CARRIED

11.

Māori Committee Members’ Remuneration

Pieri Munro introduced the item, which was taken as read.

RC109/20

Resolutions

That Hawke’s Bay Regional Council:

1. Receives and considers the “Māori Committee Members’ Remuneration” staff report.

2. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community or persons likely to have an interest in the decision.

3. Sets the remuneration rate for Taiwhenua representative members of the Māori Committee at $452 per meeting plus reimbursement of approved, associated travel costs, for effect from 4 March 2020.

4. Sets the remuneration rate for the Māori Committee Co-chairs, for effect from 4 March 2020 (being the date of appointment) at $27,500 split evenly, being $13,750 each per annum plus reimbursement of approved, associated travel costs.

Barker/Ormsby

CARRIED

12.

Regional Planning Committee Tangata Whenua Representation on Council’s Committees

Pieri Munro introduced the item, which was taken as read.

Charles Lambert left the meeting at 11.49am

RC110/20

Resolutions

That Hawke’s Bay Regional Council:

1. Receives and considers the “Regional Planning Committee Tangata Whenua Representation on Council’s Committees” staff report.

2. Confirms the appointment of:

2.1. Apiata Tapine as the RPC tangata whenua representative member of the Environment and Integrated Catchments and Corporate and Strategic committees and Climate Change Working Group

2.2. Apiata Tapine and Tania Huata as the RPC tangata whenua representative members of the Hearings Committee

2.3. Apiata Tapine as the RPC tangata whenua representative to participate in Regional Council meetings, with full speaking rights but no voting rights.

3. Confirms that the remuneration to be paid for attendance at Regional Council and Committee meetings is $452 per meeting plus associated travel cost reimbursement, to be paid upon approval of an eligible Travel Claim Form submitted by the tangata whenua representative.

Barker/Ormsby

CARRIED

13.

HBRC Workshop Guidance

James Palmer introduced the item, which is the result of discussions with councillors and others seeking clarification.

Charles Lambert re-joined the meeting at 11.58am

RC111/20

Resolutions

That Hawke’s Bay Regional Council:

1. receives and considers the “HBRC Workshop Guidance” staff report

2. endorses the HBRC Workshops Guidance document for implementation as amended to incorporate:

2.1 the ability for the Tangata Whenua representative to nominate an alternate tangata whenua Committee member to attend a workshop if they are unavailable

2.2 ‘not formally debating for decision making’

van Beek/Lambert

CARRIED

14.

Report and Recommendations from the Regional Planning Committee

Ceri Edmonds, Acting Group Manager Strategic Planning, introduced the item and provided an overview of the recommendations.

RC112/20

Resolutions

That Hawke’s Bay Regional Council:

1. Receives and notes the “Report and Recommendations from the Regional Planning Committee”.

2. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision.

Proposed Plan Change 7 – Hearing Commissioner Appointments

3. For the Plan Change 7 hearings, appoints the following person as a Commissioner who has a good understanding of Tikanga Māori, cultural and spiritual values, and the perspectives of local iwi or hapu:

3.1. Dr Roger Maaka

4. For the Plan Change 7 hearings, appoints the following two people as Commissioners, with experience in RMA policy development, outstanding values assessments and familiar with the setting in Hawke’s Bay

4.1. Christine Scott

4.2. Dr Brent Cowie (Chair)

5. For the Plan Change 7 hearings, agrees that the following people are Reserve Commissioners:

5.1. Glenice Paine

5.2. Rauru Kirikiri

5.3. Mark Farnsworth

5.4. Tania Huata

5.5. Liz Palmer *Chair Certificate.

6. Delegates authority to the Plan Change 7 Hearing Panel to hear and issue decisions on the Council’s behalf relating to submissions received on Proposed Plan Change 7.

7. Delegates authority to the Chief Executive or his nominee to undertake all the necessary operational and logistical arrangements to establish the Panel, including replacing a commissioner should they become unavailable, and support the Panel in carrying out its functions in a timely and cost-efficient manner.

Reports Received

8. Verbal Update on the Tukituki Plan Change 6A Process.

van Beek/Lambert

CARRIED

15.

Affixing of Common Seal

1. The Common Seal of the Council has been affixed to the following documents and signed by the Chairman or Deputy Chairman and Chief Executive or a Group Manager.

Seal No.

Date

1.1

Leasehold Land Sales

1.1.1 Unit B and Accessory Units B1, B2 & B3 at 26C Ashridge Road, Napier

Part Lot 2

DP 17786

CT K3/59; and

Part Lot 2 on Leasehold Title 52370

- Agreement for Sale and Purchase

1.1.2 Unit A and Accessory Units A1 &A2 at 26B Ashridge Road, Napier

Part Lot 2

DP 17786

CT K3/59; and

Lot 1 on Leasehold Title 52370

- Agreement for Sale and Purchase

1.1.3 Lot 92

DP 13039

CT E2/140

- Agreement for Sale and Purchase

4398

4399

4400

23 June 2020

15 July 2020

RC113/20

Resolutions

That Hawke’s Bay Regional Council:

1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community.

2. Confirms the action to affix the Common Seal.

Barker/van Beek

CARRIED

17.

Climate Action Communications Campaign

Rebecca Ashcroft-Cullen and Jenny Keown introduced the item and presented the proposed six week campaign. Discussions covered:

· Seeking feedback on imagery in particular, which is intended to be attention grabbing and provocative

· Key objectives are to position council as lead climate crisis authority, localise the climate crisis and inspire change in community, primary industry and business

· Key messages are “climate crisis is our biggest threat”, “HBRC is taking action in several ways” and “foster a resilient community”.

· Initial six week campaign will lead into long term engagement intended to act as a catalyst for behaviour change through a sustained, long term engagement with the community

· Survey to ascertain community views on the climate crisis including whether they think Council is doing enough and whether they would be willing to pay higher rates for more action on climate change

· Climate Crisis Hub on HBRC website with local statistics and information

· Using video case studies to profile rural, business and community initiatives

· Youth Environment Council to assist with social media campaign

· TLAs interested in participating but have not yet started planning anything specific

· Climate Action focus of the Long Term Plan through a suite of interventions.

RC114/20

Resolution

That the Hawke’s Bay Regional Council receives and notes the “Climate Action Communications Campaign” staff report and supports the implementation of all the initiatives the report envisages.

Barker/Williams

CARRIED

21.

Discussion of Minor Matters Not on the Agenda

Topic

Raised by

3 waters consultation with tangata whenua

Tangata whenua have been invited to several workshops as representatives on various TLA and Regional Council committees and would appreciate guidance about the level of participation expected

Mike Paku

Government announcement about Lake Onslow

Notes recent announcement of significant Central Government funding awarded for hydro investigations at Lake Onslow and would like councillors to be kept informed on progress of that initiative

Craig Foss

The meeting adjourned at 12.55pm and reconvened at 1.32pm

18.

Future Farming Trust Annual Report and Presentation

Te Pou Whakarae, Pieri Munro, welcomed the Trustees to the meeting. John van der Linden (chair), introduced Philip Schofield (Vice Chair), Scott Lawson (Treasurer), Liz Krawczyk, Will Foley and Tom Belford and advised Greg Hart has tendered his apologies. Queries and discussions covered:

· The Trust’s mission statement is “Promote, inspire and celebrate profitable farming systems that enrich the environment and the community”

· Initial projects include Soil Carbon - to measure the ability of farm practices to increase soil carbon, and Economic/environmental assessment (with Barry Ridler) - working with ten dairy and sheep & beef farms across Hawke’s Bay to measure all inputs and outputs, model how various interventions might improve performance, and then monitor the outcomes from changed or alternative practices to provide HB data and evidence

· Still in formative stages of establishing links to other rural sector organisations and groups such as Beef & Lamb, MPI and others to promote the adoption of better farming practices, e.g. regenerative farming, including co-funding opportunities.

RC115/20

Resolution

That the Hawke’s Bay Regional Council receives and notes the “Hawke’s Bay Future Farming Trust Annual Report and Presentation”.

Foley/Barker

CARRIED

Neil Kirton arrived at 2.10pm

16.	Climate Change Mitigation
	James Palmer introduced the item, which provides additional information sought by the Environment and Integrated Catchments Committee to enable decision making on Councillor Barker’s Notice of Motion. In addition, Mr Palmer advised that feedback from the HB Leaders Forum was enthusiastic support for working collaboratively to address Climate Change, although TLAs have questions relating to the adaptation/mitigation balance, are not yet ready to commit to anything, and have not yet specifically considered any associated Long Term Plan initiatives or funding. Staff advice remains that funding a climate mitigation unit from the Disaster Damage Reserve as proposed requires a change to the purpose for which the fund was created, including consultation with the community, subject to Audit, and the most appropriate time to undertake consideration of this would be alongside Council’s priorities through the Long Term Plan process.
RC116/20	Resolutions That Hawke’s Bay Regional Council *receives and considers* Cr Barker’s Notice of Motion; being: 1. The [Environment and Integrated Catchments Committee] notes the range of Council actions connected to climate change, including: 1.1. The decision by Council on 27 June 2019 to declare a climate emergency 1.2. Council’s activities in climate adaptation such as the work on the Coastal Hazards Strategy with initiatives to strengthen the regions stop-banks 1.3. Council’s contribution to reducing greenhouse gases with its tree plantings and the plans for further extensive plants in the ‘right tree right place’ initiative. 2. The committee notes that central government will lead a country wide approach to climate change but observes that currently at the regional level there is a lack of organised and structured activity focused on mitigating the effects of climate change which needs to be effected by individuals, households and at the enterprise and industry levels. 3. The committee recommends to Council that it takes timely steps to address this by undertaking the following. 3.1. Set up a semi-autonomous unit similar to Civil Defence; to be called ‘Climate Mitigation Hawke's Bay’ [CMHB] 3.1.1. That it have a governance structure of Regional Council Chair, the region’s four Mayors and the Chair of Ngati Kahungunu Iwi Incorporated. 3.1.2. That it have a minimum staff of three, with the necessary facilities and support to be effective. 3.2. The remit for the unit is to be the catalyst for encouraging the regions individuals, households, whanau, enterprises and industries to take reasonable and measurable steps to reduce and mitigate their greenhouse gas emissions. To encourage and annual reduction by all to ensure the region is carbon neutral by 2050. 3.2.1. CMHB can bring forward proposals to the Regional Council and to Government on policies and initiatives that will alleviate the effects of climate change. 3.2.2. CMHB will report at least every six months to the region’s councils on its activities. 3.2.3. CMHB will in the initial stages be funded from the Regional Disaster Damage Relief Fund. This arrangement be reviewed after two years and should CMHB prove effective Council at that point can resolve to make CMHB part of the Council's plans and if not the entity be abandoned. 3.3. The Committee notes that CMHB will not be supported by legal powers to bring about change that it will be reliant on the moral case of all making changes to avert a climate disaster for future generations. That Hawke’s Bay cannot solve this issue alone but that the region has an obligation to do its very best to mitigate the effects of climate change and this Council and region will be judged not on what it said about climate change but what it did.” Barker/Kirton CARRIED
	Discussions and queries traversed: · Options are to either resolve the notice of motion as proposed, resolve to undertake due diligence around the proposal through the Long Term Plan development process or to resolve an alternative course of action · Staff advice remains that the Long term plan process is the appropriate vehicle for considering a proposal of this scale and nature, fully informed by and compared /prioritised with all other proposed initiatives across Council activities · Suggestion to undertake pre-consultation to test community appetite ahead of embarking on formal LTP consultation and discussion of associated cost and resource implications · Frustration at the perceived lack of ‘action’ on Climate Change · Would like specific focus on Climate Change rather than integrated across activities as currently · No budget for specific consultation on this proposal, which would come out of the Marketing and Communications budget which has just been repurposed for the Climate Action campaign · If pre-consultation confirms community’s support for autonomous unit then proposal would be included as an audited proposal in the LTP consultation document · $200,000 budgeted for climate change in 2020-21 Annual Plan at a March workshop, which was subsequently removed to enable 0% rates increase · Autonomous unit would be effective as able to focus solely on Climate Change
RC117/20	Substantive Resolutions 1. That Hawke’s Bay Regional Council receives and considers the “Climate Change Mitigation” staff report. 2. Agrees that this decision significantly alters the service provisions already set out in the 2018-28 Long Term Plan and 2020-21 Annual Plan that have been subject to public consultation processes and that a public consultation process should be undertaken to ‘test’ the community’s support for the extra funding and the new service. 3. Instructs staff to investigate setting up a semi-autonomous unit similar to Civil Defence and other options for further effective climate change mitigation action initiatives through the 2021-31 Long Term Plan development process which will include consultation with the community as part of pre-LTP informal consultation 3.1. That the unit be called ‘Climate Mitigation Hawke's Bay’ [CMHB] 3.2. That invitations be extended to the Regional Council Chair, the region’s four Mayors and the Chair of Ngati Kahungunu Iwi Incorporated to form the governance structure 3.3. has dedicated staff and the necessary facilities and support to be effective. 4. The remit for the unit is to be the catalyst for encouraging the regions individuals, households, whanau, enterprises and industries to take reasonable and measurable steps to reduce and mitigate their greenhouse gas emissions. To encourage and annual reduction by all to ensure the region is carbon neutral by 2050. 4.1. CMHB can bring forward proposals to the Regional Council and to Government on policies and initiatives that will alleviate the effects of climate change. 4.2. CMHB will report at least every six months to the region’s councils on its activities. 5. Notes that CMHB will not be supported by legal powers to bring about change that it will be reliant on the moral case of all making changes to avert a climate disaster for future generations. That Hawke’s Bay cannot solve this issue alone but that the region has an obligation to do its very best to mitigate the effects of climate change and this Council and region will be judged not on what it said about climate change but what it did.” Barker/Williams For: Barker, Ormsby, Williams, Kirton, Graham Against: Foley, van Beek, Lambert, Foss CARRIED

Item - 17. Climate Action Communications Campaign - was considered immediately following item 15 Affixing Common Seal.

Item - 18. Future Farming Trust Annual Report and Presentation - was considered immediately upon the meeting reconvening at 1.32pm

19.

Report from the 8 July 2020 Māori Committee Meeting

The item was taken as read.

RC118/20

Resolution

That the Hawke’s Bay Regional Council receives and notes the “Report from the 8 July 2020 Māori Committee Meeting”.

Barker/Lambert

CARRIED

20.	Councillors' Reports from July 2020 Meetings of Outside Bodies
	There were no meetings to report.

Item - 21. Discussion of Minor Matters Not on the Agenda – was considered immediately prior to the meeting adjourning at 12.55pm.

The meeting adjourned at 3.20pm and reconvened at 3.28pm with Charles Lambert absent

22.

Public Excluded Recommendations from the Environment and Integrated Catchments Committee

RC119/20

Resolution

GENERAL SUBJECT OF THE ITEM TO BE CONSIDERED	REASON FOR PASSING THIS RESOLUTION	GROUNDS UNDER SECTION 48(1) FOR THE PASSING OF THE RESOLUTION
Public Excluded Recommendations from the Environment and Integrated Catchments Committee	s7(2)(i) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to enable the local authority holding the information to carry out, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

Barker/van Beek

CARRIED

23.

Confirmation of Public Excluded Minutes of the Regional Council meeting held on 24 June 2020

RC120/20

Resolution

That Hawke’s Bay Regional Council excludes the public from this section of the meeting being Confirmation of Public Excluded Minutes Agenda Item 23 with the general subject of the item to be considered while the public is excluded; the reasons for passing the resolution and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution being:

GENERAL SUBJECT OF THE ITEM TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION

GROUNDS UNDER SECTION 48(1) FOR THE PASSING OF THE RESOLUTION

Public Excluded Recommendations from the Corporate and Strategic Committee

7(2)(f)(ii) The withholding of the information is necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees, and persons from improper pressure or harassment

s7(2)(b)(i) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to ensure a trade secret is not disclosed

s7(2)(b)(ii) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of that information is necessary to protect information which otherwise would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(i) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to enable the local authority holding the information to carry out, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

Barker/van Beek

CARRIED

The meeting moved into Public Excluded session at 3.28pm and out of Public Excluded session at 3.50pm

Pieri Munro offered a karakia to close the meeting.

Closure:

There being no further business the Chairman declared the meeting closed at 3.50pm on Wednesday, 29 July 2020.

Signed as a true and correct record.

DATE: ................................................ CHAIRMAN: ...............................................