MINUTES OF An extraordinary meeting of the Regional Council

Date:                          Wednesday 16 October 2019

Time:                          2.00pm

Venue:

Council Chamber Hawke's Bay Regional Council 159 Dalton Street NAPIER

Present:                     R Graham - Chairman

P Bailey

R Barker

T Belford

A J Dick

N Kirton

In Attendance:          J Palmer – Chief Executive

J Ellerm – Group Manager Corporate Services

L Hooper – Principal Advisor Governance

J Lawrence – Group Manager Office of the CE & Chair

1. Welcome/ Apologies

The Chairman welcomed everyone to the meeting.

Resolution

That the apologies for absence from Councillors Debbie Hewitt, Peter Beaven and Fenton Wilson be accepted.

Barker/Kirton

CARRIED

2. Conflict of Interest Declarations

There were no conflict of interest declarations.

3.       Confirmation of Minutes of the Regional Council Meeting held on25 September 2019 and the Extraordinary Regional Council Meeting held on 9 October 2019

RC107/19

Resolution Minutes of the Extraordinary Regional Council Meeting held on Wednesday, 9 October 2019, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record. Barker/Bailey CARRIED

4.	2018-19 Annual Report Adoption
	Jessica Ellerm introduced the item, tabling a document detailing changes to the document and the modified Audit Opinion which councilors took a few minutes to read. Discussions covered: Auditor satisfied that … however not satisfied that … In relation to Napier Port …
	Resolutions That Hawke’s Bay Regional Council: 1.      Receives the “2018-19 Annual Report Adoption” staff report. 2.      Receives the Audit New Zealand audit opinion on the 2018-19 Annual Report. 3.      Adopts the audited 2018-19 Annual Report as presented, with any minor editorial corrections as necessary. 4.      Authorises the Chair and Chief Executive to sign the 2018-19 Annual Report on behalf of Council. 5.       Instructs staff to publish the 2018-19 Annual Report in its final form, within one month of today in accordance with legislative requirements. Barker/Bailey CARRIED

The Chair recognised the councillors who were not re-elected and the retirement of Alan Dick and thanked them for their valuable contributions to the council; and James Palmer presented a parting gift to Alan Dick.

Closure:

There being no further business the Chairman declared the meeting closed at 2.45pm on Wednesday, 16 October 2019.

Signed as a true and correct record.

DATE: ................................................               CHAIRMAN: ...............................................