Minutes of Regional Planning Committee

1. Welcome/Apologies/Notices

The Chair welcomed everyone to the meeting and Duane Culshaw opened with a karakia.

Resolution

That the apologies for absence from Councillors Alan Dick, Tom Belford and Neil Kirton and from Joinella Maihi-Carroll, Mike Mohi, and Tania Hopmans be accepted.

Nelson-Smith/Barker

CARRIED

2. Conflict of Interest Declarations

There were no conflict of interest declarations.

3. Confirmation of Minutes of the Regional Planning Committee meeting held on 20 February 2019

RPC6/19

Resolution

Minutes of the Regional Planning Committee meeting held on 20 February 2019, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record.

Wilson/Nelson-Smith

CARRIED

Follow-ups from Previous Regional Planning Committee Meetings

Tom Skerman advised that written advice received from the Technical Advisors to tangata whenua representatives has been distributed to all RPC members.

Targeted pre-notification consultation on the TANK plan changed closed on 29 March 2019 and staff will report back to the 15 May RPC meeting.

Jenny Nelson-Smith advised that Heretaunga Tamatea Settlement Trust will be submitting a late submission tomorrow morning requested that staff accept that submission.

RPC7/19

Resolution

That the Regional Planning Committee receives and notes the “Follow-up Items from Previous Meetings” staff report.

Tapine/Bailey

CARRIED

Potential Tukituki Plan Change

Tom Skerman introduced the item, which was taken as read with discussions traversing:

· Staff recommend not to proceed with the plan change, given the nature of opposition to the proposal and that it is unlikely to achieve the primary objective

· It was noted that the 27 February Council meeting resolved that no further expenditure would be made with respect to investigating or progressing any amendment to PC6 unless/until authorised by future resolution, and instructed staff to cease all associated activity

· In response to a query about feedback/results from the Central Hawke’s Bay District Council survey of households in Ongaonga and Tikokino to investigate the security of private water supplies (bores), Liz Lambert advised that there was a small number of affected households (approximately 10). CHBDC is working with individual properties identified to find solutions. Liz Lambert also noted that the affected residents are being directed to the Regional Councils sustainable homes grant scheme.

· Cr Debbie Hewitt that the Tukituki Taskforce Group agreed that the Tukituki Plan Change is not viable to continue with as it will not achieve the objectives sought

· Staff were asked to ensure clear communication with the community that the proposed two year deferment of the minimum flow regime is not an option.

RPC8/19

Resolutions

1. That the Hawke’s Bay Regional Planning Committee receives and notes the “Potential Tukituki plan change” staff report.

2. The Hawke’s Bay Regional Planning Committee recommends that Hawke’s Bay Regional Council:

2.1. Agrees that the decision to be made is not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that the Committee can exercise its discretion and make this decision without conferring directly with the community in addition to the feedback already provided by stakeholders.

2.2 Agrees to not progress a proposed plan change to defer the 2018 minimum flow regime until 1 July 2021.

Tapine/Nelson-Smith

Against: Hewitt/Wilson

CARRIED

Tom Skerman advised that Ceri Edmonds has been appointed as Manager Policy and Planning and that Gavin Ide has taken a new position as Principal Policy Advisor.

Tangata Whenua Remuneration Review

Joanne Lawrence introduced the item, noting that it responds to a request from tangata whenua in December 2018. Discussions traversed:

· The CE approached two independent providers and the co-Chairs agreed to appoint Strategic Pay to carry out the remuneration review

· Staff are seeking direction and feedback on the draft Terms of Reference provided in the paper, and agreement to the appointment of Strategic Pay.

· It was noted that Tangata whenua are happy to support the motion with the inclusion of some suggested amendments to the Terms of Reference.

· Tangata proposed amendments to the Terms of Reference are as follows:

7.4 examination of any projects or and challenges of note confronting the RPC (eg, TANK plan change, Outstanding Waterbodies plan change, Tukituki proposed plan change etc) at this time

7.5 acknowledgement of ~~any~~ the particular ~~board~~ skills or and expertise that ~~need to be considered~~ are required, including ~~e.g. “Making Good Decisions”~~ training with respect to the Resource Management Act

Add

7.10 opportunity for RPC Tangata Whenua representatives to engage with author on findings of draft report

RPC9/19

Resolutions

That the Regional Planning Committee:

1. receives and notes the “Tangata Whenua Remuneration Review” staff report.

2. agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that the Committee can exercise its discretion and make this decision without conferring with the community or persons with an interest in the decision.

3. Agrees to the engagement of Strategic Pay to carry out the remuneration review

4. Agrees that the Co-Chairs will review and finalise the Terms of Reference for the review by mutual agreement.

Wilson/Barker

CARRIED

HBRC 2019-20 Annual Plan Approach

Cr Rex Graham provided a brief overview of Council’s “no consultation” approach to the 2019-20 Annual Plan, with the item being taken as read.

· Liz Lambert explained that the Local Government Act enables councils to adopt an annual plan without consultation if there are “no significant or material differences” between the financials and service levels that were forecast in the relevant year of the LTP.

· the RPC work programme is predominantly reflected in the Strategic Planning group of activities, mainly within Strategy & Planning and Statutory Advocacy

· It was agreed that a summary of the Annual Plan budgets relevant to the RPC would be provided to the RPC.

RPC10/19

Resolution

That the Regional Planning Committee receives and notes the “HBRC 2019-20 Annual Plan Approach” staff report.

Barker/Tapine

CARRIED

Overview of the Regional Three Waters Review

· In response to a request for an update on the Three Waters Review workshop held with tangata whenua in March, it was noted that it was a successful workshop facilitated by Toni Goodlass (Napier City Council) and Troy Brockbank (WSP Opus). Tangata whenua were given the opportunity to raise their concerns and issues and assist in developing options and recommendations to improve the management of drinking water, stormwater and wastewater services.

· It was noted that the Three Waters Review does not deal with RMA issues but is about processes and how service delivery will be managed by territorial authorities in the long term.

· Staff working on the review are requested to provide a report to tangata whenua around the engagement plan, specifically in relation to Māori cultural values

· In response to a query, the committee was advised that the review is about infrastructure and service delivery and not mana of the wai, where it sits and who it belongs to

· The regional review findings will feed into the National review process currently under way.

RPC11/19

Resolution

That the Regional Planning Committee receives and notes the “Overview of the Regional Three Waters Review” staff report.

Tapine/Nelson-Smith

CARRIED

The following items were taken as read.

Resource Management Policy Projects Update

RPC12/19

Resolution

That the Regional Planning Committee receives the “Resource Management Policy Projects Update” report.

Nelson-Smith/Barker

CARRIED

10.

Statutory Advocacy Update

RPC13/19

Resolution

That the Regional Planning Committee receives and notes the Statutory Advocacy Update staff report.

Barker/Hewitt

CARRIED

Closure:

There being no further business the Chairman declared the meeting closed at 11.40am on Wednesday 17 April 2019.

Signed as a true and correct record.

DATE: ................................................ CHAIRMAN: ...............................................