MINUTES OF An extraordinary meeting of the Regional Council

Date:                          Wednesday 20 March 2019

Time:                          3.00pm

Venue:

Council Chamber Hawke's Bay Regional Council 159 Dalton Street NAPIER

Present:                     R Graham - Chairman

P Bailey

P Beaven

T Belford

D Hewitt

N Kirton

F Wilson

In Attendance:          J Palmer – Chief Executive

P Munro – Te Pou Whakarae Māori Partnerships

J Ellerm – Group Manager Corporate Services

A Roets – Governance Administration Assistant

Submitters as noted

1. Welcome/ Apologies/ Notices

The Chair welcomed everyone to the meeting.

Resolution

RC30/19That apologies for absence from Mike Mohi and Councillors Rick Barker and Alan Dick be accepted.

Wilson/Belford

CARRIED

2. Conflict of Interest Declarations

There were no conflict of interest declarations.

3.       Confirmation of Minutes of the Regional Council Meeting Held on 27 February 2019

RC31/19

Resolution Minutes of the Regional Council Meeting held on Wednesday, 27 February 2019, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record. Bailey/Wilson CARRIED

4.	Hearings and Decision Making Processes for Additional Council Controlled Organisation to Support IPO Transaction
RC32/19	Resolution That Hawke’s Bay Regional Council receives and considers the verbal and written submissions, including social media comments received on “Consultation on establishing an additional Council Controlled Organisation” as provided and in accordance with the consultation provisions of the Local Government Act 2002. Belford/Wilson CARRIED
	Council commenced hearing verbal submissions Bruce Bisset (sub #32) – was scheduled to speak at 3.10pm, however has since submitted his apology as he is unable to attend.  Mr Bisset submitted that Council should consider appointing senior representatives, such as its Chairman and CE, to the HoldCo board to best protect the asset on the public’s behalf 3.10pm     Jan Vaessen (sub #75) – submitted that concerned about the Port directors being the directors and in control of HoldCo – essential that ratepayers have good representation on HoldCo to ensure ratepayer interests are served. 3.15pm     Roger Muir (sub #31) – submitted that he does not support the IPO listing Does not believe the HoldCo-formula is the way forward and concerned about the cost of setting up another entity.  Jessica Ellerm tabled a late submission from Samuel Solomon.  Mr Solomon supports the proposal and notes that it is better than selling the Port to an international investor. 3.35pm     Daniel McKnight (sub #33) – submitted that Napier Port should not be sold.

Closure:

There being no further business the Chairman declared the meeting closed at 3.52pm on Wednesday, 20 March 2019.

Pieri Munro closed the meeting with a karakia.

Signed as a true and correct record.

DATE: ................................................               CHAIRMAN: ...............................................