Minutes of Clifton to Tangoio Coastal Hazards Strategy Joint Committee

1. Welcome/Apologies/Notices

The Chair welcomed everyone to the first Hazards Committee meeting for 2019 and in light of Friday’s events in Christchurch, the Chair advised that the meeting will commence appropriately with a karakia.

Pieri Munro acknowledged those whom had lost their lives in the event and those still recovering in hospital and offered a karakia. A moment of silence, out of respect and solidarity towards the victims and their family, was given.

CLI103/19 Resolution:

That apologies for Mayor Sandra Hazlehurst be accepted.

Kerr/Redstone

CARRIED

Secretarial note; the absence of Peter Paku and Cr Neil Kirton was noted.

The Chair noted that the Hauraki District Council are currently visiting Hawke’s Bay to learn about the Strategy and other work. They will be joining for lunch for an informal discussion, ahead of a field trip to the Cape Coast area, hosted by the Chair, Cr Peter Beaven and Simon Bendall.

2. Conflict of Interest Declarations

There was no Conflict of Interest Declarations.

3. Confirmation of Minutes of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee held on 10 December 2018

CLI104/19

Resolution:

Minutes of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee held on Monday, 10 December 2018, a copy having been circulated prior to the meeting, were taken as read and confirmed.

Hopmans/Bailey

CARRIED

Actions from Previous Clifton to Tangoio Coastal Hazards Strategy Joint Committee

The Terms of Reference was adopted by Napier City Council on 11 December 2018 and the Chair noted that the TOR have now been adopted by all three Councils respectively.

An electronic link to the OECD case study has been circulated to the Joint Committee Members. A PDF-version will be circulated once received from OECD.

CLI105/19

Resolution:

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the “Actions from previous Clifton to Tangoio Coastal Hazards Strategy Joint Committee Meetings” report.

Brosnan/Redstone

CARRIED

Call for Items of Business Not on the Agenda

Recommendations

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee accepts the following “Minor Items of Business Not on the Agenda” for discussion as Item 9.

Item	Topic	Raised by
1.	Climate rally	Cr P Bailey
2.	Update on this Committee’s work to all three Councils	Cr P Beaven

Formal Confirmation of Member Organisations’ Appointments and 2018 Terms of Reference Adoption

The Formal confirmation of Member organisations’ appointments were not included in the Agenda pack of the TOR themselves.

Other than the outstanding appointment of Napier City Council’s member to this Committee, all other matters have been addressed and resolved.

CLI106/19

Resolution

1. That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives the “Formal Confirmation of Member Organisations’ Appointments and 2018 Terms of Reference Adoption” report, noting those appointments are:

1.1. Councillors Tania Kerr, Ann Redstone and Malcolm Dixon representing Hastings District Council

1.2. Councillors Peter Beaven, Paul Bailey and Neil Kirton representing Hawke’s Bay Regional Council.

Bailey/Kerr

CARRIED

Project Manager's Update

Simon Bendall gave an update on the report and highlighted two specific matters for consideration, being the revised Stage 4 Project Plan and the Central Government Engagement. Discussions traversed:

· TAG had a meeting a month ago to check the progress for this project.

· The Design Workstream requires additional time to complete due to the sheer complexity of these tasks and the resources available to complete them.

· Deliverables from the Design Workstream include preliminary designs for each short term action of the recommended pathways, a recommended order and priority of works, and updated costings.

· The commencement of public consultation under the LGA has been delayed from the first quarter of 2020 to the first quarter of 2021.

· The effect of this is that public consultation on Strategy implementation will now align with public consultation on the next review of the Council Long Term Plans.

· Proposed that TAG bring back a report to the Joint Committee to explore options for an aligned consultation process and in how to manage risks e.g. consultation fatigue.

· The Joint Committee has on a number of occasions emphasised the need to engage with Central Government and this has been in progress through TAG.

· The project team have been invited to present to the Community Resilience Working Group which is a cross-Agency group that involves Treasury, Ministry for the Environment, Department of Internal Affairs, Department of Conservation and others.

· Also in discussions with LGNZ who are keen to assist with local government issues more broadly in this space – will keep committee updated as it progresses.

· The Joint Committee has sent a letter inviting Minister of Climate Change Hon. James Shaw to discuss how central government can assist and engage in strategy development.

· Contact has also been had with LGNZ President Dave Cull – suggested that Mr Cull could attend the presentation with James Shaw.

CLI107/19

Resolution:

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives the “Project Manager’s Update” report.

Redstone/Jeffery

CARRIED

Current Coastal Projects Update

The TAG group gave an update on the following matters:

· Whakarire Ave Revetment works: Simon Bendall reported that the Council has made an initial decision on how to allocate the funding of this work and Napier City Council are now engaging with those affected landowners.

· Mark Clews reported that the Revetment works at Clifton are essentially completed.

· Port of Napier: Chris Dolley gave a comprehensive update at the last meeting on the consenting process and gave a briefing around the discharge zone closer to the beach. Craig Goodier reported that the Port are engaging their pre-consent conditions for the wharf and the dredging. HBRC are engaging with the Planner to assist with a consent for possibly dumping material in the 750m exclusion zone. HBRC has completed a Bathometric survey and are progressing.

CLI108/19

Resolution:

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives the “Current Coastal Project Update” report.

Dallimore/Bailey

CARRIED

The Chair suggested that there is no need for the Workshop on the funding workstream to be held as a publicly excluded session. Following discussion, and by agreement with the Joint Committee, the workshop was incorporated into the meeting.

10.

WORKSHOP on funding workstream – NOTES

CLI109/19

The Chair introduced the item and noted that the aim of this work is to develop an agreed funding model for Strategy implementation, ultimately to be presented to the Partner Council’s for approval.

Brent Chamberlain and Caroline Thomson gave a presentation on the Funding Workstream highlighting:

· A recap of 10 December meeting stated that there were no guidance from Central Government on how to fund the implementation of a strategy of this type.

· Initially, three models were presented to the Joint Committee i.e

o Single Agency HBRC: HBRC to rate/fund all implementation activity;

o Single Agency TA: TA to rate/fund all implementation activity; (which is now been discounted) and

o A hybrid type model in which rating/funding the activity shared between HBRC an TAs

· At the last workshop, initial indications were that 50% of the Joint Committee members favoured the hybrid model and 50% favoured that HBRC to rate/fund all implementation activity. The committee indicated support to further explore the Hybrid model.

Further discussion traversed:

· Regional Council is the only Council that can rate across both Napier and Hastings districts and there is strong support that the public good be spread beyond the TA boundaries.

· The Contributory Fund is recommended to be set up and aims to grow a fund over time that can pay for Strategy implementation. It is ring fenced for transparency and reporting.

· Legal advice obtained from Simpson Grierson dated 20 December 2018 suggests that Councils can rate in advance for activities with uncertain timing and details, providing that the community is fully consulted on what steps will be taken in the event that the money is not used for its intended purposed – e.g. a fund collected for a sea wall which fails to gain resource consent.

· A contributory fund has been generally supported by all parties.

· Collecting from non-ratepayer beneficiaries was discussed a key component of the funding model. The identified organisations have yet to be approached and there is no legal mechanism to enforce a contribution.

· Based on the discussions today the TAG funding subgroup would further refine the funding model and have the model externally peer reviewed.

· Proposed to have an update/progress on Central Government funding.

Dixon/Hopmans

CARRIED

Discussion of Items Not on the Agenda

Item

Topic

Raised by

Climate rally:

· Attended the school on Climate Change.

· The region is contributing a lot dealing with Climate Change.

· To Communicate this better in what the region is doing in terms of Climate Change.

Cr P Bailey

Update on this Committee’s work to all three Councils (HBRC, NCC and HDC):

· A one page update will be provided to each Council on the progress on the Committee’s work herein.

Cr P Beaven

Closure:

There being no further business the Chairman declared the meeting closed at 11.56am on Monday, 18 March 2019.

Signed as a true and correct record.

DATE: ................................................ CHAIRMAN: ...............................................