Minutes of Clifton to Tangoio Coastal Hazards Strategy Joint Committee

MINUTES OF A meeting of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee

Date: Monday 10 December 2018

Time: 10.00am

Venue:

Council Chamber

Hawke's Bay Regional Council

159 Dalton Street

NAPIER

Present: Cr Peter Beaven – HBRC - Chair

Cr Tony Jeffery – NCC – Deputy Co Chair

Cr Tania Kerr - HDC – Deputy Co-Chair from 10.28am

Cr Ann Redstone – HDC

Cr Malcolm Dixon – HDC

Cr Paul Bailey – HBRC

Cr Neil Kirton – HBRC

Cr Larry Dallimore – NCC

Cr Annette Brosnan – NCC

Tania Hopmans – Maungaharuru Tangitū Trust (via Skype)

Tania Huata – Mana Ahuriri Trust

Alternates: Mayor Bill Dalton – NCC

Cr Rod Heaps – HDC

Cr Tom Belford – HBRC

In Attendance: Simon Bendall – Mitchell Daysh

Chris Dolley – HBRC

Craig Goodier – HBRC

Trudy Kilkolly – HBRC

Dean Moriarity – NCC

Caroline Thomson – NCC

Wayne Jack – NCC

Mark Clews – HDC

Brent Chamberlin – HDC

Bruce Allen – HDC

Monique Thomsen – Executive Assistant

1. Welcome/Apologies/Notices

The Chair welcomed everyone to the meeting.

Karakia – Ms Tania Huata.

There were no apologies.

Secretarial note; the absence of Peter Paku and Cr Tania Kerr was noted.

The Chairman advised the meeting would be short and close within 20 minutes. The Joint Committee members would then go into a workshop to discuss the Funding Options for the remainder of the time.

2. Conflict of Interest Declarations

There were no conflict of interest declarations.

3. Confirmation of Minutes of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee held on 28 September 2018

CLI97/18

Resolution

Minutes of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee held on Friday, 28 September 2018, a copy having been circulated prior to the meeting, were taken as read and confirmed.

Brosnan/Redstone

CARRIED

Actions from previous Clifton To Tangoio Coastal Hazards Strategy Joint Committee

Simon Bendall provided an overview of the actions, most had been completed and there would be further discussions on the some items related to funding in the workshop.

CLI98/18

Resolution

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the “Actions from previous Clifton to Tangoio Coastal Hazards Strategy Joint Committee Meetings” report.

Bailey/Dixon

CARRIED

5.	Call for items of Business not on the Agenda
	There were no minor items raised.

Joint Committee Membership and Delegations

Mr Dolley provided an update on the final Terms of Reference following the last meeting where there were a number of amendments made.

The four key amendments were:

· Increase the number of partner council appointees to the Joint Committee from two per council to three.

· New section 7.5 which enables the Joint Committee to engage in various public processes that may have implications for Strategy implementation.

· Quorum shall be 6 members with the requirement that at least one partner council member is present from each council partner.

· Improvements to reporting to ensure consistency of messages back to each partner council.

It was noted that Hastings District Council have adopted the updated Terms of Reference and appointed their new member to the Committee. Napier City Council and Hawkes Bay Regional Council were scheduled to do the same at their next council meeting.

CLI99/18

Resolutions

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee:

1. Receives the report “Joint Committee Membership and Delegations”;

2. Approve the updated Terms of Reference for the Clifton to Tangoio Coastal Hazards Strategy Joint Committee dated 28 September 2018; and

3. Recommends the updated Terms of Reference for the Clifton to Tangoio Coastal Hazards Strategy Joint Committee dated 28 September 2018 to the Hastings District Council, Napier City Council and Hawke’s Bay Regional Council for adoption.

Jeffery/Dallimore

CARRIED

Port of Napier Consent Application update

Mr Dolley provided an update on the status of the Port of Napier consent application for Wharf 6. The memo attached to the agenda item outlined some details of the outcome of the resource consent hearing.

The key points were:

· The Port had applied for a consent to dispose of capital and maintenance dredge material offshore from Marine Parade.

· The consent was granted by independent commissioners following a hearing.

· After the hearing, the Port and Napier City Council agreed to continue disposing suitable sandy material in the Westshore area.

Cr Dallimore commented on and did not agree with some of the findings in the memo.

Mr Goodier advised the memo was a summary of the commissioners findings, and that the Napier City Council and Hawkes Bay Regional Council were working together on a consent for the southern end of Westshore.

Mr Jack provided an update on an application Napier City Council is developing for the Provincial Growth Fund (PGF) for a “sand engine” to establish a sandy beach at Westshore. They are working with Professor Cowell and a Dutch scientist who has developed a sand engine model. It was noted that the PGF does not fund activities related to erosion control, however given the strong economic development potential of the project (e.g. tourism), NCC consider that the application aligns well with the PGF’s objectives. Staff are looking to submit an application to the PGF shortly for funding to complete a feasibility study and economic assessment.

CLI100/18

Resolution

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the “Port of Napier Consent Application Update” report.

Brosnan/Redstone

CARRIED

Project Manager's update

Mr Bendall noted that at the last Joint Committee meeting it was agreed that the Project Manager’s update should be more formal and include details on tracking against project milestones and budget. Mr Bendall noted that this had not been completed for this Joint Committee meeting, given the limited time available and focus on the funding workshop, and that the Technical Advisory Group are holding a workshop in February 2019 which will be significant in terms of confirming project budgets and timeframes.

An update on the outcome of that meeting will be provided in the Project Manager’s report provided to the next Joint Committee meeting.

CLI101/18

Resolution

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives the “Project Manager’s Update” report.

Bailey/Dixon

CARRIED

Current Coastal Projects update

The Technical Advisory Group provided an update on the key coastal projects taking place within the Strategy area.

Proposed Whakarire Avenue Revetment Works:

· Mr Moriarity advised that the Napier City Council was in the process of determining the public / private split of funding for the works.

· A workshop was held recently to go through the various steps required under s.101(3) of the Local Government Act. The preliminary outcome of that workshop will be debated at the next full Council meeting, following which community consultation will be undertaken on the proposed public / private split.

· It was noted that community consultation would take place in the New Year.

Revetment Works at Clifton:

· Mr Clews advised that the foundation had been laid, the rocks were being put in and the work is proceeding.

· Cr Redstone noted she was pleased with the results of the shingle being trapped in the rocks and the progress to date.

· Cr Heaps noted that the road height had been dropped to allow construction and an archaeological assessment to be done. The road would be built back up to its existing height. A concrete ramp had been laid and would be tidied up before the Christmas break. In the New Year the road would be sealed and completed.

Cr Tania Kerr arrived 10.28am

CLI102/18

Resolution

That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives the “Current Coastal Project Update” report.

Redstone/Brosnan

CARRIED

10.	Discussion of items not on the Agenda
	There were no minor items raised.

Closure:

There being no further business the Chairman declared the meeting closed at 10.29am on Monday, 10 December 2018.

Signed as a true and correct record.

DATE: ................................................ CHAIRMAN: ...............................................