Minutes of Regional Transport Committee

1. Welcome/Apologies/Notices

The Chairman welcomed everyone to the meeting.

Cr Wilson acknowledged and congratulated the Chair, Cr Alan Dick on behalf of the committee for being honoured at the 2018 Napier Citizens’ Civic Awards and receiving the the Freedom of the City award.

RTC14/18 Resolution

That the apologies from, Mayor Craig Little, Cr Keith Price, Mayor Bill Dalton, Emma Speight, Cr Ann Redstone and Ian Emmerson, and be accepted.

Kerr/Wilson

CARRIED

2. Conflict of Interest Declarations

There were no conflict of interest declarations

Short Term Replacements for the 7 September 2018 Regional Transport Committee Meeting

RTC15/18

Resolution

That the following members be appointed as members of the Regional Transport Committee of the Hawke’s Bay Regional Council for the meeting on Friday, 7 September 2018 as short term replacements on the Committee:

1 Phillip Eyles for Emma Speight

2 Todd Dawson for Steve Young

3 Robin Malley for Cr Keith Price and Mayor Bill Dalton on behalf of Napier City Council.

Kerr/Walker

CARRIED

4. Confirmation of Minutes of the Regional Transport Committee held on 1 June 2018

RTC16/18

Resolution

Minutes of the Regional Transport Committee held on Friday, 1 June 2018, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record.

Kerr/Walker

CARRIED

Secretarial note: As there is no provision for discussion of the minutes other than confirmation of their correctness, points raised in relation to the 1 June 2018 meeting are recorded under item 5 following.

Follow-ups from previous Regional Transport Committee Meetings

· The Regional Transport Plan, which was recommended for adoption at the last meeting. It was adopted by Council and a printed copy ishas been distributed to all members.

· Water bottling plants at Awatoto and Tomoana – nothing to report on this matter from Napier Port.

· Business case: Cycle commuter route between Napier and Hastings: Technical Advisory Group: Met a couple of weeks ago and heard a presentation from the AA who are keen to promote a direct commuter route between Napier and Hastings for cyclists. Support around the TAG. Outcome of this meeting was to develop a business case to NZTA. First stage will be problem identification workshop and investment lodgement mapping session to be held in due course. Item to be put on the ongoing follow up list.

· Business case for route between Wairoa District and Bay of Plenty via State Highway 38: Proposed resolution in Agenda to give support on Wairoa for their dealings with the Provincial Growth Fund. Covered as an item in the Agenda.

· Matariki Objectives – Opotiki to Napier Business Case: To be covered through the NZTA report.

· Tom Skerman, Group Manager Strategic Planning has been introduced as a new member to the committee, who is now responsible for Transport operations generally.

· Napier to Wairoa Rail Log Proposal: Reinstatement work on track. Aiming for December 2018 service to start. Focus on the detail of the line and the commercial operations of the line.

· Todd Dawson arrived at 10:33 replacing Steve Young from Napier Port.

RTC17/18

Resolution

That the Regional Transport Committee receives the “Follow-ups from Previous Regional Transport Committee Meetings”.

Walker/Kerr

CARRIED

Call for Items of Business not on the Agenda

Recommendations

That the Regional Transport Committee accepts the following “Items of Business Not on the Agenda” for discussion as Item 16:

Item	Topic	Raised by
1.	To note the resignation of Kim Santer, KiwiRail with intention with resolving to request appointment of a replacement. KiwiRail to nominate a replacement for representation on the Regional Transport Committee. Reason that this matter can’t be delayed – wish to maintain continuity of representation on the committee.	Cr Alan Dick
2.	Concerns around safety on SH5 to Bayview to Taupo and Napier to Gisborne roads.	Cr Tania Kerr

Deputation from Ken Crispin on Behalf of Citizens Environmental Advocacy Centre

Ken Crispin gave a presentation on their concerns about noise generated by heavy vehicles on the Expressway passing adjacent to their homes. Discussions traversed:

· Mr Crispin delivered a verbal submission of their community issues and gave a historic beginning of their advocacy and submission to Napier Heavy Traffic Public meeting in 2000.

· Generally seeking representation for community groups on the Regional Transport Committee to receive their verbal and written submissions and concerns raised.

· Seeking reduction in speeding on Expressway and overall noise control to be addressed.

RTC18/18

Resolution

That the Regional Transport Committee receives and notes the Deputation from Ken Crispin on behalf of Citizens Environmental Advocacy Centre.

Wilson/Kerr

CARRIED

Variations to the Regional Land Transport Plan

Anne Redgrave gave an updated on the report, highlighting:

· Variations to include projects in the Regional Land Transport Plan 2018 has been made.

· Will not delay any other activity in the RLTP nor will these projects use funds which have been earmarked for other regional projects.

· The Programme Business Case (PBC) has been completed and NZTA are keen to move forward with the proposals in the plan and seeking two variations to the RLTP. The proposed variations have been discussed.

· After the initial investigation, it is expected that these two variations will be high cost projects and construction funding for both would be submitted to the RTC for inclusion in the 2021-24 RLTP and would be consulted on through the RLTP full public consultation process.

· NZTA described their prior consultation and processes followed in their Tairawhiti Programme Business Case.

· Oliver Postings gave a presentation on the outcome of the Programme Business Case.

· Regular updates to be provided to the committee on the progress on the Programme Business Case.

· Once variations has been approved, to further include the two projects being Waikare Gorge Realignment and Passing Opportunity Project into the priority action list in the RLTP.

RTC19/18

Resolutions

1. That the Regional Transport Committee receives and notes the ‘Variations to the Regional Land Transport Plan’ staff report

2. The Regional Transport Committee recommends that Hawke’s Bay Regional Council :

2.1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision.

2.2. Approves the variation to the Regional Land Transport Plan, introducing detailed business case and pre-implementation phases for the SH2 Waikare Gorge and Passing Opportunities projects.

Walker/Kerr

CARRIED

Discussion with Regional Leaders

Anne Redgrave introduced the item highlighting:

· Recently met with the Chair of RTC, the Group Manager Strategic Planning, the Regional Transport Manager and the 4 Regional Mayors to discuss ideas arising from their submissions to the RLTP.

· Discussions around new opportunities and innovative thinking in Hawke’s Bay’s future approach to solving regional transport issues.

· Propose holding a workshop facilitated by NZTA teams who are undertaking the research in this areas and developing policy for their use in NZ. Await a date from Katie Ma Mayes, Manager for the Long Term Strategic view, NZTA – possibly late September/early October 2018. Date will be advised as soon as it become available.

RTC20/18

Resolutions

That the Regional Transport Committee:

1. Receives the “Discussion with Regional Leaders” report

2. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that the Committee can exercise its discretion and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision.

3. Agrees that a proposed workshop be facilitated by the Ministry of Transport and NZTA teams, on issues of future transport opportunities.

Dick/Kerr

CARRIED

4. Resolves to send a letter in support of the sealing of State Highway 38 between Wairoa and Lake Waikaremoana, to the NZ Transport Agency and Wairoa District Council.

Wilson/Kerr

CARRIED

Todd Dawson left the meeting at 11:40am.

10.

Addition of Health Advisory Member to the Committee

Anne Redgrave introduced the item as being self-explanatory, with discussions covering:

· Approach taken by other regional transport committees

· Clarification of additional benefits a District Health Board representative will bring to this Committee.

RTC21/18

Resolutions

1. The Regional Transport Committee receives and notes the “Addition of Health Advisory Member to the Committee” report.

2. The Regional Transport Committee recommends that the Hawke’s Bay Regional Council:

2.1 Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that the Committee can exercise its discretion and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision.

2.2. Agrees to amend the Terms of Reference for the Regional Transport Committee to include the appointment of a representative of the Hawke’s Bay District Health Board as an advisory member.

Kerr/Wilson

CARRIED

11.

NZTA Central Region - Regional Director's Report September 2018

Philip Eyles introduced the item . Discussions traversed:

· Philip Eyles gave a background on how the Enhanced Funding Assistance Rate (FAR) works and is conditional on councils redirecting funding to bring forward additional transport-related activities.

· All new and existing projects within RLTPs will be automatically assessed through the IAF to determine whether they are eligible for an enhanced FAR. Training will be provided to determine high and very high priority projects.

· Currently consulting on Traffic Control Devices Manual for general use.

· Consultation draft has been developed and NZTA is seeking feedback from anybody interested in traffic control management.

· A further update on local projects, business Case development, State Highway Projects and Other Projects have been given.

· The Provincial Growth Fund is a $3 billion package of investment in the region over three years and the Transport Agency is working with MoT and the PDU (MBIE) to develop detailed assessment criteria for transport projects.

· MBIE and other government agencies will assess the broader outcomes such as social, economic and environmental impacts.

· Plan for Rail Safety needs to be considered for young pedestrians like children. NZTA (Oliver Postings) in contact with Kiwi Rails Comms team to develop a strategy. Would need some input from members to develop a Communications Strategy.

· Regular updates on the Hawke’s Bay Expressway improvements were requested for each meeting. requested that regular updates

· Concerns raised on the maintenance and safety of roads between Bayview to Taupo and Napier to Gisborne where significant potholes have been observed and posing real risks and dangers for all road users.

· NZ Police to liaise with NZTA to establish communications protocols which may help to report on possible road issues. NZTA will take precautionary steps with contractors to fix and maintain any possible road surface issues.

RTC22/18

Resolution

That the Regional Transport Committee receives the ‘NZTA Central Region – Regional Director’s Report for September 2018.

Malley/Kerr

CARRIED

12.

September 2018 Public Transport update

Anne Redgrave took the paper as read, highlighting some key updates:

· Need a permanent solution for bus services between Napier and Hastings as this service continues to struggle with keeping to time due to heavy roadworks on the expressway and Pakowhai Road, as well as congestion in Hastings.

· Extra buses being introduced to keep to times.

· An updated was given on the passenger statistics during the past months.

· HBRC has a consideration currently under proposal for a staff incentive scheme to encourage staff to use public transport.

RTC23/18

Resolution

That the Regional Transport Committee receives and notes the “September 2018 Public Transport Update” report.

Malley/Kerr

CARRIED

13.

Transport Manager's Report September 2018

Anne Redgrave gave a brief summary on some changes the consultation phase on the Government Policy Statement document, highlighting:

· The Government Policy Statement on Land Transport for 2018-21 was released on 28 June 2018 and came into effect on 1 July. The final copy is available on the Ministry of Transport’s website to view.

· Proposal developed from PGG Wrightson and Wairoa District Council to establish a stock truck effluent facility on PGG Wrightson land on Kiwi Road.

· Seeking to obtain a local share in the proposal and Wairoa District Council has anticipated that HBRC does.

· Agrees that a proposed small working party, consisting of officers (NZTA planning and investment team, Wairoa DC, HBRC), be facilitated to investigate and prepare a funding plan on the Stock Truck Effluent Facility in Wairoa. This group will be led by Cr Fenton Wilson, to report back to the Committee.

Paul Michaelsen left at 12:29pm.

· The review of the Regional Public Transport Plan is continuing. There will be a further round of public consultation on the draft plan. Members asked to be informed of those dates once determined. Mayor Hazlehurst noted that Hastings DC would like to see direct bus services between Flaxmere and EIT.

RTC24/18

Resolutions

1. That the Regional Transport Committee receives the “September 2018 Transport Manager’s Report”.

2. Agrees that a working party consisting of NZTA, Wairoa District Council and HBRC be established to investigate and prepare a funding plan on the Stock Truck Effluent Facility in Wairoa.

Wilson/Dick

CARRIED

14.

Roadsafe Hawke's Bay September 2018 update

Anne Redgrave introduced and summarised the item, highlighting recent statistics and activities to date.

RTC25/18

Resolution

That the Regional Transport Committee receives and notes the “RoadSafe Hawke's Bay December 2017 Update” staff report.

Kerr/Walker

CARRIED

15.	Advisory Representatives' verbal updates
	Nothing to report.

16.

Discussion of Items not on the Agenda

RTC26/18

Item

Topic

Raised by

To note the resignation of Kim Santer, KiwiRail

· RTC Chair to write to KiwiRail to request a replacement representative member for the Regional Transport Committee.

· RTC Chair to write to Kim Santer thanking him for his service through the years.

Cr Alan Dick

Concerns around safety on SH5 - Bayview to Taupo and Napier to Gisborne roads

Issues raised were discussed under Item 11 of the agenda.

Cr Tania Kerr

Wilson/Eyles

CARRIED

Closure:

There being no further business the Chairman declared the meeting closed at 12.42pm on Friday, 7 September 2018.

Signed as a true and correct record.

DATE: ................................................ CHAIRMAN: ...............................................