Minutes of Regional Council Meeting

MINUTES OF A meeting of the Regional Council

Date: Wednesday 12 September 2018

Time: 9.00 am

Venue:

Council Chamber

Hawke's Bay Regional Council

159 Dalton Street

NAPIER

Present: R Graham - Chairman

P Bailey

P Beaven

T Belford

A J Dick

D Hewitt

N Kirton

F Wilson

In Attendance: M Mohi – Chairman – Maori Committee

J Palmer – Chief Executive

J Ellerm – Group Manager Corporate Services

L Hooper – Principal Advisor Governance

D Broadley – Community Engagement and Communications Manager

H Shea – Principal Advisor Communications

1. Welcome/Prayer/Apologies/Notices

The Chairman welcomed everyone to the meeting.

Resolution

RC102/18 That the apology for absence from Rick Barker be accepted.

Wilson/Bailey

CARRIED

2. Conflict of Interest Declarations

There were no conflict of interest declarations.

3. Confirmation of Minutes of the Regional Council Meeting held on 29 August 2018

RC103/18

Resolution

Minutes of the Regional Council Meeting held on Wednesday, 29 August 2018, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record.

Kirton/Wilson

CARRIED

Napier Port Capital Structure

RC104/18

Resolutions

1. That Council excludes the public from this section of the meeting, being Agenda Item 4 Napier Port Capital Structure with the general subject of the item to be considered while the public is excluded; the reasons for passing the resolution and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution being:

GENERAL SUBJECT OF THE ITEM TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION

GROUNDS UNDER SECTION 48(1) FOR THE PASSING OF THE RESOLUTION

Napier Port Capital Structure

7(2)(i) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to enable the local authority holding the information to carry out, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

7(2)(j) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

2. That Mr Blair O’Keeffe (HBRIC Ltd CE) remains in attendance for this item as subject matter expert and advisor.

Dick/Wilson

Against: Belford

CARRIED

Confirmation of Public Excluded Minutes of the Regional Council Meeting held on 25 July 2018

That the Council excludes the public from this section of the meeting being Confirmation of Public Excluded Minutes Agenda Item 5 with the general subject of the item to be considered while the public is excluded; the reasons for passing the resolution and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution being:

GENERAL SUBJECT OF THE ITEM TO BE CONSIDERED	REASON FOR PASSING THIS RESOLUTION	GROUNDS UNDER SECTION 48(1) FOR THE PASSING OF THE RESOLUTION
Confirmation of Public Excluded Meeting held on29 August 2018	7(2)(a) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to protect the privacy of natural persons	The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.
Napier Port Capital Structure	7(2)(b)(ii) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of that information is necessary to protect information which otherwise would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information 7(2)(i) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to enable the local authority holding the information to carry out, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) 7(2)(j) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage	The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.
Napier Port Project Update	7(2)(b)(ii) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of that information is necessary to protect information which otherwise would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information 7(2)(i) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to enable the local authority holding the information to carry out, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) 7(2)(j) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage	The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

Dick/Wilson

Against: Belford

CARRIED

The meeting went into public excluded session at 9.05am and out of public excluded session at 10.30am

Closure:

There being no further business the Chairman declared the meeting closed at 10.30am on Wednesday 12 September 2018.

Signed as a true and correct record.

DATE: ................................................ CHAIRMAN: ...............................................