MINUTES OF A
meeting of the
CDEM Coordinating Executive
Group
Date: Friday 10 November 2017
Time: 10.00am
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Venue:
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Council Chamber
Hawke's Bay Regional Council
159 Dalton Street
NAPIER
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Present: W Jack – Chairman – CE Napier City Council
A Hickey - MCDEM
G Varcoe –Fire and
Emergency New Zealand
D Clifford – NZ
Police (representing Supt T
Kura)
K Foote – HB
District Health Board
N Jones - HB District
Health Board
R Eyre – HB
District Health Board
S Mason - HB District
Health Board
R McLeod – CE
Hastings District Council
J Palmer – CE Hawke’s
Bay Regional Council (arrived
at 10.12am)
J Freeman – CE
Wairoa District Council
M Davidson – CE
Central Hawke’s Bay District Council
I Macdonald –
HBCDEM Group Manager /Controller
A Prins –
HBCDEM Group Welfare Manager
M Adye – Group
Recovery Manager
In Attendance: L Pearse – Emergency Management Co-ordinator
J Tetlow –
Emergency Management Advisor
T Simcox –
Emergency Management Advisor
J Sutherland –
Emergency Management Advisor
M Hayes-Jones –
Emergency Management Officer, Napier
J Buttery – Governance
Administration Assistant
1. Welcome/Apologies/Notices
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CEG83/17
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That apologies for absence from Oliver
Postings, Ken Cooper, and Tania Kura be accepted with Glen Varcoe standing in
for Mr Cooper and Dean Clifford for Ms Kura.
McLeod/Freeman
CARRIED
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2. Conflict
of Interest Declarations
There were no
conflict of interest declarations.
3. Confirmation
of Minutes of the CDEM Coordinating Executive Group meeting held on 7 August 2017
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CEG84/17
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Resolution
Minutes of the CDEM Coordinating Executive Group meeting held on
Monday, 7 August 2017, a copy having been circulated prior to the
meeting, were taken as read and confirmed as a true and correct record.
Jack/Davidson
CARRIED
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4.
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Action Items from Previous CDEM
Coordinating Executive Group Meetings
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The items listed were either on the current agenda
or scheduled for the next meeting.
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CEG85/17
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Resolution
That the CDEM Coordinating Executive
Group receives the “Action Items from Previous CDEM Coordinating
Executive Group Meetings” report.
Jack/Davidson
CARRIED
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Drs N Jones and
R Eyre arrived at 10.10am
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5.
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Review of Coordinating Executive Group Terms of Reference
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Mr Jack explained the need for the updated Terms of
Reference and it was noted that Fire and Emergency New Zealand, NZ should be
written out in full.
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CEG86/17
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Resolution
That the CDEM Coordinating Executive
Group:
1. Adopts
the amended Terms of Reference (following).
2. Acknowledges
and thanks Paul Baker for his work in support of the Hawke’s Bay CDEM
Group as the Hawke’s Bay Area Manager for Rural Fire and as a CEG
member.
McLeod/Clifford
CARRIED
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James Palmer
arrived at 10.12am
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6.
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Group Manager's General Update
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Ian
Macdonald spoke briefly to his report, highlighting:
·
It was suggested that the
proposed March exercise be delayed for several weeks because of the various Councils’
LTP obligations. Mr Macdonald will offer some alternative dates to suit all
Councils.
·
Alison Prins spoke briefly regarding
Welfare and the ongoing problems with changing staff. Rural advisory
programme going very well.
·
Mr Hickey spoke about Emergency
Mobile Alerting Implementation explaining how it would be used to alert the
public, either on a national or local level. It would only be used for dire
emergencies, to prevent over-use.
· Mr Palmer explained the nervousness of HBRC
councillors regarding the Group Funding proposal, which will require strong
messaging from the TLAs, to help with ratepayer understanding.
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CEG87/17
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Resolution
That the
CDEM Coordinating Executive Group receives and notes the Group Manager’s
General Update report.
Jones/Mason
CARRIED
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7.
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Hazard Research Update - Liquefaction
Risk Review
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Lisa Pearse introduced guests who have
contributed to the review. Sally Dellow, author, an Engineering Geologist
from GNS Science, Johan Ehlers, Consultant Engineer from Infir and Stephen
Swabey, Manager Science at HBRC.
Ms Pearse gave her presentation about the
study, giving a brief overview of the new Liquefaction susceptibility maps.
Mr Macdonald explained the issues around
the report and the draft guidelines from MBIE/MfE on planning and engineering
guidance for liquefaction-prone land.
Discussions over what these maps mean to TLA
planning and consenting. It was explained that there were existing
liquefaction maps dating back to 1999. The amended maps reduced the
categories from six to three and using new modeling techniques developed
since the Canterbury Earthquakes and Kaikoura resulted in improved and more
specific mapping. The building code requires houses to be built on
“good ground” –that definition does not include
liquefaction. Views were expressed around the combination of legal and risk
issues alongside the engineering issues. The maps and the science were seen
as a separate issue from the new national planning and engineering draft
guidance for potentially liquefaction- prone land.
It was suggested that just the science and the updated
maps be released, but the draft guidelines still needed to be worked through
because of the implementation issues.
The majority view was that the amended maps and study
should be released to the public once the Councils and staff had been
briefed.
The next Joint Committee meeting to be held in the morning
with the Councillor briefing in the afternoon after the Joint Committee
meeting and the long service awards.
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CEG88/17
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Resolution
That the CDEM Coordinating
Executive Group receives the “Hazard Research Update – on the
release of the revised liquefaction risk review.
Mason/Freeman
CARRIED
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8.
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Group Welfare Plan Review
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Alison Prins gave a presentation on the draft
Group Welfare Plan and how it was to be used explaining that she was looking
for feedback and engagement with the process. It was hoped to publish the
plan in April, after full consultation.
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CEG89/17
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Resolution
That the CDEM Coordinating Executive Group receives the “Group
Welfare Plan” report.
McLeod/Jones
CARRIED
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9.
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Recovery Manager Report
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Mike Adye introduced himself and gave an
overview of his start in the position, explaining that the new legislation
requires an amount of preplanning in the recovery space. He will be working
with TLA senior staff and a range of local groups to stocktake current
capability.
The last assessment from MCDEM was in
2014 and the intent is an assessment every five years. There have been
advancements since 2014 with a Group Recovery strategy, but more work was
required to be done.
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CEG90/17
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Resolution
That the CDEM Coordinating
Executive Group receives the “Recovery Manager” report.
Palmer/Mason
CARRIED
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10.
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Discussion of Minor Items Not on the
Agenda
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Group Office Structure
Review: This was to be discussed at a CE workshop at the close of the
meeting.
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Closure:
There
being no further business the Chairman declared the meeting closed at 12noon on
10 November 2017.
Signed
as a true and correct record.
DATE: ................................................ CHAIRMAN:
...............................................