MINUTES OF A meeting of the

Regional Planning Committee

Date:                          Tuesday 22 August 2017

Time:                          10.00am

Venue:

Anchorage Motor Lodge Conference Room 28 West Quay Ahuriri NAPIER

Present:                     Cr R Graham – Chair

T Waaka – Ngāti Pāhauwera Development & Tiaki Trust

                                              Cr P Bailey

                                    Cr R Barker – Deputy Co Chair

                                    Cr P Beaven

                                    Cr T Belford

                                    K Brown – Ngāti Hineuru Iwi Inc

                                    Cr A J Dick

                                    M Heperi Northcroft – Ngāti Tūwharetoa Hapū

                                             T Hopmans – Deputy Co Chair -Maungaharuru Tangitū Trust

                                    N Kirikiri – Te Toi Kura O Waikaremoana

                                    Cr N Kirton (arrived late 10.13am)

L Munroe – He Toa Takitini

                                    J Maihi-Carroll – Mana Ahuriri Trust

                                    P Paku – He Toa Takitini

                                    A Tapine – Tātau Tātau o Te Wairoa Trust

                                    Cr F Wilson

In Attendance:                    J Palmer – Chief Executive

T Skerman - Acting Strategic Development Manager

G Ide – Manager, Strategy & Policy

R Ellison – Tangata Whenua Advisor

B Brough - Tangata Whenua Advisor

L de Latour – Partner Wynn Williams

J Buttery – Governance Administration Assistant

1. Welcome/Apologies/Notices

The Chairman welcomed everyone to the meeting, and Karauna Brown offered a karakia to begin.

RPC50/17

That the apologies for absence from Cr Debbie Hewitt, and for lateness from Cr Neil Kirton are accepted. Belford/Hopmans CARRIED

2. Conflict of Interest Declarations

There were no conflict of interest declarations.

Councillor Kirton arrived at 10.13am

3.

Ngaruroro Water Conservation Order Submission

Some discussion took place regarding the reason for public exclusion and it was agreed the reasons on the agenda be altered to those below.

RPC51/17

Resolution

That Council excludes the public from this section of the meeting, being Agenda Item 3 Ngaruroro Water Conservation Order Submission with the general subject of the item to be considered while the public is excluded; the reasons for passing the resolution and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution being:

GENERAL SUBJECT OF THE ITEM TO BE CONSIDERED	REASON FOR PASSING THIS RESOLUTION	GROUNDS UNDER SECTION 48(1) FOR THE PASSING OF THE RESOLUTION
Ngaruroro Water Conservation Order Submission	7(2)(g) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to maintain legal professional privilege. 7(2)(i) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to enable the local authority holding the information to carry out, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

Wilson/Bailey

CARRIED

The meeting went into public excluded session at 10.20am and out of public excluded session at 1.50pm

3.	Ngaruroro Water Conservation Order Submission
	Upon moving back into Open Session, the recommendations were moved and seconded, then voted on.
RPC52/17	Recommendations 1.      The Regional Planning Committee recommends that Council: 1.1.     Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision. 1.2.      Adopts the Ngaruroro River Water Conservation Order Submission as recommended by the Regional Planning Committee meeting on 22 August 2017, for lodging with the Special Tribunal. 1.3     That the tabled letter be sent to all the applicants for the Draft Ngaruroro River and Clive River Water Conservation Order, with the exception of Ngati Hori ki Kohupatiki. 1.4     That a separate letter be sent to Ngati Hori ki Kohupatiki requesting a meeting to discuss the Draft Ngaruroro River and Clive River Water Conservation Order. Wilson/Belford For: 10 Against: 7 In order to pass, resolutions require 80% support Therefore the resolutions were DEFEATED

Karuana Brown offered a Karakia to close the meeting.

Closure:

There being no further business the Chairman declared the meeting closed at 1.55pm on Tuesday 22 August 2017.

Signed as a true and correct record.

DATE: ................................................               CHAIRMAN: ...............................................