MINUTES OF A meeting of the

Clifton to Tangoio Coastal Hazards Strategy

Joint Committee

Date:                          Tuesday 6 June 2017

Time:                          10.00am

Venue:

Council Chamber Hawke's Bay Regional Council 159 Dalton Street NAPIER

Present:                     Cr P Beaven – HBRC - Chair

          Cr T Jeffery – NCC – Deputy Co Chair

          Cr T Kerr - HDC – Deputy Co-Chair

          Cr P Bailey – HBRC

          Cr L Dallimore – NCC

          Cr R Heaps - HDC

          T Hopmans – Maungaharuru Tangitū Trust

          P Paku – He Toa Takitini

In Attendance:                    S Bendall – Mitchell Daysh

          A Ropiha - Independent Consultant

G Hansen – HBRC

J Minehan – NCC

D Moriarity – NCC

M Clews – HDC

J Buttery – Governance Administration Assistant

1. Welcome/Apologies/Notices

Councillor Beaven welcomed everyone and spoke of the world developments that had occurred since the last meeting.

CLI64/17

Resolution That apologies from Wayne Jack and Councillor Ann Redstone be accepted and it be noted that Councillor Kerr would need to leave around 11.00am. Kerr/Dallimore CARRIED

2. Conflict of Interest Declarations

There were no conflict of interest declarations.

3.       Confirmation of Minutes of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee held on 28 February 2017

CLI63/17

Resolution Minutes of the Clifton to Tangoio Coastal Hazards Strategy Joint Committee held on Tuesday, 28 February 2017, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record. Kerr/Heaps CARRIED

4.	Actions from Previous Clifton to Tangoio Coastal Hazards Strategy Joint Committee
	Simon Bendall spoke to the progress on the action items from previous meetings and noted those actions that were either completed or on this current agenda.
CLI66/17	Resolution That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the Actions from previous Clifton to Tangoio Coastal Hazards Strategy Joint Committee Meetings report. Kerr/Jeffery CARRIED

5.	Joint Committee Terms of Reference
	The Terms of Reference still require written notification of acceptance from Mana Ahuriri and formal adoption by Hawke’s Bay Regional Council.
CLI67/17	Resolution That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the Joint Committee Terms of Reference report. Jeffery/Dallimore CARRIED

6.	Stage 3 Progress Update
	Simon Bendall provided a summary of the report, noting that Stage 3 was progressing well, though the pace was quick. The evaluation surveys undertaken by Edge were discussed. Noted that an additional joint workshop at EIT had been held in response to feedback from Panel Members. Ms Hopmans was concerned that Des Ratima (Kaitiaki o te Roopu), who had recently stepped down from his role, was not being replaced. Unfortunately it was very hard to find someone willing to provide that level of commitment with knowledge of the process to date at this late stage of the project. There is a need to engage with the affected marae and to ensure that Mana Whenua representatives were confident in speaking when asked. Economic value was discussed in relation to social return on investment, where detailed information was being gathered as part of the social impact work. This could be independently assessed by an economist.
CLI68/17	Resolution That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives the Stage 3 Progress Update report. Kerr/Heaps CARRIED

7.	MCDA Methodology Review
	Simon Bendall explained that the report was provided to give the Joint Committee an insight into the current challenges TAG are working through as Stage 3 progresses. A key challenge faced was the sheer number of potential options identified through the workshops – this amounted to some 52 options for the Southern Cell alone. Scoring all these options is too big a task. It is proposed that Tonkin and Taylor with assistance from the Edge Team shortlist the options further on a best professional judgement basis, but still provide the Panels with a chance to question and challenge their recommendations. The process needs to be transparent and ultimately agreed to by the Panels if it is to be successful. The second key challenge is the details application of the MCDA approach, as there are a few different ways this can be done in the context of this project which must consider long timeframes, best options at different times, and against a range of criteria. These approaches will be tested by the TAG group before being taken out to the workshops. TAG is very mindful of not overwhelming the panels with onerous and overly complicated process, and there will be a test-run to walk the Panels through how the MCDA process works, before going through the actual scoring process.
CLI69/17	Resolution That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives the MCDA Methodology Review report. Hopmans/Jeffery CARRIED

8.	Cultural Values Assessment
	Aramanu Ropiha presented to the committee and explained that she was asked to identify cultural values along the coast from Clifton to Tangoio. There are a number of cultural sites of significance that sit along the coast but these can only be understood and explained by looking at the broader context of occupation, use and how people lived at the time. Ms Ropiha would like a process by which the report can be adopted and go into the public arena. Although the piece of work has come late into the scene it should not be undervalued. An appreciation needs to be gained of the cultural sites and the vista. It was suggested that local hapū have the report reviewed to ensure accuracy and agreement from their point of view. There are local entities that can assist with finding someone to ‘peer review’ the report.
CLI70/17	Resolution That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives the Cultural Values Assessment report. Jeffery/Kerr CARRIED

9.	Project Manager Update
	Simon Bendall - Project Manager explained that this was a standing item that provided an opportunity to report on and have questions asked that were of a general project matter. He noted that from his perspective all matters of importance has been discussed in earlier items but welcomed any questions.
CLI71/17	Resolution That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the Project Manager Update report. Kerr/Bailey CARRIED

Councillor Kerr exited the meeting at 11:47 am.

10.	Current Coastal Projects Update
	1. Whakarire Avenue - detailed design underway then on to a concept plan. On track with project timelines. 2. Port of Napier - expecting the application to be filed with HBRC by the end of this month. 3. Clifton Revetment - Clr Heaps and Mark Clews spoke to the slides on the screen showing the proposed wall at Clifton and associated road works with passing lanes. Funding is being investigated through the HDC Annual Plan process at the present time. 4. Haumoana Revetment – No further updates. No application filed yet, meetings held but no further progress to report. Discussion ensued as to whether or not the above projects should feed into the Coastal Strategy being planned. It was generally felt that this should happen.
CLI72/17	Resolution That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the verbal Current Coastal Projects Update report. Heaps/Dallimore CARRIED

11.	Funding Model Update
	Graeme Hanson told the committee that two meetings have been held between the three contributing councils with Philip Jones (PJ and Associates) being engaged to provide expert advice. Concern was expressed about how this fund could be managed and where the decision making sits. This needs to be discussed at TLA level. By the next Joint Committee meeting, a proposal needs to be framed. The TLAs need to be clear of what the JC is proposing. A regional solution to localised problems. It was imagined that HBRC would manage the fund, but it needed to be clear how the fund was administered and the extent of delegated decision making authority. Discussion ensued that HB LASS Ltd could be a vehicle or model to consider. There are some important fundamental questions that need to go back to the TLAs for discussion.
CLI73/17	Resolution That the Clifton to Tangoio Coastal Hazards Strategy Joint Committee receives and notes the Funding Model Update report. Jeffery/Heaps CARRIED

12.	Other Matters for Discussion
	There were no further matters for discussion.

Closure:

There being no further business the Chairman declared the meeting closed at 12.10pm on 6 June 2017.

Signed as a true and correct record.

DATE: ................................................               CHAIRMAN: ...............................................