Agenda of Maori Committee

Meeting of the Hawke's Bay Regional Council Māori Committee

Date: Tuesday 11 April 2017

Time: 10.15am

Venue:

Council Chamber

Hawke's Bay Regional Council

159 Dalton Street

NAPIER

Agenda

Item Subject Page

1. Welcome/Notices/Apologies

2. Conflict of Interest Declarations

3. Short Term Replacements for 11 April 2017 Meeting 3

4. Confirmation of Minutes of the Māori Committee held on 14 February 2017

5. Call for Any Minor Items not on the Agenda 5

6. Follow-ups from Previous Māori Committee Meetings 7

Decision Items

7. Adoption of the Māori Committee Charter and Terms of Reference 13

Information or Performance Monitoring

8. Verbal Update on the Regional Pest Management Plan Review Process

9. Verbal Update on Current Issues by HBRC Chairman & CE

10. Verbal report back from Te Taiwhenua Representatives 29

11. Minor Items not on the Agenda 31

Parking

1. Free 2-hour on-road parking is available on Vautier Street adjacent to the HBRC Building & on Raffles Street.

2. There is free all day parking further afield – on Munroe Street or Hastings Street by Briscoes.

3. There are limited parking spaces (3) for visitors in the HBRC car park – entry off Vautier Street – it would be appropriate that the “visitors” parks be available for the members travelling distances from Wairoa and CHB.

4. If you do pay for parking elsewhere, please provide your receipt to the Receptionist for reimbursement – or include with your expenses claim for the meeting.

NB: Any carparks that have yellow markings are NOT to be parked in please.

HAWKE’S BAY REGIONAL COUNCIL

Māori Committee

Tuesday 11 April 2017

SUBJECT: Short Term Replacements for 11 April 2017 Meeting

Reason for Report

1. The Māori Committee Terms of Reference make allowance for short term replacements (proxy) to be appointed to the Committee where the usual member/s cannot attend.

Recommendation

The Māori Committee agrees that ______________ be appointed as member/s of the Māori Committee of the Hawke’s Bay Regional Council for the meeting on Tuesday 11 April 2017 as short term replacements(s) for ________________

Authored by:

Judy Buttery

Governance Administration Assistant

Approved by:

Liz Lambert

Group Manager External Relations

Attachment/s

There are no attachments for this report.

HAWKE’S BAY REGIONAL COUNCIL

Māori Committee

Tuesday 11 April 2017

SUBJECT: Call for Any Minor Items Not on the Agenda

Reason for Report

1. Under standing order, 9.13:

“A meeting may discuss an item that is not on the agenda only if it is a minor matter relating to the general business of the meeting and the Chairperson explains at the beginning of the public part of the meeting that the item will be discussed. However, the meeting may not make a resolution, decision or recommendation about the item, except to refer it to a subsequent meeting for further discussion.”

2. The Chairman will request any items committee members wish to be added for discussion at today’s meeting and these will be duly noted, if accepted by resolution, for discussion as Agenda Item 11.

Recommendations

Māori Committee accepts the following minor items not on the agenda, for discussion as item 11.

Authored by:

Judy Buttery

Governance Administration Assistant

Approved by:

Liz Lambert

Group Manager External Relations

HAWKE’S BAY REGIONAL COUNCIL

Māori Committee

Tuesday 11 April 2017

SUBJECT: Follow-ups from Previous Māori Committee Meetings

Reason for Report

1. Attachment 1 lists items raised at previous meetings that require follow-up, who is responsible, when it is expected to be completed and a brief status comment. Once the items have been reported to the Committee they will be removed from the list.

Decision Making Process

2. Staff have assessed the requirements of the Local Government Act 2002 in relation to this item and have concluded that, as this report is for information only, the decision making provisions do not apply.

Recommendation

That the Māori Committee receives the “Follow-up Items from Previous Māori Committee Meetings” report.

Authored by:

Judy Buttery

Governance Administration Assistant

Approved by:

Liz Lambert

Group Manager External Relations

Attachment/s

⇩1

Follow-ups from previous Māori Committee Meetings

HAWKE’S BAY REGIONAL COUNCIL

Māori Committee

Tuesday 11 April 2017

Subject: Adoption of the Māori Committee Charter and Terms of Reference

Reason for Report

1. To request that the Māori Committee members consider and approve for adoption the 2017 Māori Committee Charter (the Charter) and Terms of Reference (ToR) for recommendation to Council.

Background

2. Both the Charter and the ToR have been circulated for feedback from Māori Committee members, and on occasion meetings have been held with Council staff, to ensure understanding.

3. The Māori Committee Working Party meeting on 7 March 2017 also provided pivotal information for containment in both reports.

Decision Making Process

4. Council is required to make every decision in accordance with the requirements of the Local Government Act 2002 (the Act). Staff have assessed the requirements in relation to this item and have concluded:

4.1. The decision does not significantly alter the service provision or affect a strategic asset.

4.2. The use of the special consultative procedure is not prescribed by legislation.

4.3. The decision does not fall within the definition of Council’s policy on significance.

4.4. The persons affected by this decision are all ratepayers in the region with an interest in the management of natural resources.

4.5. Options have been considered and explored via the review process with Māori Committee members and the Regional Planning Committee Tangata Whenua membership.

4.6. The decision is not inconsistent with an existing policy or plan.

4.7. Given the nature and significance of the issue to be considered and decided, and also the persons likely to be affected by, or have an interest in the decisions made, Council can exercise its discretion and make a decision without consulting directly with the community or others having an interest in the decision.

Recommendations

1. That the Māori Committee receives and considers the “Adoption of the Māori Committee Charter and Terms of Reference” report, and approves the 2017 Charter and Terms of Reference for recommending to Council.

2. The Māori Committee recommends that Council:

2.1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision.

2.2. Accepts and signs the 2017 Charter between the Māori Committee and Hawke’s Bay Regional Council

2.3. Adopts the Terms of Reference as agreed by the Māori Committee at its meeting 11 April 2017.

Authored by:

Joyce-Anne Raihania

Senior Policy and Strategic Advisor- Maori

Approved by:

Liz Lambert

Group Manager External Relations

Attachment/s

⇩1	2017 Charter between the Hawke's Bay Regional Council and the Maori Committee
⇩2	2017 Maori Committee Terms of Reference

HAWKE’S BAY REGIONAL COUNCIL

Māori Committee

Tuesday 11 April 2017

Subject: Verbal report back from Te Taiwhenua Representatives

Reason for Report

1. For Te Taiwhenua Representatives to report to the Māori Committee.

1.1. Wairoa & Mahia; including Wairoa District Council – Māori Standing Committee

1.2. Te Whanganui-A-Orotū

1.3. Mana Ahuriri Inc

1.4. Mangaharuru Tangitū Trust

1.5. Heretaunga

1.6. Tamatea

Decision Making Process

Recommendation

That the Māori Committee receives the Te Taiwhenua reports” report.

Authored by:

Joyce-Anne Raihania

Senior Policy and Strategic Advisor- Maori

Approved by:

Liz Lambert

Group Manager External Relations

Attachment/s

There are no attachments for this report.

HAWKE’S BAY REGIONAL COUNCIL

Māori Committee

Tuesday 11 April 2017

SUBJECT: Minor Items Not on the Agenda

Reason for Report

This document has been prepared to assist Committee members note the Minor Items Not on the Agenda to be discussed as determined earlier in the Agenda.

Item	Topic	Councillor/Committee member / Staff
1.
2.
3.
4.
5.