Minutes of Regional Planning Committee

MINUTES OF A meeting of the Regional Planning Committee

Date: Wednesday 8 February 2017

Time: 10.00am

Venue:

Council Chamber

Hawke's Bay Regional Council

159 Dalton Street

NAPIER

Present: Toro Waaka – Co Chair Ngāti Pāhauwera Development & Tiaki Trust

Cr Rex Graham - Co Chair

Cr Paul Bailey

Cr Rick Barker – Deputy Co Chair

Cr Peter Beaven

Cr Tom Belford

K Brown – Ngāti Hineru Iwi Inc

Cr Alan Dick

Matiu Heperi Northcroft – Ngāti Tūwharetoa Hapū

Cr Debbie Hewitt

Pare Hill – Tūhoe Te Uru Taumatua

Tania Hopmans – Deputy Co Chair -Mangaharuru Tangitū Trust

Nicky Kirikiri – Te Toi Kura O Waikaremoana

Cr Neil Kirton

Roger Maaka – He Toa Takitini

Joinella Maihi-Carroll – Mana Ahuriri Trust

Mike Mohi – HBRC

Peter Paku - He Toa Takitini

Allen Smith – Te Tira Whakaemi o Te Wairoa

Cr Fenton Wilson

In Attendance: A Newman – Chief Executive

J Palmer – Group Manager Strategic Planning

L Lambert – Group Manager External Relations

G Ide – Manager Strategy and Policy

J Buttery – Governance Administration Assistant

1. Welcome/Apologies/Notices

Karakia – M Mohi

RPC1/17

Resolution

That the apologies from Tania Hopmans for absence, and Councillor Rex Graham for lateness be accepted.

Waaka/Barker

CARRIED

2. Conflict of Interest Declarations

There were no conflict of interest declarations.

3. Confirmation of Minutes of the Regional Planning Committee Held on 23 November 2016

RPC2/17

Resolution

Minutes of the Regional Planning Committee meeting held on Wednesday, 23 November 2016, a copy having been circulated prior to the meeting, were taken as read and confirmed, as a true and correct record.

Beaven/Maaka

CARRIED

Follow-up Items from Previous Regional Planning Committee Meetings

Mr James Palmer provided an update.

Item 1: Recommendations from RPC went through Council with no amendments.

Item 2: Water Conservation Order Application, a Special Tribunal has been appointed to consider the application and when the Terms of Reference have been decided then this Council will make their submission, this may be able to be presented to the next meeting of this committee.

Item 3: Block Offer Submission, will be discussed as part of Item 8 of the agenda.

RPC3/17

Resolution

That the Regional Planning Committee receives and notes the report “Follow-up Items from Previous Regional Planning Committee Meetings”.

Hill/Bailey

CARRIED

Call for Items of Business Not on the Agenda

Recommendations

1. That the Regional Planning Committee accepts the following “Items of Business Not on the Agenda” for discussion as Item 13.

Minor items for discussion only

Item	Topic	Councillor / Committee Member/Staff
1.	Maori Tourism	Mike Mohi
2.	Succession Planning Leadership Skills -training	Allen Smith

6.	Verbal Presentation of the Maungaharuru Tangitu Treaty Settlement
	Shane Walker unable to be present, so the item was not considered.

Verbal Update on the RPC Terms of Reference Review

Ms Liz Lambert outlined progress focussed on four key points:

· Proposed legal advisor to review Terms of reference (TOR) – Lara Blomfield from Sainsbury Logan and Williams has now been agreed to by all parties.

· Method of Remuneration – an independent reviewer has been appointed, payments in the interim to carry on as previously processed.

· Disputes Resolution – Tania Hopmans (Lawyer) will write this section of the TOR.

· Upon completion of the legal review, TOR will be referred back to tangata whenua members and councillors before proposed final version being brought to 3 May 2017 RPC meeting for adoption.

RPC4/17

Resolution

That the Regional Planning Committee receives and takes note of the verbal update on the RPC Terms of Reference Review.

Maihi-Carroll/Wilson

CARRIED

The meeting adjourned at 10.16am for Tania Hopmans be dialled in on a Conference Call to be part of the meeting and reconvened at 10.20am.

Interim Outline of Project Milestones for Preparation of Plan Change for Oil and Gas Activities

Mr Gavin Ide provided an overview of the item, in particular highlighting that work is underway, posing some legal questions on the scope of a prohibition and whether a prohibition is justifiable, robust and defensible under RMA tests. A fuller paper will be presented to 1 March RPC meeting, outlining preliminary legal advice received, and detailing a fuller work programme for preparation of the plan change. It is very likely that further examination of details around what and where the prohibition might apply will be required, for example whether this prohibition could be extended to the region’s coastal marine area given the Council’s past stance in relation to NZ Petroleum and Minerals’ proposed offshore Block Offer processes. The Regional Planning Committee will be involved in further choices about the form and content of the plan change during its drafting phases.

RPC5/17

Resolution

That the Regional Planning Committee receives the “Interim outline of project milestones for preparation of plan change for oil and gas activities” report from staff and notes that a fuller staff report on this new project’s proposed milestones will be presented to the Committee meeting on 1 March 2017.

Belford/Bailey

CARRIED

Heretaunga Plains Urban Development Strategy Overview and Review Process Update

Mr Gavin Ide provided a recap of HPUDS 2010, and an update on the 2016 Review. HPUDS brought multiple urban development strategies together in one place, with five yearly reviews. The intention of HPUDS 2010 is to help manage urban development in and around Napier and Hastings over the period 2015 to 2045. The purpose of the review is to adapt the strategy to changing conditions and market forces since HPUDS was originally adopted in 2010, with a key action for HBRC being updating the Regional Policy Statement to incorporate key principles and directives that emerged from HPUDS. That RPS plan change (referred to as ‘Change 4’) is now operative.

Discussion traversed:

· the cumulative effect of new residential greenfield developments, particularly the effects of stormwater on nearby sensitive areas and good horticultural production land being developed for housing

· HPUDS review is not about challenging existing zoning in district plans, or to ring-fence development to within existing urban boundaries, but rather to ensure future development is managed to maintain a compact urban form

· Once recommendations from the joint-council working group are finalised, then those recommendations will be presented to each of the three partner councils (HBRC, Hastings District Council and Napier City Council) for consideration and adoption.

RPC6/17

Resolution

That the Regional Planning Committee receives and notes the “Heretaunga Plains Urban Development Strategy Overview and Review Process Update” report from staff.

Kirton/Wilson

CARRIED

10.

Regional Planning Committee Work Plan 2017-18: Part 1

Mr Gavin Ide explained that the programme is largely influenced by the Long Term Plan (LTP) and Annual Plan (AP) processes. Further explaining the chart showing the proposed timeframes, any uncertainty regarding timeframes will be due to external influences. This is an indicative calendar only of activity for this committee. Work programmes may have to be reassessed regarding priorities and resources.

RPC7/17

Resolution

That the Regional Planning Committee receives and takes note of the “Regional Planning Committee Work Plan 2017-18: Part 1” report by staff.

Smith/Beaven

CARRIED

11.

February 2017 Resource Management Planning Projects Update

Mr Gavin Ide explained that this update and the following Strategy Advocacy update are planned to be delivered every second meeting to keep the RPC informed regularly on both projects. It is too early to tell if the Havelock North water enquiry will have any implications on the RRMP. Nothing can be planned until the report from the Havelock North enquiry is received.

RPC8/17

Resolution

That the Regional Planning Committee receives and takes note of the ‘February 2017 Resource Management Planning Projects Update’ report by staff.

Bailey/Dick

CARRIED

12.

Statutory Advocacy Project Overview and Update

Mr Gavin Ide explained that this report was formulated for the Maori Committee and it was thought an appropriate explanation for this committee as well. With national submissions, timeframes are often very tight and the submissions cannot always be brought to Council or RPC meetings. Copies of formal submissions are posted on the HBRC webpage for transparency.

RPC9/17

Resolution

That the Regional Planning Committee receives the Statutory Advocacy Project Overview and Update report.

Barker/Smith

CARRIED

13.

Items of Business Not on the Agenda

Minor items

Item

Topic

Councillor / Committee Member/Staff

HB Tourism Board of Directors – HBRC representative is Councillor Fenton Wilson and Mike Mohi is the independent Maori representative.

There is a misconception that HB Tourism is a funding agency however, HB Tourism provides guidance and advice about marketing, not funding.

HB Tourism has an initiative looking to develop a graduate programme to develop 3-4 young Maori in the Tourism Industry with the eventual aim of working in tourism ventures in Kahungunu Whanui. Each person would be mentored within local tourism businesses in HB to learn the business.

Mike Mohi

Succession Planning Leadership skills– Training

Wishes to see more succession planning, he sees a need that some retiring Councillors could share their knowledge, it would be good to see school graduates have their education furthered.

Allen Smith

Dr Roger Maaka closed the meeting with a Karakia.

Closure:

There being no further business the Chairman declared the meeting closed at 11.51am on 8 February 2017.

Signed as a true and correct record.

DATE: ................................................ CHAIRMAN: ...............................................