Minutes of Regional Council Meeting

1. Welcome/Prayer/Apologies/Notices

The Chairman welcomed everyone present to the meeting and Councillor Beaven offered the prayer.

Resolution

RC31/16 That the apology for absence from Mr Mohi be accepted.

Beaven/Scott

CARRIED

It was confirmed that the Public Excluded minutes of the 25 May Regional Council meeting will be confirmed at the next (15 June) Council meeting.

It was noted that submissions Matthew LeQuesne 101 and Matt LeQuesne 102 are identical and from the same person and so will be combined.

2. Conflict of Interest Declarations

There were no conflict of interest declarations.

3. Confirmation of Minutes of the Regional Council Meeting Held on 25 May 2016

RC32/16

Resolution

Minutes of the Regional Council Meeting held on Wednesday, 25 May 2016, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record.

Scott/Beaven

CARRIED

4. Matters Arising from Minutes of the Regional Council Meeting Held on 25 May 2016

In relation to item 4 on page 2, agreement was reached to hold initial discussions about legal advice received by Mrs Lambert on Councillors’ Conflicts of Interest issues in public excluded session tomorrow, when Councillors will decide if or when a discussion will be held in public.

Councillor Dick arrived at 8.40am

In relation to page 2, item 4, Mrs Lambert advised that she had not received more detail in relation to priority flows and suggested that Councillors seek an update from Dr Pearce when he speaks to the HBRIC submission later today.

There were no further matters arising from the minutes.

Remits for LGNZ Annual General Meeting

Mrs Lambert explained that this request for endorsement of LGNZ remits relating to community policing and earthquake strengthening for heritage buildings has been brought to the meeting today due to the deadline being 13 June.

RC33/16

Resolutions

That Council:

1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community.

2. Endorses the remits on Community Policing and Funding for Earthquake Heritage Preservation for Public Buildings being submitted to the Local Government New Zealand 2016 Annual General Meeting.

3. That authority to make changes to the submission to ensure support for the remits be delegated to the Chief Executive in consultation with the Chairman.

Scott/Pipe

CARRIED

Submissions on Our Plan 2016-17 - Including Proposed 2015-25 Long Term Plan Amendment and Draft 2016-17 Annual Plan

Mr Drury introduced the item, outlining the process proposed for hearing from those submitters wishing to speak in support of their written submissions.

RC34/16

Resolutions

That Council:

1. Agrees that the decisions to be made on issues submitted on “Our Plan 2016-17 - including Proposed 2015-25 Long Term Plan Amendment and Draft 2016-17 Annual Plan” are made after the provisions included in sections 83 and 85 of the Local Government Act 2002 have been followed.

2. Receives and considers the verbal and written submissions.

Scott/Barker

CARRIED

Submissions on Our Plan 2016-17 - Including Proposed 2015-25 Long Term Plan Amendment and Draft 2016-17 Annual Plan

Council commenced hearing verbal submissions.

Submission 9 – Business Hawke’s Bay. Believe BHB well suited to implement Regional Economic Development Strategy through a partnership model. Seek increased funding from HBRC – from $100,000 up to $250,000 per year.

Submission 10.1 – Joint NKII & Ngati Kahungunu Runanga Arts & Culture Board. 10.1 seeking funding assistance to host Te Matatini in 2017, for operational staffing costs of $300,000.

Submission 7 – Chris Tremain. Seeks HBRC contribution of $300,000 to purchase the 2 ha Waipatiki Holiday Park jointly with NCC and HDC.

Councillor Barker left the meeting at 9.20am

Submission 11 – Seascape Environment Society. Seeks assistance from Council in resolving issues of noise pollution from Napier Port in gaining mitigation packages for their homes.

Submission 28 – Steffan Browning, Green Party. Seeks phase-out of glyphosate herbicides on Council land including regional parks and pathways.

Submission 2 – Cape Coast Arts & Heritage Trust. Seeking funding of $30,000 for establishment of Cape Cost Arts & Heritage Trail.

Submission 3 – Nga Tukemata o Kahungunu Charitable Trust. Seeking funding support of $5,000 for local Waitangi Day celebrations.

Submission 4 – Te Mata Park Trust Board. Expressed gratitude for support from staff and Council. Seeking additional one-off maintenance funding of $40,000.

Councillor Barker re-joined the meeting at 10.10am

Submission 194 – Hawke’s Bay A&P Society. Seeking $75,000 funding for Master Plan for redevelopment of the HB Showgrounds.

Submission 6 – CHB Community Trust. Seeking $200,000 funding for a multi-sport turf at Russell Park in Waipukurau.

The meeting adjourned at 1030am and reconvened at 10.50am

Submissions on Our Plan 2016-17 - Including Proposed 2015-25 Long Term Plan Amendment and Draft 2016-17 Annual Plan

Council recommenced hearing verbal submissions.

Submission 39 – Hawke’s Bay Knowledge Bank. Seeking $15,000 funding for operation of the archive facility.

Submission 139 – Gerard Pain. Supports option C – no amendment to the LTP and no purchase of environmental flows. Supports additional Land Management staff and retaining Wellington leasehold land, and thinks ‘investment to improve customer service’ not essential. Agrees the Tukituki should be swimmable.

Submission 26 – Bernie Bowden. Supports option C – no amendment to the LTP and explained the ‘exponential function’. Agrees the Tukituki should be swimmable.

Submission 37 – John Cheyne. Supports Option A – purchase of environmental flows and amendment of the LTP. Suggests that HBRC needs to increase Land Management staff sooner rather than later. Agrees swimmable Tukituki should be achievable in some reaches of the river.

Submission 81 – CHB Forest & Bird Society. Proposes alternative solutions for Lake Whatuma restoration including returning privately owned land adjacent to transfer the lake into Maori ownership. Supports Option C– no amendment to the LTP and no purchase of environmental flows. Supports additional Land Management staff.

Submission 38 – Grenville Christie. Supportive of Lake Whatuma restoration and suggests reference to 1999 HBRC report “Lake Hatuma Management Plan”. Supports option C – no amendment to the LTP and no purchase of environmental flows.

Submission 16 – Sharleen Baird. Suggests to make river swimmable remove nutrient flows from the river in the first place, and improve wastewater management. Supports option C – no amendment to the LTP and no purchase of environmental flows.

Submission 153 –Megan Rose. Supports option C – no amendment to the LTP and no purchase of environmental flows.

Submission 53 – Jeremy Dunningham. Supports option C – no amendment to the LTP and no purchase of environmental flows.

Submission 65 – Sara Gerard. Supports option C – no amendment to the LTP and no purchase of environmental flows.

The meeting adjourned at 12.35pm and reconvened at 1.05pm

Submissions on Our Plan 2016-17 - Including Proposed 2015-25 Long Term Plan Amendment and Draft 2016-17 Annual Plan

Council recommenced hearing verbal submissions.

Late submission from Wairoa Young Achievers Trust. Seeking $100,000 funding for fencing and safety matting for Wairoa’s Destination Playground project. Supports reintroduction of HBRC’s Community Facilities Fund.

Submission 72 – Grey Power Napier & Districts. Support council’s plans for Napier-Wairoa rail reestablishment, retention of the Wellington leasehold land and environmental concerns for Ahuriri Estuary and seeks more recognition of the value of Ahuriri. Some concerns relating to future ticketing prices for public transport and reiterate concerns for pedestrian safety and would appreciate concerns being brought to Regional Transport Committee for more discussion.

Submission 71 – June Graham. Some concerns in common with the Grey Power submission, however personal emphasis on concerns for Ahuriri Estuary and support for options B or C in relation to Environmental Flows and the proposed amendment of the LTP. Would like to see management of Ahuriri estuary which involves a variety of groups with interests in the estuarine environment including iwi and hapu as well as DOC and the Ahuriri Protection Society.

Submission 5 – Whangawehi Catchment Management Group. Described their vision of Mahia Peninsula as being predator free and seeking funding to secure a project manager for the next 3 years.

Submission 116 – HB Federated Farmers. Jean Martin reiterated her concerns about the Pest Control rates paid by farmers. Rex McIntyre expanded on the submission’s request that consideration be given to the development of two sections of the Napier-Gisborne rail corridor into a multi-use corridor supporting railway, state highway traffic and a cycle way.

Submission 122 – Rex McIntyre. Queries where consultation on the reinstatement of Napier-Wairoa rail corridor has occurred. Access to the region north to Wairoa is essential to the region, believes a multi use corridor is the solution, so it is critically important that something is included in the Land Transport Plan in order to get central government funding.

Submission 54 – Grey Power Hastings & Districts. Concerns about maintaining rates at lowest level possible and for the health of the Tukituki River. Supports option C – no amendment to the LTP and no purchase of environmental flows.

Submission 68 – Tim Gilbertson. Suggests poor PR from HBRC is responsible for skewed dam debate and that a by-law restricting number of cats should be made in order to control the number of cats. Supports option A – secure environmental flows and amend LTP.

Submission 98 – Guardians of the Aquifer. Emphasise HBRC’s role to protect the aquifers and asserts the need for HBRC to embark on a plan change to prohibit drilling activities over productive aquifers and ban fracking. Supports option C – no amendment to the LTP and no purchase of environmental flows.

Submission 164 – HBRIC Ltd. Supports option A – purchase of environmental flows and amendment of the LTP, explaining the differences between the current proposal and what was originally discussed in the first draft of the Concession Deed, and highlighting the earlier pay out to HBRIC on the investment through uptake of these environmental flows.

Submission 119 – Wairoa District Council. Supportive of Wairoa Young Achievers Trust and Upstream Wairoa submissions, and encourages investigations into opportunities for a regional park in the Wairoa area. Suggests that a budget of $200,000 is set aside for research to support the effective management of riparian zones across the region and seeks $1.1 million to fund Space Coast Cycleway/Walkway, Space Science Experiential/Education Centre and Whakamāhia Boardwalk.

Submission 52 – Clint Deckard. Supports option C – no amendment to the LTP and no purchase of environmental flows. Would want scientific evidence based case for purchase of water in future for specific projects.

Submission 121 – Ian McIntosh. Supports option C – no amendment to the LTP and no purchase of environmental flows.

Submission 15 – Paul Bailey. Supports option C – no amendment to the LTP and no purchase of environmental flows.

Resolution

RC35/16 That the meeting continues past the six hour limit.

Scott/Wilson

CARRIED

The meeting adjourned at 3.30pm and reconvened at 3.50pm

Submissions on Our Plan 2016-17 - Including Proposed 2015-25 Long Term Plan Amendment and Draft 2016-17 Annual Plan

Council recommenced hearing verbal submissions.

Submission 47 – Citizen’s Environmental Advocacy Centre. Ken Crispen stated that Central Government has no plan for addressing the environmental effects of roading, and shared information about tyre pollution.

Submission 99 – Neil Kirton. Queries how much has been achieved in terms of actual environmental impact and suggests Council needs to re-focus the strategies and plans to achieve specific outcomes. Suggests previous Ahuriri Estuary Management plan documents be researched in the process of developing an updated plan, and that reasonable and achievable target outputs be set (for observable, measurable outcomes). Suggests limit consultation (TANK) and ‘get on with putting a plan change in place’ and actions to achieve restoration and protection of the catchment’s environment.

Submission 14 – Dave Apted obo Ormlie Chalet Group. Concerns about the science charges incurred by the shared (4 x 2 bedroom cottages) wastewater treatment plant. If the cottages each had its own system they would be exempt from science charges, and is seeking equity with individual treatment plants.

Submission 120 – Ewan McGregor. Suggests Council needs to develop an exit strategy from poplar plantings for soil conservation purposes, and explained how that might be achieved through commercialisation. Advised that he would table his vision for Pakowhai Country Park.

Submission 147 – Keith Newman on behalf of WOW Inc. Seeking security and confidence for the Cape Coast, through a hard engineering solutions and program of maintenance. Reconsider additional groynes based on investigations carried out by WOW.

Submission 155 – Chris Ryan. Concerns in relation to various trial plantings for different purposes, for example eucalypts in CHB planted to treat wastewater discharges from the Waipuk/Waipawa wastewater treatment plants when those species not considered suitable for that job. Supports option C – no amendment to the LTP and no purchase of environmental flows.

Submission 179 – Hastings District Council. Substantive part of the submission is support for the unique opportunity to purchase Waipatiki Holiday Park jointly with NCC and HDC to permanently secure beach access for the public. In relation to Pakowhai Country Park, HDC is committed to working with HBRC to fund and carry out further development and expressed thanks to Council’s staff for their collaborative efforts working toward successful integration of the Whakatu Arterial Route. Supports HBRC’s continued involvement in SH2 road improvements.

Submission 59 – Pauline Elliott. Supports option C – no amendment to the LTP and no purchase of environmental flows.

Submission 60 – Garth Eyles. Supports option C – no amendment to the LTP and no purchase of environmental flows. Sees it as buying water to do what regional council is required to do to protect and enhance the Tukituki catchment.

Submission 150 – Fred Robinson. Supports option C – no amendment to the LTP and no purchase of environmental flows. Maintains there will not be sufficient rainfall to store the estimated volumes of water in the Ruataniwha Dam.

Submission 57 – Matt Edwards. Supports option C – no amendment to the LTP and no purchase of environmental flows. Expensive water to be flushing down the river – why not consider other mitigation measures similar to work carried out at Lake Brenner.

The meeting adjourned at 5.40pm

The meeting reconvened at 11.05 am on Thursday 9 June 2016

Present: F Wilson - Chairman

R Barker

P Beaven

T Belford

A J Dick

R Graham

D Hewitt

D Pipe

C Scott

In Attendance: E Lambert – Chief Executive

M Adye – Group Manager Asset Management

P Drury – Group Manager Corporate Services

L Hooper – Governance & Corporate Administration Manager

M Collings – Corporate Accountant

5. Conflict of Interest Declarations

Councillor Debbie Hewitt stated she has sought the advice of the Auditor General in relation to Conflicts of interest and read a statement in that regard (following).

Based on the legal opinion recently obtained by the Hawke's Bay Regional Council, it appears I may have a pecuniary interest in matters relating to the RWSS. I was not previously aware that any interest I had might be pecuniary in nature nor of the potential implications if this is the case. I understand that many if not all Councillors may also have a pecuniary interest on a strict interpretation of that term.

As a result of that opinion, I sought my own legal advice and applied back in May to the Attorney General for her opinion under Section 6 of the Local Authorities (Members' Interests) Act 1968 that any pecuniary interest I might have is uncertain and in any event either no different to that of the general public and/or so remote and insignificant that it cannot reasonably be regarded as likely to influence me in voting on or taking part in discussions relating to the RWSS. I have also asked for a declaration under that same section that it is in the interests of the electors or inhabitants of CHB that any prohibition on my involvement in such discussions should not apply.

I note from past decisions of the Auditor General and the reviews undertaken by her office that the applicable legislation is outdated and that possible conflicts of interests in New Zealand communities are often unavoidable and difficult to manage. My interest does not appear to be that dissimilar to other cases that the Auditor General has determined as being sufficiently uncertain, remote and insignificant as to render the non-participation rule as inapplicable and I am hopeful that the same common sense will prevail in this case.

I have not yet received a decision from the Auditor General’s office and it is with regret that I must decline to participate in any discussions or decisions regarding the RWSS until such time as I receive a decision from the Auditor General confirming it is appropriate for me to participate in such discussions or decisions. It appears, however, that I am permitted to be present during such discussions, but I cannot participate in discussions that specifically relate to the RWSS.

There were no other conflict of interest declarations.

Draft Annual Plan 2016-17 Staff Internal Submission

Mr Paul Drury outlined the submission from staff seeking carry forward of funds in various projects. The Council commenced considering the items requested through the internal staff submission, with staff providing additional information for clarity as queried.

Recommendations

That Council:

1. Agrees that the decisions to be made on the issues submitted to the Draft Annual Plan 2016-17 are made after the provisions included in section 82(a)(3) of the Local Government Act 2002 have been followed.

2. Receives and considers Council’s internal submission.

Dick/Hewitt

CARRIED

Project 380 – Sustainable Land Management

3. Approves the carry forward in project 380-2860 of $100,000 of expenditure from 2015-16 to 2016-17 to cover costs associated with incentivising Farm Environment Management Plans and riparian planting in the Papanui sub-catchment.

Dick/Hewitt

CARRIED

Project 362 – Regional Park Network

4. Approves the carry forward in project 362-2385 of $37,000 from 2015-16 to 2016-17 to cover the costs associated with improvements to the Regional Park Network, noting that loan funding of $37,000 to fund this capital has been drawn down in the 2015-16 year.

Graham/Beaven

CARRIED

Project 192 – Strategy and Planning

5. Approves the carry forward in project 192-2380 of $165,000 from 2015-16 to 2016-17 to cover costs associated with implementing the National Policy Statement for Freshwater Management.

Belford/Scott

CARRIED

Project 192 – Strategy and Planning (Energy Futures)

6. Approves the carry forward in project 192-2385 of $145,000 from 2015-16 to 2016-17 to cover costs associated with development and implementation of a Hawke’s Bay Energy Strategy, and an oil and gas related plan change should this be required.

Belford/Dick

CARRIED

Project 194 – Response to Climate Change

7. Declines the carry forward in project 194-2385 of $17,000 from 2015-16 to 2016-17 to cover costs associated with a study to identify and proactively manage business risks and opportunities arising from climate change.

Beaven/Barker

CARRIED

That Council:

Project 310 – Regional Groundwater Research

8. Approves the carry forward in project 310-2380 of $231,000 of expenditure from 2015-16 to 2016-17 to cover costs associated with implementing the Heretaunga groundwater modelling and to also carry forward revenue of $80,850 relating to the associated section 36 charges.

Barker/Beaven

CARRIED

Project 312 – Regional Surface Water Ecological Research and Investigations

9. Approves the carry forward in project 312-2495 of $40,000 of expenditure from 2015-16 to 2016-17 to cover costs associated with undertaking lake Submerged Plant Indicator and Plan Change 6 related Tukituki temperature modelling and to also carry forward revenue of $14,000 relating to the associated section 36 charges.

Beaven/Dick

CARRIED

Project 339 – Regional Land Research and Investigations

10. Approves the carry forward in project 339-2380 of $30,000 of expenditure from 2015-16 to 2016-17 to cover costs associated with undertaking wind erosion and riparian work and to also carry forward revenue of $10,500 relating to the associated section 36 charges.

Scott/Pipe

CARRIED

Project 341 – Air Quality

11. Approves the carry forward in project 341-2380 of $40,000 from 2015-16 to 2016-17 to cover costs associated with completing the contract with GNS and for undertaking a review of the Air Quality Monitoring Strategy.

Wilson/Graham

CARRIED

Project 913 – Systems Integration Project

12. Approves the carry forward in project 913-2380 of $115,000 to cover costs associated with the upgrade of our core business platform for Records and Information Management and Process Automation and also to undertake preparatory work (Business Process Mapping) for a Regulatory System Replacement; noting that loan funding of $115,000 to fund this capital has been drawn down in the 2015-16 year.

Scott/Beaven

CARRIED

Regional Groundwater Research Bores

13. Approves the carry forward of $180,000 from 2015-16 to 2016-17 to cover costs associated with drilling of groundwater monitoring bores for implementing the Tukituki Plan Change; noting that loan funding of $180,000 to fund this capital has been drawn down in the 2015-16 year.

Dick/Pipe

CARRIED

Raffles Street Roofing and Dalton Street Painting

14. Approves the carry forward of building capital expenditure of $30,000 from 2015-16 to 2016-17 to cover costs associated with the replacement of the HBRC Raffles Street office building roof and general repairs and maintenance for the HBRC Dalton Street office building.

Beaven/Scott

CARRIED

That Council:

HBRC Resource Management Charges

15. Approves the inclusion of the tables to calculate Section 36 charges under the HBRC Resource Management Charges section of the Annual Plan to provide clarity to consent holders as requested.

Scott/Beaven

CARRIED

Gauging Structures

16. Approves the carry forward of $34,000 from 2015-16 to 2016-17 to cover costs associated with two science gauging structures on the Papanui and Tutaekuri-Waemate streams, noting that loan funding of $34,000 to fund this capital has been drawn down in the 2015-16 year.

Scott/Beaven

CARRIED

Submissions on Our Plan 2016-17 - Including Proposed 2015-25 Long Term Plan Amendment and Draft 2016-17 Annual Plan

Council commenced deliberations on submissions received from the public, and decisions required in relation to those.

Rates Related Issues raised in submissions. Mr Drury provided an overview of the comments made in relation to rates increases being based on CPI, and the rationale for the officer’s response comments.

Funding Requests. There was discussion covering where funding comes from (sale of leasehold land) and whether some of the requests are for capital. Further discussions traversed the merits of the various projects and how provisions for all the projects seeking funding impact on rates.

Resolutions

That Council:

3. Considers the comments and points raised in the submissions 15 Paul Bailey, 24 Kathryn Bayliss, 37 John Cheyne, 41 Peter Cole, 55 Paul Eady, 57 Matt Edwards, 58 Dan Elderkamp, 71 June Graham, 72 Grey Power Napier & Districts, 75 Margaret Gwynn, 76 Robin Gwynn, 82 Vaughan Cooper, 101 Matthew Le Quesne, 104 Keren Lilburn, 116 Hawke's Bay Federated Farmers, 130 Judy Mills, 133 Bob & Alison Morrison, 135 Allan Neckelson, 139 Gerard Pain, 176 Adrienne Tully, 180 HB Fruitgrowers Association Inc, and 184 Mary Ellen Warren in relation to Wellington Leasehold Property, and any comments and proposals made by Council officers

3.1. Approves Option A – retention of the Wellington Leasehold Property, and makes no change to the Annual Plan.

Scott/Beaven

CARRIED

The meeting adjourned at 12.35pm and reconvened at 1.05pm

Submissions on Our Plan 2016-17 - Including Proposed 2015-25 Long Term Plan Amendment and Draft 2016-17 Annual Plan

Council recommenced deliberations on submissions received from the public and the decisions required in response to those.

Discussion around the “Regional Facilities Fund” and general consensus reached that Council should consult on whether to re-establish the contestable fund either through the next Annual Plan or LTP process.

Query in relation to HB Tourism and possible partnerships with industry providers like Cape Coast Arts & Heritage Trust and Nga Tukemata o Kahungunu Charitable Trust to increase or improve the tourism offerings in the region.

Further discussion will consider the sustainability of the Whangawehi Catchment Management Group funding through development of the 2016-17 Land Management Strategy and Operational Plan which will go to the August Environment and Services Committee meeting.

Open Spaces budget and Regional Facilities fund to be discussed further, with a view to developing criteria for prioritising projects and considering applications for funding as well as where the funding is sourced from, for instance should Council decide to sell the Wellington Leasehold land to provide funding for these kinds of projects.

TLA responsibilities for providing community infrastructure.

Resolutions

That Council:

Waipatiki Beach Holiday Park

4. Considers the verbal and written submissions from Chris Tremain (7) and Hastings District Council (179) and any comments and proposals made by Council officers

4.1 Approves Council’s contribution of $300,000 from Open Spaces borrowing to the joint purchase of the Waipatiki Beach Holiday Park with Hastings District and Napier City councils, subject to an Ownership Entity and Governance Structure being mutually agreed.

4.2 Amends the Annual Plan as necessary to reflect this decision.

Graham/Barker

CARRIED

Business Hawke’s Bay

5. Considers the submission received from Business Hawke’s Bay (9) and the comments and any comments and proposals made by Council officers

5.1 Declines the request to increase Business Hawke’s Bay funding to $250,000 per year and makes no change to the Annual Plan.

Graham/Pipe

CARRIED

Cape Coast Arts and Heritage Trust

6. Considers the verbal and written submissions from Cape Coast Arts & Heritage Trust (2), and any comments and proposals made by Council officers

6.1 Declines the request for a sum of $30,000 to implement the Cape Coast Arts & Heritage Trail and makes no change to the Annual Plan.

Scott/Dick

CARRIED

Nga Tukemata o Kahungunu Charitable Trust

7. Considers the points raised in Submission 3 from Nga Tukemata o Kahungunu Charitable Trust, and the comments and proposals made by Council officers

7.1 Approves the provision of $5,000 to Nga Tukemata o Kahungunu Charitable Trust to continue their contribution to local Waitangi Day celebrations, to be provided from the Targeted Assistance budget subject to support from Hastings District and Napier City councils.

7.2 Amends the Annual Plan as necessary to reflect this decision.

Dick/Barker

CARRIED

That Council:

Te Mata Park Trust Board

8. Considers the points raised in Submission 4 from Te Mata Park Trust Board and Submission 179 from Hastings District Council, and any comments and proposals made by Council officers

8.1 Declines the request from Te Mata Park Trust Board for $40,000 for the development of plans that will inform and underpin capital and upgrading works in the Park, and makes no change to the Annual Plan.

Scott/Wilson

CARRIED

Whangawehi Catchment Management Group

9. Considers the points raised in Submission 5 from the Whangawehi Catchment Management Group, and any comments and proposals made by Council officers

9.1 Agrees to, for a one year period, provide $40,000 funding for operational costs including a catchment coordinator/facilitator role for one year, to be sourced from the Regional Landcare Scheme budget.

9.2 Amends the Annual Plan as necessary to reflect this decision.

Graham/Wilson

CARRIED

Central Hawke’s Bay District Community Trust

10. Considers the points raised in Submission 6 from the CHB District Community Trust, and any comments and proposals made by Council officers

10.1 Declines the request for $200,000 to contribute to building a Multi-Sport Turf and makes no change to the Annual Plan.

Scott/Beaven

For: Graham, Scott, Beaven, Barker, Pipe, Belford, Wilson

Against: Dick, Hewitt

CARRIED

Ngati Kahungunu Iwi Inc and Ngati Kahungunu Runanga Arts & Culture Board

11. Considers the points raised in Submission 10 from Ngati Kahungunu Iwi Inc and Ngati Kahungunu Runanga Arts & Culture Board, and any comments and proposals made by Council officers

11.1 Provides $110k funding, to be sourced from the Contingency ($50k) and 874 Iwi Assistance ($60k) budgets

Scott/Wilson

Councillor Dick moved an amendment, seconded by Councillor Belford, being to add:

11.1 “and supplemented ($90k) from Council’s operational budgets”

Dick/Belford

CARRIED

The amendment was CARRIED and therefore became part of the substantive motion

That Council:

11. Considers the points raised in Submission 10 from Ngati Kahungunu Iwi Inc and Ngati Kahungunu Runanga Arts & Culture Board, and any comments and proposals made by Council officers

11.1 Provides $200,000 funding, to be sourced from the Contingency ($50,000), 874 Targeted Assistance ($60,000) and Operational ($90,000) budgets.

11.2 Amends the Annual Plan as necessary to reflect this decision.

Scott/Wilson

CARRIED

Hawke’s Bay Knowledge Bank

12. Considers the points raised in Submission 39 from Hawke’s Bay Knowledge Bank, and any comments and proposals made by Council officers

12.1 Declines the request for $15,000/yr for operation of the archive facility and makes no change to the Annual Plan.

Barker/Dick

CARRIED

Wairoa District Council

13 Considers the submission points raised in submission 119 from Wairoa District Council, and any comments and proposals made by Council officers

13.1 Declines the request for $500,000 to build the Space Coast cycleway/walkway, $500,000 to build the Space Science experiential/education centre and $100,000 to build the Whakamahia Boardwalk and makes no change to the Annual Plan

13.2 Continues discussions with Wairoa District Council with a view to being a partner in future developments

13.3 Depending on priorities for future discussions and budgets set in the scoping study currently under way, assists the Wairoa region to achieve its aspirations

Wilson/Scott

CARRIED

i-way funding for pathway alongside Swamp Road

14 Considers the points raised in Submissions 137 from Sherleigh Nielson, 23 from Heather Barrow and 29 from Frances Bryan, and any comments and proposals made by Council officers

14.1 Declines the request for i-Way funding for a pathway alongside Swamp Road and makes no change to the Annual Plan

14.2 In communicating Council’s decision on the submissions, advises the submitters of the correct Authority to approach for this funding.

Scott/Wilson

CARRIED

Wairoa Young Achievers Trust

15 Considers the points raised by the Wairoa Young Achievers Trust (195) and Wairoa District Council (119) submissions, and any comments and proposals made by Council officers

15.1 Declines the request for $100,000 for fencing and safety matting for Wairoa’s Destination Playground project and makes no change to the Annual Plan.

Scott/Belford

CARRIED

That Council:

Hawke’s Bay A&P Society

16 Considers the submission from Hawke’s Bay A&P Society (194), and any comments and proposals made by Council officers

16.1 Declines the request for $75,000 to complete the Master Plan work for the Development of the Showgrounds and makes no change to the Annual Plan.

Dick/Scott

CARRIED

Submissions on Our Plan 2016-17 - Including Proposed 2015-25 Long Term Plan Amendment and Draft 2016-17 Annual Plan

Council continued deliberations on submissions received and decisions required in relation to those. Discussion traversed:

· Council works right across its activities and functions in relation to Climate Change including coastal hazards and sea level rise, Civil Defence and Council’s own footprint, and it is therefore very difficult to aggregate all climate change resilience or reduction activities into a single activity.

· Science charges for discharges for multiple-fed wastewater systems are weighted according to the level of impact on the environment and scaled on the pollution index accordingly in line with Council policy and rules in the Regional Resource Management Plan. The charges are also in line with the Zone Based section 36 charging regime adopted by Council. Situation under discussion created when four individual dwellings chose to share one wastewater treatment system, which results in the ‘discharge’ having 4 times the impact as an individual system. There are a number of similar situations of small community schemes and all must be treated equally.

Resolutions

That Council:

Managing and Monitoring Land

17. Considers the verbal and written submissions from 15 Paul Bailey, 16 Sharleen Baird, 24 Kathryn Bayliss, 25 Nico Borchardt, 37 John Cheyne, 38 Grenville Christie, 41 Peter Cole, 54 Marie Dunningham, Grey Power Hastings & Districts, 55 Paul Eady, 57 Matt Edwards, 58 Dan Elderkamp, 75 Margaret Gwynn, 81 Rose Hay, CHB Forest & Bird Society, 82 Vaughan Cooper, 101 Matthew Le Quesne, 104 Keren Lilburn, 116 Coralee Matena, Hawke's Bay Federated Farmers, 130 Judy Mills, 133 Bob & Alison Morrison, 135 Allan Neckelson, 139 Gerard Pain, 148 Katharine Robertshaw, 149 Glen Robertshaw, 176 Adrienne Tully, 180 Dianne Vesty, HB Fruitgrowers Assn Inc, and 184 Mary Ellen Warren, and any comments and proposals made by Council officers

17.1 Approves Option B “add one extra person to the land management team in response to growing demand from land users”, and makes no change to the Annual Plan.

Dick/Barker

CARRIED

That Council:

Fit for Purpose Regional Council

18. Considers the verbal and written submissions from 15 Paul Bailey, 24 Kathryn Bayliss, 37 John Cheyne, 54 Marie Dunningham, Grey Power Hastings & Districts, 55 Paul Eady, 57 Matt Edwards, 58 Dan Elderkamp, 75 Margaret Gwynn, 82 Vaughan Cooper, 101 Matthew Le Quesne, 104 Keren Lilburn, 116 Coralee Matena, Hawke's Bay Federated Farmers, 130 Judy Mills, 133 Bob & Alison Morrison, 135 Allan Neckelson, 139 Gerard Pain, 176 Adrienne Tully, 180 Dianne Vesty, HB Fruitgrowers Association Inc, and 184 Mary Ellen Warren and any comments and proposals made by Council officers

18.1 Approves option B “invest to modernise regulatory system ($75,000), automate business processes and transactional services ($40,000), move to hosted infrastructure ($100,000) and maintain continuous improvement programme ($25,000)” and makes no change to the Annual Plan.

Pipe/Scott

CARRIED

HB Tourism Funding

19. Considers the submissions from Neil Barber, Art Deco Masonic Hotel (20), Zoe Barnes, Napier City Business Inc (22) and Liz Read & Jonathan Rees- The Country Apartment (94), and any comments and proposals made by Council officers.

19.1 Makes no change to the Annual Plan.

Scott/Pipe

CARRIED

Upstream Wairoa

20 Considers the points raised in Submission 8 from Upstream Wairoa, and any comments and proposals made by Council officers

20.1 Makes no change to the Annual Plan

Scott/Dick

CARRIED

Seascape Environment Society Inc

21. Considers the points raised in Submission 11 from Seascape Environment Society Inc, and any comments and proposals made by Council officers

21.1 Makes no change to the Annual Plan

21.2 Refers the matter to HBRIC Ltd as owner of Napier Port, for resolution of the situation with the parties and advises the submitter accordingly.

Dick/Pipe

CARRIED

22. Considers the points raised in relation to climate change in Submission 15 from Paul Bailey and any comments and proposals made by Council officers

22.1 Makes no change to the Annual Plan.

Scott/Pipe

CARRIED

23. Considers the points raised in Submission 14 from David Apted on behalf of Ormlie Chalet Group, and any comments and any comments and proposals made by Council officers

23.1 Makes no change to the Annual Plan.

Scott/Dick

Against: Barker

CARRIED

That Council:

24. Considers the points received relating to RWSS resource consents from Submissions 18 from Jenny Baker and 61 from Paula Fern, and any comments and proposals made by Council officers

24.1 Makes no change to the Annual Plan.

Dick/Scott

CARRIED

25. Considers the points raised in submission 24 from Kathryn Bayliss, and any comments and proposals made by Council officers

25.1 Makes no change to the Annual Plan

Dick/Pipe

CARRIED

26. Considers the points raised in Submissions 35 from Napier-Gisborne Railway Shortline Establishment Group, 109 from Mary Liza Manuel and 139 from Gerard Pain in relation to re-establishment of the Napier-Gisborne Rail line, and any comments and any comments and proposals made by Council officers

26.1 Makes no change to the Annual Plan

26.2 In communicating Council’s decisions, provides an update on Council’s efforts to negotiate re-opening the rail line

Dick/Scott

CARRIED

27. Considers the points raised in Submission 47 from Ken Crispin on behalf of Citizens Environmental Advocacy Centre, and any comments and proposals made by Council officers

27.1 Makes no change to the Annual Plan.

Barker/Dick

CARRIED

28. Considers the submission points raised in Submission 122 from Rex McIntyre, and any comments and proposals made by Council officers

28.1 Makes no change to the Annual Plan

28.2 In communicating Council’s decisions, provides an update in relation to the Regional Land Transport Plan for any investigation of a multi-use corridor.

Dick/Barker

CARRIED

The meeting adjourned at 3pm and reconvened at 3.20pm

Submissions on Our Plan 2016-17 - Including Proposed 2015-25 Long Term Plan Amendment and Draft 2016-17 Annual Plan

Council recommenced deliberations on submissions received and decisions required in relation to those.

Resolutions

That Council:

29. Considers the points raised in submission 71 from June Graham and 72 from Grey Power Napier & Districts and any comments and proposals made by Council officers

29.1 Makes no change to the Annual Plan Dick/Hewitt

CARRIED

That Council:

30. Considers the points raised in Submission 75 from Margaret Gwynn in relation to water bottling, and any comments and proposals made by Council officers

30.1 Makes no change to the Annual Plan Barker/Scott

CARRIED

31. Considers the points raised Submission 98 from Pauline Doyle and Ken Keys on behalf of Guardians of the Aquifer relating to oil exploration, and any comments and proposals made by Council officers

31.1 Makes no change to the Annual Plan

31.2 In communicating Council’s decisions, provides an update on Council’s decisions relating to development of rules and policies relating to oil and gas exploration activities in Hawke’s Bay and the deep well drilling project proposed for the TANK catchment.

Scott/Pipe

CARRIED

32. Considers the points raised in Submission 142 from Toimata Foundation (previously Enviroschools Foundation), and any comments and proposals made by Council officers

32.1 Makes no change to the Annual Plan Scott/Pipe

CARRIED

33. Considers the points raised in Submission 147 from WOW Inc, and any comments and proposals made by Council officers

33.1 Makes no change to the Annual Plan

33.2 In communicating Council’s decisions, provides an update on development of the Clifton to Tangoio Coastal Hazards Strategy

Beaven/Wilson

CARRIED

34. Considers the submission points received relating to Submission 28 from Steffan Browning, Green Party MP, in relation to the use of Glyphosate and any comments and proposals made by Council officers

34.1 Makes no change to the Annual Plan

34.2 Requests that staff research the possible effects of Glyphosate

Beaven/Graham

CARRIED

35. Considers the submission points raised in Submission 68 from Tim Gilbertson, and any comments and proposals made by Council officers

35.1 Makes no change to the Annual Plan

35.2 In communication of Council’s decisions, informs the submitter of the Biosecurity Strategy review in 2017 which will undoubtedly include policies in relation to feral cats, and encourages his participation in that process.

Scott/Beaven

CARRIED

36. Considers the submission points received relating to Submission 99 from Neil Kirton, and any comments and proposals made by Council officers

36.1 Makes no change to the Annual Plan

36.2 In communicating Council’s decisions, provides an update on the work programs contained in Council’s Operational Plans for Ahuriri Estuary and Lower Taipo Stream in line with priorities for the TANK catchment.

Scott/Pipe

CARRIED

That Council:

37. Considers the points raised in Submissions 112 from Jean Martin and 119 from Hawke’s Bay Federated Farmers, and any comments and proposals made by Council officers

37.1 Makes no change to the Annual Plan. Wilson/Barker

CARRIED

38 Considers the points raised in Submission 120 from Ewan McGregor, and any comments and proposals made by Council officers

38.1 Makes no change to the Annual Plan

38.2 Encourages further investigation by staff into planting alternative species in Pakowhai Park.

Barker/Belford

CARRIED

39. Considers the points raised in Submission 155 from Chris Ryan, and any comments and proposals made by staff

39.1 Makes no change to the Annual Plan. Dick/Barker

CARRIED

Overall Rates Impact

That Council:

40. Considers the submissions received relating to Overall Rates Impact, and any comments and proposals made by Council officers as well as the decisions made on submissions.

40.1 Increases rates on average by 4.95% in 2016-17

40.2 Makes no change to the Annual Plan. Scott/Dick

CARRIED

Submissions on the Proposed 2015-25 Long Term Plan Amendment

Council recommenced deliberations on submissions received and decisions required in relation to the proposed amendment of the 2015-25 Long Term Plan.

The Chairman confirmed that the issue being deliberated on is the Environmental Flows proposal specifically, and not the Ruataniwha scheme or the dam, and sought views and comments from each of the councillors. Comments traversed:

· Reservations about the proposal, as lack of solid information about why we need the additional water over and above what’s provided under the consent conditions to maintain low flows in the Tukituki and the flushing flows.

· If the flows provided for by the RWSS consents are not adequate for environmental purposes, how much more is needed? when is it going to be needed ? and what is it going to be used for ? in a comprehensive report before any decision is made with knowledge of the full facts.

· Overwhelming opposition from individual submissions received.

· Figures used in the proposal have been inflated by estimated CPI instead of stating actual figure $940,000/year CPI adjusted from financial close.

· Difficult to assess whether the costs outweigh the benefits to the catchment – especially without evidence of what benefits could reasonably be achieved.

· Not enough decent information to consider whether other priorities in other catchments would be of more benefit, and whether the money would be better spent in Tukituki or somewhere else

· Priority of environmental flows in original concession deed removed without knowledge

· Need to be able to consider what investment is needed in other catchments and the costs and priorities across the region

· Identify the problem, and then choose the best solution given a range of options.

· Assess where the money is best spent – horizontal look at environmental issues and where ‘best bang for buck’ can be achieved

· Consultation about listening to arguments and considering those alongside the facts before deciding

· Opportunity to improve the river, over and above gains made through the environmental outcomes through the consents, may be lost forever

· Board of Inquiry set minimum flow limits and flushing flows conditions in the resource consent and heard evidence that additional water would benefit the river, whatever the amount

· time to seek more information

· no substance to enable a decision to be made

· better to take time and come back to it when councillors have the information they need

· nonsensical for investment to hold onto water that may or may not have been used – better financially, with greater returns than as originally proposed

· use free water over the first few years to carry out actual trials and experiment with the best way to use those flows – only so much information provided by ‘modelling’

· owe it to submitters to re-couch the questions and provide them with the detailed information (problem identification, issues and solutions) necessary to enable informed discussion and real engagement with the public

· want to understand the options and whether they are realistic

· piece of work presenting problems, issues, solutions – identify projects, what they could be used for

· need justification for why Council needs to do this at all – what are the consent requirements and is more water required, if yes then how and how does that rank amongst other catchments and what they need?

· Paper and process to go forward, and terms of reference for a study

· Are there implications for the Annual Plan – that need to be included in the plan to be adopted on 29 June relating to new level of service measures under Water Management.

Resolutions

That Council:

41. Leaves the matter of the proposed Amendment of the 2015-16 Long Term Plan to lie on the table pending receipt of further information, to be provided at the Regional Council meeting on 29 June 2016.

Wilson/Scott

CARRIED unanimously

Closure:

There being no further business the Chairman declared the meeting closed at 4.35pm on Thursday 9 June 2016.

Signed as a true and correct record.

DATE: ................................................ CHAIRMAN: ...............................................