HAWKE’S BAY REGIONAL COUNCIL
Wednesday 08 June 2016
Subject: Remits for LGNZ Annual
General Meeting
Reason for Report
1. Hastings
District Council is proposing to put forward for consideration to the Local
Government New Zealand Conference two remits and is asking for the support of
the Hawkes Bay Regional Council in order to obtain approval for these to go
forward.
2. The two remits
are in respect of:
2.1. Concerns
around the decline in community policing and the burden that falls on Councils
as a result; and
2.2. Advocacy
directed towards central government to establish a fund to support communities
to reserve and strengthen publically owned heritage buildings that are
earthquake prone.
3. In order for
these remits to be put forward the support of five councils is needed. These
issues directly affect a wide range of communities and are in accordance with
the purpose of local government to meet the current and future needs of
communities for good quality local infrastructure, local public services and
performance of regulatory functions in a way that is most cost effective for
households and businesses.
Details of Proposed Remits
Community
Policing
4. Increasing
levels of community concern, along with information received about Police
restructuring in various areas of New Zealand, indicates that the ‘day to
day’ presence of Police in communities throughout New Zealand is
shrinking. As well as raising the level of community concerns about community
safety, this set of circumstances is placing increasing pressure on Local
Authorities to supplement Police services with ratepayer funded security and
safety initiatives.
5. Ready access to
Police is viewed by communities as a vital contributor to community safety.
Community confidence in timely Police response appears to be falling. It is the
Government’s role to ensure that Police can respond to community needs
and expectations.
6. The remit
Council is asked for support calls for LGNZ to advocate to Government for
adequate resourcing for Police to ensure community needs can be met, or to fund
some of the costs that are falling on councils as a result of insufficient
Police resourcing. While overall Police budgets may be gradually increasing
over time, this does not appear to be having a positive impact on the
resourcing of frontline Policing, particularly in provincial New Zealand. There
is acute resourcing pressure on District and Area Commanders to make decisions
that provide less that optimal outcomes for communities in terms of access to
Police services.
7. This appears to
be an issue causing concern for elected members and communities in many
councils around the country.
Funding Support for publicly owned heritage buildings that are
Earthquake prone
8. The impact of
the earthquake prone building regulatory framework is a major issue for local
communities across New Zealand and both councils and LGNZ have been involved in
the Select Committee legislative process on this matter.
9. The focus of
this remit is on how this regulatory framework now impacts on the decisions
facing local communities in respect of public heritage buildings which are
assessed as earthquake prone. Costs of preservation can be high, and resource
constrained councils may make judgements that mean decisions are made not to
preserve buildings or that other important infrastructure investment is crowded
out by decision to fund heritage preservation.
10. The matter of heritage
listed buildings and their protection is a matter of national importance.
In many cases these buildings are iconic and represent significant elements of
New Zealand’s built and cultural heritage. Their importance
crosses territorial authority boundaries as part of the wider New Zealand
public good. By their very nature these buildings are expensive to
preserve and run the risk of being lost if costs of preservation become too
high to be borne locally.
11. While the responsibility
of communities to invest in heritage preservation is recognised, the remits is
asking for some funding to be made available to lessen the burden on
ratepayers.
12. Hastings District Council
sees this as a sector wide issue and are recommending that a coordinated
advocacy approach is taken by LGNZ on behalf of the sector.
Options
13. There are two basic options
available to the Council:
13.1. Option 1 –
Endorse the proposed (or as amended) remits for submission.
13.2. Option 2 –
not endorse the remits.
14. Option 1 would help enable
the remits to be considered at the LGNZ conference to establish how much support
they have across the country. This option is recommended. Council would not be
bound to support them at the conference, although Hastings District Council
would certainly like and appreciate Council’s support.
15. Option 2 would mean that
an issue that may be of importance to a number of councils may not get to be
debated at conference.
Decision Making
Process
16. Council
is required to make every decision in accordance with the requirements of the
Local Government Act 2002 (the Act). Staff have assessed the requirements
in relation to this item and have concluded:
16.1. The decision
does not significantly alter the service provision or affect a strategic asset.
16.2. The use of
the special consultative procedure is not prescribed by legislation.
16.3. The decision
does not fall within the definition of Council’s policy on significance.
16.4. The persons affected by this
decision are the ratepayers and residents of the region.
16.5. Options that
have been considered include not supporting the remits although this
lessens the opportunity for Hastings District Council to submit them for
consideration within LGNZ timeframes.
16.6. The decision
is not inconsistent with an existing policy or plan.
16.7. Given
the nature and significance of the issue to be considered and decided, and also
the persons likely to be affected by, or have an interest in the decisions
made, Council can exercise its discretion and make a decision without
consulting directly with the community or others having an interest in
the decision.
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Recommendations
That Council:
1. Agrees that the decisions to be made are not significant under the
criteria contained in Council’s adopted Significance and Engagement
Policy, and that Council can exercise its discretion under Sections 79(1)(a)
and 82(3) of the Local Government Act 2002 and make decisions on this issue
without conferring directly with the community and persons likely to be
affected by or to have an interest in the decision.
2. Supports the remits on Community Policing and Funding for
Earthquake Heritage Preservation for Public Buildings being submitted to the
Local Government New Zealand 2016 Annual General Meeting.
3. That authority to make changes to the submission to ensure support
for the remits be delegated to the Chief Executive in consultation with the
Chairman.
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Liz Lambert
Chief Executive
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Attachment/s
There are no
attachments for this report.
HAWKE’S BAY
REGIONAL COUNCIL
Wednesday 08 June 2016
SUBJECT Submissions on Our Plan 2016-17 -
including Proposed 2015-25 Long Term Plan Amendment and Draft 2016-17 Annual
Plan
Reason for Report
1. The purpose of this paper is to outline the process to be undertaken
to hear and consider submissions received on the proposed 2015-25 Long Term
Plan Amendment and draft Annual Plan 2016-17.
Background
2. Our Plan 2016-17 was publicly notified in local media on Saturday 9
April 2016.
3. The availability of the Plan was notified in Hawke’s Bay
Today, Central Hawke’s Bay Mail, Napier Mail, Hastings Mail, Wairoa Star,
on radio, using social media and HBRC’s website.
4. Four public meetings were held in each of the main centres during
May to promote the Long Term Plan Amendment and draft Annual Plan proposals.
There was moderate public attendance at meetings: Central HB 13 people, Napier
11, Havelock/ Hastings 11, and Wairoa 20 people.
5. Submissions closed at 5.00pm on Friday 13 May 2016, were
acknowledged as having been received and then copies distributed to Councillors
on 25 May.
6. This year, Council received 192 submissions in total.
7. Copies of the Staff responses to submissions were sent to each of
the submitters on 2 June.
8. In recent years, Council received the following number of
submissions in relation to Annual Plan and 10 Year Plan consultations:
8.1. Long Term Plan 2015-25 received 152 submissions
8.2. Annual Plan 2014-15 received 103 submissions
8.3. Annual Plan 2013-14 received 62 submissions
8.4. Long Term Plan 2012-22 received 583 submissions
8.5. Annual Plan 2011-12 received 46 submissions
8.6. Annual Plan 2010-11 received 135 submissions (57 ordinary, 78 s36
charges)
9. The procedure for considering submissions will be that Council:
9.1. Hears all verbal submissions on 8 June as per the attached timetable
9.2. Considers all written and verbal submissions and staff responses to
those, as attached, on 9 June
9.3. Considers the Council staff internal submission on 9 June
9.4. Resolves any changes to be made to the 2015-25 Long Term Plan and
draft Annual Plan 2016-17 based on the decisions made on submissions from the
general public, and Council’s internal submission.
10. Subsequent
to Council’s decisions on the submissions, the draft Annual Plan and
2015-25 LTP will be revised to incorporate any necessary amendments. Council
will then adopt the final documents on 29 June 2016.
11. Following
the adoption on 29 June, each submitter will receive a letter from Council
setting out Council's resolution(s) pertinent to their specific submission(s),
and the reasons for the resolution(s).
12. The final
Annual Plan and LTP documents will be distributed within one month of the date
of adoption as required under Section 93 (10) of the Local Government Act 2002.
Decision Making
Process
13. Council
is required to make every decision in accordance with Part 6 Sub-Part 1, of the
Local Government Act 2002 (the Act). Staff have assessed the requirements
contained within this section of the Act in relation to this item and have
concluded:
13.1. Sections 83 and 85 of the Act set out the requirements of the Act
where special consultative procedure applies with consideration of the draft
Annual Plan 2014-15.
13.2. The issues to be considered in this paper are those issues raised by
members of the community that have submitted to the Council on the Draft Annual
Plan. All submissions are an integral part of the special consultative
processes set out in Section 83 and 85 of the Local Government Act 2002.
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Recommendations
That Council:
1. Agrees that the decisions to be made on issues submitted on
“Our Plan 2016-17 - including Proposed 2015-25 Long Term Plan Amendment
and Draft 2016-17 Annual Plan” are made after the provisions included
in sections 83 and 85 of the Local Government Act 2002 have been followed.
2. Receives and considers the verbal and written submissions.
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Paul Drury
Group Manager
Corporate Services
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Liz Lambert
Chief Executive
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Attachment/s
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1
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8 June
Hearings Timetable
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2
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Proposed
2015-25 Long Term Plan Amendments Submissions Received and Officers'
Responses
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3
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Managing
& Monitoring Land - Points Raised & Officers' Response
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4
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Fit for
Purpose Regional Council - Points Raised and Officers' Response
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5
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Wellington
Leasehold Property - Points Raised & Officers' Response
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6
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Rates -
Points Raised & Officers' Response
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7
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Business
Hawke's Bay & Hawke's Bay Tourism Submissions Received & Officers'
Response
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8
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Funding
Requests Received and Officers' Responses
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9
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Additional
Miscellaneous Submissions Points & Officers' Responses
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10
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Submission
Points Relating to Biosecurity, Biodiversity & Land Management Issues
& Officers' Responses
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11
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Submission
193 - Owens
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12
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Submission
194 Hawke's Bay A&P Society
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Under
Separate Cover
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13
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Officer's
Response to Submission 194
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Under
Separate Cover
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HAWKE’S BAY REGIONAL COUNCIL
Wednesday 08 June 2016
SUBJECT: Draft Annual Plan 2016-17 Staff Internal Submission
Reason for Report
1. This report sets
out a number of items that, in the opinion of staff, require inclusion in the
Draft Annual Plan 2016/17.
Comments
2. This paper
provides the opportunity for Council to consider the following items in
relation to the Annual Plan:
2.1. Carry forward
of operating expenditure and revenue from 2015/16 to 2016/17.
2.2. Consideration
of carry forwards for capital expenditure from 2015/16 to 2016/17.
2.3. Other
amendments required to be made to the Draft Annual Plan which reflect changes
to proposed Council charges – eg, resource management charges and any
substantive changes to wording in other areas of the Annual Plan document.
Carry Forward of Expenditure and Revenue
from 2015/16 to 2016/17
Groups of Activities
Strategic
Policy
3. Project 192
– Strategy and Planning
3.1. Seek a total of $165,000 to be
carried forward from project 192-2380 (consultancy costs). These funds were
provided to commission external expert support to the Strategic Development
Group’s work programme, particularly in implementing the National Policy
Statement for Freshwater Management.
3.2. The primary reason as to why
these funds were not spent was due to delays in commissioning, and in some
cases completing, contracted work particularly related to the TANK Plan Change.
These delays have been driven by staff turnover and vacancies with prolonged
processes for successful recruitments, a hiatus in the TANK project through the
summer of 2015/16 and delays in the extensive supporting science programme.
Effect on Plan
3.3. An increase
in funding for project 192-2380 in 2016/17 funded from unexpended funds in
2015/16.
Recommendation
3.4. That Council
approves the carry forward in project 192-2380 of $165,000 from 2015/16 to
2016/17 to cover costs associated with implementing the National Policy Statement
for Freshwater Management.
4. Project 192
– Strategy and Planning (Energy Futures)
4.1. Seek a total of $145,000 to be
carried forward from Project 192-2385 (contractors). These funds were initially
provided in 2014/15 to fund an oil and gas related RRMP plan change, and then
in 2015/16 for the development of Energy Futures Strategy for Hawke’s Bay
and a plan effectiveness review.
4.2. The primary reason as to why
these funds were not spent was due to delays in commissioning work driven by
staff turnover and vacancies with prolonged processes for successful
recruitments and residual staff effort focussed on other priorities.
4.3. This carry forward request
assumes that Council still requires this work to be completed. It should
be noted that this project (originally budgeted at $200,000) was funded by a
transfer from the Open Spaces and Community Facilities approved borrowing
facility.
Effect on plan
4.4. An increase in funding for
project 192-2385 in 2016/17 funded from unexpended funds in 2015/16.
Recommendation
4.5. That Council approves the carry
forward in project 192-2385 of $145,000 from 2015/16 to 2016/17 to cover costs
associated with development and implementation of a HB Energy Strategy, and an
oil and gas related plan change should this be required.
5. Project 194
– Response to Climate Change
5.1. Seek a total of $17,000 to be
carried forward from project 194-2385 (contractors). These funds were provided
to commission external expert advice on issues for climate change adaptation in
the HB region.
5.2. The primary reason as to why
these funds were not spent was due to delays in commissioning work driven by
staff turnover and vacancies with prolonged processes for successful recruitments.
The Regional Economic Development Strategy contains a proposed action for the
HBRC to identify and proactively manage business risks and opportunities
arising from climate change and it is proposed that these funds be applied to
undertaking a study with regional partners and central government to give effect
to this action.
Effect on plan
5.3. An increase in funding for
project 194-2385 in 2016/17 funded from unexpended funds in 2015/16.
Recommendation
5.4. That Council approves the carry
forward in project 194-2385 of $17,000 from 2015/16 to 2016/17 to cover costs
associated with a study to identify and proactively manage business risks and
opportunities arising from climate change.
Regional Resources
6. Project 310
– Regional Groundwater Research
6.1. Seek a total of $231,000 to be
carried forward from project 310-2380 (consultancy costs). These funds
were originally intended to finance groundwater modelling on the Heretaunga
Plains in 2015/16 financial year. The groundwater modelling work
programme spans more than one year of effort. Contracts for work have
been entered into but the timing of the work is such that the work has been
partially undertaken, and will be completed in the next financial year
(2016/17).
6.2. $213,000 of the requested sum
is to fund work by GNS on the Heretaunga groundwater modelling and the
remaining $18,000 to fund work by Jon Williamson and Associates on Heretaunga
surface water modelling.
6.3. Section 36 charges associated
with project 310 expenses will also need to be carried forward to
2016/17. This equates to 35% of the $231,000 being $80,850.
Effect on plan
6.4. An increase in funding for
project 310-2380 in 2016/17 funded from unexpended funds in 2015/16 and a carry
forward of associated section 36 income of $80,850 to 2016/17, this is the sum
not being charged to consent holders in 2015/16.
Recommendation
6.5. That Council approves the carry
forward in project 310-2380 of $231,000 of expenditure from 2015/16 to 2016/17
to cover costs associated with implementing the Heretaunga groundwater
modelling and to also carry forward revenue of $80,850 relating to the
associated section 36 charges.
7. Project 312
– Regional Surface Water Ecological Research and Investigations
7.1. Seek a total of $40,000 to be
carried forward from project 312-2495 (external laboratory testing). The funds
are required to complete two elements of this project’s work programme,
lake Submerged Plant Indicator (SPI) monitoring, and temperature modelling in
the Tukituki catchment, for Plan Change 6 implementation.
7.2. These funds were not spent in
2015/16 because the NIWA lake SPI team was unavailable, and won’t be
available until December 2016. In the case of the Tukituki catchment
temperature modelling, delay was caused by extended investigation of the best
manner in which to implement the work programme. This delay meant the spring
and summer window required for monitoring was missed in 2015/16.
7.3. Section 36 charges associated
with project 312 expenses will also need to be carried forward to
2016/17. This equates to 35% of the $40,000 being $14,000.
Effect on plan
7.4. An increase in funding for
project 312-2495 in 2016/17 funded from unexpended funds in 2015/16 and a carry
forward of associated section 36 income of $14,000 to 2016/17, this is the sum
not being charged to consent holders in 2015/16.
Recommendation
7.5. That Council approves the carry
forward in project 312-2495 of $40,000 of expenditure from 2015/16 to 2016/17
to cover costs associated with undertaking lake SPI and Plan Change 6-related
Tukituki temperature modelling and to also carry forward revenue of $14,000
relating to the associated section 36 charges.
8. Project 339
– Regional Land Research and Investigations
8.1. Seek a total of $30,000 to be
carried forward from project 339-2380 (consultancy costs). This is to complete
wind erosion and riparian work that was not completed during 2015/16 because
work in the proposed Heretaunga catchment plan change took priority.
8.2. Section 36 charges associated
with project 339 expenses will also need to be carried forward to
2016/17. This equates to 35% of the $30,000 being $10,500.
Effect on plan
8.3. An increase in funding for
project 339-2380 in 2016/17 funded from unexpended funds in 2015/16 and a carry
forward of associated section 36 income of $10,500 to 2016/17, this is the sum
not being charged to consent holders in 2015/16.
Recommendation
8.4. That Council approves the carry
forward in project 339-2380 of $30,000 of expenditure from 2015/16 to 2016/17
to cover costs associated with undertaking wind erosion and riparian work and
to also carry forward revenue of $10,500 relating to the associated section 36
charges.
9. Project 341
– Air Quality
9.1. Seek a total of $40,000 to be
carried forward from project 341-2380 (consultancy costs). $20,000 of
this is to complete a contract initiated in April 2016 with GNS for Awatoto
Source Apportionment and $20,000 for a review of the Air Quality Monitoring
Strategy. The latter project was intended to start when the review by Ministry
for the Environment of the NES (Air Quality) had been completed, which is now
not likely to be completed until mid-2017.
Effect on plan
9.2. An increase in funding for
project 341-2380 in 2016/17 funded from unexpended funds in 2015/16.
Recommendation
9.3. That Council approves the carry
forward in project 341-2380 of $40,000 from 2015/16 to 2016/17 to cover costs
associated with completing the contract with GNS and for undertaking a review
of the Air Quality Monitoring Strategy.
10. Project 380 –
Sustainable Land Management
10.1. Seek a total of $100,000 to be carried
forward from project 380-2860 (regional landcare grants). These funds were
allocated to the early incentivisation of Farm Environmental Management Plans
(FEMP’s) in the Tukituki catchment and to support the on-ground works in
the Papanui sub-catchment. There is a looming bottle-neck of 1,100 FEMPs being
required by landowners by 1 June 2018 with a limited capacity of FEMP providers
to meet this demand. The aim of the FEMP incentive is to bring forward as many
FEMPs as possible in priority sub-catchments of the Tukituki. The incentive
will only run for the 2016/17 financial year after that it is anticipated that
landholder demand for FEMP’s will build because of the regulatory
deadline. Staff have been working closely with landholders in the Tukituki to
promote the early uptake of farm planning, with over 250 landholders in
priority sub-catchments being visited since January 2016. Currently 76
landholders are actively working on farm plans this year, of which only 17% of
those attending the FEMP workshops had not been visited by staff to promote the
scheme.
10.2. The funds will be used to continue
subsidising FEMPs for the next 12 months in priority sub-catchments and to
support the protection and planting of stream corridor in the Papanui
catchment.
Effect on Plan
10.3. An increase in funding for project
380-2860 in 2016/17 funded from unexpended funds in 2015/16.
Recommendation
10.4. That Council approves the carry forward in
project 380-2860 of $100,000 of expenditure from 2015/16 to 2016/17 to cover
costs associated with incentivising FEMP’s and riparian planting in the
Papanui sub-catchment.
Capital Expenditure Adjustments
11. Project 362 –
Regional Park Network
11.1. The 2015/25 LTP included a provision of
$160,000 per year for the first three years for capital improvements to the
Regional Park Network.
11.2. A programme of work for the 2015/16
financial year was approved by Council in August 2015, following consideration
by the Environment and Services Committee on 12 August. That programme
had an estimated funding requirement of $131,111. The majority of
projects outlined in that works programme are expected to be completed by 30
June. Exceptions are:
11.2.1. Pekapeka
– land swap and fencing.
11.2.2. Pakowhai
– upgrade of gateway signage.
11.2.3. Waitangi
– upgrade of gateway signage, pathway to bird viewing hide.
11.2.4. Tutira
– upgrade of gateway signage.
11.3. Total expenditure for work expected to be
completed by 30 June 2016 is $123,000. Staff seek the remaining $37,000
to be carried forward from the capital provision in project 362-2385
(contractors) to provide for the ongoing programme of capital improvements to
the Regional Park network.
Effect on plan
11.4. An increase in funding for project
362-2385 in the 2016/17 year funded from unexpended funds in 2015/16.
Council should also note that in December 2015 they approved an increased
provision in this project in the 2016/17 year, by bringing forward the $160,000
provision for the 2017/18 financial year, to enable improvement works on
Waitangi Regional Park to be undertaken in 2016/17. The capital provision
in the 2016/17 year for this work will therefore be $357,000 ($160,000
(2016/17) + $160,000 (2017/18) + $37,000 carry forward).
Recommendation
11.5. That Council approves the carry forward in
project 362-2385 of $37,000 from 2015/16 to 2016/17 to cover the costs
associated with improvements to the Regional Park Network. Noting that
loan funding of $37,000 to fund this capital has been drawn down in the 2015/16
year.
12. Project 913 –
Systems Integration Project
12.1. Seek a total of $115,000 to be carried
forward from project 913-2380 (consultancy costs). These funds were originally
set aside to upgrade our core business platform for Records and Information
Management and Process Automation and also to undertake preparatory work
(Business Process Mapping) for a Regulatory System Replacement.
12.2. The primary reasons as to why these funds
were not spent is set out below:
12.2.1. Upgrade
to Core Business Platform (SharePoint 2010) $90,000
· The
primary reason as to why these funds were not spent was due to the delay in the
release of the replacement platform Microsoft SharePoint 2016 resulted in HBRC
having to postpone the upgrade. SharePoint 2016 has now been released to
manufacturers and HBRC have gone to market with an RFP seeking a Vendor to
perform the upgrade. HBRC expects to select a preferred Vendor no later than
Friday 17th June 2016 with an expected upgrade commencing in July/August 2016.
Project completion is estimated to be December 2016/January 2017.
12.2.2. Regulatory
System Replacement (Business Process Mapping) $25,000
· The
primary reason as to why these funds were not spent was due to the delay in
availability of key resources and organisational readiness. Initial workshops
are expected to commence in July 2016.
Effect on plan
12.3. An increase in funding for project 913-2380
in 2016/17 funded from unexpended funds in 2015/16.
Recommendation
12.4. That Council approves the carry forward in
project 913-2380 of $115,000 to cover costs associated with the upgrade of our
core business platform for Records and Information Management and Process
Automation and also to undertake preparatory work (Business Process Mapping)
for a Regulatory System Replacement. Noting that loan funding of $115,000
to fund this capital has been drawn down in the 2015/16 year.
Science
Capital
13. Regional Groundwater
Research Bores
13.1. Seek a total of $180,000 to be carried
forward from the 2015/16 science capital expenditure budget to 2016/17.
These funds were originally intended to finance drilling of groundwater
monitoring bores as part of Tukituki plan change implementation.
13.2. It has taken some time to establish a
suitable contract for drilling services. The work has now been contracted, and
commenced in 2016 but it is expected that up to $180,000 of the contract price
for drilling may need to be paid early in the 2016/17 financial year rather
than the current year.
Effect on plan
13.3. An increase in funding of Science capital
expenditure in 2016/17 funded from unexpended funds in 2015/16.
Recommendation
13.4. That Council approves the carry forward of
$180,000 from 2015/16 to 2016/17 to cover costs associated with drilling of
groundwater monitoring bores for implementing the Tukituki plan. Noting
that loan funding of $180,000 to fund this capital has been drawn down in the
2015/16 year.
14. Gauging Structures
14.1. Seek a total of $34,000 to be carried
forward from the 2015/16 science capital expenditure budget to 2016/17.
These funds were originally intended to finance two science gauging structures.
14.2. Engineers have been unable to produce the
required plans that would have enabled our Operations Team to construct the two
gauging structures this financial year. They have been working on the
plans for some months but after a meeting with all parties involved it was decided
there would be insufficient time to fabricate and finish the structures this
financial year as intended.
Effect on plan
14.3. An increase in funding of Science capital
expenditure in 2016/17 funded from unexpended funds in 2015/16.
Recommendation
14.4. That Council approves the carry forward of
$34,000 from 2015/16 to 2016/17 to cover costs associated with two science
gauging structures, noting that loan funding of $34,000 to fund this capital
has been drawn down in the 2015/16 year.
Building Capital
15. Raffles Street Roofing
and Dalton Street Painting
15.1. Seek a total of $30,000 to be carried
forward from the 2015/16 building capital expenditure budget to 2016/17.
These funds were originally set aside to replace the Raffles Street roof and
refresh the Dalton Street stairwells and meeting rooms. The Dalton Street
painting has been spread over a longer period to try and reduce disruptions to
staff and will be completed in the 2016/17 year. The Raffles Street roof
replacement has been delayed to align with the ceiling replacement budget which
was set for 2016/17.
Effect on plan
15.2. An increase in funding of
building capital expenditure in 2016/17 funded from unexpended funds in
2015/16.
Recommendation
15.3. That Council approves the carry forward of
building capital expenditure of $30,000 from 2015/16 to 2016/17 to cover costs
associated with the replacement of the Raffles Street roof and general repairs
and maintenance for Dalton Street.
Other Amendments
Required to the Annual Plan
Resource
Management
16. HBRC Charges
16.1. Following consultation
late last year with consent holders, Council decided to maintain the status quo
by retaining the zone based ‘user –
pay’ principle rather than adopting a regional fixed charge. In feedback,
consent holders have requested a charging methodology that was simple to
understand, equitable and fair, and gave the ability to plan cash flow, by
predicting likely charges.
16.2. The proposed additional information to be provided in the plan facilitates this.
16.3. The information relates
to the detail on calculating S36 charges and its addition (following legal
advice), closes off the potential to appeal these
charges as being variable, by fixing them. Fixed charges cannot be appealed.
While previous plans have shown at a high level how charges are calculated, the
insertion of tables and instruction allows consent holders to calculate likely
charges based on the budget for science projects in the zones for the year
2016/17.
16.4. There are no financial
impacts other than the benefits of encouraging prompt payment, mitigating the
risk of appeal and consequent cost, and providing a
positive response to a general request from stakeholders.
Effect on plan
16.5. Greater clarity on annual charges for zone based water science charges for 2016/17.
Recommendation
16.6. That Council approves the
inclusion of the tables to calculate Section 36 charges under the HBRC Resource
Management Charges section of the Annual Plan, highlighted in pink which is
appended as Attachment 1 to this paper.
Summary of
Effect of this Submission on the Draft Annual Plan General Funded
Surplus/(Deficit)
|
|
Expenditure
|
Associated
Revenue (Loans/Fees/ Reserves etc)
|
General Funded Surplus/
(Deficit)
|
|
2016/17
Draft Annual Plan Surplus/(Deficit)
|
|
|
$5,000
|
|
Proposed
Carry Forwards
|
|
|
|
|
OPERATING
|
|
|
|
|
Strategy
& Planning
|
($165,000)
|
-
|
($165,000)
|
|
Strategy
& Planning (Energy Futures)
|
($145,000)
|
$145,000
|
-
|
|
Response to
Climate Change
|
($17,000)
|
|
($17,000)
|
|
Regional
Groundwater Research
|
($231,000)
|
$80,500
|
($150,500)
|
|
Regional
Surface Water Ecological Research & Investigations
|
($40,000)
|
$14,000
|
($26,000)
|
|
Regional
Land Research & Investigation
|
($30,000)
|
$10,500
|
($19,500)
|
|
Air Quality
|
($40,000)
|
-
|
($40,000)
|
|
Sustainable
Land Management
|
($100,000)
|
-
|
($100,000)
|
|
Total
Operating
|
($768,000)
|
$250,000
|
($518,000)
|
|
2016/17
Revised Annual Plan Surplus/(Deficit)
|
|
|
($513,000)
|
|
|
Expenditure
|
Associated Revenue (Loans/Fees/Reserves
etc)
|
General Funded Surplus/
(Deficit)
|
|
Proposed Carry Forwards
|
|
|
|
|
CAPITAL
|
|
|
|
|
Regional Park Network
|
($37,000)
|
$37,000
|
-
|
|
Systems Integration Projects
|
($115,000)
|
$115,000
|
-
|
|
Science Capital - Bores
|
($180,000)
|
$180,000
|
-
|
|
Science Capital – Gauging Structures
|
($34,000)
|
$34,000
|
-
|
|
Building Capital
|
($30,000)
|
$30,000
|
-
|
|
Total Capital
|
($396,000)
|
$396,000
|
-
|
Decision Making
Process
17. Council
is required to make a decision in accordance with the requirements of the Local
Government Act 2002 (the Act). Staff have assessed the requirements
contained in Part 6 Sub Part 1 of the Act in relation to this item and have
concluded the following:
17.1. Consultation on the
Draft Annual Plan has been consistent with section 82(a)(3) of the Act which
sets out the consultation that is required through the issue of a Consultation
Document where there are significant or material differences between the
proposed Annual Plan and the content of the LTP for that financial year to
which the Annual Plan relates.
|
Recommendations
That Council:
1. Agrees that the decisions to be made on the issues submitted to
the Draft Annual Plan 2016-17 are made after the provisions included in
section 82(a)(3) of the Local
Government Act 2002 have been followed.
2. Receives and considers Council’s internal submission.
|
|
Manton Collings
Corporate Accountant
|
Paul Drury
Group Manager
Corporate Services
|
|
Liz Lambert
Chief Executive
|
|
Attachment/s
|
1
|
2016-17
Annual Plan RMA Charges Amendments
|
|
|
