MINUTES OF A meeting of the Corporate and Strategic Committee

 

 

Date:                          Wednesday 13 April 2016

Time:                          9.00 am

Venue:

Council Chamber

Hawke's Bay Regional Council

159 Dalton Street

NAPIER

 

Present:                     D Hewitt - Chairman

R Barker

P Beaven

T Belford

A J Dick

R Graham (from 9.10am)

RM Maaka

M Paku

D Pipe

C Scott

F Wilson

 

In Attendance:          E Lambert – Chief Executive

P Drury – Group Manager Corporate Services

M Adye – Group Manager Asset Management

L Hooper – Governance & Corporate Administration Manager

V Moule – Human Resources Manager

A Redgrave – Transport Manager

A Newman – HBRIC Ltd Chief Executive

G Butcher – Butcher Partners Ltd

 

 


1.       Welcome/Apologies/Notices 

The Chairman welcomed everyone to the meeting.

Cr Belford advised the Chairman, in accordance with SO 3.3.8(b) and (c) that he will audio tape item 11 Update of RWSS Regional Economic Assessment.

Resolution

C&S11/16       That the apology for lateness from Cr Rex Graham be accepted.

Beaven/Belford

CARRIED

Councillor Barker advised that he will need to leave the meeting for a time, to attend an appointment at 12pm.

 

2.       Conflict of Interest Declarations

There were no conflict of interest declarations.

 

3.       Confirmation of Minutes of the Corporate and Strategic Committee Held on 17 February 2016

C&S12/16

Resolution

Minutes of the Corporate and Strategic Committee held on Wednesday 17 February 2016, a copy having been circulated prior to the meeting, were taken as read and confirmed as a true and correct record.

Scott/Wilson

CARRIED

 

4.       Matters Arising from Minutes of the Corporate and Strategic Committee Held on 17 February 2016

There were no matters arising from the minutes.

 

5.

Follow-ups from Previous Corporate and Strategic Committee Meetings

 

Mrs Lambert provided an update on the two matters noted, regarding the Charter for the Finance, Audit & Risk Sub-committee and the Councillor Meeting Attendance Recording policy.

C&S13/16

Resolution

1.      That the Committee receives the report “Follow-ups from Previous Corporate and Strategic Committee Meetings”.

Dick/Scott

CARRIED

 

6.

Call for Any Minor Items Not on the Agenda

 

Recommendations

That the Corporate and Strategic Committee accepts the following minor items not on the agenda, for discussion as Item 12

1.      Innovation Expo (Cr Wilson)

2.      Radio NZ News (Cr Scott)

 

 

7.

Local Government Elections 2016

 

Mrs Lambert introduced the item, outlining the recommendations, before Mrs Leeanne Hooper answered questions relating to past practice and how the region’s Territorial Authorities have signalled they will be determining candidates order on voting papers.

Cr Graham joined the meeting at 9.10am

C&S14/16

Resolutions

1.      That the Corporate and Strategic Committee receives and notes the “Local Government Elections 2016” report.

2.      The Corporate and Strategic Committee recommends that Council:

2.1.      Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on these issues without conferring directly with the community and persons likely to be affected by or to have an interest in the decision.

2.2.      Reconfirms the appointments of Mrs Leeanne Hooper as the Hawke’s Bay Regional Council Electoral Officer and Mrs Barbara Mear as the Deputy Electoral Officer pursuant to Section 12 of the Local Electoral Act 2001.

2.3.      Resolves that the order of each candidate will appear on a voting paper:

2.3.1.      in alphabetical order of surname.

Beaven/Scott

CARRIED

 

8.

HBLASS Draft Statement of Intent 2016-17

 

Councillor Barker left the meeting at 9.14am

Mrs Liz Lambert provided an overview of changes to the Statement of Intent from the previous version, particularly:

·         a shared Rates system, including debt management

·         a regional call centre, being a purpose-built call centre for the Region with possible advantages of being 24 hours and provided locally

Councillor Barker rejoined the meeting at 9.18am

·         the LASS process is being ‘administered’ by Napier City Council and suggestions for services to be investigated come from the CEs of the councils and also from staff then brought forward to the LASS by the CE of that council

·         responsibility for driving initiatives is borne by staff of the councils, and how those costs are budgeted and tracked

·         proportionate funding of the services by the councils is determined on a case by case basis, depending on which councils are taking part

·         costs paid by LASS for independent Board member and Board meeting costs as well as consultants working on shared services projects, i.e. IT shared services

C&S15/16

Resolutions

1.      That the Corporate and Strategic Committee receives and notes the draft Statement of Intent of HB LASS for 2016-17.

The Corporate and Strategic Committee recommends that Council:

2.      Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision.

3.      Undertakes to provide any comments on the Draft SOI to HB LASS Ltd by 1 May to enable delivery of the completed Statement of Intent to Council on or before 30 June 2016.

Scott/Pipe

CARRIED

 

9.

Health and Safety Update Report for the Period 1 February - 31 March 2016

 

Mrs Liz Lambert introduced the item, making particular note of a vehicle accident during the period which resulted in the vehicle being written off but no injury to the staff member driving involved.

·         queries in relation to the accident traversed specific training for drivers of four wheel drive vehicles, whether the vehicle type may be the issue

·         recording of near-miss incidents and the near miss incidents being separately reported for clarity

·         new legislation came into effect 4 April and staff are being trained appropriately and provided specifically provided with training in relation to those changes

Viv Moule, HBRC Human Resources Manager, advised that no costings have been worked out for changes (i.e. additional resources) required to meet the new legislative requirements. Further discussions covered:

·         investigations into employing a shared Health and Safety resource for all five of the councils. Currently Napier City Council provides H&S and HR services for Wairoa.

·         additional staff resource and budgets are considered each year, by Executive Management, and all proposals are then prioritised according to need

·         CE of Worksafe NZ recently resigned

C&S16/16

Resolution

1.      That the Corporate and Strategic Committee receives and notes the “Health and Safety Update Report for the Period 1 February to 31 March 2016”.

Scott/Wilson

CARRIED

 

10.

April 2016 Public Transport Update

 

Mrs Anne Redgrave, HBRC Transport Manager, presented the update for February and March 2016, highlighting:

·         new bus service contract will be brought to Council for consideration at the end of April

·         measuring the success of Hawke’s Bay’s public transport aspirations and whether there are comparisons to other regions that can be made

·         whether decreased patronage is able to be identified as being for specific reasons and initiatives to increase the use of public transportation

·         funding cap for SuperGold scheme

C&S17/16

Resolution

1.      That the Corporate and Strategic Committee receives and notes the “April 2016 Public Transport Update” report.

Dick/Barker

CARRIED

 

12.

Minor Items Not on the Agenda

 

 

Item

Topic

Councillor / Staff

1.   

Innovation Expo

Reminder that this event is on in Wairoa tomorrow and Friday, and to approach CE for tickets if interested in attending

Cr Wilson

2.   

Radio NZ

Item this morning stated that HBRC places obstacles to establishment of on-farm dams

Requirements for all dams specified under the Building Act , not by councils

Cr Scott

 

 

 

The meeting adjourned at 9.57am and reconvened at 10.13am

 

11.

Update of RWSS Regional Economic Assessment

 

Mrs Liz Lambert introduced the item, outlining the purpose of the report in informing the decision making processes around the Ruataniwha Water Storage Scheme.

Mr Andrew Newman, HBRIC Ltd CE, advised that the initial Butcher report was prepared during the 2012 RWSS feasibility phase, and the farming landuse and profitability input data for the updated assessment were provided to Mr Butcher by Macfarlane Rural Business, Baker Ag and AgFirst Hastings, with the AgFirst Hastings data having been reviewed by industry.

Mr Geoff Butcher, Butcher Partners Ltd, introduced himself and outlined examples of the ten other economic impact studies he developed for irrigation schemes, including Opuha and two ex-post projects which achieved the results expected from the impacts studies prepared before the projects started.

Queries and discussions covered:

·         it was confirmed that this item is being audio recorded by Councillor Belford and by HBRC

·         logic for farmer includes – enables wider range of land uses and reduces risks of farming under current landuses, potential to make any given land use more profitable, range of market and non-market costs and benefits, look at the difference in profitability between irrigated and not irrigated

·         wider logic of irrigation - financial viability not necessarily indicator of this being an efficient use of resources, how it’s funded, were there subsidies, and social, economic and environmental impacts

·         logic for the community beyond the farm gate – expansion of employment opportunities, larger economy expands range of activities and choices for all residents – expansion of economic activity in other industries may also have benefits

·         difference between impacts and benefits – cost and benefits include market and non market values included in a financial Net Present Value calculation (Cost Benefit Analysis) while impacts are not a financial measure and can indicate an additional benefits in imperfect communities or regions, particularly where there is Unemployment, Community Decline or slow growth

·         impacts need to be put into context of all other costs and benefits

·         when unemployment is measured against growth, the measurement should also address what the unemployment rate would be if the economic growth had not been provided – to accurately reflect any corresponding trend

·         economic models and multipliers – matrix showing relationships between industries, base model

·         economic impacts calculated include employment, earned household income and value added

·         Land use mix and proportions sensitivity tested by industry members – figures provided by the experts were used in the model, as ‘placeholders’ in a sense, as if the mix is different the end result will be the same within +/- 5%

·         Commercial analysis - Farm budgets are a commercial analysis from the farmer perspective – need to be modified to reflect individual farm / farmer circumstance - farmer needs to weigh up production benefits against the costs of obtaining water to the farm-gate (included in farm budgets @ $0.27 / m3) and the additional on-farm capital investment

·         Cost Benefit Analysis - ignores the  opportunity costs of water (i.e. value in other uses) - Ignores other social, recreational & environmental costs and benefits - Impact Analysis adds some information

Cr Barker left the meeting at 10.57am

·         impacts of on-farm and off-farm construction – dam construction spread over 3 years and on farm will occur over a period of 12 years leading up to 100% uptake

·         full benefits will be realised once 100% uptake has been achieved

·         processing costs from different types of land use vary, i.e. sheep and beef finishing versus pipfruit orchards

Councillor Barker rejoined the meeting at 11.04am

·         uncertainties include individual farm budgets, where inputs will be purchased, land use mix, where outputs will be processed, value added, and spare capacity, particularly employment

Councillor Beaven left the meeting at 11.05am

·         benefits include asset returned to community ownership after 70 years, to potentially offset rates

·         uptake of 40M m3 to be contracted before scheme gets go-ahead

Councillor Beaven rejoined the meeting at 11.10am

·         expects that uptake will reach 60% within 3 years

·         farm budgets prepared by ‘experts’ who have prepared thousands of budgets over time and huge databases of how farms have performed over time, and have professional reputations to consider

·         underlying land use assumptions and related profitability

·         even least profitable land uses will still be profitable, and change will be driven by farmers switching to more profitable land uses

·         both ex-post projects have had much better returns and higher employment benefits than expected or projected

·         forecasting uptake assumptions used were the same as those provided to Council in the financial model 2015

·         increases in costs of building the dam and on-farm infrastructure misses the point, as it is an increase of inward capital investment for the Region

Councillor Barker left the meeting at 11.42am

·         community led schemes and how those are able to proceed, or barriers to that scenario being successfully initiated

·         two aspects to the project are the RWSS infrastructure and the farming project

·         increased profits are achievable by other means than investment, such as productivity improvements, however

·         mitigation measures are included in the total project costs now, including a 35 year biodiversity/ecology enhancement package, which were not included in initial cost estimates for the project

C&S18/16

Resolution

1.      That the Corporate and Strategic Committee receives and notes the “Update of RWSS Regional Economic Assessment” report.

Dick/Scott

For: Dick, Scott, Wilson, Pipe, Maaka, Hewitt

Against: Graham, Beaven, Paku, Belford

CARRIED

 

13.

Napier-Gisborne Rail Line

C&S19/16

Resolutions

1.       That Council excludes the public from this section of the meeting, being Agenda Item 13 Napier-Gisborne Rail Line with the general subject of the item to be considered while the public is excluded; the reasons for passing the resolution and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution being:

 

GENERAL SUBJECT OF THE ITEM TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION

GROUNDS UNDER SECTION 48(1) FOR THE PASSING OF THE RESOLUTION

Napier-Gisborne Rail Line

7(2)(i) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to enable the local authority holding the information to carry out, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

 

2.       That Mr Nick Cornwall, Starboard Group, attends for this item as the individual contracted by Council to provide expert assistance and advice on its KiwiRail proposal.

Wilson/Scott

CARRIED

 

14.

HBRIC Ltd Draft Statement of Intent 2016-17

C&S20/16

Resolutions

1.       That Council excludes the public from this section of the meeting, being Agenda Item 14 HBRIC Ltd Draft Statement of Intent 2016-17 with the general subject of the item to be considered while the public is excluded; the reasons for passing the resolution and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution being:

 

GENERAL SUBJECT OF THE ITEM TO BE CONSIDERED

REASON FOR PASSING THIS RESOLUTION

GROUNDS UNDER SECTION 48(1) FOR THE PASSING OF THE RESOLUTION

HBRIC Ltd Draft Statement of Intent 2016-17

7(2)(i) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to enable the local authority holding the information to carry out, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

 

2.       That Dr Andy Pearce and Ms Danelle Dinsdale, Chairman and Member of the HBRIC Ltd Board of Directors respectively, attend for this item as the representatives of the Council Controlled Organisation required to prepare the Statement of Intent.

3.       That Mr Alan Dent, Partner, attends for this item as the representative of Deloitte, the organisation commissioned by Council to provide expert review and advice on the HBRIC Ltd Statement of Intent.

Wilson/Scott

For: Dick, Scott, Wilson, Pipe, Paku, Maaka, Hewitt

Against: Graham, Beaven, Belford

CARRIED

 

The meeting went into public excluded session at 12.19pm and out of public excluded session at 3.05pm

 

Closure:

There being no further business the Chairman declared the meeting closed at 3.05pm on Wednesday 13 April 2016.

 

Signed as a true and correct record.

 

 

 

DATE: ................................................               CHAIRMAN: ...............................................