Agenda of Regional Council Meeting

Meeting of the Hawke's Bay Regional Council

Date: Wednesday 30 March 2016

Time: 9.00 am

Venue:

Council Chamber

Hawke's Bay Regional Council

159 Dalton Street

NAPIER

Agenda

Item Subject Page

1. Welcome/Prayer/Apologies/Notices

2. Conflict of Interest Declarations

3. Confirmation of Minutes of the Regional Council Meeting held on 16 March 2016

4. Matters Arising from Minutes of the Regional Council Meeting held on 16 March 2016

5. Follow-up Items from Previous Regional Council Meetings 3

6. Call for any Minor Items not on the Agenda 7

Decision Items

7. Affixing of Common Seal 9

8. Recommendations from the Maori Committee 11

9. Recommendations from the Environment and Services Committee 13

10. Recommendations from the Regional Transport Committee 15

11. Adoption of the Supporting Accountability Documents and Consultation Document for the proposed Amendment to the 2015-25 Long Term Plan and 2016-17 Annual Plan 17

12. Board Composition of HBRIC Ltd 21

13. Establishment of Ruataniwha Water Limited Partnership and its General Partner 25

14. Consultation on Additional Council Controlled Trading Organisations 27

Information or Performance Monitoring

15. HBRIC Ltd March 2016 Update 31

16. HB Tourism Quarterly Report (9.10am) 39

17. Verbal Update on Napier-Gisborne Rail Line

18. Verbal Update on the Clifton to Tangoio Coastal Hazards Strategy Joint Committee

19. Monthly Work Plan Looking Forward Through April 2016 55

20. Chairman's Report for February/March 2016 61

21. Minor Items not on the Agenda 63

Decision Items (Public Excluded)

22. Confirmation of Public Excluded Meeting held on 24 February 2016 65

23. Proposed Director Appointments 67

HAWKE’S BAY REGIONAL COUNCIL

Wednesday 30 March 2016

Subject: Affixing of Common Seal

Comment

1. The Common Seal of the Council has been affixed to the following documents and signed by the Chairman or Deputy Chairman and Chief Executive or a Group Manager.

Seal No.

Date

1.1

Leasehold Land Sales

1.1.1 Lot 2

DP 13208

CT E4/1024

- Transfer

1.1.2 Lot 6

DP 14665

CT G3/323

- Agreement for Sale and Purchase

3914

3915

26 February 2016

3 March 2016

1.2

Staff Warrants

1.2.1 G. Upchurch

(Delegations under Resource Management Act 1991; Soil Conservation and Rivers Control Act 1941; Land Drainage Act 1908 and Civil Defence Act 1983 (s.60-64); Civil Defence Emergency Management Act 2002 (s.86-91) and Local Government Act 2002 (s.174)

3916

16 March 2016

Decision Making Process

2. Council is required to make every decision in accordance with the provisions of the Local Government Act 2002 (the Act). Staff have assessed the requirements in relation to this item and have concluded:

2.1 Sections 97 and 88 of the Act do not apply

2.2 Council can exercise its discretion under Section 79(1)(a) and 82(3) of the Act and make a decision on this issue without conferring directly with the community or others due to the nature and significance of the issue to be considered and decided

2.3 That the decision to apply the Common Seal reflects previous policy or other decisions of Council which (where applicable) will have been subject to the Act’s required decision making process.

Recommendations

That Council:

1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy, and that Council can exercise its discretion and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision.

2. Confirms the action to affix the Common Seal.

Diane Wisely

Executive Assistant

Liz Lambert

Chief Executive

Attachment/s

There are no attachments for this report.

HAWKE’S BAY REGIONAL COUNCIL

Wednesday 30 March 2016

Subject: Recommendations from the Environment and Services Committee

Reason for Report

1. The following matters were considered by the Environment and Services Committee on 9 March 2016 and are now presented for Council’s consideration and approval.

Decision Making Process

2. These items have all been specifically considered at the Committee level.

Recommendations

The Environment and Services Committee recommends that Council:

1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted Significance and Engagement Policy and that Council can exercise its discretion and make decisions on these issues without conferring directly with the community.

Te Mata Park

2. Retains the allocation of $500,000 in the Long Term Plan for the Te Mata Park Visitor & Education Centre for the period to 30 June 2016 pending consideration of a final 10 year Management Plan for Te Mata Park to be prepared and presented to Council prior to that date.

Te Karamu Enhancement Strategy and Operational Plan

3. Requests staff update Council during the 2017-18 financial year on progress toward achieving the outcomes of the “Te Karamu Enhancement: Review and Management Strategy 2016-2025”.

4. Requests that the 2017-18 Council reconsiders the implementation timeframe for the Te Karamu Enhancement Strategy as part of the development of the 2018-28 Long Term Plan.

Reports Received

5. Notes that the following reports were provided to the Environment and Services Committee meeting:

5.1. Active Hawke's Bay - Presentation by Sport HB

5.2. Wide Scale Predator Control and Feral Cat Management

5.3. Otane Wastewater Resource Consent Application

5.4. Lake Tutira Science Update

5.5. Resource Use Update

5.6. Ebbetts Stopbank - Tutaekuri River.

Mike Adye

Group Manager
Asset Management

Iain Maxwell

Group Manager
Resource Management

Attachment/s

There are no attachments for this report.

HAWKE’S BAY REGIONAL COUNCIL

Wednesday 30 March 2016

Subject: Recommendations from the Regional Transport Committee

Reason for Report

1. The following matter was considered by the Regional Transport Committee on 11 March 2016 and are now presented for consideration and approval.

Decision Making Process

2. This item has all been specifically considered at the Committee level.

Recommendations

The Regional Transport Committee recommends that Council:

Variation to the Regional Land Transport Plan 2015-25

2. Approves the variation to the Regional Land Transport Plan 2015-25 as follows.

On page 20 of the Regional Land Transport Plan 2015-25

Organisation: NZ Transport Agency
Activity Name	Stage	Expected start year	Duration (months)	Cost ($m) 2015-16	Cost ($m) 2016-17	Funding Source(s)
SH2 Wairoa to Bay View Safety	Indicative/Detailed Business Case	2015-16	3 months	$200K		N
	Pre-implementation (Design)	2016-17	3 months		$200K	N
	Implementation	2016-17	1 year		$3-5M	N

Reports Received

3. Notes that the following reports were provided to the Regional Transport Committee meeting:

3.1. Update on Major Capital Projects

3.2. Deputation from the Citizens' Environmental Advocacy Centre

3.3. NZTA Central Region - Regional Director's Report For March 2016

3.4. Transport System Monitoring

3.5. March 2016 Public Transport Update

3.6. March 2016 Transport Manager's Report

3.7. March 2016 RoadSafe Update

3.8. Advisory Representative Verbal Reports

Anne Redgrave

Transport Manager

Liz Lambert

Chief Executive

Attachment/s

There are no attachments for this report.

HAWKE’S BAY REGIONAL COUNCIL

Wednesday 30 March 2016

Subject: Adoption of the Supporting Accountability Documents and Consultation Document for the proposed Amendment to the 2015-25 Long Term Plan and 2016-17 Annual Plan

Reason for Report

1. Now that Council has completed a number of Annual Plan workshops, there is a need to formally approve the supporting accountability documents covering the Annual Plan 2016‑17, the amendment to the Long Term Plan 2015-2025 (LTP) and also approve the Consultation Document which covers material changes to the LTP for the Annual Plan, and an amendment to the LTP.

Process

2. Section 95(1) of the Local Government Act 2002 (LGA) states that the local authority must prepare and adopt an Annual Plan for each financial year.

3. The purpose of an Annual Plan is set out in section 95(5) as:

3.1. Contains the proposed annual budget and funding impact statement for the year to which the Annual Plan relates; and

3.2. Identifies any variation from the financial statements and funding impact statement included in the local authority’s LTP in respect of the year; and

3.3. Provides integrated decision making and coordination of the resources of the local authority; and

3.4. Contributes to the accountability of the local authority to the community.

4. The LGA establishes that where there are material changes in the Plan from the same year as included in the LTP, then to comply with section 82(a)(3) of the LGA the local authority must prepare and adopt a consultation document.

5. This consultation document needs to:

5.1. Identify significant or material differences between the proposed Annual Plan and the content of the LTP for the financial year to which the Annual Plan relates; and

5.2. Explain the matters in paragraph 5.1 that can be readily understood by interested or affected people; and

5.3. Inform discussions between the local authority and its communities about the matters in paragraph 5.1.

6. The LGA states that the content of a consultation document must be concise and presented in a simple manner.

7. Council has discussed the development of the Draft Annual Plan and Consultation Document at workshops on 17 February 2016, 2 March 2016 and 16 March 2016. During these workshops Council has also considered the amendment to the LTP to reflect the significant changes in the level of service due to the proposal to commit to environmental flows over a 35 year timeframe from the Ruataniwha Water Storage Scheme (RWSS) for Tukituki River enhancements.

8. For the adoption of this Draft Annual Plan it is proposed to undertake the same process as was carried out for the LTP, and adopt the Draft Annual Plan supporting accountability documents (groups of activity performance measures, financial statements, funding impact statement and resource management charges); adopt the proposed amendment to the LTP and the underlying supporting accountability documents; and then finally adopt the Consultation Document which will cover both the LTP amendment and Annual Plan issues.

Attachments to this Paper

9. The documents that provide support to the Consultation Document covering the 2016‑17 Annual Plan and Amendment of the LTP 2015-25 will be made available on Council’s website and there will be links from the Consultation Document (when viewed on the website) to the relevant supporting accountability documents.

10. The proposed supporting accountability documents are as follows, and no material changes have been made to these documents since the workshops held in March 2016:

10.1. Attachments 1-8: Groups of Activities information, including Service Levels and Performance Targets.

10.2. Attachment 9: Financial Information including Notes to the Financial Statements

10.3. Attachment 10: Funding Impact Statements and Rates for Specific Properties

10.4. Attachment 11: proposed amendments to Resource Management charges

10.5. Attachment 12: Statement of Proposal to cover the “Amendment to the LTP 2015‑2025”.

11. Attachment 13: The report from Price Waterhouse Coopers setting out the accounting disclosures of the LTP amendment, such disclosures have been adopted to comply with New Zealand accounting standards.

12. Attachment 14: The proposed Consultation Document “Our Plan” (refer below in relation to the audit report covering the LTP amendment).

Local Government Act Audit Requirements

13. The LGA does not require that an Annual Plan be audited, however it does require that an audit be undertaken for an amendment to an LTP.

14. During the last few weeks there have been a number of discussions with Audit NZ covering the content of the Statement of Proposal for the LTP amendment and the presentation of this amendment in the Consultation Document. Every attempt is being made to ensure that the amendment to the LTP Statement of Proposal and the Consultation Document meet the requirements of Audit NZ and the LGA, and that they are reflected in the copy of the documents included in the attachments to this paper. Where there are some issues still to be resolved at the time of the mail out of this Council paper, it is proposed that amended copies of the Consultation Document will be tabled at the meeting and reference will be drawn to the changes.

15. Audit NZ is currently completing audits for a number of councils that have issued amendments to their LTPs, however have undertaken to use every endeavour to issue an audit report on this Council’s LTP amendment so this audit report can be tabled at the Council meeting on Wednesday 30 March 2016.

Timetable

16. The following timelines have been programmed.

Item	Timeline
Public consultation on Consultation Document begins	Monday 11 April 2016
Submissions close at 5.00pm after the five week consultation period	Friday 13 May 2016
Copies of public submissions provided to councillors	Monday 23 May 2015
Staff reports and submissions provided to councillors	Wednesday 1 June 2016
Council meeting to consider submissions on the LTP Consultation Document	Wednesday 8 June 2016
Council meeting to adopt amendments to LTP 2015-2025 and 2016-17 Annual Plan	Wednesday 29 June 2016

Decision Making Process

17. The Local Government Act 2002, section 82(a)(3) sets out the consultation required for an Annual Plan and states that a Consultation Document is required where there are significant or material differences between the proposed Annual Plan and the content of the LTP for the financial year to which the Annual Plan relates. Council has determined that there are some material and significant issues and these are covered in the Consultation Document which goes out for a special consultative procedure.

18. The LTP amendment included in this paper is required by LGA section 97, where such an amendment covers a significant change in the level of service as set out in the LTP and therefore requires a special consultative procedure. Again, the Consultation Document includes this amendment and complies with the disclosure requirements of LGA section 93.

Recommendations

That Council:

1. Confirms that Council is complying with the section 97 of the Local Government Act 2002 (LGA) in relation to the amendment to the Long Term Plan 2015-2025 (LTP), section 82(a)(3) in relation to the Consultation Document requirements for a Draft Annual Plan, and section 93 in relation to the Consultation Document requirements for the LTP amendment. A special consultative procedure has been adopted for this consultation.

2. Adopts the following supporting accountability documents to the Draft Annual Plan 2016‑17 and Consultation Document:

2.1. Group of Activity information including performance measures.

2.2. Financial Information, including Funding Impact Statement, rates for specific properties and the Resource Management charges.

3. Approves the proposed scale and schedule of charges as set out in the “Resource Management Charges” as included as part of the Annual Plan supporting accountability documents, and that this is submitted in accordance with section 36(2) of the Resource Management Act 1991.

4. Adopts the supporting document setting out the Statement of Proposal for the amendment to the LTP which covers the proposal to commit to environmental flows for the Tukituki River.

5. Adopts the Consultation Document which covers the Draft Annual Plan 2016-17 material change issues from the LTP and also covers the proposed amendment to the LTP.

Paul Drury

Group Manager
Corporate Services

Liz Lambert

Chief Executive

Attachment/s

1	Strategic Development Group of Activities Information	Under Separate Cover
2	Land Drainage & River Control Group of Activities Information	Under Separate Cover
3	Regional Resources Group of Activities Information	Under Separate Cover
4	Regulation Group of Activities Information	Under Separate Cover
5	Biosecurity & Biodiversity Group of Activities Information	Under Separate Cover
6	Emergency Management Group of Activities Information	Under Separate Cover
7	Transport Group of Activities Information	Under Separate Cover
8	Governance, Community Engagement & Services Group of Activities Information	Under Separate Cover
9	2016-17 Annual Plan Financial Statements and Notes	Under Separate Cover
10	2016-17 Funding Impact Statements and Rates for Specific Properties	Under Separate Cover
11	2016-17 Proposed Resource Management Charges	Under Separate Cover
12	Financials Supporting the Long Term Plan Amendments	Under Separate Cover
13	Statement of Proposal for Proposed 2015-25 Long Term Plan Amendments	Under Separate Cover
14	PWC Accounting Disclosures for the LTP Amendment	Under Separate Cover
15	Our Plan Consultation Document	Under Separate Cover

HAWKE’S BAY REGIONAL COUNCIL

Wednesday 30 March 2016

Subject: Board Composition of HBRIC Ltd

Reason for Report

1. The current director appointments to the Transition Board of Hawke’s Bay Regional Investment Company Ltd (HBRIC) are to the earlier of 60 days post Financial Close on the Ruataniwha Water Storage Scheme (RWSS) or 30 June 2016.

2. Clause 8.3 (a) of the HBRIC Ltd constitution provides for a minimum of three (3) and a maximum of seven directors, with a mix of Councillor and Independent directors to be determined from time to time by Council policy. The current policy is that there are no Councillor directors.

3. In March 2014 HBRC adopted a policy on director appointments to Council-controlled Organisations (CCOs) and Council-controlled Trading Organisations (CCTOs). The process set out in that policy envisages the establishment of an Appointments committee for the appointment of directors.

4. In relation to HBRIC by 30 June 2016, HBRC will need to consider:

4.1. whether it wishes to appoint Councillor directors to the permanent Board of HBRIC, noting that such appointments would be effective from 1 July 2016 to no more than three months following the 2016 local body election.

4.2. Alternatively if HBRC determines that it would like to appoint Councillor directors it could delay the appointment of those directors until early 2017.

4.3. Also it needs to consider whether or not to establish an Appointments Committee for the appointment of directors post 30 June 2016.

Office of Audit General Guidance on Councillors as Directors of CCOs

5. The Office of the Auditor General issued a publication in 2015 on the “Governance and Accountability of Council-controlled Organisations”. Part 5 of this publication covers the Appointment of Directors.

6. Of particular relevance to this paper is the section on Councillor directors of CCOs. In summary the main points of this advice are:

6.1. Local authorities may want to appoint councillors to the boards of their CCOs Reasons may include a desire to prioritise the parent local authority's objectives and expectations and to provide a way for information to flow between the subsidiary and the local authority.

6.2. The same statutory provisions apply to appointing an elected member as a director: the appointment process should be objective and transparent, and the elected member should have the requisite skills, knowledge, or experience to contribute as a director.

6.3. Appointing elected members to CCO boards should be the exception. If local authorities wish to appoint elected members to their subsidiary boards, then the appointment should be open and transparent, and subject to the same selection criteria as for independent directors.

6.4. If a local authority appoints councillors to the boards of its subsidiaries to ensure that the CCO remains mindful of its shareholder's expectations, the councillor's presence on the board should not be a substitute for a formal system for monitoring and accountability. There are other, more transparent methods for the parent local authority to influence a CCO, such as the statement of intent process, a letter of expectations, the dividend policy, and approval of major transactions.

6.5. Effective monitoring and oversight, including setting clear expectations about the CCO's purpose and strategic alignment, should obviate any need for councillor-directors to provide an additional layer of oversight.

7. It is recommended that HBRC retains its current policy of no Councillor directors on the Board of HBRIC Ltd and revisits this policy following the October 2016 Council elections.

Board appointments from 1 July 2016

8. Current director appointments to HBRIC Ltd expire on the earlier of 60 days post Financial Close or 30 June 2016. HBRC now must make appointments for directors effective from 1 July 2016.

9. The HBRC policy for the appointment of new directors, as adopted in March 2014 requires the establishment of an Appointments Committee and envisages a committee made up of: a Councillor (not seeking appointment as an HBRIC director); a recently retired Councillor; the HBRIC Ltd Chairman; and an external experienced director.

10. HBRC chose to not go through the Appointments Committee process last year but to re-appoint the current directors until the earlier of the two dates specified previously. The basis for this was it was not considered appropriate to appoint a Permanent Board while the Transition Board was still in the process of completing its work on the RWSS.

11. HBRC is now required to consider appointments to the Board of Directors. The maintenance of institutional knowledge and continuity within HBRIC’s board is a key consideration in any appointments. This can be managed by a combination of new appointments, re-appointments and good succession planning.

12. HBRC should consider a mixture of reappointment of current Board members, and the potential appointment of additional directors via the Appointments Committee process. The timing of the latter process can be determined once the incoming Council has given consideration to the appointment, or otherwise, of Councillor directors. If HBRC determines that no Councillor directors will be appointed to HBRIC Ltd then consideration should be given to the appointment of additional non-councillor director(s) in early 2017 to provide for succession planning.

13. Recommendations for the re-appointment of some current independent directors are included in a separate Public Excluded item for Council’s consideration. These will be made public following the Council decision.

Decision Making Process

14. Council is required to make a decision in accordance with the requirements of the Local Government Act 2002 (the Act). Staff have assessed the requirements contained in Part 6 Sub Part 1 of the Act in relation to this item and have concluded that:

14.1. The decision does not significantly alter the service provision or affect a strategic asset.

14.2. The use of the special consultative procedure is not prescribed by legislation.

14.3. The decision does not fall within the definition of Council’s policy on significance.

14.4. The persons affected by this decision are directors of the HBRIC Ltd Board.

14.5. The decision is not inconsistent with an existing policy or plan.

14.6. Given the nature and significance of the issue to be considered and decided, and having previously consulted on the establishment of HBRIC Ltd and its Board, the Council can exercise its discretion and make a decision without consulting directly with the community or others having an interest in the decision.

Recommendations

That Council:

1. Agrees that the decisions to be made are not significant under the criteria contained in Council’s adopted policy on significance and that Council can exercise its discretion under Sections 79(1)(a) and 82(3) of the Local Government Act 2002 and make decisions on this issue without conferring directly with the community and persons likely to be affected by or to have an interest in the decision due to the nature and significance of the issue to be considered and decided.

2. Confirms its current policy of no Councillor director appointments to the Board of the Hawke’s Bay Regional Investment Company Ltd, with this decision to be revisited in 2017.

3. Approves the appointment of up to five independent directors to the Investment Company Board.

4. Approves the establishment of an Appointments Committee, in accordance with HBRC Policy on the Appointment and Remuneration of Directors, should a vacancy be determined for directors to the Board of HBRIC Ltd whether councillor or independent directors.

Paul Drury

Group Manager
Corporate Services

Liz Lambert

Chief Executive

Attachment/s

There are no attachments for this report.

HAWKE’S BAY REGIONAL COUNCIL

Wednesday 30 March 2016

Subject: Establishment of Ruataniwha Water Limited Partnership and its General Partner

Reason for Report

1. As part of the governance structure for the Ruataniwha Water Storage Scheme several entities are required to be established.

2. The purpose of this paper is to obtain HBRC approval for the establishment of two entities and approval for the appointment of directors to one of these.

Discussion

3. Once Financial Close has been reached on the Ruataniwha Water Storage Scheme (RWSS) the Ruataniwha Water Limited Partnership (RWLP) will be formed.

4. RWSS will be implemented as a Build Own Operate Transfer (BOOT) arrangement, which means the dam, reservoir and distribution system will be designed, built, operated and owned by a limited partnership of public and private sector interests – the Ruataniwha Water Limited Partnership. At the end of a 70 year concession period these assets will be handed to HBRC (or HBRIC Ltd) noting that iwi and Hawke’s Bay public equity will continue intact.

5. The RWLP is a Limited Partnership (LP), and is required to have a General Partner, which manages the LP on behalf of the Limited Partnership. The Limited Partners are expressly forbidden from managing the Limited Partnership (S 20a of the Limited Partnerships Act, 2008).

6. The General Partner of the RWLP is Ruataniwha Water Management (RWM) Ltd. Nominal shares in RWM Ltd will be held in proportion to the respective equity interests held by the Limited partners in the RWLP.

7. Both RWLP and RWM Ltd will be Council-controlled organisations. RWLP does not require the appointment of directors. The establishment of the RWLP and HBRIC Ltd’s investment in it were consulted on as part of the consultation undertaken in May 2014 on Council’s investment in the RWSS. The formation of the General Partner is part of that investment, as required by legislation.

8. Initially RWM Ltd will require the appointment of up to three directors by HBRIC Ltd. Once “ServiceCo” is established this will reduce to one shareholder director from HBRIC/HoldCo.

9. HBRC approval is sought to:

9.1. Formally establish the RWLP at the date of Financial Close

9.2. Formally establish the RWM Ltd at the date of Financial Close

9.3. Allow HBRIC Ltd to appoint directors to RWM Ltd, with the details of these appointments to be considered in a Public-Excluded paper at this Council meeting.

Decision Making Process

10. Council is required to make a decision in accordance with the requirements of the Local Government Act 2002 (the Act). Staff have assessed the requirements contained in Part 6 Sub Part 1 of the Act in relation to this item and have concluded the following:

10.1. The decision does not significantly alter the service provision or affect a strategic asset.

10.2. The use of the special consultative procedure is not prescribed by legislation.

10.3. The decision does not fall within the definition of Council’s policy on significance.

10.4. The persons affected by this decision are ratepayers of the region who have been previously consulted on the establishment of entities under the governance structure for RWSS.

10.5. The decision is not inconsistent with an existing policy or plan.

10.6. Given the nature and significance of the issue to be considered and decided, and having previously consulted on its investment in the RWSS, the Council can exercise its discretion and make a decision without consulting directly with the community or others having an interest in the decision.

Recommendations

That Council:

2. Approves the establishment of the Ruataniwha Water Limited Partnership at the date of Financial/Contractual Close for the Ruataniwha Water Storage Scheme investment.

3. Approves the establishment of Ruataniwha Water Management Ltd as the required General Partner to the Ruataniwha Water Limited Partnership at the date of Financial/Contractual Close for the Ruataniwha Water Storage Scheme investment.

4. Approves the appointment by the Hawke’s Bay Regional Investment Company Ltd of directors to Ruataniwha Water Management Ltd, as detailed in the public-excluded paper.

Liz Lambert

Chief Executive

Attachment/s

There are no attachments for this report.

HAWKE’S BAY REGIONAL COUNCIL

Wednesday 30 March 2016

Subject: Consultation on Additional Council Controlled Trading Organisations

Reason for Report

1. As part of the suite of entities that will make up the governance structure for the Ruataniwha Water Storage Scheme (RWSS) several council-controlled trading organisations must be established at or post Financial/Contractual Close.

2. The establishment of the Ruataniwha Water Limited Partnership (RWLP) and its General Partner (RWM Ltd) have been dealt with in earlier consultation processes and through a separate paper on this agenda.

3. HBRIC Ltd has now written to HBRC proposing that once the RWSS reaches Financial Close there will be a requirement for HBRIC Ltd to establish two further subsidiary companies to undertake the investment and operational activities of the Scheme.

4. Council is required to consult with the public prior to the establishment of any council-controlled trading organisations (CCTOs) and both the proposed entities will be CCTOs.

Discussion

5. The following diagram pictorially represents the proposed new entities.

6. Subsidiary 1 (for current purposes named “HoldCo”) will hold HBRIC Ltd’s equity investment in the RWLP and facilitate the return of capital and income distributions to HBRIC Ltd and then through to Council. HBRIC Ltd is currently obtaining independent accounting, legal and tax advice to ensure that HoldCo is required as part of the optimal financial structure. In the meantime it is considered prudent to include this in any public consultation in case this is considered the preferred structure.

7. HoldCo will be funded by an Intercompany Loan from HBRIC Ltd and will undertake little activity with administration costs likely to be funded by HBRIC Ltd.

8. Subsidiary 2 (for current purposes named “ServiceCo”) will undertake operational work for RWM Ltd under a services agreement that will be entered in to following the registration of RWLP. It is important for this agreement to be entered into separately from HBRIC Ltd as limited partners of a Limited partnership must not take part in the management or control of the business affairs of the Limited Partnership.

9. The costs of ServiceCo will be fully funded by the RWLP.

Appointment of Directors

10. Ultimately both HoldCo and ServiceCo will require the appointment of directors. That will be the role of HBRIC Ltd with approval for those appointments from HBRC. Approval of these director appointments will be made subject to consultation outcomes favourable to the establishment of the subsidiaries. Details of the HBRIC recommendations are made in the Public-Excluded paper considering director appointments.

Public Consultation

11. Section 56 of the Local Government Act requires that consultation on the establishment of the proposed two subsidiaries is required in accordance with section 82 of the LGA. Consultation will be undertaken to ensure that:

11.1. Public notification is made available through a variety of media

11.2. All relevant information is provided for submitters

11.3. Submitters have an opportunity to be heard in person by Council if they wish.

12. Staff are mindful that consultation on amendments to the Long Term Plan and variations to the Annual Plan will take place over the next two months and will schedule this consultation to avoid timing clashes.

Decision Making Process

13. Council is required to make a decision in accordance with the requirements of the Local Government Act 2002 (the Act). Staff have assessed the requirements contained in Part 6 Sub Part 1 of the Act in relation to this item and have concluded the following:

13.1. The decision affects HBRIC Ltd, being a strategic asset.

13.2. The use of the special consultative procedure is not prescribed by legislation.

13.3. The decision does not fall within the definition of Council’s policy on significance.

13.4. The persons affected by this decision are the ratepayers of the region.

13.5. The decision is not inconsistent with an existing policy or plan.

13.6. Given the nature and significance of the issue to be considered and decided, and also the persons likely to be affected by, or have an interest in the decisions made, Council has decided to publicly consult on this matter.

Recommendations

That Council:

1. Confirms that it is complying with sections 56 and 82 of the Local Government Act in relation to the requirement for public consultation on the establishment of Council-controlled trading organisations.

2. Agrees to consult with the public on the establishment of two Council-controlled trading organisations to be formed as subsidiaries of HBRIC Ltd.

Heath Caldwell

Management Accountant

Paul Drury

Group Manager
Corporate Services

Liz Lambert

Chief Executive

Attachment/s

There are no attachments for this report.

HAWKE’S BAY REGIONAL COUNCIL

Wednesday 30 March 2016

Subject: HB Tourism Quarterly Report

Reason for Report

1. HB Tourism reports to Council quarterly, against the KPIs (following) as resolved by Council on 30 September 2015.

2. A report from HB Tourism setting out achievements, progress towards the key performance indicators and the Company’s financials to 31 December 2015, is attached to this paper.

KPIs

	Activity	HBRC KPIs
Consumer Marketing	Deliver an annual consumer marketing plan to ensure Hawke's Bay maximises all media opportunities both paid and unpaid.
Brand	Manage and protect the Hawke's Bay brand to ensure the brands integrity in all use by all parties	Manage and protect the Hawke's Bay brand to ensure the brands integrity
Campaign	The development and delivery of an annual media plan that is based around a Seasonal Campaign Strategy	Campaign activity will deliver Increased website traffic to www.hawkesbaynz.com by 50% annually
		Increase social channel footprint within Facebook, Twitter, Instagram. Each by 50% per annum
PR/Media	The delivery of the Hawke's Bay Tourism International and Domestic Media Programme	Host a minimum of 30 international and domestic media per annum
		Deliver stories and Hawke’s Bay content to over 100m people per annum
		Coverage received will have the equivalent EAV of $10m per annum
Digital	The delivery of a strong digital platform to share Hawke's Bay content and information for visitors.	The development of one visitor website for Hawke's Bay. To be completed by June 2016.
		Increased website traffic to www.hawkesbaynz.com by 50% annually
		Increase social channel footprint within Facebook, Twitter, Instagram. Each by 50% per annum
		Deliver 60,000 leads directly to member websites in year one. Grow by 50% per annum.
Collateral & Promotional Material	Deliver a series of promotional material both digital and printed to serve the needs of visitors and in line with the overall brand positioning for Hawke's Bay	Produce and deliver the annual Hawke's Bay Visitor Guide. Produce the Hawke's Bay Trails Map as well as other regional collateral as required.
Content	Deliver a consumer content strategy for all channels used by HBT	Pull together a content calendar for year round seasonal content for all cities and districts
Research	Deliver an annual research programme to monitor and measure the regions visitor performance	Provide the industry with up to date data pertaining to the visitor industry in Hawke's Bay. This will be distributed via the industry website.
Events	Deliver the Regional Events Strategy	Implement the Regional Events Strategy via joint collaboration with all Councils, Sport Hawke's Bay and other relevant agencies. Key outcomes - a regional events calendar updated, a well balanced portfolio of events year round, off-season events developed
	FAWC! Food and Wine Classic Hawke’s Bay	Deliver both Summer and Winter F.A.W.C! FAWC! to deliver at least 40-50% of participants from out of town each year. Continue to grow the event in terms of numbers -10,000 tickets available by 2018.
	The Big Easy	Deliver The Big Easy at Easter to ensure the event captures at least 40-50% of participants from out of town each year. Continue to grow the event to 2000 participants by 2017.
	Hawke’s International Bay Marathon	Deliver a world class event alongside organisers Lagadere for three years. This will involve a starting base of 2500 competitors in year one to grow to 4,000 by 2018.
Trade Marketing	Deliver the annual trade marketing plan to ensure Hawke's Bay is well represented within the distribution channel both offshore and in New Zealand.
International Marketing Alliances	Maintain membership of both Explore Central North Island Alliance which promotes the Pacific Coast Highway and Thermal Explorer Highway. (8 North Island regions) and Classic New Zealand Wine trail Alliance (4 regions) to ensure international presence for Hawke’s Bay.	Deliver international trade initiatives alongside other regional partners. Attend a minimum of 3 international trade shows (see below) and participate in growing the touring routes Hawke’s Bay is part of. Full international focus of activity and all directed at the travel agent community.
Trade Famils	Deliver an international trade famil programme to educate the travel industry about Hawke's Bay with the aim to sell more of the region via the Distribution Channel	Host a minimum of 50 travel agents, product managers and inbound tour operators in the region annually
Digital	Deliver and maintain a Tourism Industry Website for operators within Hawke's Bay. www.hawkesbaytourism.nz	Keep updated the industry website with relevant press releases, research, presentations and industry news.
Workshops	Conduct a Workshop Series to educate local operators	6 - 10 workshops to be held annually. Topics to include new markets, market segments, and social channels
Trade Shows	Represent Hawke's Bay and its tourisms sector at a range of leisure/FIT (free and independent travellers) trade shows throughout the year in New Zealand and overseas	HBT to attend the following trade shows annually; TRENZ and Explore. HBT to represent Pacific Coast Highway (Explore Central North Island Alliance) at Kiwi Link events in China, USA, UK.
Business Tourism Events	Represent Hawke's Bay and the Conference and Meetings sector at a range of business trade shows throughout the year in New Zealand	HBT to attend the following business trade shows annually; Meetings and Convene
Tourism Awards	Deliver the annual Hawke's Bay Tourism Industry Awards	Generate at least 20 entries per annum into the Hawke's Bay Tourism Awards (September each year)
Tourism Development	Identify key tourism development projects to encourage economic growth to the region	Begin scoping of tourism opportunities in Wairoa/Waikaremoana. Work with local iwi to understand Maori tourism product - the gaps and opportunities
Markets	Develop a clear plan for China tourism to Hawke's Bay	Develop and maintain Hawke's Bay content for the China market - to be distributed via Weibo. Build a China Marketing Group to develop join marketing opportunities
Membership	Manage and grow the annual membership programme of the Hawke’s Bay Tourism Industry Association
	Deliver an annual membership programme in order to generate additional funds for the organisation and develop a strong well educated and coordinated industry.	Generate a minimum of $100,000 in revenue from the annual membership programme.
Stakeholder Management	Deliver quarterly reports to the Hawke's Bay Regional Council	4 x Quarterly reports delivered as well as Financials
Financial Management	Manage all budgets and deliver monthly and quarterly financial reports to both the HBT, HBTIA Boards and to HBRC	Manage all budgets and deliver monthly and quarterly financial reports to both the HBT, HBTIA Boards and to HBRC
Staff Management	Manage all staff and conduct annual reviews	Annual reviews it be conducted for all staff. Training needs worked through and planned to improve staff skills

Decision Making Process

3. Council is required to make a decision in accordance with Part 6 Sub-Part 1, of the Local Government Act 2002 (the Act). Staff have assessed the requirements contained within this section of the Act in relation to this item and have concluded that, as this report is for information only and no decision is to be made, the decision making provisions of the Local Government Act 2002 do not apply.

Recommendation

1. That Council receives and notes the “Hawke’s Bay Tourism Quarterly” report.

Paul Drury

Group Manager
Corporate Services

Liz Lambert

Chief Executive

Attachment/s

HB Tourism 2015-16 Quarter 3 Report

HAWKE’S BAY REGIONAL COUNCIL

Wednesday 30 March 2016

SUBJECT: Monthly Work Plan Looking Forward Through April 2016

Reason for Report

1. The table below is provided for Councillors’ information, to provide them with an indication of issues and activities coming up over the next month in each area of Council.

Group	Area of Activity	Activity Status Update
CE’s Office		1. Finalising of proposal for April Council meeting for Alternative Proposal for Rail Freight service Napier-Wairoa. 2. Annual Plan /LTP Amendment consultation – preparation for public meetings. 3. Preparation for Candidates Information Evening for Local Body elections
External Relations	Communications	4. Annual Plan/LTP amendment – production and publication of Consultation Document. 5. Staff are assisting with resource development for Waitangi Estuary Enhancement, Tukituki implementation, Water Symposium, Share the Road campaign, ‘We Are.’ LGNZ campaign.
	Transport	6. Investigations are nearly complete into potential bus service improvements to be implemented starting with new contract in August 2016, with a focus on improving journey times and reliability on Route 12 between Napier and Hastings. 7. The New Zealand Transport Agency has approved the use of unused road safety funding for driver licensing programmes. Local share funding has also been sourced. Next steps are to establish a governance group to consider applications, develop application information packs and forms, and invite applications from interested providers. 8. The Regional Transport Committee is gearing up to commence the preparation of the next Regional Land Transport Plan. The strategic case for investing in transport in Hawke’s Bay is the first part of the plan to be developed. As part of this, meetings will be arranged with neighbouring regional transport committees during April-May.
Corporate Services		9. Working with Deloittes re Peer Review for RWSS to go to the Council on 27 April 2016. 10. HBRIC Ltd Statement of Intent for year end 30 June 2017 to go to Corporate & Strategic on 13 April 2016.
Asset Management & Biosecurity	Coastal	11. Next Coastal Strategy Joint Committee meeting scheduled 2 May. Prior to that date the TAG will meet with stakeholder groups to discuss hazards and risks technical reports.
Asset Management & Biosecurity	Land Management	12. Staff have continued to prioritise visiting and talking to landholders in priority catchments within the Tukituki. Well over 100 have been visited in the last 2 months. Responses to this by landholders has been very good. Staff have been raising awareness about the Tukituki Plan Change 6 and the obligations of landholders within that, while promoting the early uptake of Farm Environmental Management Plans. 13. The East Coast Farming with Technology expo is being held on the 13-14 April. Land Management have sponsored this event and will be on-site for both days, highlighting the work Council has been undertaking in the region. We are also presenting at the seminar sessions during the event. 14. There is a Hill Country Symposium being held 12-13 April in Rotorua, which unfortunately clashes on a day with the technology expo in Wairoa. Staff were going to have a role at the event, bridging themes between this conference and our East Coast Hill Country Conference held in October last year. We have remained in close contact with the organisers to help achieve this. 15. An organising committee has been established to help plan for the New Zealand Association of Resource Management (NZARM) Conference that is to be held in Napier this year on 11-13 October. The event attracts over 150 participants with interests in natural resource management.
	Engineering & Asset Management	16. Awanui Stopbank contract construction underway. 17. Tenders called and Tender accepted for Ebbett’s stopbank (2.5 km) on the Tutaekuri River. Start construction Easter, 8 week contract. 18. Kopuawhara Stopbank rebuilding contract underway. 19. Project management for $M15 Waipoa River stopbank upgrade programme (Gisborne DC) ongoing. Risk workshop matters to attend to with GDC. 20. City revetments design and contract project for GDC and other smaller projects. 21. Upper Tukituki scheme rating review ongoing. 22. Hydrology review HPFCS phase 1. 23. Flood protection condition assessments. 24. River maintenance contracts ongoing. 25. Drainage maintenance contracts ongoing.
	Open Spaces	26. Te Karamu Enhancement Strategy Review and Draft Implementation Plan update to Maori Committee April 2016. 27. Eastern and Central Community Trust application being submitted in April to support the Waitangi Estuary Enhancement. Appx value 100k. 28. Pakowhai Regional Park toilet construction completed. 29. Tutira Regional Park Management plan in draft. 30. Waitangi Regional Park bird hide and track construction delayed, commencing April. 31. Cape to City initial control of predators will start 32. Annual Cape to City research meeting with Landcare Research will take place 33. Staff will continue to monitor and respond as requested by Assure Quality to velvet leaf pest plant incursion risk sites within the region 34. Staff continue to progress the high UMF manuka plantation draft memorandum of Understanding with Comvita
Resource Management	Compliance	35. The prosecution of the Te Mata Mushroom Company for discharge of odour continues with the defended hearing set down for April 2016. 36. The investigation into the discharge of silt into the Waihi Stream from the Waihi Dam will continue.
	Science	Land Science 37. Review of new draft Land Science Strategy completed, and revisions being undertaken. 38. Brownrigg farming and Land Science collaborative work on peat soils under discussion 39. Land use/nutrient loss modelling for TANK continues 40. Site selection of wetland monitoring sites for new SoE programme. Groundwater 41. Continued development of groundwater model for Heretaunga Plains (TANK model) 42. Surface water flow and nutrient transport modelling is underway for Upper TANK catchments 43. Alternative methods for estimating water use continue to be developed for the TANK model, where water metering data are absent or inadequate 44. A co-funded project with GNS Science is underway to provide public (web) access to the Heretaunga Plains 3D geological model 45. A co-funded project with GNS Science is underway to develop a lysimeter for quantifying groundwater recharge under arable (crop) land use Air/Climate 46. A source apportionment study in Awatoto will commence in April. 47. Tailored seasonal forecasts being developed with NIWA
	Consents	Notified or limited notified consents in process 48. Terry Longley and Son Limited (DP150280A - to discharge to air from a crematorium - Havelock North - submissions closed 26 January 2016 6 submissions received. On hold while applicant meets submitters.) 49. Twyford (WP140331T - global consent to take emergency water from groundwater with stream depletion effect on the Ngaruroro), Ngaruroro group (expiring consents taking from Ngaruroro surface water or adjacent stream depleting groundwater). Prehearings have been held for these two applications and are now resolved without the need for a hearing. Global consent not issued yet. On hold awaiting applications to transfer water into the global. Environment Court Appeals 50. Pan Pac (CD96033Wf to extend their outfall and discharge further out to sea). Mediation was unsuccessful. Tentative appeal hearing date – May / June. 51. CPM Asphalt (DP150070A to discharge to air from an asphalt plant). Parties have indicated a willingness for mediation. Awaiting instructions from Environment Court. 52. All Resource Consents applications received are circulated weekly to all Councillors and can be viewed on the HBRC website.
Strategic Development	Resource Management Planning	53. Further report on review of TANK Group and wider TANK plan change project to be presented to Regional Planning Committee meeting in April. Next TANK Collaborative Stakeholder Group meeting is scheduled for 5^th April. 54. Awaiting next steps regarding Minister for the Environment’s handling of the Water Conservation Order application for the Ngaruroro and Clive rivers. 55. Submission lodged on Resource Management Amendment Bill. Draft submission being prepared on ‘Next Steps for Freshwater’ consultation document which will be presented to Regional Planning Committee meeting in April. 56. Review of Heretaunga Plains Urban Development Strategy (HPUDS) is underway. HPUDS Implementation Working Group meeting is scheduled for 29 March 2016 to cover Review Stage 1 reporting outputs and scope of Stage 2 work. 57. Ongoing involvement in 10 appeal proceedings for proposed Hastings District Plan review. 2016 likely to involve Environment Court-assisted mediation for several of those appeals. 58. Emerging involvement in Hastings DC’s preparation of four draft District Plan variations relating to zoning and land use at Howard Road, Iona (both residential areas); and Omahu Road and Irongate (both industrial areas). 59. Drafting underway for revisions to Regional Planning Committee’s Terms of Reference following passing of the Hawke's Bay Regional Planning Committee Act 2015. 60. Contract for further work is underway to inform effectiveness of the RRMP’s provisions for regulating oil and gas exploration/development activities. Reports are intended to be presented to Regional Planning Committee meeting in June. 61. Scoping work has commenced on preparation of a HBRC/Maori strategic relationships plan. 62. Scoping work has commenced on refreshing the HBRC Strategic Plan. 63. Support Clifton to Tangoio Coastal Hazard Management Strategy project as required. 64. Support preparation of a plan to implement the Regional Biodiversity Strategy in regional planning documents where relevant.
Strategic Development	Economic Development	65. Implementation of revised business assessment tools continues with RBP (Regional Business Plan) advisors undergoing business canvas training and NZTE/Callaghan programme briefings to ensure consistency across advisors. 66. RBP Callaghan Specialist is working with Business Hawke’s Bay planning a 2 day Innovation Ready Event in May featuring international speakers and workshops. 67. Presentations continue to business networking groups (Rotary, Venus, groups of accountants) to market the new RBP Programme offering. 68. Development and submission of the Q1 Quarterly RBP Performance Report reporting to Callaghan/NZTE against the new contract KPIs is required by 7^th April. 69. A Regional Business Support Plan will be a focus for submission in May. 70. Draft Regional Economic Development Strategy and Action Plan being finalised for governance group meeting on 31 March and then submission to central government. Launch planned for May.

Decision Making Process

2. Council is required to make every decision in accordance with the Local Government Act 2002 (the Act). Staff have assessed the requirements in relation to this item and have concluded that as this report is for information only and no decision is required, the decision making requirements of the Act do not apply.

Recommendation

1. That Council receives the Monthly Work Plan Looking Forward Through March 2016 report.

Mike Adye

Group Manager
Asset Management

Paul Drury

Group Manager
Corporate Services

Iain Maxwell

Group Manager
Resource Management

James Palmer

Group Manager
Strategic Development

Liz Lambert

Chief Executive

Attachment/s

There are no attachments for this report.

HAWKE’S BAY REGIONAL COUNCIL

Wednesday 30 March 2016

Subject: Chairman's Report for February/March 2016

Reason for Report

1. This report presents the month’s activities, meetings etc. attended by the Chairman, along with discussion points and the thoughts/perceptions in relation to issues facing the Council and/or the Region.

Chaired Meetings

24/2/16 Regional Council

2/3/16 Annual Plan Workshop

16/3/16 Tenders Committee

16/3/16 Regional Council Workshop

16/3/16 Regional Council

Discussion Points

Wairoa Office – an update

2. The new Wairoa offices were completed in April 2015 and now comfortably house two HBRC staff, Nic Caviale (Whangawehi catchment management Group), three DOC staff and the Grandy Lake Forest manager (lessee). A total of 7 personnel.

3. This is small scale district office and all staff have operational responsibilities, mostly with overlapping roles both functional and geographic.

4. The office and workshop/storage areas are compact, modern and very tidy. Space is managed collaboratively and the office environment is cooperative with a social element.

5. There are five main benefits which have been gained from having a range of disciplines on one site:

5.1. The improved dynamics of a busy workplace (which were vastly different for the individuals and organisations prior to this);

5.2. Sharing of technical, research and policy information which has been invaluable for all parties;

5.3. Efficient use of resources (e.g. operations such as cross-boundary plant pest control). Large cost centre items such as helicopter use have been shared between jobs and savings have benefitted DOC and HBRC;

5.4. On-ground approach to solving land and water management issues without the need for policy input and organisational alliances to be developed (e.g. riparian management, forest harvest issues). Effectively there is a ‘Team Spirit’;

5.5. A forest manager on site has been good for discussions around issues particular to Wairoa and HBRC.

6. Aside from the benefits to Council and DOC as organisations, staff feel grateful for the opportunity to have a comfortable work place and to be surrounded by a like-minded and supportive team.

Rocket Lab

7. The Wairoa District has a new business in its boundary in the form of Rocket lab.

8. Rocket lab have a NASA contract to launch 100 plus satellites per year off its purpose built site at the end of the Mahia Peninsula. They have built the site and are planning test launches later this year.

9. This will create a unique tourism opportunity for the region as tourists from around the Country and the world arrive to watch launches. There is proof of this from other launch sites around the world.

10. The second opportunity Wairoa District Council has identified is the manufacture of rockets in its District. They are currently negotiating with Rocket lab on how they can support the company in the manufacture and assembly of Rockets in Wairoa.

11. As an economic development opportunity for the region this has huge potential. Each launch has an estimated cost of $5 million. If they are successful in retaining manufacture in the town there are huge on flowing benefits for the district.

12. I have written to all the Mayors of HB and Meng Foon of Gisborne stressing the importance of getting behind Wairoa in their bid.

Regional

25/2/16 2016 East Coast Balance Farm Environment Awards Dinner

9/3/16 Sector Workshop on Local Government Excellence Programme

9/3/16 Air NZ Operations Management Cocktail Function

18/3/16 LGNZ National Council

25/2/16 Tukituki Scheme Meeting in Waipawa

11/3/16 Meeting with Chris Collins – EIT

17/3/16 Launch Event – HB Biodiversity Strategy 2015-2050

22/3/16 Meeting with Stuart Nash MP

22/3/16 Radio Kidnappers Interview

Iwi

21/3/16 Meeting at Whakaki Marae

Decision Making Process

13. As there are no decisions to be made, the decision making process does not apply.

Recommendation

1. That Council receives the February/March 2016 Chairman’s report.

Fenton Wilson

Chairman

Attachment/s

There are no attachments for this report.

HAWKE’S BAY REGIONAL COUNCIL

Wednesday 30 March 2016

SUBJECT: Confirmation of the Public Excluded Minutes of the Regional Council MEeting Held 24 February 2016

That the Council excludes the public from this section of the meeting being Confirmation of Public Excluded Minutes Agenda Item 22 with the general subject of the item to be considered while the public is excluded; the reasons for passing the resolution and the specific grounds under Section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution being:

GENERAL SUBJECT OF THE ITEM TO BE CONSIDERED	REASON FOR PASSING THIS RESOLUTION	GROUNDS UNDER SECTION 48(1) FOR THE PASSING OF THE RESOLUTION
RWSS Private Funding	7(2)(b)(ii) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of that information is necessary to protect information which otherwise would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information 7(2)(i) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to enable the local authority holding the information to carry out, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) 7(2)(j) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage	The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.
HBRIC Ltd 2015 Board Performance Review	7(2)(a) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to protect the privacy of natural persons	The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.
Confirmation of Public Excluded Meeting held on 27 January 2016	7(2)(a) That the public conduct of this agenda item would be likely to result in the disclosure of information where the withholding of the information is necessary to protect the privacy of natural persons	The Council is specified, in the First Schedule to this Act, as a body to which the Act applies.

Paul Drury

Group Manager
Corporate Services