Meeting of the Hawke's Bay Regional Council
Date: Wednesday 24 February 2016
Time: 9.00 am
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Venue:
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Council Chamber
Hawke's Bay Regional Council
159 Dalton Street
NAPIER
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Agenda
Item Subject Page
1. Welcome/Prayer/Apologies/Notices
2. Conflict
of Interest Declarations
3. Confirmation of
Minutes of the Regional Council Meeting held on 27 January 2016
4. Matters Arising
from Minutes of the Regional Council Meeting held on 27 January 2016
5. Follow-up Items
from Previous Regional Council Meetings 3
6. Call for any Minor
Items not on the Agenda 9
Decision Items
7. Affixing of Common
Seal 11
8. Report and
Recommendations from the Regional Planning Committee 17
9. Report and
Recommendations from the Corporate and Strategic Committee 31
10. HBRC Environmental Flows 35
Information or Performance Monitoring
11. HBRIC Ltd February 2016 Verbal
Update 41
12. Verbal Report from the Maori Committee
Meeting held 15 February 2016
13. Monthly Work Plan Looking
Forward Through March 2016 43
14. Chairman's Report for
January-February 2016 49
15. Minor Items not on the Agenda 51
16. Verbal Update on CHB
Wastewater Consents Monitoring Compliance
Decision Items (Public Excluded)
17. RWSS Private Funding 53
18. HBRIC Ltd 2015 Board
Performance Review 55
19. Confirmation of Public
Excluded Meeting held on 27 January 2016 57
HAWKE’S BAY REGIONAL COUNCIL
Wednesday 24 February 2016
Subject: Follow-up Items from
Previous Regional Council Meetings
Reason for Report
1. On the list attached are items raised at
Council meetings that require follow-ups. All items indicate who is responsible
for following up, and a brief status comment. Once the items have been reported
to Council they will be removed from the list.
Decision Making Process
2. Council is required to make a decision in
accordance with Part 6 Sub-Part 1, of the Local Government Act 2002 (the Act).
Staff have assessed the requirements contained within this section of the Act
in relation to this item and have concluded that as this report is for
information only and no decision is required in terms of the Local Government
Act’s provisions, the decision making procedures set out in the Act do
not apply.
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Recommendation
1. That Council receives the report
“Follow-up Items from Previous Regional Council meetings”.
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Liz Lambert
Chief Executive
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Attachment/s
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1
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Follow-ups
from Previous Council Meetings
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Follow-ups
from Previous Council Meetings
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Attachment 1
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Follow-ups
from Previous Council Meetings
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Attachment 1
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HAWKE’S BAY REGIONAL
COUNCIL
Wednesday 24 February 2016
Subject: Call for any Minor Items
not on the Agenda
Reason
for Report
1. Under standing orders, SO 3.7.6:
“Where an item is not on the agenda
for a meeting,
(a) That item may be discussed
at that meeting if:
(i) that
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) No
resolution, decision, or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
2. The Chairman will request any items Councillors
wish to be added for discussion at today’s meeting and these will be duly
noted, if accepted by the Chairman, for discussion as Agenda Item 15.
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Recommendation
That Council accepts the following minor items not on the Agenda,
for discussion as Item 15:
1.
2.
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Leeanne Hooper
GOVERNANCE & CORPORATE
ADMINISTRATION MANAGER
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Fenton Wilson
CHAIRMAN
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HAWKE’S BAY REGIONAL COUNCIL
Wednesday 24 February 2016
Subject: Affixing of Common Seal
Reason for Report
1. The Common Seal of the Council has been affixed to the following
documents and signed by the Chairman or Deputy Chairman and Chief Executive or
a Group Manager.
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Seal No.
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Date
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1.1
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Leasehold
Land Sales
1.1.1 Lot 1
DP 18490
CT L1/645
- Transfer
1.1.2 Lot 10
DP 11626
CT C2/604
- Transfer
1.1.3 Lot 1
DP 15176
CT G4/1277
- Agreement for Sale and
Purchase
- Transfer
1.1.4 Lot 185
DP 13217
CT E4/433
- Agreement for Sale and
Purchase
- Transfer
1.1.5 Lot 5
DP 14655
CT G3/322
- Agreement for Sale and
Purchase
- Transfer
1.1.6 Lot 201
DP 12611
CT D4/1111
- Agreement for Sale and
Purchase
- Transfer
1.1.7 Flat 1 and Flat 2 DP 15962
Lot 2
DP 11893
CT C4/361
- Agreement for Sale and
Purchase
- Transfer
1.1.8 Lot 144
DP 6598
CT C2/324
- Transfer
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3892
3893
3900
3908
3901
3910
3903
3911
3904
3909
3906
3912
3907
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22 January 2016
25 January 2016
27 January 2016
9 February 2016
27 January 2016
12 February 2016
1 February 2016
16 February 2016
2 February 2016
10 February 2016
5 February 2016
17 February 2016
9 February 2016
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1.2
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Staff
Warrants
1.2.1 Todd Redman
Mary-Anne
Baker
Nicole
McAulay
James
Palmer
(Delegations under Resource Management Act
1991; Soil Conservation and Rivers Control Act 1941; Land Drainage Act 1908
and Civil Defence Act 1983 (s.60-64); Civil Defence Emergency Management Act
2002 (s.86-91) and Local Government Act 2002 (s.174)
1.2.2 Campbell
Hall
Mark
Smith
(Delegations under Soil Conservation
and Rivers Control Act 1941; Resource Management Act 1991; Land Drainage Act
1908; Civil Defence Act 1983 (s.60-64); Civil Defence Emergency Management
Act 2002 (s.86-91)and Local Government Act 2002 (s.174))
1.2.3 Michelle Beedell
Civil Defence Emergency Management Act
2002 (s.86-91)and Local Government Act 2002 (s.174))
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3896
3897
3898
3899
3895
3913
3894
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25 January 2016
25 January 2016
25 January 2016
25 January 2016
25 January 2016
17 February 2016
25 January 2016
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1.3
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Subvention
Agreement
Port of Napier
Limited
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3902
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29 January 2016
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1.4
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Purchase of
Land for flood control
Part Section 17
SO 4303 and Section 52 SO9012
CT 633349.1
(map
attached)
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3903
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3 February 2016
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Decision
Making Process
2. Council is required to make every decision in accordance with the
provisions of the Local Government Act 2002 (the Act). Staff have assessed the
requirements in relation to this item and have concluded:
2.1 Sections 97 and 88 of the Act do not apply
2.2 Council can exercise its discretion under
Section 79(1)(a) and 82(3) of the Act and make a decision on this issue without
conferring directly with the community or others due to the nature and
significance of the issue.
2.3 That the decision to
apply the Common Seal reflects previous policy or other decisions of Council
which (where applicable) will have been subject to the Act’s required
decision making processes.
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Recommendations
That Council:
1. Agrees that the decisions to be made are not significant under the
criteria contained in Council’s adopted Significance and Engagement
Policy, and that Council can exercise its discretion and make decisions on
this issue without conferring directly with the community and persons likely
to have an interest in the.
2. Confirms the action to affix the Common Seal.
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Diane Wisely
Executive Assistant
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Liz Lambert
Chief Executive
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Attachment/s
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1
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Map showing
area purchased (Item 1.4)
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Map
showing area purchased (Item 1.4)
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Attachment 1
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HAWKE’S BAY REGIONAL COUNCIL
Wednesday 24 February 2016
Subject: Report and
Recommendations from the Regional Planning Committee
Reason for Report
1. The following
matters were considered by the Regional Planning Committee on 3 February
2016 and are now presented for consideration and approval.
2. In relation to Resource
Legislation Amendment Bill, a revised draft of the submission is attached
(Attachment 1) for Council’s consideration, to be lodged before the 14
March 2016 deadline. Staff recommend that delegated authority be given to the
Chief Executive to sign and submit the final submission (including any
amendments arising at the Council meeting) on behalf of the Hawke's Bay
Regional Council.
Decision Making
Process
3. These items
have all been specifically considered at the Committee level.
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Recommendations
The Regional
Planning Committee recommends that Council:
1. Agrees that the decisions to be made are significant under the
criteria contained in Council’s adopted Significance and Engagement
Policy, and that Council may need to consult directly with the community
about these matters.
Heretaunga Plains Groundwater
Science Investigations
2. Continues to develop the coupled groundwater/surface water model
to full scenario testing capability with urgency.
3. Requests staff bring back to Council, for consideration for the
2018 LTP, a cost/benefit analysis for a staged programme of deep drilling of
the Heretaunga aquifer.
Ngaruroro River and Clive River
Water Conservation Order Application
4. Notes the Committee’s concerns and supports the
Committee’s expression of those concerns in writing to the Minister for
the Environment and Minister of Treaty of Waitangi Negotiations; being:
4.1. respectfully requests that the Minister for the Environment
decline the WCO application for the Ngaruroro and Clive Rivers, but note the
potential for a future application once the Plan Change process has been
completed
4.2. informs the Minister of the Committee’s concerns described
in this report and any other matters arising at the meeting, particularly in
relation to:
4.2.1. The Regional Planning Committee’s own role and
responsibilities regarding planning documents prepared under the RMA
4.2.2. the impact of a WCO process on existing Council-led initiatives
including the TANK process and science programme
4.2.3. the desirability of waiting for outputs from the current work
programme to better inform land and freshwater management planning decisions
4.2.4. the risk to integrated land and water management of the Ngaruroro
and other connected rivers and groundwaters
4.2.5. the risk to the Council and community efforts to implement the
NPSFM 2014
4.2.6. the CEF-funded project being led by the Regional Council to
develop criteria and methodology for use in identifying values of outstanding
water bodies in NPSFM 2014 terms
4.2.7. the potential inefficient use of resources as Council, iwi and
stakeholders are diverted by a process that seeks the same outcomes as
existing processes to progressively and fully implement the NPSFM before 31
December 2025
4.2.8. the limitations to consider the full range of management options
available under the RMA to manage land and water use in the subject
catchments.
Future of
the Greater Heretaunga/Ahuriri (TANK) Collaborative Stakeholder Group
5. Agrees
that the decisions to be made are not significant under the criteria
contained in Council’s adopted Significance and Engagement Policy, and
that Council can exercise its discretion and make decisions on this issue
without conferring directly with the community and persons likely to be
affected by or to have an interest in the future of the Greater
Heretaunga/Ahuriri Collaborative Stakeholder Group (a.k.a. the ‘TANK
Group’).
6. Agrees
that the TANK science work programme and the TANK Science Technical Advisory
Group continue their work as a matter of priority for the Council.
7. Requests
that the Group Manager Strategic Development:
7.1. reports
back to the Regional Planning Committee meeting in April 2016 with a draft
‘master plan’ for the TANK plan change project outlining critical
deliverables and dependencies between now and the plan change becoming
operative
7.2. reports
back to the Regional Planning Committee meeting in April 2016 with a
framework to clarify the relationship between the Regional Planning Committee
and any collaborative regional plan development processes undertaken in the
region, including protocols around membership
7.3. reports
back to the Regional Planning Committee meeting in April 2016 with a proposed
approach to the TANK Group’s operations, including on matters of
leadership and facilitation
7.4. reports
back to the Regional Planning Committee, upon enactment of the Resource
Legislation Amendment Bill, with an analysis of options for any statutory
recognition of past or future collaborative planning within the TANK project.
Tutaekuri
and Ngaruroro Catchments – Nutrient Limitation of Algal Growth
8. Approves the “Tutaekuri and Ngaruroro Catchments
– Nutrient Limitation of Algal Growth” report for
publication.
Karamu
Catchment – Ecological Health of Lowland Streams
9. Approves the “Karamu Catchment – Ecological
Health of Lowland Streams” report for publication.
Resource
Legislation Amendment Bill
10. Makes a submission on the Resource Legislation Amendment Bill, which
is broadly supportive of the Local Government New Zealand (LGNZ) submission
(draft attached), and raises points requiring further explanation and
consideration of particular concerns from a local Hawke’s Bay
perspective.
Marine
Protected Areas Consultation Document
11. Supports Local Government New Zealand’s preparation of a
submission on the Marine Protected Areas consultation document, on behalf of
the Local Government sector.
Reports Received
12. Notes that the following reports were provided to the Regional
Planning Committee meeting:
12.1. Verbal
Presentation of Ngati Kahungunu Iwi Incorporated’s Perspectives on
Change 5 to the Regional Resource Management Plan
12.2. February
2016 Resource Management Planning Project Update
12.3. November
2015 - January 2016 Statutory Advocacy Update
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Iain Maxwell
Group Manager
Resource Management
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James Palmer
Group Manager
Strategic Development
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Attachment/s
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1
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Draft
Resource Legislation Amendment Bill Submission
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Draft
Resource Legislation Amendment Bill Submission
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Attachment 1
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Draft
Resource Legislation Amendment Bill Submission
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Attachment 1
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HAWKE’S BAY REGIONAL
COUNCIL
Wednesday 24 February 2016
Subject: Report and
Recommendations from the Corporate and Strategic Committee
Reason for Report
1. The following
matters were considered by the Corporate and Committee on 17 February 2016 and
are now presented for consideration and approval.
Decision Making
Process
2. These items
have all been specifically considered at the Committee level.
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Recommendations
The Corporate
and Strategic Committee recommends that Council:
1. Agrees that the decisions to be made are not significant under the
criteria contained in Council’s adopted Significance and Engagement
Policy and that Council can exercise its discretion and make decisions on
these issues without conferring directly with the community.
Draft Councillor Meeting
Attendance Records Policy
2. Adopts the Recording and Publication of
Councillor Meeting Attendance Policy (attached).
Reports Received
3. Notes that the following reports were provided to the Corporate
and Strategic Committee meeting:
3.1. Report and Recommendations from the Finance Audit & Risk
Sub-committee, including approval of the Finance
Audit and Risk Sub-committee Charter, the HBRC Risk Management Policy and
Risk Management Framework, and undertaking of a Cyber Security internal audit within existing budgets.
3.2. Napier City Council Multi-use Velodrome Proposal
3.3. Health and Safety Update Report for the Period 1 November 2015 -
31 January 2016
3.4. February 2016 Public Transport Update.
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Paul Drury
Group Manager
Corporate Services
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Liz Lambert
Chief Executive
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Attachment/s
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1
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Councillor
Meeting Attendance Policy
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Councillor
Meeting Attendance Policy
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Attachment 1
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HAWKE’S BAY REGIONAL COUNCIL
Wednesday 24 February 2016
Subject: HBRC Environmental
Flows
Reason for Report
1. A letter has
been received from HBRIC Ltd in relation to a proposal previously traversed at
a Council workshop on HBRC accessing additional flows from the RWSS for
environmental purposes. The letter is appended as Attachment 1.
Discussion
2. The forecast
water uptake curve developed by HBRIC Ltd indicates that there is substantial
“surplus” water stored in the early years of the Scheme. Access to
this water or a portion of it, will have environmental value.
3. The Concession
Deed Agreement between HBRC and HBRIC Ltd currently allows for 4 million m3
of water for HBRC to access if paid for at that time. Note that this
water is in addition to the 4 million m3 of water
required by the Scheme for flushing flows as part of its resource consent
conditions.
4. HBRIC Ltd is
proposing to HBRC that HBRC removes the provision described above from the
Concession Deed agreement and replaces it with a 35 year Water User Contract,
based on the Foundation Water User Agreement. In exchange HBRC will receive a
total of 30 million m3 of water between Years 4 – 10 at no cost.
5. From year 10
onwards HBRC will purchase 4 million m3 per annum on the same terms as a
Foundation Water User, except HBRC would not pay the variable energy charge.
HBRIC advise that their detailed financial analysis of the financial model base
case for HBRC is significantly cash flow positive from year 10.
6. It is
anticipated that the additional water would be available for use by HBRC at its
discretion for the purposes and at a time prescribed by HBRC without
restriction.
Environmental
benefits of proposal
7. HBRC staff have
undertaken a high-level initial assessment of the possible use of surplus water
from the RWSS. This assessment is initially a qualitative one but it is
envisaged that, should Council agree to the proposal, that a more detailed
quantitative assessment of environmental benefits and environmental projects
would be developed.
8. The options
identified by staff that would benefit from additional flows include:
8.1. Augmenting
flows in small streams – Generally speaking small streams benefit
more from small flow increases than do large rivers. Therefore flow
augmentation for the Papanui or Mangatarata (Hatuma fed), would probably make
more difference than augmenting the Tukituki River. Benefits for the stream would
include increased oxygen concentration for the duration of augmentation.
8.2. Lake
Hatuma reduced residence time and flushing – The Mangatarata Stream
is fed by Lake Hatuma. Flow augmentation of the Mangatarata Stream could also
benefit Lake Hatuma. Benefits for the lake would include reduced residence time
to reduce risk of cyanobacterial bloom. Another benefit for Lake Hatuma would
be reduced phosphorous concentrations through flushing.
8.3. Increased
flushing flows for the mainstem rivers - Another
potential use of the surplus volumes would be to support experimental
investigations of flushing flows for the Makororo, Waipawa and Tukituki Rivers.
We expect the largest source of uncertainty in the flushing flow investigations
was the flow required to scour algae.
The surplus water could be used to
trial releases of larger magnitudes/durations to test their effectiveness.
Alternatively, they could simply allow for more flushing releases per year at the prescribed magnitude.
8.4. Temperature
refugia – Water temperatures get high in the Tukituki. Increasing
flow would increase the distance it takes for the river to heat up to
equilibrium with air temperatures. Global temperatures have risen over the last century and will continue to rise.
Any tools we have to increase the length of viable habitat for cold water
species will be beneficial. Such releases would take the form of increased low
flows during the hottest times of year.
8.5. Opening/enlarging
of river mouths – closed river mouths can reduce fish access and
impair estuarine water quality. Flushing flows could be a useful tool in
dealing with this problem. This could be combined with digging at the mouth and
natural flow events.
Financial
discussion
9. The proposal is
based on the premise by HBRIC Ltd that by the time HBRC is required to pay for
the 4 million m3 per year the scheme will already be significantly
cash flow positive for the HBRC-Group investment even after paying for the
environmental flows.
10. As the cash flows from
RWSS to HBRIC are still being finalised and will form part of the RWSS
financial model, the recommendations from this paper include a condition that
Deloittes confirm, as part of their due diligence process on the RWSS, that
these cash flows can provide funding to HBRC for the purchase of 4 million m3
from year 10.
11. Also depending on the
demand and uptake for water by year 10, there could be an opportunity for HBRC
to on-sell this water to farmers.
Decision Making
Process
12. Council
is required to make a decision in accordance with the requirements of the Local
Government Act 2002 (the Act). Staff have assessed the requirements
contained in Part 6 Sub Part 1 of the Act in relation to this item and have
concluded the following:
12.1. The decision
does not significantly alter the service provision or affect a strategic asset.
12.2. The use of
the special consultative procedure is not prescribed by legislation.
12.3. The decision
does not fall within the definition of Council’s policy on significance.
12.4. The persons affected by this decision
are all persons with an interest in the management of the Tukituki
catchment.
12.5. The decision
is not inconsistent with an existing policy or plan.
12.6. Given the
nature and significance of the issue to be considered and decided, and also the
persons likely to be affected by, or have an interest in the decisions made,
Council can exercise its discretion and make a decision without consulting
directly with the community or others having an interest in the
decision.
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Recommendations
That Council:
1. Agrees that the
decisions to be made are not significant under the criteria contained in
Council’s adopted Significance and Engagement Policy, and that Council
can exercise its discretion and make decisions on this issue without
conferring directly with the community and persons likely to have an interest
in the decision.
2. Acknowledges the potentially significant
environmental benefits of an additional 30 million m3 of
water for the Tukituki system over the next ten years and an additional
4 million m3 of water per annum from Years 10-35.
3. Approves, in principle,
entering into a 35 year Water User Contract with RWLP, as proposed in the
letter from HBRIC Ltd, subject to:
3.1. The RWSS proceeding; and
3.2. Advice from Deloittes, as part of its due diligence
process, that it is satisfied that the cash flows from the RWSS will provide
for the costs of the purchase of 4 Million m3 of water per
annum from Year 10 onwards.
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Paul Drury
Group Manager
Corporate Services
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Iain Maxwell
Group Manager
Resource Management
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Liz Lambert
Chief Executive
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Attachment/s
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1
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Letter to
HBRC on Concession Deed and Environmental Flows
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Letter
to HBRC on Concession Deed and Environmental Flows
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Attachment 1
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18 February 2016
Mrs L Lambert
Hawke’s Bay Regional
Council
Private Bag 6006
NAPIER
4110
Dear Liz
CONCESSION DEED
AND HBRC FLOWS
Introduction
At the HBRC/HBRIC Ltd
Council Workshop in January 2016, held in commercial confidence, it was tabled
that a revised proposal with respect to HBRC Flows would be made at the next
council meeting. This paper sets out the proposal for discussion and a decision
at the 24 February 2016 Council meeting.
HBRC Flows:
Current Position
The Concession Deed sets
out the current position with respect to HBRC FLOWS. The key features are:
· HBRC has an option,
but no obligation, to purchase up to 4m3 per annum at the infrastructure charge
in the Foundation Water User Agreements i.e., at 23c escalated at CPI. (section
25.4 Concession Deed); and
· HBRC Flows rank ahead in terms of
priority of delivery of all contracted and spot water in (section 24.1
Concession Deed).
· The “HBRC Flows” are not
under this construct available unless paid for which in a practical sense means
they are likely to be problematic to budget for.
· Conversely the Scheme needs to
reserve the water regardless of whether or not it is used
HBRC Flows: Proposal
The following is the
revised proposal with respect to HBRC Flows;
· HBRC enters into a 35 year
HBRC Water User Contract, which is based on the Foundation Water User Agreement;
· HBRC will receive 30Mm3 in total of
water at zero cost up until Year 10 as per the profile in Table 1. This water
will have the same priority of distribution as Foundation Water Users; and
· From year 10 onwards HBRC will
purchase 4Mm3 per annum of water on the same terms as Foundation Water Users
except the cost will be calculated only on the volumetric charge and excludes
the variable energy charge.
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Year post Financial Close
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1
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2
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3
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4
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5
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6
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7
|
8
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9
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10
|
11
|
12
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13
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14
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15
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16
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17
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18
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19
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20
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HBRC
Flows
Annual
Water supplied (Mm3)
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0
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0
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0
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8
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6
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4
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4
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4
|
4
|
4
|
4
|
4
|
4
|
4
|
4
|
4
|
4
|
4
|
4
|
4
|
|
Price
payable under Foundation Water Agreement (real volumetric charge c/m3)
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0
|
0
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0
|
17
|
17
|
17
|
17
|
23
|
23
|
23
|
23
|
23
|
23
|
23
|
23
|
23
|
23
|
23
|
23
|
23
|
|
HBRC
Water Price payable (real volumetric charge c/m3)
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0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
0
|
23
|
23
|
23
|
23
|
23
|
23
|
23
|
23
|
23
|
23
|
23
|
|
Letter
to HBRC on Concession Deed and Environmental Flows
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Attachment 1
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A summary of the new proposal for HBRC is as follows:
· 35 year value of the water if sold to
other parties = $52.2m (calculated as Annual Volumes * Foundation Water nominal
volumetric price)
· 35 year cost of the water to HBRC =
$43.1m (calculated as Annual Volumes * nominal HBRC Water Price Payable)
· Revenue foregone by RWLP to deliver
HBRC flows for environmental benefits = $9.1m – a proxy
value for the environmental benefits delivered
Affordability
HBRIC Ltd have undertaken
detailed analysis of the financial model base case for the HBRC Group from both
its investment in the RWSS and its payments for environmental flows. This
demonstrates that on a net basis the HBRC Group-level investment in the RWSS is
still significantly cash flow positive for HBRC/HBRIC Ltd after paying for the
environmental flows from year 10.
Recommendations
HBRIC Ltd
believes there is a sound environmental and financial case for:
1. Removing
the provision of HBRC flows from the Concession Deed, and;
2. Entering
into a conditional water user agreement with HBRIC Ltd subject to the scheme
proceeding.
Yours sincerely
Andrew Newman
Chief Executive
HBRIC Ltd
HAWKE’S BAY REGIONAL COUNCIL
Wednesday 24 February 2016
Subject: HBRIC Ltd February 2016
Verbal Update
Reason for Report
1. HBRIC Ltd will
verbally update Council on its activities over the late January-February 2016
period.
2. The HBRIC Ltd Chief Executive Andrew Newman, Company Manager Heath Caldwell,
and representatives of the Board of Directors will be present at the meeting to
speak to the update.
Decision Making
Process
3. Council is
required to make every decision in accordance with the Local Government Act
2002 (the Act). Staff have assessed the in relation to this item and have
concluded that, as this report is for information only and no decision is to be
made, the decision making provisions of the Local Government Act 2002 do not
apply.
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Recommendation
1. That Council receives and takes note of
the “HBRIC Ltd February 2016 Update” report.
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Liz Lambert
Chief Executive
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Attachment/s
There are no
attachments for this report.
HAWKE’S BAY REGIONAL
COUNCIL
Wednesday 24 February 2016
SUBJECT: Monthly Work Plan Looking Forward Through March 2016
Reason for Report
1. The table below is provided for
Councillors’ information, to provide them with an indication of issues
and activities coming up over the next month in each area of Council.
|
Group
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Area of
Activity
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Activity Status Update
|
|
CE’s Office
|
|
1. Consultant continues to
develop HBRC/HBRIC Alternative Proposal for Rail Freight service
Napier-Wairoa. If service is feasible paper will be brought to March Council
meeting.
2. Ongoing liaison with Eastland
Group on repair of Waihi Dam
3. Development of Annual Plan
Consultation Document
4. Initial preparation for
Candidates Information Evening for Local Body elections
|
|
External Relations
|
Communications
|
5. Our Place has migrated to a
bi-monthly one-page newsletter, targeted to CHB Mail, Napier-Hastings Mail
and Wairoa Star - the pilot release date was 16 February.
6. Staff are assisting with
resource development for Waitangi Estuary Enhancement, Tukituki
implementation, Water Symposium, Biodiversity Strategy launch, Share the Road
campaign, ‘We Are.’ LGNZ campaign.
|
|
|
Transport
|
7. Investigations are underway
into potential bus service improvements to be implemented starting with new
contract in August 2016, with focus on improving journey times and
reliability on Route 12 between Napier and Hastings.
8. Progress made with potential
re-direction of unused road safety funding into driver licensing programmes.
A proposal has been prepared and circulated to the Intersectoral Group.
Member organisations have agreed in principle to fund the local share, and
permission will now be sought from NZTA to use its allocation for this
purpose.
9. Cycle Trails Manager role is
being established as a shared resource between HBRC, HDC and NCC to
coordinate infrastructure, draw funding investment to HB, promote the network
and advocate behaviour change.
10. Nationwide consultation is underway on
changes to :
· the allocation of funding for
the SuperGold card transport scheme
· rules for the operation of
small passenger services such as taxis, shuttles and private hire services
(e.g. Driving Miss Daisy, Uber).
|
|
Corporate Services
|
|
11. Annual Plan to be covered in Council workshop on 2 March 2016.
12. Annual Plan Consultation Document to workshop on 16 March 2016.
13. Adoption of final Consultation Document at Council Meeting on 30
March 2016.
|
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Asset Management & Biosecurity
|
Coastal
|
14. Coastal Strategy Joint Committee meeting scheduled 10 March.
The Committee expects to receive the finalised technical report quantifying
the hazards and risks associated with those hazards, and agree to the process
for completing the Strategy document and developing a range of options for
mitigating the hazards.
|
|
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Biosecurity
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15. Six out of eight wireless trapping trials underway with community
groups or individuals will be finished in March. The trials have delivered
valuable information. Two trials will continue.
16. A range of completed research reports will be received from LCR for
the C2C project including urban and rural surveys into community views and
values around predator control.
17. The Cape to City project work programme continues with preparation
for initial predator control to start in April. 1-1 Landowner contact within
the project will start regarding initial control.
18. Conversations continue with Comvita about the potential for a
partnership in high performance manuka plantations as a tool for driving
better hill country economic and environmental outcomes will continue. A
draft MOU is being prepared for Council to consider in May.
|
|
|
Land
Management
|
19. The
main priority for the team this month is to continue to visit larger farmers
in the priority sub-catchments of the Tukituki. Approximately 50 farm visits
have occurred in late January and February. The team is raising awareness of
PC6 and discussing the implications of that on landholders in areas with
greater issues around water quality. Opportunities for early uptake of FEMPs
and the future sub-catchment community work programs are key points of
discussion.
20. There
is a second nutrient budget working group meeting being held in March to
consider a range of issues around meeting the requirements for all farmers
needing nutrient budgets in the Tukituki by 2018. This meeting includes
nutrient budget providers from the primary sector and private consultants.
21. There
has been a raft of communication materials promoting various aspects of PC6
implementation put together and circulated to landholders in the Tukituki
over the last few months that have involved significant Land Management Team
input. Staff have noted that there is a noticeable increase in landholder
awareness around both PC6 and their individual obligations within that.
22. The
Farm Forester of the Year field day will be on the 19th of March with the
winner to be announced shortly.
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Engineering
& Asset Management
|
23. Start the Awanui Stopbank contract construction.
24. Tenders to be called for Ebbett’s stopbank (2.5 km) on the
Tutaekuri River ready and start construction, 8 week contract.
25. Kopuawhara Stopbank rebuilding contract to begin.
26. Project management for $M15 Waipoa River stopbank upgrade programme
(Gisborne DC) ongoing. Risk workshop planned with GDC.
27. City revetments design and contract project for GDC and other smaller
projects.
28. Upper Tukituki scheme rating review ongoing.
29. Hydrology review HPFCS phase 1.
30. Flood protection condition assessments.
31. River maintenance contracts ongoing.
32. Drainage maintenance contracts ongoing.
|
|
Asset Management & Biosecurity
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Open Spaces
|
33. Te Karamu Enhancement Strategy Review and
Draft Implementation Plan update to E&SC March 2016.
34. Lotteries application being submitted 24th
February to support the Waitangi Estuary Enhancement. Appx value 300k.
35. Pakowhai Regional Park toilet
construction underway expected completion late February.
36. Tutira Regional Park stakeholder field
trip scheduled for 18th February. Management plan draft to
commence.
37. Waitangi Regional Park bird hide and
track construction commencing February.
38. HDC / Te Mata Park Trust have completed
draft Te Mata Park plan. Update to E&SC March 2016.
|
|
Resource Management
|
Compliance
|
39. The prosecution of the Te Mata Mushroom Company for
discharge of odour continues with the defended hearing set down for April
2016.
40. The investigation into the discharge of silt
into the Waihi Stream from the Waihi Dam will continue. Running parallel to
this will be the repair of the dam and the mitigation of any possible
continuing discharge. Repairs have been consented and began on 17th
February. Estimated time of completion is approximately 3 weeks. Dependent on
weather and no further complications.
|
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Resource Management
|
Science
|
General
Science
41. Draft metadata template for discovering Regional
Council publications on HBRC website will be populated by staff.
Water
Quality and Ecology
42. Work continues on 6 technical SoE reports by June
2016
43. Further work on Waihi Dam incident continues –
looking at water clarity and sedimentation effects downstream of the
discharging slurry.
44. Science support for TANK work continues
45. Science support for the Tukituki Plan Change –
longitudinal investigation in the Porangahau & Maharakeke, and preparing
interpretation material for farm environmental management plans
46. Environmental scientist will start in next two
months (to backfill Andy Hicks’ appointment as Team Leader)
47. Finalising Tutira water quality modelling with
University of Waikato, to identify potential remediation options to avoid
algal blooms
48. Twin investigations by summer interns at Massey
University – investigating materials suitable for absorbing phosphorus,
and evaluating options for treatment wetlands at sites with high DIN (with
Land Science)
Coastal
49. The Recreational Water Quality Monitoring
programme continues. Recent cyanobacteria growths on the Tukituki River
and in Lake Tutira continue to be the focus for monitoring and liaison
50. SoE 5-yearly reporting is being completed to draft
stage.
51. Upper Ahuriri Estuary investigations being scoped.
Land
Science
52. Review of new draft Land Science Strategy completed,
and revisions being undertaken
53. Meeting with Brownrigg farming held to discuss Land
Management and Land Science work programmes in Papanui, and collaborative
work on peat soils will be proposed
54. Development of land use models for TANK nutrient
modelling will commence
Hydrology
55. Water level sites on the upper Mohaka and
Maharakeke rivers continue to be developed
56. Low flows are increasing in number, and will
continue to be monitored
57. GNS are studying temperature along the Ngaruroro River
using an optical fibre system
58. Northern back country rain gauge sites serviced,
southern sites to be serviced
59. Refurbished Tukipo weir is being quality checked
Groundwater
60. Continued development of groundwater model for
Heretaunga Plains
61. Analysis of water use data reveals it is of limited
value, alternative methods for estimating water use being developed
62. Upper TANK catchment surface water modelling being
commissioned, contractor starts work shortly
Air/Climate
63. Climate analysis for SoE reporting on hydrology to
be completed shortly
64. Scenarios for climate change being developed for
TANK
65. Tailored seasonal forecasts being developed with LM
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|
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Consents
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66. Notified or limited notified consents in
process.
a. Terry Longley and Son Limited (DP150280A
- to discharge to air from a crematorium - Havelock North - submissions
closed 26 January 2016 6 submissions received. On hold while applicant meets
submitters.)
b. Twyford (WP140331T - global consent to take
emergency water from groundwater with stream depletion effect on the
Ngaruroro), Ngaruroro group (expiring consents taking from Ngaruroro surface
water or adjacent stream depleting groundwater). Prehearings have been held
for these two applications and are near resolving without the need for a
hearing. Consents likely to be issued in February.
67. Environment Court Appeals
a. Pan
Pac (CD96033Wf to extend their outfall and discharge further out to sea). ).
Mediation was unsuccessful. Tentative appeal hearing date – May / June.
b. CPM Asphalt (DP150070A to discharge to
air from an asphalt plant). Awaiting instructions from Environment Court.
68. All Resource Consents received are circulated weekly to all
Councillors and can be viewed on the HBRC website.
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Strategic Development
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Resource
Management Planning
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69. Further report on review of TANK Group and wider TANK plan change
project to be presented to Regional Planning Committee meeting in April.
70. Awaiting next steps regarding Minister for the Environment’s
handling of the Water Conservation Order application for the Ngaruroro and
Clive rivers.
71. Submissions invited on Resource Management Amendment Bill.
Following February’s RPC meeting, staff are preparing comments to
forward to LGNZ for incorporation in sector-wide submission (submission
deadline is 14 March). Also refer to separate report in Regional
Council agenda for 24th Feb meeting.
72. Submissions invited on proposed amendments to Marine Protected Areas
legislation by 11 March 2016. Comments have been forwarded to LGNZ
for incorporation into sector-wide submission.
73. Review of Heretaunga Plains Urban Development Strategy (HPUDS) is
underway. Consultant has been engaged to project manage Phase 1 of the
Review. HPUDS Implementation Working Group meeting is scheduled 29
March 2016 to cover preliminary Review Phase 1 outputs.
74. Ongoing involvement in 10 appeal proceedings for proposed Hastings
District Plan review. 2016 likely to involve Environment Court-assisted
mediation for several of those appeals.
75. Emerging involvement in HastingsDC’s preparation of four draft
District Plan variations relating to zoning and land use at Howard Road, Iona
(both residential areas); and Omahu Road and Irongate (both industrial
areas).
76. Official launch of the Regional Biodiversity Strategy is scheduled
for 17th March at Elwood Function Centre.
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Strategic Development
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Economic
Development
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77. Continuing to work with NZT&E and Callaghan to implement new RBP
initiatives and establish new operational protocols with HB Chamber now that it
is sub-contracted to HBRC do provide services for the program. A national training programme for all RBP
Advisors commences mid March.
78. Reviewing RBP systems and processes, customer experience, service
visibility and team capability
79. Working with BHB on next steps for Frost
& Sullivan report on future value-add F&B opportunities for the
region (BHB project with HBRC support). We have undertaken a learning journey visit to
Venture Taranaki, acknowledged in the network having best practice
systems.
80. Support REDS process, particularly recent Maori-led engagement
initiative with 3 regional hui, and now moving to support the development of
the Action Plan for submission to central government.
81. Support RWSS work streams as required.
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Hawke’s
Bay Civil Defence Emergency Management Group
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Developing
Capability
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82. Three new staff members have recently
commenced over the next month and the focus will be on inducting them into
HBRC and the CDEM Group.
83. Work will also begin on implementing the
Group Work Programme, in particular a program for the development of
Community Response Plans has commenced with Hasting and Wairoa District and
Napier City Councils.
84. Work has also commenced on incorporating
corrective actions from the Final Report Exercise Te Matau-a-Māui into
the Group Work Programme – in particular an ongoing training and
exercise programme.
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Decision Making Process
2. Council is required to make every decision in accordance with the
Local Government Act 2002 (the Act). Staff have assessed the requirements in
relation to this item and have concluded that as this report is for information
only and no decision is required, the decision making requirements of the Act
do not apply.
|
Recommendation
1. That Council receives the Monthly Work
Plan Looking Forward Through March 2016 report.
|
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Mike Adye
Group Manager
Asset Management
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Paul Drury
Group Manager
Corporate Services
|
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Ian Macdonald
Group Manager/Controller Hawke's Bay
Civil Defence Emergency Management
|
Iain Maxwell
Group Manager
Resource Management
|
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James Palmer
Group Manager
Strategic Development
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Liz Lambert
Chief Executive
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Attachment/s
There are no
attachments for this report.
HAWKE’S BAY REGIONAL
COUNCIL
Wednesday 24 February 2016
Subject: Chairman's Report for
January-February 2016
Reason for Report
1. This report presents the month’s activities, meetings etc.
attended by the Chairman, along with discussion points and the
thoughts/perceptions in relation to issues facing the Council and/or the
Region.
Chaired Meetings
27/1/16 HBRIC
Ltd and Regional Council Workshop
27/1/16 Regional
Council
3/2/16 Regional
Planning Committee
17/2/16 Annual
Plan Workshop
22/2/16 Hawke’s
Bay Local Government Leaders Forum
Discussion Points
Regional
Parks
2. In recent times the legislation around Regional Parks only included
Wellington and Auckland. As this was relaxed seven years ago all regional
councils formed or (in most cases) renamed their outdoor areas regional parks.
Hawke’s Bay was no exception and we have a variety of parks, both established
and under development, close to the main urban areas of Napier and Hastings.
3. I am conscious, however, that we have no such areas in the North or
South of the region. I would like to see the Council consider growing our
register of regional parks and place particular emphasis on Wairoa and Central
Hawke’s Bay.
Rail
4. The discussion on resuming a service on the Napier Gisborne rail
line has been ongoing since the mothballing of the line in 2011. The
mothballing was a result of significant track failure following a storm and
washouts on the line north of Opoutama. This report is an update on where we
are today in our discussions with Kiwi rail.
4.1. HBRC is still
in negotiations with KiwiRail
4.2. The deadline
for completion has been extended to the end of March 2016
4.3. HBRC is
considering taking a form of lease over the track and engaging KiwiRail to
provide a service on the line
4.4. KiwiRail has
provided a number of service options for the HBRC to consider
4.5. HBRC is
working through these options
4.6. Logs would be
the major commodity carried
4.7. No decisions
or commitments have been made at this point
4.8. Negotiations
are commercially sensitive and ongoing
4.9. KiwiRail has
been very constructive and helpful with this round of discussions.
Regional
2/2/16 Regional
Sector SIG Conveners’ Plenary Session with CE
5/2/16 LGNZ National
Council meeting
12/2/16 Regional Sector Group
meeting with CE
HB
1/2/16 HB
Intersectoral Leadership Meeting
22/2/16 Meeting
with HB Mayors re High Level Discussion as the Governance Group of the
Intersectoral Forum on Draft Regional Plan
22/2/16 HB
Local Government Leaders’ Forum
Iwi
5. Attended Regional Council MAORI committee meeting with the Wairoa
Taiwhenua at the Wairoa Community Centre
Decision Making Process
5. As there
are no decisions to be made, the decision making process does not apply.
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Recommendation
1. That Council receives the January-February
2016 Chairman’s report.
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Attachment/s
There are no
attachments for this report.
HAWKE’S BAY REGIONAL
COUNCIL
Wednesday 24 February 2016
Subject: Minor Items not on the
Agenda
Reason
for Report
This document has been
prepared to assist Councillors note the Minor Items Not on the Agenda to be
discussed as determined earlier in Agenda Item 6.
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Item
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Topic
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Councillor
/ Staff
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1.
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2.
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3.
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4.
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5.
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HAWKE’S BAY REGIONAL COUNCIL
Wednesday 24 February 2016
Subject: RWSS
Private Funding
That Council excludes the public
from this section of the meeting, being Agenda Item 17 RWSS Private Funding
with the general subject of the item to be considered while the public is
excluded; the reasons for passing the resolution and the specific grounds under
Section 48 (1) of the Local Government Official Information and Meetings Act
1987 for the passing of this resolution being as follows:
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GENERAL SUBJECT OF THE ITEM TO BE
CONSIDERED
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REASON FOR PASSING THIS
RESOLUTION
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GROUNDS UNDER SECTION 48(1)
FOR THE PASSING OF THE RESOLUTION
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RWSS Private Funding
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7(2)(b)(ii) That the public conduct of this agenda item
would be likely to result in the disclosure of information where the
withholding of that information is necessary to protect information which
otherwise would be likely unreasonably to prejudice the commercial position
of the person who supplied or who is the subject of the information.
7(2)(i) That the public conduct of this agenda item would
be likely to result in the disclosure of information where the withholding of
the information is necessary to enable the local authority holding the
information to carry out, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
7(2)(j) That the public conduct of this agenda item would
be likely to result in the disclosure of information where the withholding of
the information is necessary to prevent the disclosure or use of official
information for improper gain or improper advantage.
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The Council is specified, in the First Schedule to this
Act, as a body to which the Act applies.
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Paul Drury
Group Manager
Corporate Services
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HAWKE’S BAY REGIONAL
COUNCIL
Wednesday 24 February 2016
SUBJECT: HBRIC Ltd 2015 Board Performance Review
That Council excludes the public
from this section of the meeting, being Agenda Item 18 HBRIC Ltd 2015 Board
Performance Review with the general subject of the item to be considered while
the public is excluded; the reasons for passing the resolution and the specific
grounds under Section 48 (1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution being as follows:
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GENERAL SUBJECT OF THE ITEM TO BE
CONSIDERED
|
REASON FOR PASSING THIS
RESOLUTION
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GROUNDS UNDER SECTION 48(1)
FOR THE PASSING OF THE RESOLUTION
|
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HBRIC Ltd 2015 Board Performance Review
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7(2)(a) That the public conduct of this agenda item would
be likely to result in the disclosure of information where the withholding of
the information is necessary to protect the privacy of natural persons.
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The Council is specified, in the First Schedule to this
Act, as a body to which the Act applies.
|
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Liz Lambert
Chief Executive
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HAWKE’S BAY REGIONAL
COUNCIL
Wednesday 24 February 2016
SUBJECT: Confirmation of Public Excluded
Minutes of Regional Council Meeting Held 27 January 2016
That the Council exclude the public
from this section of the meeting being Confirmation of Public Excluded Minutes
Agenda Item 19 with the general subject of the item to be considered while the public
is excluded; the reasons for passing the resolution and the specific grounds
under Section 48 (1) of the Local Government Official Information and Meetings
Act 1987 for the passing of this resolution being as follows:
|
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GENERAL SUBJECT OF THE ITEM TO BE
CONSIDERED
|
REASON FOR PASSING THIS RESOLUTION
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GROUNDS UNDER SECTION 48(1)
FOR THE PASSING OF THE RESOLUTION
|
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Confirmation of Public Excluded Meeting
held on 16 December 2015
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7(2)(a) That the public conduct of this
agenda item would be likely to result in the disclosure of information
where the withholding of the information is necessary to protect the
privacy of natural persons
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The Council is specified, in the First
Schedule to this Act, as a body to which the Act applies.
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|
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Liz Lambert
Chief Executive
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