HAWKE’S BAY REGIONAL COUNCIL
Tenders
Committee
Wednesday 04 November 2015
Subject: Tenders for Taipo
Stream at Park Island, Realignment & Enhancement
Reason for Report
1. Contractors with suitable equipment have been invited to
tender for the above contract which is for the construction of approximately
810 metres of channel involving approximately 51,700 cubic metres of excavation
and disposal of material, extension of stormwater pipelines, construction of a
footbridge, and associated ancillary work.
2. There are several purposes to this project:
2.1. The project is part of HBRC’s wider enhancement
initiative under Project No. 291 – item 2 (Heretaunga Plains Flood
Control Scheme-Napier/Meeanee/Puketapu Enhancement) and therefore will result
in an environment that is in-line with our vision for urban waterways.
This includes improved aquatic habitat, a reduction in the necessity for weed
management, native plantings that reflect the local environment, and an
enhanced public open space.
2.2. The project will divert the existing channel to allow for
expansion of the hockey grounds and the addition of 2 new hockey fields.
2.3. The project will provide additional storage to relax the
existing confined stormwater conditions.
3. The project is
a joint project between Hawke’s Bay Regional Council and Napier City
Council, with direct benefits provided to Hawke’s Bay Hockey as well as
the wider community.
4. Additional
capacity for expected stormwater from a nearby sub-division has been
assimilated into the Taipo Stream design under an opportunity contribution
agreement between HBRC, NCC, and the sub-division developer (Silverhills
Trustees Ltd). This agreement effectively allows the developer to
discharge excess stormwater from the development directly into the Taipo Stream
in lieu of providing on-site detention storage.
Financial and Resource Implications
5. HBRC is
currently holding a contribution of $100K from NCC from the 2013-14 and 2014-15
financial years toward this project.
6. NCC has agreed
to another $50K contribution from the 2015-16 financial year toward this
project.
7. HBRC has set
aside a contribution of $55K from the 2014/2015 financial year toward this
project.
8. Silverhills
Trustees Ltd. has agreed to an opportunity contribution of $100K toward this
project to be paid in full by 30 June 2016.
9. Total holdings
toward this project as of 30 June 2016 will be $305K.
10. HBRC engineer’s
estimate for this project was $333,376.00.
11. The tender was advertised
on 3 and 7 October 2015 and opened on 5 October 2015. Twelve tender sets
went out to contractors with 3 tenders returned by the closing date of
22 October 2015.
12. The 3 returned tenders
were from:
12.1. HES Earthmoving Ltd
12.2. Frank Burgiss Ltd
12.3. Gair Contracting Ltd.
13. The price variance of the
3 returned tenders was $221,400.00 to $502,618.14, with the lowest tender from
Gair Contracting conforming and meeting all required conditions.
14. The expected built cost of
the project is $254,610.00 (lowest tender @ $221,400.00 + GST) + $17,724.38
(plantings @ $15,412.50 + GST) + $10,000 (design, resource consent,
consultation, and supervision) = $282,334.40.
15. Current holdings versus
expected build cost for this project result in a $22,665.63 surplus.
Decision Making
Process
16. Council
is required to make a decision in accordance with the requirements of the Local
Government Act 2002 (the Act). Staff have assessed the requirements
contained in Part 6 Sub Part 1 of the Act in relation to this item and have
concluded the following:
16.1. The decision
does not significantly alter the service provision or affect a strategic asset.
16.2. The use of
the special consultative procedure is not prescribed by legislation.
16.3. The decision
does not fall within the definition of Council’s policy on significance.
16.4. Options that
have been considered are discussed in this report.
16.5. The decision
is not inconsistent with an existing policy or plan.
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Recommendations
That the
Tenders Committee:
1. Agrees that the decisions to be made are not significant under the
criteria contained in Council’s adopted policy on significance and that
the Committee can exercise its discretion under Sections 79(1)(a) and 82(3)
of the Local Government Act 2002 and make decisions on this issue without
conferring directly with the community and persons likely to be affected by
or to have an interest in the decision.
2. Accepts the conforming lowest price tender from Gair Contracting
and agrees to this project proceeding on 18 January 2016 with expected
completion by 26 February 2016.
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Laddie Kuta
Principle Design Engineer
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Gary Clode
Manager Engineering
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Mike Adye
Group Manager Asset Management
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Attachment/s
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1
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Taipo Stream
Realignment Design
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