HB Civil Defence Emergency Management
Group
Joint
committee
Friday 02 October 2015
Subject: Joint Committee Update
Report
Reason
for Report
1. Due to
unforeseen events over the last couple of weeks staff have been unable to
complete detailed reports for the matters to be covered in this meeting.
2. Instead this
report will briefly cover the matters concerned with brief presentations and an
opportunity for discussion to be given at the Committee meeting.
3. The items to be
covered in this meeting include:
3.1. Hawke’s
Bay Lifelines Group Update
3.2. Hawke’s
Bay Welfare Update
3.3. Exercise Te
Matau a Maui
3.4. Hawke’s
Bay CDEM Annual Report 2014/15
3.5. Group Work
Programme Update
Hawke’s Bay Lifelines Group
Update
4. The
Hawke’s Bay Lifelines Group has reinvigorated itself over the last few
months. Lifelines as critical infrastructure play a vital role in
response and recovery.
5. A new Lifelines
Chairman being Oliver Postings from NZTA, has been appointed and a core
Committee formed to drive future work.
6. Main
achievements for the last 90 day period have been;
6.1. Finalisation
of the Terms of Reference;
6.2. An
Introduction and Promotional Booklet for Lifelines; and
6.3. Collating
data for the Critical Sites and Prioritisation Study.
7. The Lifelines
Group met with Lisa Roberts (NZ Lifelines Committee) in August to discuss future
work programmes and where to focus the group’s efforts. An overview of
what other regions were doing in the Lifelines space was given with a view to
aligning our efforts as well as understanding where others have already done
work that Hawke’s Bay wishes to do in future.
8. Essentially the
group has determined that completion of a Vulnerability Study will be the
primary focus in the immediate future. Filtering out of this will be a number
of other projects, including Fuel Contingency Plans and interdependency
assessments.
9. Oliver will
attend the meeting to give an update and answer any questions the Committee may
have.
Hawke’s Bay Welfare Update
10. The National CDEM Plan has
been reviewed and updated. The revised plan will come into force 1st December
2015. Lessons learnt from Christchurch are reflected in the revised plan,
particularly the emphasis on welfare.
11. As a result the revised
plan has a number of new and amended welfare responsibilities for CDEM Groups
and partner welfare agencies. The Ministry of Civil Defence Emergency
Management has also consulted on a Director’s Guidelines Welfare which
details how the new arrangements should be operationalised.
12. Hawke’s Bay CDEM
Group are planning the transition to these new arrangements in consultation
with our welfare agencies.
13. A short PowerPoint
presentation will describe the implications of the new welfare arrangements.
Exercise Te Matau a Maui
14. This exercise (based on an
earthquake) is programmed for 11/12 November.
15. Seventy Seven
organisations were invited to participate in the exercise. Seventy Four
responded indicating their level of interest and nature of planned
participation. This response was exceptionally high and exceeded
expectations but reflects post Christchurch interest to practice integrated
emergency management.
16. GNS were commissioned to
draft a detailed scenario that would inform participating organisation’s
about the earthquake hazard, the likelihood of the scenario’s occurrence
and consequences.
17. This Scenario was
presented to 47 participating organisations at the earthquake Hazard workshop
on 6 August.
18. An Earthquake Consequences
Workshop was run on 17 September with a similar number of organisations
attending. The purpose of this workshop is to identify the consequences
of the exercise scenario that significantly impact on the Hawke’s Bay
Community.
19. The information gathered
from the workshop participants will be used to finalise
Organisation Situation Reports and Action Plans for initial operational period
post-earthquake.
20. In
support of the delivery of the exercise, the following training activities have
been occurring in parallel:
20.1. Delivery
of the Integrated Training Framework (ITF) “Foundation” course has
occurred at each Local Authority. The courses delivered were also offered
to partner organisations and were well received with requests to provide
further opportunities to attend this training.
20.2. Similarly
delivery of EMIS training facilitated by the Group and offered to partner
organisations has been well received.
20.3. The next phase the ITF
“Intermediate” Course has been rescheduled as a consequence of
national rollout delays. The first of this two day course was run last
week with further courses being scheduled for early October. Interest from
partner agencies to have staff attend is high.
21. At the meeting staff will
discuss the Committee’s participation in the exercise. This is a
good opportunity for the Committee to discuss and understand their role in an
emergency such as an earthquake.
22. The delivery of the
exercise project is on track and has been more successful than anticipated,
based on the number of Agencies choosing to participate. The scenario
document has been accepted as realistic and Agency Exercise Facilitators have
commenced developing injects for their organisations. Feedback form the
workshops have been very positive.
Hawke’s Bay CDEM Annual
Report 2014/15
23. Attached is a report from
the September CEG meeting advising of the annual report results for the
Hawke’s Bay CDEM Group.
24. This report will be
discussed at the meeting.
Group Work Programme Update
25. At its September meeting
the CEG reviewed the work carried out on the Group work programme.
26. The CEG noted that there
are financial and resource implications in the implementation of this work
programme. These can be summarised as:
26.1. Realignment of the
existing spend by the local authorities to support the implementation of a work
programme.
26.2. Alignment of the agreed
additional resourcing approved by the CEG and subsequently the HBRC in its Long
Term Plan.
26.3. Changes to the way the
Local EMOs work with increased focus on implementing the Group work programme
at a local level and if necessary surging capability to help implement initiatives
at other TLAs.
26.4. Increased work tempo
which will impact on other local authority staff and partner agencies.
27. As a result of decisions
made by the CEG in February with regard to the structure of the Group Office
and the subsequent approval of additional funding in July by the HBRC as part
of its Long Term Plan 2015, a reorganisation of the Group Office has just been
completed. This process has been undertaken by Wayne Jack, Liz Lambert
and Ian Macdonald.
28. It is hoped that the
resulting additional resources will be in place by the end of this year to
enable the work programme to significantly move forward.
29. The six priority projects
were identified as:
29.1. Community Response Plans
29.2. Contingency Plans
29.3. Developing and Maintaining
People
29.4. EOC Group Facilities
29.5. Exercises
29.6. SOPs
30. A short presentation will
be given at the meeting explaining the objectives and outcomes sought for each
of these projects.
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Recommendation
1. That
the HB Civil Defence Emergency Management Joint Committee receives the
Joint Committee Update Report.
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Ian Macdonald
Group Manager/Controller Hawke's Bay
Civil Defence Emergency Management
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Attachment/s
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1
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HB CDEM Group
Annual Report 2014-15
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2
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Annual Report
2014-15
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